Break barriers - the future of designing collaborationKanwal KhippleCEO at 2toLead

My twitter handle is @kkhipple and I work at

KANWAL KHIPPLE

SPEAKER | AUTHOR | AWARD WINNING DESIGNER

Why collaboration aka ‘working together’ is not easy.

5 REASONS WHY COLLABORATION DOES NOT WORK

For many, collaboration means that I have to have people skills or “get along” with others.

For many, being Productive with others means they have work out loud. When they make mistakes others will criticize their progress.

#2 SCARED TO MAKE MISTAKES

Productivity for many is that they just want to focus on their work and what they need to get done. Working with others means more distractions.

#3 NO DISTRACTIONS

We work with more people on a day-to-day basis today than ever before.

#4 WE WORK WITH MORE PEOPLE…

60% of employees report working with 10 or more people on a day-to-day basis.

Half of these employees work with more than 20.

Your history, culture, religious beliefs and politics influence your view of collaboration

#5 GLOBAL COLLABORATION CHALLENGES

What does not work is when you have to go through a certain chain of command where employees are not empowered to make decisions.

HEIRARCHICAL ORG STRUCTURES ARE NOT THE FUTURE

With so many barriers, collaboration needs to be easy.

ARE YOU READY FOR TODAY’S DEMANDS?

We work across functional areas and leverage increased connectivity wherepeople support one another in more dynamic cross functional teams.

PRODUCTIVITY IS PEOPLE WORKING WITH LESS BORDERS

What leadership style does your company want to employ at the organization, department or team level?

LEADERSHIP STYLES

Learning via Co-Workers is among the most effective and most used methods.

COACH OTHERS & FIND CHAMPIONS…

The main goal for working together is to learn and hope to have better outcomes

LEARNING OR EXPLORING NEW IDEAS

Discussions that enhance learning requires to share different perspectives

TRUST YOUR TEAM

There is a reason that you have more choices now then ever before

DOES ONE SIZE FIT ALL?

Personalize or base the matrixes you leverage on personas that change over time.

Office Video

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Audience (Internal or External)

Skype For Business

Call

IMSkype

Presence

Skype for Business Online

Meetings

Outlook E-Mail

OneDrive for

Business

SharePoint Team Sites

SharePoint Intranet

Yammer Company

Communications

Yammer GroupsOffice 365

Groups

Individual OrganizationalGroupAd-h

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Low

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High

Delve Boards

FutureToday

Scenarios Finding Someone With A Certain Expertise ◔ ● ● ◕ ◔ ◔ Ask Something, Don’t Know Whom To Ask ○ ● ◕ ◔ ◕ Do A Brainstorming Activity With My Team ◑ ● ● ◑ ◔ ● Where Should Meeting Notes Be Captured, Stored & Shared? ◕ ◕ ● ● ◔ ●

Where Should I Share Video? ○ ◑ ◔ ◔ ◔ ○ ◔ ● Where Should I Share Photos? ○ ● ◕ ◑ ○ ◔ Have A Real Time Chat With A Colleague ● ◑ ○ ◑ Where Should I Put & Share Documents? ◔ ◕ ● ● ◔ ● Have A Question Related To A Document? ◔ ● ◑ ◑ ◑ ◔ ◑ Invite A Colleague To Lunch ◕ ◔ ● Provide A Note Of Congratulations/Praise ◔ ● ◔ ◑ ◕ Make An Organizational Announcement ◔ ● ◔ ◕ ◕

We have provided guidance on 10+ common scenarios…whentousewhat.com

SCENARIO GUIDANCE

It goes into much greater depth and can be found at WhenToUseWhat.com

DOWNLOAD THE WHEN TO USE WHAT IN OFFICE 365 ENTERPRISE USER GUIDANCE WHITEPAPER!

Depending on your circle of trust and your goal, your new space will have different collaboration & communication features

COLLABORATION & COMMUNICATION MODELS

If you are looking for a portal where you can create and share videos for training, communication, interviews, etc then leverage Microsoft Stream.

VIEWING VIDEOS

If you are focused on making it easy to organize team work by creating new plans, organize and assign tasks, share files, discuss, and easily receive and disperse updates.

ORGANIZE TEAMWORK

If you are looking for a focused space that empowers people, within a circle of trust, to work together using many of the tools Office 365 offers.

TEAM FOCUSED

If you are looking to have a focused on open, private communication space between you and your coworkers, Yammer fills that gap

PRIVATE GROUP COMMUNICATION

If you are looking for a space that offers bit of social, links to resources, showcase key information (like Employees) and ability to socialize then SharePoint Team Sites work.

COLLABORATE WITH LIGHT DISCUSSIONS

If you are looking to create social hubs, opportunities for employees to learn the latest news and announcements from the organization, then SharePoint is a great platform!

COMMUNICATION ACROSS THE ENTERPRISE

Give you guidance and recommendations to successfully plan and implement an Office 365 Intranet http://office365intranets.com

DOWNLOAD INTRANETS WITH OFFICE 365 WHITEPAPER!

If you are looking for a focused space that empowers people, within a circle of trust, to work together using many of the tools Office 365 offers, then leverage Office 365 Groups

COLLABORATION WITH YOUR CIRCLE OF TRUST

Give you guidance and recommendations to successfully plan and implement External Sharing in your own organization http://office365extranets.com

DOWNLOAD EXTERNAL SHARING WITH OFFICE 365 WHITEPAPER!

Where do you begin to deliver innovative solutions?

DESIGN SPRINT

Begin with the right challenge and work towards simple-fast solutions

DESIGN SPRINT PROCESS

Set the StageThe right challenge and the right team

MondayUnderstand the problem

TuesdayExplore ideas to solve the problem

WednesdayChoose the best ideas and develop them

ThursdayMake a prototype

FridayTest with customers

Most of us do not want instructions on how to collaborate but that initial introduction to a site is just the right amount of push we need.

RAISE AWARENESS

Learn from your mistakes, when to celebrate failures and build your own best practices

CELEBRATE FAILURES

My twitter handle is @kkhipple and I work at

Thank You!Organizers, Sponsors and You for making this possible.50+ SharePoint Presentations @ Slideshare.Net/kkhippleWhen to Use What Whitepaper @ WhentoUseWhat.comIntranets w/ Office 365 Whitepaper @ Office365Intranets.com External Sharing w/ Office 365 Whitepaper @ Office365Extranets.comand more!

Message Me On LinkedIn or Email Kanwal@Khipple.com SPEAKER | AUTHOR | AWARD WINNING DESIGNER