TEACHER’S MANUAL

Section 1 Policies and Procedures

Table of Contents

• Building Bridges + History of AFL

• Arts For Life Contact List • Arts For Life Programs

• Social Media Agreement • General Volunteer Policies

• Illness Policy & Procedure • Patient Confidentiality • Professional Boundaries Policy • Cleaning Policies • Materials Guidelines • Recyclables Policy • Foul Weather Policy

• Review: ONLINE QUIZ / artsforlifenc.org

 

Arts For Life builds bridges and makes lasting connections between the art and healthcare communities of North Carolina. Our staff members are artists and teachers who believe the arts are key to creating and maintaining vibrant and healthy communities. Our programs teach visual arts, music, and creative writing lessons to patients and operate seven days a week, six to fourteen hours a day in each of our hospital sites. Arts For Life staff, interns, and volunteers teach the arts to patients for over 260 hours each week. Arts For Life partners with Brenner Children’s Hospital in Winston-Salem, Mission Children’s Hospital in Asheville, Carolinas Healthcare System Levine Children’s Hospital in Charlotte, and Duke Children’s Hospital & Health Center in Durham to create successful pediatric clinic art programs, inpatient bedside programs, and art groups and special events. Our teachers work with more than 9,700 patients, siblings, and family members annually, and we see many of those on a weekly basis. We teach the arts to children and teens who are battling serious and chronic illnesses, kids who need ongoing therapies and treatments, and brothers, sisters, and parents who are with the patient throughout the process. Arts For Life has improved pediatric and patient care across the state of North Carolina, demonstrating the importance of vital, educational, and engaging support services for patients and their families. Our programs strive to help young patients become strong members of their communities in spite of the struggles and hurdles they face. Arts For Life’s internship and volunteer programs train college students, artists, medical students, and community members in teaching the arts to patients. Through these programs, we have led hundreds of people in using the arts to improve their communities.

arts for life’s program goals • Utilize art stations, teachers, and lessons to transform and improve healthcare

environments; • Provide hospitalized and seriously ill children access to the arts and education; • Help young patients and their families cope with short and long term effects of illness; • Give patients opportunities to interact with peers (other patients and siblings); • Foster patients’ imaginations, critical thinking skills, and creativity; • Help patients to set and achieve goal • Guide patients in focusing on positive activities during waiting times and stressful

experiences; • Provide positive educational experiences that add a sense of purpose and accomplishment to

children’s lives.

history Arts For Life began as a small project in 2001 when our founding director, Anna Littman, gave cameras, film, and journals to young cancer patients. Littman became a part of the community of patients at Brenner Children’s Hospital when her 11-year-old sister, Katie, was diagnosed with osteosarcoma, a type of bone cancer. Littman spent many months in the hospital with Katie. She witnessed the struggles and triumphs of young patients, and observed that many of the children’s emotional, social, and cognitive needs were not being met. While helping to care for her younger sister, Littman also began teaching art. First, she was teaching just Katie. Then, she started teaching Katie’s neighbors in the hospital, then six other kids on the unit got involved, then twelve, then twenty. Patients and parents responded positively to the art lessons and asked for more. Photography and visual arts quickly proved to be ways to help patients successfully cope with their medical treatments and hospital stays. Several start-up grants and a donation of cameras, film, and film processing from Kodak allowed Littman to keep teaching. Overwhelming requests from patients, parents, and caregivers led Arts For Life’s growth. Donations from many individuals and contributions from businesses, such as the Loretta Ho Sherblom Insurance Agency, enabled Anna to form Arts For Life and to keep the program going. Now, several years later, Arts For Life runs chapters in Charlotte, Asheville, Durham, and Winston-Salem. The organization has eight staff members, three Music Fellows, ten Board of Directors, over fifty teaching volunteers, and countless community volunteers. Arts For Life has received support from the North Carolina Arts Council, the Fleshman-Pratt Foundation, NFL Charities, the Stephenson Pope Babcock Foundation, the Leon Levine Foundation, Community Foundation of Western North Carolina, the Mary Duke Biddle Foundation, Panther’s Charities, Johnson & Johnson Charities, the Janirve Foundation, the Asheville Area Arts Council, the Winston-Salem Arts Council, the Winston-Salem Foundation, Ronald McDonald Charities of NC, and other foundations. Individuals, churches, school groups, and community organizations across North Carolina have embraced Arts For Life and support the organization with much-needed funds and volunteer hours. Arts For Life also receives contributions from our hospital partners to sustain and grow our offerings to patients and families.

