Boston’sPublic - Private

Partnership

Boston Emergency Management Agency

Thomas M. Menino Stephen A. Morash Mayor Deputy Director

Goals

Establish emergency management partnership between the public and private sectors in the City of Boston.

Communications Evacuation Emergency Access

Communications

Develop communications network for essential exchanges of emergency-related information before, during and after a critical incident.

Internet Web Site Desktop and Wireless Email

Evacuation

Develop simultaneous multiple building evacuation coordination plans between large occupancy buildings and Boston emergency response agencies.

Coordinate Individual Building Evacuee Staging Areas with Adjacent Buildings

Coordinate with Incident Commander, EMS and BPD’s Critical Incident Exodus Plan

Emergency Access

Develop plan to facilitate essential private sector employees with re-entering areas restricted to public access due to emergency conditions.

Building Facility Staff and Contractors Corporate Tenant Staff and Contractors

Boston’s Corporate Emergency

Access System

C E A S Purpose

Assist local businesses in re-entering areas restricted to public access to due to an emergency condition

Identify “essential employees” to a company’s viability

When conditions permit, allow these employees access to the work site to sustain company operations

Benefits to Private Sector

Essential employees will have authorized emergency access

Assessment and site restoration processes may begin immediately

Businesses may quickly assess impact based on early assessments

Vital records may be retrieved

C E A S Credential

Identification system designed to provide a positive, verifiable credential that identifies the carrier as “essential” to the viability of his/her employer’s business

Photo ID with hologramTwo-year subscription @ $25 per year

Eligibility

Any employee designated as “essential” by their employer and works for a private sector organization, not-for-profit corporation, and other non-governmental entities, which maintain a business address within the City of Boston.

Or pre-defined Critical Service Provider with addresses outside the City

Percentage of Employees per Site

# of Employees

< 20

21-100

101-1,000

1,001+

Maximum “Essential”

25 %

20 %

15 %

10 %

CEAS Scenarios

A restaurant with the full time equivalent of 12 employees would be allowed a maximum of 3 as essential.

A software developer with 70 FTE employees at one location would be allowed to designate up to 14 as essential.

An auto part manufacturing plant with 500 FTE employees could designate 75 as essential.

A 3,000 FTE employee bank headquarters could designate up to 300 as essential.

C E A S: Activation

Activated by Mayor and the BEMA Team as part of a strategy to minimally affect business operations during an emergency situation

Viewed as an element of the city’s contingency plan, not as a separate or independent function

Levels of Emergency Access

Use of CEAS will be determined by the Mayor and public safety officials as to the safety of areas affected by an emergency situation.

Under certain conditions access under any level of activation may be limited to a controlled entry point by which card holders will be permitted ingress only under police escort.

Access may be limited or denied at any time during activation due to sudden, changing conditions.

CEAS Access Levels

ACCESS X: All access prohibitedACCESS D: Direct Involvement OnlyACCESS C: Critical IndustriesACCESS B: Basic functions, all companiesACCESS A: All permitted, vehicular

limitations

ACCESS X: All access prohibited

Conditions pose an imminent danger to life

No one is permitted within the designated area

ACCESS D: Direct Involvement Only

All employees directly involved in alleviating the effects of the emergency

Companies will be specifically defined at the time of the occurrence by local authorities

Not required to possess credentials under this program, but will gain entry to perform emergency work based upon existing company identification

ACCESS C: Critical Industries

Banking and Financial Services

Food Distribution Public Power/Gas &

Telecommunications Building Management Health Care

News Media Fuel Distribution DOD Contractors (as

verified by DOD) Universities and Colleges

w/resident population Research Facilities

Sectors of business that have been pre-determined to be vital to the continuing economic viability of the city, state, national or global economies

ACCESS B: Basic Functions, All

In addition to Access D employees, Essential Employees of all companies, with credentials issued under this program, will be permitted entry, to enable a basic functioning of business operations until the emergency condition ends.

ACCESS A: All Permitted/Car Limits

Conditions require the limitation of vehicular traffic to only Essential Employees (Access D,C and B authorized)

A credential within a designated emergency zone will be required for an employee who is driving. Non-essential employees will be permitted entry if it is made by public transportation, pooling with an essential employee, or by non-vehicular means.

Examples of CEAS Activation

ACCESS X : ALL ACCESS PROHIBITED A hurricane force storm is striking. An explosive has been discovered and is

being dismantled. An ice storm is occurring, and a travel ban is

imposed.

Examples of CEAS Activation

ACCESS D: DIRECT MITIGATION INVOLVEMENT ONLY A hurricane force storm has struck, causing

dangerous driving and pedestrian conditions, due to damaged structures, utility lines and trees

Access D is announced; employees of affected utilities are allowed in the area OR vendors under contract to city agencies for debris removal are permitted

Examples of CEAS Activation

ACCESS C: CRITICAL INDUSTRIES A crippling snow storm has occurred;

roads are impassable; essential city services are experiencing serious delays in response time

Access C is announced; Essential Employees of designated critical industries are allowed entry in the area via functioning mass transit.

Examples of CEAS Activation

ACCESS B: BASIC FUNCTION, ALL COMPANIES An explosion has occurred; law enforcement

feels that the crime scene and the adjacent zone still require a level of protection against normal pedestrian traffic

Examples of CEAS Activation

ACCESS A: ALL PERMITTED/VEHICULAR LIMITATIONS An ice storm has occurred; recovery continues,

but city officials determine that roadway conditions warrant restrictions on vehicular traffic

Access A is announced; driving is restricted to Essential Employees. Non-credentialed employees are permitted entry as long as they are not driving.

CEAS Activation Process

Recognition of the need to activate the system, during periods when access or travel may be limited by an emergency government action;

Activation by the Mayor or the BEMA Team;

A public announcement of the activation;Implementation and enforcement of the

system by public safety officials.

CEAS Training: Web Based

Ensure each prospective credential holder meets all requirements of the protocol, including: Understanding of Boston Emergency

Management System and protocols, Comprehension of the purpose and the

parameters of the credential he or she will be issued,

Exposure to common concepts for dealing effectively with various kinds of emergency conditions.

QUESTIONS