Board of Trustees Wed, March 28, 2018 12:00 pm-2:30 pm · 2019-12-12 · GoTriangle Board of...

GoTriangleBoard of Trustees

Wed, March 28, 2018 12:00 pm-2:30 pm

I. Call to Order and Adoption of Agenda

ACTION REQUESTED: Adopt agenda with any changes requested.(1 minute Ellen Reckhow)

II. RecognitionA. Introduction of New Hires

(1 minute Jeff Mann)

B. Announcement of Promotions(1 minute Jeff Mann)

III. Public CommentThe public comment period is held to give citizens an opportunity to speak onany item. The session is no more than thirty minutes long and speakers arelimited to no more than three minutes each. Speakers are required to sign upin advance with the Clerk to the Board.(5 minutes Ellen Reckhow)

IV. Consent AgendaItems listed on the consent agenda are considered as a single motion. At therequest of any Board member, or member of the public, items may be removedfrom the consent agenda and acted on by a separate motion. Items pulled fromthe consent agenda will be placed at the beginning of the general business agendafor discussion and action. Any Board member wishing to remove an item fromthe consent agenda should advise staff in advance.

ACTION REQUESTED: Approve consent agenda.(1 minute Ellen Reckhow)

A. Approval of Minutes: February 28, 2018 - Regular Session

B. Approval of Minutes: February 28, 2018 - Closed Session

C. Minutes Unsealing

ACTION REQUESTED: Approve the unsealing of closed session minutes as listed in memorandum.

V. PresentationA. Feasibility Study for the Non Profit

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(30 minutes Shelley Blake)

VI. General Business AgendaItems listed on the general business agenda are for discussion and possibleaction. Such designation means that the Board intends to discuss the generalsubject area of that agenda item before making any motion concerning that item.A. Items Removed from the Consent Agenda

ACTION REQUESTED: Discuss and take action on any items removed from the consent agenda.(1 minute Ellen Reckhow)

B. Operations & Finance Committee Report(10 minutes Michael Parker)

1. Budget Amendment - Durham-Orange Fund

ACTION REQUESTED: Approve budget ordinance amendment 2018 0001.

Memoranda on Durham-Orange Fund Amendments

Budget Ordinance Amendment 2018 0001

2. Contract for Commuter Vanpool Services for GoTriangle Vanpool Program

ACTION REQUESTED: Award a contract to Enterprise for GoTriangle VanpoolProgram Operation services for a minimum 3 year period and authorize the GM to negotiate and execute a contract to that effect.

3. GoTriangle Vanpool Subsidy

ACTION REQUESTED: Set a monthly vanpool subsidy at $400 for all vanpools traveling more than 35 daily commute miles and $300 for vanpools traveling 35 or fewer daily commute miles.

C. Planning & Legislative Committee Report(10 minutes Will Allen III)

1. Organization-Wide Project Management Policy Statement

ACTION REQUESTED: Adopt Project Management Policy Statement.

Project Management Policy Statement

2. Amended Operating and Protocols Guidelines for Transit Advisory Committee

ACTION REQUESTED: Approve recommended amendments to guidelines.

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3. Appointments to Transit Advisory Committee

ACTION REQUESTED: Appoint applicants to Transit Advisory Committee (names

sent under separate cover).

4. Overview of Pedestrian and Bicycle Studies (D-O LRT Project)(15 minutes Anne Conlon)

D. Fundraising Consultant Contract (Phase II)

ACTION REQUESTED: Authorize the GM to execute a Fundraising Consultant Contract with Hartsook Companies, Inc. for an amount not to exceed $300,000.(10 minutes Shelley Blake)

E. Personnel to Support GoTransit Partners 501(c)(3)

ACTION REQUESTED: Authorize the recruitment and hiring of an Executive Director to support GoTransit Partners.

VII. Other BusinessA. General Manager's Report

(5 minutes Jeff Mann)

Contracts

1. Transit Operations Report

(5 minutes Patrick Stephens)

2. D-O LRT Update(15 minutes Danny Rogers)

3. Wake Transit Update(20 minutes John Tallmadge, Patrick McDonough)

B. Chair's Report(5 minutes Ellen Reckhow)

C. Board Member Reports

1. CAMPO Executive Board Representative(5 minutes Will Allen III)

2. DCHC MPO Board Representative(5 minutes Ellen Reckhow)

3. Regional Transportation Alliance (RTA) Rep.

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(5 minutes Will Allen III)