Arts For Life Contact List Arts For Life Durham: Mary Margaret Fulk, Program Director Personal Cell/Text: (336) 970-3307 Email: marymargaret@artsforlifenc.org Mary Margaret is the AFL Program Director and your supervisor. Please contact Mary Margaret for any questions about your programming. Arts For Life: Main Office in Asheville Rachel Zink – Executive Director (828)712-8120 Email: rachel@artsforlifenc.org Website: artsforlifenc.org Volunteer Services: Edith Rosenblatt; (919) 668-4107; edith.rosenblatt@duke.edu Volunteer Services is here to guide you through your hospital experience and assist with any hospital related questions regarding hospital policy, badges, check-in, etc. Because you are an AFL volunteer, your only uniform with be the AFL badge. You do not have to wear a smock or shirt. Employee Health: 919- 684-3136 Employee Health will help you get through all of the necessary testing and immunizations required to volunteer with your Chapter’s Hospital. Please contact them for all questions regarding immunizations and to find out if you are officially ready with all medical records so you can begin volunteering. Nurses and Nursing Staff: Please ask nurses if you have any questions regarding health situations with patients. Nurses can get very busy, but they are a great resource – just make sure to understand that they have a job to do and they are going out of their way to be helpful when you have questions. Additionally, Nursing Managers are also great resources and are available to help out/answer questions about policy/procedure. Below are the nursing managers for each area where AFL is present: Sharon Zimmerman (4th floor) – 919-668-4430 Sharlotte West (5100) – 919-681-5142 Jennifer Quinn (5300) – 919-681-5342 Kristen Ammon (5200) – 919-681-5169 Child Life: Child Life should have the most up to date information on the patients and their families. Depending on your Chapter, you might be asked to check in with the child life team before you start your day so you can get some suggestions on kids that would like to be seen. Social Workers: Social workers work closely with the patients and families and might have useful information to share regarding who might need some extra special art time. Check with your chapter’s PD to understand your relationship with your hospitals’ Social Workers. Security: 888-275-3853 You can call security if you are alone at night and need an escort to your car; if you witness a disturbance and are the nearest to the phone; and/or if you feel as though you are in a threatened condition. If you are in the hospital and need to call security, pick up the nearest in-house and dial 888-275-3853. Please add the hospital security number to the contact list in your cell phone.

Outline of Arts For Life Programs at Duke Children’s Hospital

Program Locations – Valvano Day Hospital/4th Floor Clinics Location: art table and private clinic rooms Hours: 9:00am-5:30 pm, five days a week What: Visual Art projects lasting from 15 minutes to 6 hours Who: Group or one-on-one lessons with patients and their family members How: Set-up art tables with multiple projects for all ages and skill levels CHC Waiting Rooms (2nd, 3rd, 4th floors) Location: art table in large waiting room Hours: 9:00am-5:30 pm, five days a week What: Visual Art projects lasting from 15 minutes to 4 hours Who: Group or one-on-one lessons with patients and their family members How: Set-up art tables with pre-planned projects for all ages and skill levels Inpatient Units/5100 and 5300 Location: 5th floor of Children’s Hospital Hours: 10:00am-8:00pm, seven days a week What: Bedside art and music lessons lasting from 15 minutes to 2 hours Who: One-on-one or patient plus family members How: Take materials and projects to patients in their rooms PBMT/5200 Location: 5th floor closed unit in Children’s Hospital Hours: Wednesday’s from 3:15-4:30, plus additional time as needed What: Bedside art and music lessons lasting from 15 minutes to 2 hours, weekly group lessons Who: One-on-one or patient plus family members How: Take materials and projects to patients in their rooms/conduct weekly group art gathering

