BOARD POLICY H-26BOARD POLICY H-26 NON-CAPITALIZED NON-CAPITALIZED

ASSET MANAGEMENTASSET MANAGEMENT

Agenda and ObjectivesAgenda and Objectives

AgendaOverview of BOS Policy Number H-26

Background Information

ObjectivesImprove Awareness of accountability requirements

Defining Managements role for controlling County Assets

Capital Asset DefinitionCapital Asset Definition

Significant valueUtility that extends beyond the current yearBroadly classified as land, buildings and

improvements, infrastructure, equipment, livestock, and intangible assets

Exceed the capitalization policies set by the County Auditor-Controller

Non-capitalized AssetsNon-capitalized Assets

Tangible assets costing less than $5,000Walk-away items are non-capitalized assets

costing at least $200 and are small, mobile and easily converted to personal use.

Overview of BOS Policy H-26Overview of BOS Policy H-26

Board Policy H-26 the policy was developed to improve the accountability over non-capitalized assets.

It requires the recording of walk-away items in the PeopleSoft Asset Management Module.

BackgroundBackground

GFOA recommends the tracking of non-capitalized assets for accountability.

Over the last three years the County purchased $22.4 million of non-capitalized computer equipment.

Over the last several years Internal Audits has consistently identified systemic problems in accountability for non-capitalized assets.

RESPONSIBILITIESRESPONSIBILITIES

Accountability ensures that we know what we have, where it is, when we need to replace it, and to whom it is assigned.

Having good accountability over equipment reduces the chance of a United States Department of Veteran Services issue.

INTRODUCTIONINTRODUCTION

Wayne Beckham

Information Security Office

County of Riverside

DISCUSSIONDISCUSSION

Questions

Comments