4. New Partners for Smart Growth Conference(5 minutes Wendy Jacobs)

Conference Report

San Jose Information

Transbay Transit Center

Conference Notes

from The New York Times, A Bold, Divisive Plan to Wean Californians From Cars

https://www.nytimes.com/2018/03/16/business/energy-environment/climate-density.html?emc=edit_nn_20180316&nl=morning-briefing&nlid=5219982520180316&te=1

VIII. Adjournment(Ellen Reckhow)

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GoTriangle Board of Trustees Meeting Minutes February 28, 2018

Board Room, The Plaza, 4600 Emperor Blvd., Suite 100 Durham, NC

Board Members Present: Will Allen III Sig Hutchinson (left 2:24 pm) Wendy Jacobs Vivian Jones Valerie Jordan (arr. 12:08 pm, left 1:54 pm)

Michael Parker Ellen Reckhow Jennifer Robinson, Chair (arr. 12:09 pm) Steve Schewel (left 2:30 pm) Nina Szlosberg‐Landis

Board Members Absent:

Mary‐Ann Baldwin (excused) Barry Jacobs (excused)

Andy Perkins

Vice Chair Ellen Reckhow officially called the meeting to order at 12:06 p.m. I. Adoption of Agenda

Action: On motion by Hutchinson and second by Allen the agenda was adopted, moving the closed session to the end of the General Business Agenda. The motion was carried unanimously.

II. Recognition A. Introduction of New Hires

General Manager Mann announced the hiring of bus operators Ousman Diabi, Pauline Gales and Josue Rivas; project development interns John Hart Evans and Geordian Herron; and Autumn Richter, Administrative Assistant to the D‐O LRT Project.

C. Announcement of Promotions

None.

III. Public Comment No comments.

IV. Consent Agenda

Action: On motion by Allen and second by Parker the consent agenda was approved. The motion was carried unanimously.

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Board of Trustees February 28, 2018 Meeting Minutes

2

The following consent agenda items were approved:

January 24, 2018 – Regular Session Minutes; and

January 24, 2018 – Closed Session Minutes.

Jordan and Robinson arrived.

V. General Business Agenda A. Items Removed from Consent Agenda

None.

B. Operations & Finance Committee Report 1. D‐O LRT Project Final Design Reimbursement Agreements for Railroads and

Utilities Entity Value Duke Energy Carolinas $200,000 AT&T North Carolina 200,000 Frontier Communications 150,000 PSNC Energy 200,000 Charter Communications 200,000 CenturyLink f/k/a Level (3) 150,000 North Carolina Railroad Company 200,000 Norfolk Southern Railroad 200,000 Action: On motion by Allen and second by Hutchinson the Board approved agreements with the railroads and utilities listed above for final design reimbursement for FY18‐20, with a total dollar amount not to exceed $1.5 million, and authorized the General Manager to execute agreements consistent with those terms. The motion was carried unanimously.

2. Wake Transit FY 2018 Q2 Proposed Amendments Action: On motion by Jones and second by Reckhow the Board approved the Wake Transit FY18 Q2 amendments. The motion was carried unanimously. The list of amendments is attached and hereby made a part of these minutes.

3. Budget Amendment ‐ Durham‐Orange Fund

Committee Chair Parker explained that the budget ordinance would be brought back next month, but requested approval today for reimbursements to the respective agencies.

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Action: On motion by Parker and second by Schewel the Board approved the reimbursement of $53,138 to Chapel Hill Transit, $496,299.29 to the city of Durham and $127,440 to Durham County Access. The motion was carried unanimously.

4. Headcount Adjustment

Action: On motion by Reckhow and second by Allen the Board approved a headcount increase in FY18 for the contracts coordinator position. The motion was carried unanimously.

C. Planning & Legislative Committee Report

Committee Chair Will Allen III reported that the Committee received an update on the joint development program and Wake Transit MIS. He stated they also heard about a study being conducted by NCSU on the impacts of gentrification along transit lines.

1. Wake Transit Bus Plan Project Prioritization Policy Action: On motion by W. Jacobs and second by Parker the Board approved the Project Prioritization Policy. The motion was carried unanimously. The policy is attached and hereby made a part of these minutes.

VII. Closed Session ‐ Update on Property Acquisition

Pursuant to NCGS 143‐318.11(a)(5) to establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease. Action: On motion by Allen and second by Hutchinson the Board adjourned into closed session for the purpose and pursuant to the General Statute listed above at 12:35 p.m. The motion was carried unanimously. Action: On motion by Allen and second by Reckhow the Board returned to open session at 12:57 p.m. The motion was carried unanimously.

VI. Other Business A. General Manager’s Report

A list of contracts approved by the General Manager is attached and hereby made a part of these minutes.