stay connected with arts for life Follow our pages and help us gather content to post on our sites. If you have a story you would like to share about a patient, get a consent form signed by the parent and share the information with your Program Director. FACEBOOK www.facebook.com/artsforlifenc TWITTER www.twitter.com/ArtsForLifeNC INSTAGRAM www.instagram.com/artsforlifenc LINKEDIN: www.linkedin.com Search: Arts For Life NC Under no circumstances should a volunteer/intern post any content on an Arts For Life or their personal social media page that contains any information or photos of the patients and families that they work with through Arts For Life. Volunteers/interns may only give patient information and signed consent forms to the Program Director who will make any final decisions on posting information. Volunteers/interns that disregard this rule are subject to dismissal from their position with Arts For Life and the hospital. *Volunteers and Interns ARE allowed to re-post information that has already been posted by Arts For Life or the hospital.* I have read and agree to the above statement: Print name: _______________________________________________ Signature: _______________________________________________ Date: _______________________________________________

general volunteer policies Commitment of Services

• Volunteers must commit to 90 hours or at least 9 months of service. • Volunteers must commit to at least 3 services hours per week.

Completion of Training

• Hospital Application and Orientation: (Total 3-4 hours) Volunteers must complete the Chapters’ Hospital’s Volunteer

Application Process including reference forms, criminal background check, vaccination review, TB screening, and mandatory annual flu shot.

Volunteers must complete the Chapters’ Hospital’s Volunteer Orientation Session

• Arts For Life Training: (Total 7-12 hours) Volunteers must complete one or two Arts For Life Training

Sessions (3-4 hours) Volunteers must complete two session of shadowing and

observation with an Arts For Life Teacher (4–8 hours) Confidentiality

• Volunteers must uphold the patient confidentiality agreement outlined by the Chapters’ Hospital in the Volunteer Orientation Session.

Absences

• When possible, volunteers must inform the Program Director of an absence at least 24 hours in advance. (For more information on illness-related absences, please see the Illness Policy in Section 7)

Attire

• Volunteers should adhere to the dress code outlined by the Chapters’ Hospital.

• Volunteers should dress comfortably, yet appropriately. This means: No open-toed shoes No torn/cut-off clothing No leggings or jeggings as primary pants No sheer or lace clothing No T-shirts with inappropriate slogans No short skirts or shorts higher than 1” above the knee

No halter tops, tank tops, low-cut shirts, or shirts that show any part of the stomach or back. (Even when raising arms) Check with your chapter regarding blue jeans

• Volunteers should always clearly display a nametag bearing the Arts For Life logo, in addition to their Hospital badges.

Cell Phones We ask that no cell phones are present during your shift with Arts For Life. Locked cabinets are available to keep your cell phone safe. Remember, be present even when kids are not present! If a child sees you on your phone, they might choose not to approach you and they could miss out on an art lesson. Additionally, if you are in a session and stop for a call or text, this shows our children that they are not your focus. Always be present with your students! Relationship to Healthcare Staff—including MDs, RNs, CNAs, Nurse Practitioners, Social Workers, Therapists, Administrative Support Staff, and any other professional employed by your Chapter’s Hospital

• Volunteers should not impede the work of any healthcare staff. Volunteers should be a source of support for all staff members.

• Volunteers should refrain from assessing or commenting on the health of a patient that in any way may suggest a proficiency in medical knowledge and/or patient history

• Volunteers should do all they can to maintain positive relations with healthcare staff.

Standard of Excellence

• Volunteers must treat all students equally. • Volunteers must maintain a positive, compassionate attitude. • Volunteers must come for each shift completely prepared for the day’s

lessons, with back-up lessons in mind. • Volunteers should do all they can to involve the family members

(especially siblings) of students in lessons.

