BPCX Managment the Fiinancial Close End to End Process

8/10/2019 BPCX Managment the Fiinancial Close End to End Process

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SAP Business Objects Disclosure and Notes

Management

The Financial Close End-to-End Process

SAP BusinessObjects Planning & Consolidation Customer Exchange


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2011 SAP AG. All rights reserved. 2

EntityClose

CorporateClose

FinancialAccounting

Reporting andDisclosure

Financial

Close

Governance

Internal Controls

Master Data Governance for Financials

General Ledger

Sub-Ledgers

Entity Close

Management

Reporting

and Analysis

Intercompany

ReconciliationConsolidation

Notes

Management

Disclosure

Management

Collaborative Disclosure Management in the

Accounting and Financial Close End-to-End Process

As part of the enterprise

performance

management (EPM)solutions, the new

collaborative disclosure

management solutions

complete the end-to-end

accounting and financial

close process


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Fundamentals - Today's Report Management Reality

Regulatory

Body


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Fundamentals - Organization and Simplification

Regulatory

Body


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Data Cache10K

20F Form

10Q

FundamentalsReport Structure

Disclosure Management

Regulatory

Body


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Fundamentals - Single Repository

Data Cache

Chapter 1

Chapter 2

Chapter 3

Chapter 4

Chapter 5

Chapter X

Annual Report


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Integration


8/33 2011 SAP AG. All rights reserved. 8

Integration to Many Data Sources

The Data Cache is the repository from which our customers produce theirmanagement and regulatory reports.

Data Source Categories

Consolidations Systems

o BPC

o BFC

o SEM BCS

o Notes Management

External Files

o Spread sheets

Hyperion

Cognos

Business Warehouse

Entity Close Data

o General Ledger

o ERP



Integration Types

Getting data from a Datasource, into an

excel format, is always an option to get data

into the Data Cache.

Outside of this selection there are also a

number of additional options.

These range from using an SAP built and

approved BW connector to also running

direct queries using other database types.

Many times the option chosen is more

depend on the state or format of the data in

source system. Many Datasource systems

require additional refinement for report

usage.



BPC Integration - Create Distribution List (Distribution

Template)



Fill In Distribution List: Server, Report Location, Entities



Save and Validate Template



Start Scheduling Process (Distribution Wizard)



Start Scheduling Process (Select Distribution List Created)



Start Scheduling Process (Define Schedule)



Integrated With OS Task Manager



DM Setup - Setup BPC File as Data Source


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Establish Content Refresh Parameters


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DM and BPCIntegral Parts of the Same Financial Close Process


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Report Creation

Reports can becreated very quickly

After report creationworkflow is added with

a click of a button


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Creating Chapters in Reports

Chapters can be

added quickly and

assigned individual

workflows

Built in status

monitoring based on

workflow

Workflow processing

is part of built in user

interface


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Traceability and History

As built functionality

to see revision

informationper

Chapter

Access to all history


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XBRL Tagging and Validation

Includes tagging and validationfunctionality for global

taxonomy management


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Built in Data Synchronization with Data Sources


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Version Compare


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Notes Management


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80% of Enterprise Data is Unstructured

Source: IDC

Unstructured information

Structured information


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The Challenge of Managing Financial Notes:

High Manual Effort to Collect Unstructured Data

Manually managing notes decreases visibility

Consolidation data is primarily quantitative

Qualitative data is not linked to financial figures

Cut-and-paste results in multiple instances of

the same data

Multiple data versions increases complexity

Manual break-down of summary accounts

introduces inconsistencies

Aggregation and validation of supplementary

data is error-prone

Lack of a system for notes increases risk

Changing regulations require changes in

account structure

Decentralized or complete lack of audit trail


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SAP BusinessObjects Notes ManagementStreamline the collection and management of financial notes

Flexibility

Collect supplementary financial data for disclosures

Associate descriptive information with financial data

Scale the management and re-use of financial notes

Simplicity

Enable intuitive entry and reporting of financial notes

Automate aggregation and validation of notes data

Designed to complement SAP reporting landscapes

Compliance

Supports multiple financial and regulatory reports Ensure compliance with changing regulations

Enable a compliant audit trail for unstructured data


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SAP BusinessObjects Notes Management as Input into

Disclosure Management (Simple Flow)

This presentation and SAPs strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. T his document isprovided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement

SAP Consolidations

SAP

BusinessObjects

Notes

Management

Consolidated

Financial

Statement

Figures

Financial

Statement/

Group

Notes

SAP

BusinessObjectsDisclosure

Management

Workflow

Data

Repository

Document

Mgmt

Output

Processor


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Qualifying Questions for SAP Notes Management

Give 1 Point for any of the following:

1. Do you have multiple systems, users interfaces, and report methods across the enterprise

for data collection?

2. Do you send out excel sheets to collect text, numerical data, and attachments?

3. Are these excel sheets sent and received from a large number of recipients?

Not just legal entities (100s of branches that are not legal entities)

4. Poor visibility into the overall process status for data collection?

5. Is there a requirement for highly consistent/validated data?

6. Is the structure of the questionnaires regularly changing?

7. Poor audit trail functionality?

8. Poor report flexibility and management, especially for differing groups and departments

9. Do you already have a NetWeaver Solution

10. Is important that the business user be able to design, rollout, and maintain the solution

1 .. 3

Medium

4 .. 6

Warm

7 .. 10

Hot


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Thank You!

Contact information:

Name: Jason Reid

Email: [email protected]

Phone: 647-202-7874

BPCX Managment the Fiinancial Close End to End Process

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