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General Manager Jeff Mann highlighted the following items from his written report:

The Charlotte Blue Line Extension ribbon cutting was Monday, with service beginning March 16. The FTA was in attendance as well as the Congressional delegation. NCDOT called out the D‐O LRT project.

A copy of a letter from Anne Franklin to the airport authority was received. We are working with the airport to improve signage and information about our services. We have identified some issues and are meeting with the airport to talk about how to improve our positioning and signage.

We continue to monitor the Federal budget process. We are confident the Capital Investment Grants (CIG) program will continue to be funded. FTA has reiterated it will continue to process programs if funding is allocated by Congress.

W. Jacobs stated that the county commissioners will be in Washington soon and requested information on all GoTriangle projects to share.

The incidental use request to host the Raleigh bike share program at our Lane Street property was denied by FTA because it is not a transit use. We continue to look at how to accommodate a transit use in that space, such as using it to fabricate bus shelters before they are installed, that would allow an incidental use like bike share as well.

1. Transit Operations Report

Patrick Stephens presented the January operations report, which is attached and hereby made a part of these minutes. He attributed the decline in ridership to a suspension in service due to weather.

2. Durham‐Orange Light Rail Transit Program Update Danny Rogers reported that the team continues to work on 50% designs and submitting those to partners for review. A new cost estimate will be done and FTA will do a risk assessment and assign contingency based on risk. The project was listed in the New Starts program annual report and stated we are trying to get an FFGA in 2019. Our financial plan rating went up a little bit with an overall rating remaining medium. We’re working on getting agreements in place with the hiring of two contracts coordinators. Rogers also introduced interns from NCCU and UNC‐CH. Reckhow asked when the next cost estimate would be received. Rogers responded June. Parker asked about inflation of construction costs over ten years. Rogers responded that the Construction Management Consultant (CMC) is working

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on a market assessment and strategizing about how to best position our project for bid. Szlosberg‐Landis asked the percent of contingency for the project. Rogers replied around 30%, which will reduce as cost estimates are refined. Szlosberg‐Landis then asked what the high risk budget areas are. Rogers said Erwin Rd and other places we are trying to redefine or define the design. He said a risk workshop was held to think about things that might go differently than anticipated or cost more than expected which was used to develop a monitoring plan on how to deal with and reduce the risk. Szlosberg‐Landis then asked about the timing of the FFGA and confirmation of State funds. Rogers said as scheduled, the application for the FFGA would be next April, with confirmation of State funding following in the summer. He added that the draft TIP would be out by January, indicating how much State funding likely would be available. Szlosberg‐Landis said that it might be possible to pull a project out and have it approved before the full TIP. Schewel asked if there is a financial risk to being about to raise $100 million in private funding and what will the cost be for Erwin Road. Rogers stated that the team is looking at how to offset that cost.

3. Wake Transit Update John Tallmadge reported that the Wake Bus Plan will have draft recommendations for sequencing the roll out of bus service over the next eight years, with public outreach beginning in April. He said the sequencing is driven around the prioritization policy adopted today. Also being considered is the fare strategy for making sure with multiple providers that fares are fair and consistent and attractive. A peer review has been completed for BRT. Public outreach will be concurrent with the bus service outreach. A staffing model is being drafted to help agencies think through how to build staffs at the various agencies to implement the program of projects over the next ten years. The FY19 work plan is going through public feedback now. After revisions it will go through the budget cycle here and at CAMPO, with public hearings in May and adoption in June. Tallmadge added that the FY19 work plan will include a proposal for a free youth pass.

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Tallmadge also reported that recruitment for the Wake Transit program director is going well, with two candidates scheduled for interviews.

Jordan left.

4. Communications Update Mike Charbonneau presented the new GoForward campaign for Wake Transit. His presentation is attached and hereby made a part of these minutes.

Board members discussed how this campaign might have a more regional focus rather than being tied specifically to Wake Transit.

Hutchinson and Schewel left.

B. General Counsel’s Report General Counsel Shelley Blake noted the following items:

The legal team attended the APTA legal conference. She said there was a lot of discussion about FTA wanting to see agencies working with private partners for funding projects.

Hartsook is the consultant working with GoTransit Partners. They are conducting a pre‐assessment of campaign fundraising and will make a presentation to the Board next month.

The Planning & Legislative Committee will be discussing the Transit Advisory Committee today and making a recommendation for appointments.

C. Chair’s Report

No report.

D. Board Member Reports 1. CAMPO Executive Board Representative

Will Allen III stated that officers were elected, with Sig Hutchinson the new vice chair and Cary Mayor Harold Weinbrecht, chair. The Board also received an update on SPOT 5.0 and deleted several future BRT projects from its submission to help out the D‐O LRT project. There were several other items approved including the UPWP, TIP and Wake Transit items.