Arts For Life Illness Policy

Due to the compromised health status of the children Arts For Life serves, maintaining the personal health and wellbeing of Arts For Life teachers is of the utmost importance. Teachers should do all they can to maintain their own physical, mental, and emotional health in whatever ways they are accustomed. Self Care In order to preserve the health of themselves and others at the art table during their shifts, Arts For Life teachers should:

• Wash hands immediately upon arriving for a shift and just before leaving at the end of a shift

• Wash hands or use hand sanitizer periodically throughout the shift (Hand sanitizer will lose effectiveness after three consecutive uses) including after bathroom breaks or use of facial tissue

• Cover mouth completely when sneezing or coughing, using elbow • Avoid all physical contact with any individual who is visibly sick • Wear a mask and/or gloves (available upon request) if coming

into contact with a student with a contagious illness. Illness-Related Absence Arts For Life Teachers should avoid coming in for their shifts if they:

• Know themselves to be sick in a way that might be contagious. • Have been exposed to a contagious virus or condition, even if

they are not exhibiting symptoms • Have physical symptoms of being sick—including (but not

limited to) coughing, sneezing, sore throat, vomiting, diarrhea, fever, or rash.

• Have any question about their ability to physically execute their volunteer duties due to illness or injury.

Arts For Life Teachers who are feeling ill may come for their shifts only if their symptoms have been properly diagnosed to rule out contagiousness (ie, are allergy-related, or attributed to another non-contagious-source.) Arts For Life Teachers should notify their Supervising Teacher

or Program Director via text or phone of an illness-related absence 24 hours prior to a shift, when possible.

Patient Confidentiality It is the policy of each hospital to protect patient’s Protected Health Information, in accordance with the Health Insurance Portability and Accountability Act, and other regulations protecting patient’s privacy. Protected Health Information is information unique to an individual that can identify them:

- Patient Name - Social Security Number - Address - Telephone Number - Email Address - Web Page (such as Caring Bridge for our patients) - Medical Record Number - All patient related dates - Full face photography - Any other unique identifiers that we may have access to on the census.

Do not discuss any patient’s conditions or circumstances with those who do not have a work-related “need to know.” Many parents, and occasionally other patients, will ask how a patient is doing, if they are inpatient, what room they are in, their caring bridge site, etc. If they request this information, politely tell them that you are not allowed to share such information. Any information you overhear or accidentally obtain should not be repeated. Photos can only be taken if a parent or guardian signs the Arts For Life and hospital media release forms. Never take a photo of a patient without their consent. Never take a photo of a patient with a personal device such as a cell phone or ipod. Standard hospital policy is to shred sensitive paper information. Check with your Program Director to locate your assigned shredding bin. This will include the census and any notes taken during the day; be careful with patient lists and check your pockets before leaving the medical center. Be careful not to discuss patient information or post photos of patients on any social networking sites (such as Facebook or Twitter, blogs, etc). Do not discuss patients with friends or family members.

It is important that you are mindful and respectful of patient’s privacy at all times. In addition to the above precautions, please keep the following in mind at all times:

- Do not talk about a patient or patient’s family if they are not present. - If a patient requests information about another patient or family,

politely tell them that you are not allowed to share such information. - Do not use last names or any other identifying factors. - Use extra precaution when you are in the hallway. Use a lowered

voice when conversing with a patient or family member where others may hear. Take precautions to minimize the chance of being overheard by others. This is especially important when you are speaking with other staff members, such as the school teachers. You may want to suggest that you step inside the library or their office to talk.

- Always keep patient notebook locked in the appropriate cabinet. - If a visitor requests to see a patient, refer them to the unit secretary. - When you are visiting patients in their rooms, keep records and

documents (such as the census) face down or closed when at the bedside.

- Be careful when speaking about patients in public areas (elevators, hallways, cafeteria) because you never know who may be listening.