2. DCHC MPO Board Representative Ellen Reckhow reported that the DCHC MPO Board voted in a split vote to delete a number of transit projects from SPOT 5.0 to hopefully help the D‐O LRT project in the scoring process. The most contentious deletion was funding for Chapel Hill’s BRT project. She expressed thanks to CAMPO for removing the BRT projects from its submission.

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3. Regional Transportation Alliance (RTA) Representative No meeting.

4. New Partners for Smart Growth Conference

Postponed until March.

VII. Adjournment Action: Chair Robinson the meeting was adjourned the meeting at 2:45 p.m.

____________________________ Jennifer Robinson, Chair Attest: ____________________________ Michelle C. Dawson, CMC Clerk to the Board

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MEMORANDUM

TO: GoTriangle Board of Trustees

FROM: Michelle Dawson, Clerk to the Board of Trustees

DATE: March 1, 2018

SUBJECT: Unsealing Closed Session Minutes

Action Requested Staff requests that the Board unseal the minutes as indicated below. Background and Purpose Pursuant to Board policy, all closed session minutes are sealed immediately upon preparation, with a review of sealed closed session minutes and recommendation to the Board for unsealing. The Board last took action to unseal closed session minutes in August 2014. Staff has continued to review closed session minutes, but none have been eligible for unsealing. Pursuant to policy, and in consultation with the General Counsel, the following minutes are recommended to be unsealed (through December 31, 2017). Board or Committee Date G.S. Reference Agenda Topic Personnel 9/27/17 143‐318.11 (a) (3) law suit

The minutes listed below remain sealed. Board or Committee Date G.S. Reference Agenda Topic Board of Trustees 9/23/15 143‐318.11 (a) (6) employee matter Personnel 1/27/16 143‐318.11 (a) (6) employee matter General Counsel Search 3/4/16 143‐318.11 (a) (6) General Counsel candidates Board of Trustees 3/23/16 143‐318.11 (a) (6) General Counsel search update General Counsel Search 3/23/16 143‐318.11 (a) (6) General Counsel interviews Board of Trustees 4/5/16 143‐318.11 (a) (6) General Counsel hiring Personnel A 6/7/16 143‐318.11 (a) (6) Clerk evaluation Personnel B 6/7/16 143‐318.11 (a) (6) General Manager evaluation Board of Trustees A 6/22/16 143‐318.11 (a) (6) Clerk evaluation Board of Trustees B 6/22/16 143‐318.11 (a) (6) General Manager evaluation Board of Trustees 6/7/17 143‐318.11 (a) (6) evaluation: GM, GC, Clerk

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Financial Impact None Attachments

None

Staff Contact(s)

Michelle Dawson, 919‐485‐7438, [email protected]

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MEMORANDUM


FROM: Finance

DATE: March 16, 2018

SUBJECT: Budget Amendment – Durham‐Orange Fund (Revised)

Strategic Objective or Initiative Supported This item supports initiative 1.2, “Pursue service improvements and expansion opportunities.” Financial Impact Per our discussion at the February 28, 2018, Operations & Finance Committee, staff has updated the Budget Ordinance Amendment. The previous version showed the Durham‐Orange budget would increase by a total of $676,877. Staff has found additional savings so the net change to the Durham‐Orange budget is now a decrease of $400,926. The Durham‐Orange FY18 budget now shows total spending of $101,977,218. Attachments


Staff Contact(s)

Saundra Freeman, 919‐485‐7475, [email protected]

Praveen Sridharan, 919‐485‐7502, [email protected]

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MEMORANDUM

TO: GoTriangle Operations & Finance Committee

FROM: Finance

DATE: February 26, 2018

SUBJECT: Budget Allocation to Meet Needs of Transit Partners ‐ Orange

Strategic Objective or Initiative Supported This item supports initiative 1.2, “Pursue service improvements and expansion opportunities.” Action Requested The Operations & Finance Committee is requested to recommend approval of the FY18 budget amendments to the GoTriangle Board of Trustees at the February 28, 2018 meeting. The above actions were recommended for approval by the Orange County staff working group. Background and Purpose In May 2017, the Town of Chapel Hill requested that services previously implemented with Transit Tax revenues be continued through FY18 and an additional 2,500 hours of revenue service be initiated. GoTriangle budgeted $1,512,362 for these purposes. Subsequently, Chapel Hill Transit staff noticed that GoTriangle had inadvertently left off the HS route operations which was included in the previous years. The revised estimated cost of all services with the HS route is $1,565,500. Financial Impact The proposed Budget Ordinance Amendment provides additional funds needed for transit operations:

Chapel Hill Transit – Budget increase of $53,138, which is within Chapel Hill Transit Plan FY18 total available operating budget of $2,019,000.