Professional Boundaries Policy Observe all privacy practices as reviewed in your chapter’s volunteer orientation. If you have any questions about the patient’s Protected Health Information, ask your Program Director or the Volunteer Department at your hospital. Refrain from:

• giving out personal contact information

• discussing personal matters, especially those involving religion,

politics, or other controversial subjects

• meeting families outside the hospital unless it is at a hospital-

sponsored or Arts For Life event

• becoming friends with patients, parents, or other family members on

Facebook or other social media sites

• giving gifts to patients or families

• helping families financially (note: families can talk with social

workers)

• calling patient rooms for any reason

• bringing food or treats to patients or families

• taking photos of or with patients, unless there is a release and it is for

an AFL publication

• using last names within earshot of others

• discussing kids at the art table who are not present

Guidelines for Cleaning Materials

Cleaning Materials Throughout the Day

1. Wipe the art table and chairs with the assigned wipes at the beginning of the day, in between patients, and at the end of the day.

2. Keep disinfectant wipes and gloves near the Arts For Life table or in your tote or cart. Use the wipes to clean all used materials after use. Clean each item thoroughly, covering the entire item with disinfectant.

3. Wipe each material until it is visibly wet and allow to air dry. Do not touch the surface for 2 minutes.

4. In accordance with each hospital’s infection control policy, all materials must be cleaned between each student use.

5. Rinse brushes, cups, and other containers in the sinks assigned by your Program Director. DO NOT use patient sinks for cleaning tools.

6. When needed, obtain all the paper towels you will need for the project from a dispenser in the general playroom, or from one of the dispensers at the hallway sink. DO NOT use paper towels from the dispensers in the patient rooms or bathrooms.

7. Make sure to maintain control of all materials. This means: a. Ensure each student has access to his or her own materials in

the case of several students working together. Explain that they can share or trade once the supplies have been cleaned.

b. Give the child a small amount of the porous materials at one time that are not able to be sanitized (i.e. – paper, feathers, google eyes, pom poms, pipe cleaners, model magic, play doh, etc.). These items need to be either left with the patient or discarded once they have been touched or placed on the patient’s table.

Self Care

1. Always wash hands in the hallway sink, staff bathroom sink, or general playroom sink; NEVER wash hands in a patient’s personal sink.

2. Wash hands immediately when you come onto the unit. Wash or use hand sanitizer between patients before you enter their rooms. Also wash before you leave the unit.

3. Observe and follow all universal precaution signs as posted by hospital staff.

4. Use the staff bathrooms. NEVER use patient bathrooms.

Cleaning Materials at the end of the Day

1. Use your Chapter’s assigned disinfectant wipes to clean all materials and surfaces (tables and chairs) that have been used. Please wear gloves when using the wipes to protect your hands from the strong and possibly irritating chemicals. Reorganize materials into their assigned containers.

Monthly Cleaning

1. See your Chapter’s “Deep Cleaning” schedule. This can be easily done on a slow day and will be much appreciated by your fellow volunteers!!!

Please remember to NEVER re-use Model Magic or Play Doh. These materials can absolutely NOT be cleaned and

need to always be left with the patient or discarded.

Arts For Life Materials Policies Just for Arts For Life Teachers These are supplies AFL has in its storage cabinets. These supplies should only be used by teachers, and should be kept out of reach of children and parents at all times. In addition to the specific items on this list, any sharp, hot, or toxic material should also be used only by trained AFL instructors. Large Scissors Xacto Knives Paper Cutters Any sharp object Any object with a blade Any material that is NOT non-toxic Any glass or breakable object that will shatter Toaster Oven (for shrinky dinks or sculpey) Blow Dryer (due to water cups for painting being on the tables) Items Not to be Left in Patient Rooms and Only to be used with teacher supervision These are items that should not be left in patient rooms. In addition, please do not leave beads or other small objects with children 5 years old or younger. In addition, the children and their parents should only use the following items with the supervision of an AFL teacher. - Any electrical item (glue gun, hair dryer, toaster oven, etc) - Scissors, needles, awls, circle cutter, etc (any sharp, pointy, or hot object/tool) - Entire boxes of materials - Specialty supplies like paper crimper or other high quality supplies. - Skewers with pointed ends - Speedball carving tools. - Any glass or breakable object that will shatter For Teens Only (14 or older) The following supplies should be used by teens only, and even then only with close teacher supervision. Hot Glue Gun Awls Dull needles for sewing Blow Dryer Sharpies Acrylic Paints In all circumstances, please use your best judgment and always put the children’s safety as your number one priority. Please also put the cleanliness and preservation of hospital furniture and environments and children’s clothing as a priority. Please do not leave paints with unsupervised children under the age of 6.

Policy on the Use of Recyclable Materials in Art Projects

Because the health and wellbeing of all Arts For Life students is of the utmost concern, certain recyclable materials are not suitable for use in our art projects. Please keep this in mind as you are planning and facilitating your lessons. Materials Not Approved for Use in Arts For Life Art Projects: • ANY items from the Bathroom

Including (but not limited to): Toilet Paper Rolls Used magazines that have been stored in the bathroom

• Non-washable materials from the Kitchen Including (but not limited to): Egg Cartons Paper Towel Rolls Cereal or other paperboard boxes

• Any food containers that cannot be boiled or disinfected. • Any item that has any trace of mold or scent such as perfume, dampness, or

smoke. Approved Materials: • Washable materials from the Kitchen

Including (but not limited to): Glass Jars (must be boiled for 5 min.) Plastic Items—Soda bottles, berry baskets, yogurt cups, lids—that can be soaked in hot soapy water and dipped in a bleach solution. Aluminum cans (soaked in hot soapy water)

• Non-Kitchen Items (i.e. items that have not come in contact with food or any other kitchen-based bacteria) Including (but not limited to): Cardboard boxes Styrofoam blocks Cardboard notebook backing Wrapping paper tubes Packing materials (bubble wrap, Styrofoam peanuts, etc) Ribbon spools

If you have questions or concerns about specific materials not listed here, please ask your Program Director before facilitating the lesson plan that includes it.

Arts For Life Durham Teaching Tips

Projects:

• Even though you have weekly projects planned, always have other fun options available too.

• Take time to gauge the circumstances of each of your students. You may need to take a parent’s lead when interacting with a parent. If you feel unsure of a student’s abilities, you can ask a parent about the child’s abilities in a sensitive manner. One intern recently gave the following example to show the importance of talking with parents: When you approach a new child and inquire if they would like to do art with you and you repeatedly get no response, this could be because they do not understand you, they do not hear you, or they hear and understand you but they simply can not respond to you.

• Remember that the child you are about to work with may have a disability. You will

occasionally work with patients who are blind. Projects with texture and sound are wonderful. Bring out foam, felt, assorted papers, ribbons, paper crimper, bells, buttons, etc. Guide the child in creating a collage. Many times the children who are blind may be previously sighted and will know colors and shapes.

Working in the Rainbow Day Hospital (Valvano Day Hospital)

• Check the patient appointment list (or make a copy) at the nurses station. Check the wipe board to see what rooms or blue chair patients will be in. Ask the nurses if they have any patient in particular that needs to be worked with first. Patients who are highlighted have arrived and are in the clinic, those with lines through their information have either finished or cancelled their appointment.

• Familiarize yourself with the kinds of appointments kids have at the clinic. Usually,

what a kid is having done is listed below his name on the daily schedule in the nurse’s station. Almost every kid will wait each visit to see the doctor, which can take anywhere from a few minutes to an hour. If a kid is only to receive oral chemo, that means his appointment is most likely going to last an hour or less. Labs (or CBC) take longer because patients have to wait on results, usually 1-2 hours. IV chemo, infusions (such as IVIG), and blood transfusions (PRBCs) can take 4-5 hours or longer.

• Have examples of projects you are offering on hand at all times.

• It is best to have two or three projects and their materials planned and prepared for each day teaching. You will need to be able to alter your activities, projects, and teaching methods to meet the distinct and special needs of each child.