Attachments


Staff Contact(s)

Saundra Freeman, 919‐485‐7475, [email protected]

Praveen Sridharan, 919‐485‐7502, [email protected]

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MEMORANDUM

TO: Operations & Finance Committee

FROM: Finance


SUBJECT: Budget Allocation to Meet Needs of Transit Partners ‐ Durham

Strategic Objective or Initiative Supported This item supports initiative 1.2, “Pursue service improvements and expansion opportunities.” Action Requested The Operations & Finance Committee is requested to recommend approval of the FY18 budget amendments to the GoTriangle Board of Trustees at the February 28, 2018 meeting. The above actions were recommended for approval by the Durham County staff working group. Background and Purpose 1. GoDurham ‐ In May 2017, GoDurham requested a budget of $2,350,000 to purchase 5 buses in

FY18 and $484,570 for one bus in FY19. All six buses were ordered in FY16 (18 month waiting period) and delivered in FY18. GoDurham submitted an invoice for reimbursement for $2,846,829.99 for the delivery of all six buses. The budget amendment request is to bring forward budgeted expenditures for one bus from FY19 to FY18.

2. Durham County Access ‐ In May 2017, Durham County Access requested an operating budget of

$187,307 and a capital vehicle purchase budget of $120,000. The capital vehicle portion of the Transit Plan for Durham County Access totaled $247,770 of which $127,770 was not requested in the FY18 Budget. With a 40% increase in demand, Durham County Access has requested to move their total Transit Plan Capital Budget of $247,770 to the Operating Budget.

Financial Impact The proposed Budget Ordinance Amendment provides additional funds needed for transit operations:

City of Durham – FY18 Budget increase of $496,299.29 brought forward from FY19 Transit Plan

Durham County Access – Budget increase of $127,440 – Included within FY18 Transit Plan Total Budget Amendment for Triangle Tax District is $623,739.29 for Durham. Attachments


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Staff Contact(s)

Saundra Freeman, 919‐485‐7475, [email protected] Praveen Sridharan, 919‐485‐7502, [email protected]

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2018 0001

GOTRIANGLE FISCAL YEAR 2018

TRIANGLE TAX DISTRICT‐ DURHAM‐ORANGE FUND ORDINANCE AMENDMENT BE IT ORDAINED by the Research Triangle Regional Public Transportation Authority Board of Trustees: Section 1. It is estimated that the following revenues will be available in the Triangle Tax District – Durham‐Orange Fund for the fiscal year beginning July 1, 2017, and ending June 30, 2018:

Original Revised ½ Cent Sales Tax $ 35,581,553 $ 35,581,553Vehicle Rental Tax 1,815,913 1,815,913$7 County Vehicle Registration Tax 2,514,911 2,514,911Grants/Others 3,884,271 3,884,271Appropriated Reserve Balance 49,881,496 58,180,571Total $ 93,678,144 $ 101,977,219

Section 2. The following amounts hereby are appropriated in the Triangle Tax District – Durham‐Orange Fund for the fiscal year beginning July 1, 2017, and ending June 30, 2018:

Durham County $ 69,203,571 $ 76,199,370 Orange County 24,474,573 25,777,849 Total $ 93,678,144 $ 101,977,219

Section 3. Copies of this Budget Ordinance shall be furnished to the Clerk to the Board of Trustees and to the Budget Officer of this Authority to be kept on file for their direction in the disbursement of funds. ADOPTED THIS 28TH DAY OF MARCH 2018. _____________________________ Jennifer Robinson, Board of Trustees Chair ATTEST: __________________________________ Michelle C. Dawson, Clerk to the Board