Working in Patient Rooms (sliding glass doors)

• Rolling tables are available in the rooms, and can be adjusted to the height the patient needs. These tables also have a “food tray” that slides out and is excellent for extra space (great to have supplies on top table and use the bottom/food tray as working space). If a table is unavailable due to storage of supplies that need to be keep sterile or for other reasons, bring a clipboard into the room. Tape paper to the board if necessary. Be sure that the clip is facing upward (not on a child’s legs or stomach) and on the opposite side from them. Sometimes it is necessary to hold the clipboard in place from children.

• Remember – do not take any extra paper/fabric/etc. items (or books) into Contact Isolation rooms. Only take what supplies you will need; any leftovers need to be left with the children. Always check with your PD or nurse to make sure you are able to enter a Contact Isolation room

Working in the Inpatient Unit:

• Check highlighted census (when available from PD, otherwise obtain from nurses station) and notes in logbook to see which patients to visit/recommendations from other AFL teachers.

• Rinse brushes, cups, and other containers in the hall bathroom (near the

elevators). DO NOT use sinks in patient rooms.

• Make sure to pack gloves and Cavi-wipes in your box for travel. You can find extra gloves and wipes and isolation gowns in the roll carts outside of patient rooms.

Closing the Art Tables

● Sanitize supplies as you return them to the cabinets. ● Sanitize the tables and chairs. ● Look at the floor before you leave and pick up any large pieces of paper or

scraps that might have fallen. ● Return materials to their proper location on the shelves. ● Record your patients, times, and projects in the Patient Notebook. ● Record any materials we need by noting it in the “notes” section of the Log

Notebook. ● Recycle your patient log sheet by placing it in the clear hanging folders in the

closet. This is confidential information – it must be covered at all time and cannot leave the hospital.

Check List for all Arts For Life Durham Teachers

1. Wash hands immediately upon entering the VDH/Waiting Rooms/or Inpatient Unit.

2. Sign in your arrival time in the Log Book, located in the art closet.

3. Gather all the materials needed for the projects you are offering—use the

clear bins to carry all your materials.

4. Wipe down workspaces before using them.

5. Clean all materials with Sani-Cloth wipes or Cavi-Wipes between patients.

6. Wash hands between all patients.

7. Record all student information in the logbook at the end of your shift.

8. Clean all materials and return them to their places in the cabinet.

9. Record your departure time in the logbook.

10. Place your used census in the clear hanging file in the art cabinet.

11. Wash your hands last thing before leaving the hospital.

Arts For Life Durham Student Tracking Policy

It is Arts For Life’s policy to keep detailed records of teachers’ interactions with the children and families we serve. AFL staff then uses this information when applying for grants, soliciting donations, and reporting to donors. It is very important that this information is clear, focused, and extremely accurate. The following is a glossary of terms and abbreviations you will see on a Student Log Page: Date: Fill in both the Day and Date (example: Friday, 4/15/14) Name: Your first name In: What time you came in for your shift Out: What time you left Student: The name of the child with whom you worked. When possible, ask a student to tell you the exact spelling of his/her name. This will help ensure accuracy in our reporting. In addition, use a last initial to distinguish two students with the same name. DO NOT WRITE DOWN THE LAST NAME OF THE PATIENT OR FAMILY MEMBER. Project: What art project you did with the child Time: The total amount of time you spent with the child, rounded to the nearest ¼ hour (15 minute interval). Record time in fractions of an hour. .25 hrs=15 minutes or less, .5 hrs=15-30 minutes, .75hrs=30-45 minutes, etc, etc. O=Occurrences: 1 Occurrence equals 1 hour or less of programming time. So .25hr, .5hr, .75hr, 1hr= 1 occurrence. 1.25hrs, 1.5hrs, 1.75hrs, 2hrs=2 occurrences, etc etc. P/S/F=Patient/Sibling/Family: Record whether the student with whom you worked was a patient, a sibling, or another family member. A more detailed explanation of Student Log Pages will be provided during subsequent shadowing training session.