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MEMORANDUM


FROM: Regional Services Development


SUBJECT: Contract for Commuter Vanpool Services for GoTriangle Vanpool Program

Strategic Objective or Initiative Supported This recommendation comes out of the work on the initiative to “Develop and Implement a Vanpool Business Plan (including strategies to improve fleet management, billing, reporting).” It supports the objectives 1.1 Increase number of customers served with sustainable transportation services and 1.5 Maintain cost‐effectiveness. Action Requested Staff requests that the Board award a contract to Enterprise for Commuter Vanpool Services for GoTriangle Vanpool Program Operation services for a minimum 3 year period and authorize the General Manager to negotiate and execute a contract to that effect. Background and Purpose Customer ridership on vanpool services has been declining since 2009, particularly in the past two years when fuel prices have fallen significantly. As the number of vanpools in operation has declined, the operating subsidy per van has increased because some of the program costs are fixed and thus are spread across fewer vanpools. As vanpool demand has fallen, GoTriangle has had excess vehicles in the fleet, which still have costs even when not in service. When demand increased rapidly in 2006, 2008, and 2009, GoTriangle had difficulty supplying vehicles to meet the demand. Our relevant strategic objectives are to increase the number of customers using vanpool services and to maintain cost‐effectiveness. While we have always managed this service in‐house, many agencies contract the program administration to a third‐party. On September 13, 2017, GoTriangle issued a Request for Proposals to evaluate whether a new service delivery strategy can meet our objectives. We received a single proposal from Enterprise Leasing Company – Southeast, LLC (“Enterprise”). They are currently the only vanpool operator in our region of the United States.

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The contract with Enterprise would cover the following:

Provision of vehicles

Maintenance of vehicles

Insuring vehicles

Emergency assistance

Financial administration and billing

Data collection and reporting

Marketing and sales

Customer service

Coordination with GoTriangle and staff at TDM partner organizations Current customers would be transitioned from GoTriangle vans to Enterprise vans over a 2‐3 month period following the execution of a contract. As each vanpool group moves to an Enterprise contract, GoTriangle would dispose of the van, either through a public sale or by incorporating it into our fleet of staff vehicles for Transit Operations. The internal administration of the vanpool program would be limited to oversight of the Enterprise contract. The GoTriangle staff providing vehicle maintenance and servicing would be absorbed into the paratransit and bus maintenance staff. Financial Impact The proposal from Enterprise is at no cost to GoTriangle. The nature of the contract with Enterprise would grant them permission to operate the GoTriangle vanpool program and set the prices for vanpools to be paid by our customers. This would still be a GoTriangle service, and we would report the required data to the Federal Transit Administration’s National Transit Database, maintaining our eligibility to receive Section 5307 formula grant funds. The Enterprise price schedule for vanpools is higher than GoTriangle’s current price schedule. GoTriangle’s costs under this contract would be associated with a monthly subsidy that we would offer each vanpool group. That recommendation to the Board is a separate action item. For the 12 month period between November 2016 and October 2017, the vanpool program expenses were $854,555 and we brought in $495,524 in fare revenue and an estimated $95,000 in state grant revenue. The net operating subsidy was approximately $264,000. We also have to pay for the capital costs of the vehicles. Since these costs vary annually, we use the depreciation expenses as a way of capturing these additional costs to the program. For this 12 month period, that added $163,000, for a total subsidy of $427,000. The vanpool operation also generates federal formula grant revenues for GoTriangle on a two year lag. The revenue miles that were operated in FY14 generated $0.53 per mile in FY16 grants. Using that same rate, the FY17 revenue miles are expected to generate $425,800 in FY19. Thus, currently GoTriangle has net annual costs and grant revenues that are about the same. In years past when more vanpools were in operation, GoTriangle brought in more grant revenue than our net costs for the vanpool program.

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We expect to grow the number of vanpools under this contractual arrangement with Enterprise, and that would result in increased Section 5307 grant revenues compared with the status quo. It is important to remember that those revenues are received on a two‐year lag, and that the return per revenue mile operated is not guaranteed to remain at the 53 cents per revenue mile level. Attachments

none

Staff Contact(s)

John Tallmadge, [email protected], 919.485.7430

Vanessa Battle, [email protected], 919.485.7462

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MEMORANDUM


FROM: Regional Services Development


SUBJECT: GoTriangle Vanpool Subsidy

Strategic Objective or Initiative Supported This recommendation comes out of the work on the initiative to “Develop and Implement a Vanpool Business Plan (including strategies to improve fleet management, billing, reporting).” It supports the objectives 1.1 Increase number of customers served with sustainable transportation services and 1.5 Maintain cost‐effectiveness. Action Requested Staff requests that the Committee recommend the Board set a monthly vanpool subsidy at $400 for all vanpool groups traveling more than 35 daily commute miles and $300 for vanpool groups traveling 35 or fewer daily commute miles. Background and Purpose In a separate agenda item, GoTriangle staff recommends contracting the vanpool program with Enterprise Leasing Company – Southeast, LLC (“Enterprise”). Under the contract, GoTriangle’s expenses would be limited to oversight of the contractor and provision of a monthly subsidy to vanpool groups to retain current vanpool groups and attract new customers. The Enterprise pricing is similar to GoTriangle’s pricing in that it is based on vehicle size and commuting mileage. However, Enterprise offers more vehicle models at different price points for 7‐passenger and 12‐passenger vehicles. They also have fewer price intervals for commute distances. In general, Enterprise’s prices are higher at shorter distances and lower at high commute distances. Another difference is that Enterprise passes through actual fuel costs each moth, whereas GoTriangle has used a stable fuel estimate. In order to minimize price impacts on GoTriangle’s customers and to make vanpool prices attractive to potential customers, staff is recommending providing a monthly vanpool subsidy at $400 for all vanpool groups traveling more than 35 daily commute miles and $300 for vanpool groups traveling 35 or fewer daily commute miles. This pricing structure encourages longer distance vanpool groups which have a more significant impact on emissions reductions. It also sets the subsidy at a level which is projected to be offset by future Section 5307 grant funds.

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An analysis based on recent data of current vanpools (see attached table) indicated that this monthly subsidy would result in 18 vanpool customer groups paying more than current (though customers on 16 vanpools would paying less than $10 additional per person). Customers on six (6) vanpools would pay less than current, though the difference would be less than ten dollars ($10) per person. Customers on the remaining 23 vans would pay the same amount because their employers fully subsidize their commuting costs. Employers provide subsidies to customers on 25 vanpools. Employers would pay more for 19 of the vanpools and less for six (6) vanpools. Financial Impact There are currently 47 active vanpool groups. For the 12 month period ending in November 2017, there were between 53 and 48 vanpool groups in service, and the vanpool program expenses were $854,555 and we brought in $495,524 in fare revenue and an estimated $95,000 in state grant revenue. The net operating subsidy was approximately $264,000. We also have to pay for the capital costs of the vehicles. Since these costs vary annually, we use the depreciation expenses as a way of capturing these additional costs to the program. For the 12 month period, that added $163,000. When combined, this subsidy for the 12 month period was $427,000. With the proposed per month subsidy to the program contracted with Enterprise, we would pay Enterprise $18,200 monthly or $218,400 annually. We expect to continue to pay for the four staff currently charged to the vanpool program, less the state grant revenues that offset 80% of the Vanpool Coordinator expenses. This is equal to $126,000, for a total of $344,400 in expenses for the current 47 vanpools under a contract with Enterprise. This is an estimated savings of $82,600 per year. Enterprise has communicated that they have 13 existing vanpools that operate in our service area. We would offer them the proposed monthly subsidy with the requirement that they report their activity to us for inclusion in our program that gets reported to the Federal Transit Administration’s National Transit Database. Consistent with the objectives of contracting out the service, we propose to budget for 20% growth in the number of vanpools for FY19. An additional 10 vanpools would result in a total annual subsidy of approximately much as $332,400 (if all 70 vanpool groups were in service for a full 12 months). During the transition period, we would have some offsets for the vehicles that we will sell because they’ve reached the end of their useful life. These additional 23 vanpool groups would cost GoTriangle an additional $110,400 per year in subsidies, but we project to receive an additional $190,000 per year in federal Section 5307 grant revenues beginning in FY21. The median net revenue projected per vanpool for our current fleet is $3,850 per year. (It is important to note that this is based on current FTA formula grant factors, which are subject to change, but which have been stable over the past 10 years.) Attachments

None

Staff Contacts

John Tallmadge, 919.485.7430, [email protected]

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GoTriangle Board of Trustees Planning & Legislative Committee Meeting Minutes

February 28, 2018 ‐ DRAFT Board Room, The Plaza, 4600 Emperor Blvd., Suite 100

Durham, NC Committee Members Present: Will Allen III, Committee Chair Wendy Jacobs Vivian Jones

Jennifer Robinson (left 3:10 pm) Nina Szlosberg‐Landis

Committee Members Absent: Barry Jacobs (excused) Committee Chair Will Allen III called the meeting to order at 2:46 p.m. I. Adoption of Agenda

Action: On motion by Robinson and second by W. Jacobs the agenda was adopted. The motion was carried unanimously.

II. Approval of Minutes Action: On motion by Jones and second by Robinson the minutes of the January 24, 2018, meeting were approved. The motion was carried unanimously.

III. Project Management Policy Statement Richard Major presented a Project Management Policy for adoption. Mann stated this policy statement is for capital projects, but not for specific projects such as the D‐O LRT project, which have their own project management policies. Action: On motion by Jones and second by W. Jacobs the Committee voted to recommend Board approval of a Project Management Policy Statement for non‐major capital projects. The motion was carried unanimously.

IV. Appointments to the Transit Citizen Advisory Committee

Shelley Blake distributed the applications received for the advisory committee. She stated that each of the Boards of County Commissioners have made recommendations, noting that Durham had three fewer applications than available positions. W. Jacobs shared that the process would be opened back up in Durham to fill the remaining three positions.

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Planning & Legislative Committee January 24, 2018

DRAFT Meeting Minutes

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Blake asked for an informal recommendation to the Board for the seven proposed members from Orange County, six from Durham County (with the remaining three to be appointed at a later time) and 14 from Wake County. Blake asked that any members with concerns about any of the names being proposed bring those forward prior to the March Board meeting. Blake then presented several proposed changes to the Operating and Protocols Guidelines for Transit Citizen Advisory Committee:

Change name, remove “citizen”;

Change the meeting requirement to four (4) times per year from six (6); and

Change the written report requirement to within 14 days from ten (10) business days.

Action: On motion by Jones and second by Robinson the committee voted to recommend Board approval of the changes requested. The motion was carried unanimously.

Robinson left.

V. Update on Wake MIS Patrick McDonough stated that bi‐weekly meetings are held on the BRT side. A BRT peer review has been completed and a report on existing conditions and a transportation problems statement is being prepared. He said during this work travel patterns are starting to emerge and local government partners in Cary, Raleigh and Garner are discussed where BRT physical facilities are envisioned as well as possible alignments and potential station locations. McDonough said the commuter rail side is researching travel markets within established districts.

VI. Overview of Pedestrian and Bicycle Studies Underway (D‐O LRT Project) Anne Conlon’s presentation is attached and hereby made a part of these minutes. She talked about the potential in 22 locations for bicycle and pedestrian connections as part of the D‐O LRT project. Conlon pointed out that these connections allow for expanded transportation choices around our stations; provide amenities for all residents, not just users of the rail; and allow the opportunity to leverage the investment in the D‐O LRT project to make planned connections.

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Planning & Legislative Committee January 24, 2018

DRAFT Meeting Minutes

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W. Jacobs suggested that this presentation be given to the full Board. She said that folks who may not see how the D‐O LRT project benefits people will realize how the project supports existing plans and helps execute and implement them as well as providing amenities to people who may not ride light rail.

VII. Adjournment Action: Chair Allen adjourned the meeting at 3:22 p.m.

____________________________ Will Allen III, Committee Chair Attest: ____________________________ Michelle C. Dawson, CMC Clerk to the Board of Trustees

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MEMORANDUM

TO: GoTriangle Planning & Legislative Committee

FROM: Capital Development


SUBJECT: Organization‐wide Project Management Policy Statement

Strategic Objective or Initiative Supported Adopt an organization‐wide project management methodology to ensure clarity about the scope of each project and the role of each principal. Action Requested Staff requests that the Committee recommend that the Board approve and adopt a policy statement concerning project management methodology, thereby formalizing a systematic approach to project management that is consistent with practices, standards and procedures established by the Project Management Institute, and identified through related state and federal guidelines, and project management experts. Background and Purpose GoTriangle’s mission is to improve the region’s quality of life by connecting people and places with safe, reliable, and easy‐to‐use travel choices. The process for accomplishing GoTriangle’s mission requires initiation and completion of a portfolio of diverse projects that are undertaken throughout all GoTriangle departments. With the expanded use of project management principles, project teams and project management tools and software, GoTriangle recognizes the importance of transitioning to the use of a more organized and systematic approach to project management throughout the organization. GoTriangle also recognizes the many cultural, business cost savings and related benefits that can be achieved by becoming a more project‐friendly enterprise. This objective will be achieved by developing and implementing an expanded library of promising project management practices, establishing standardized project management procedures and processes, and development of a larger pool of knowledgeable project management practitioners and certified project managers. To demonstrate the focus and intent that are necessary to accomplish these objectives, GoTriangle prioritized adoption of an “Organization‐wide project management methodology” in its 2017 – 2021 Strategic Plan. The Board’s Policy Statement is an integral part of accomplishing GoTriangle’s strategic objective leading to project management maturity and sophistication for the agency.

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Financial Impact Not applicable Attachments

Project Management Policy Statement included, pages 2, 3 and 4

Staff Contact Richard Major, (919) 485‐7483, [email protected]

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2

GoTriangle Project Management Policy Statement

I. Purpose for development and implementation of GoTriangle’s Project Management Policy

GoTriangle, under the direction of the General Manager, is committed to development and implementation of an organization‐wide project management methodology which will ensure the following objectives are met:

Projects are effectively managed within the limitations of Scope, Time, Cost Quality, Human Resources, Procurement and Risk

Appropriate governance and control is established

Project Management Plans are developed for all knowledge areas, including Communication and Stakeholder plans, and executed throughout a project’s life

Appropriate authorization and acceptance is established project life cycles

Earned Value project management techniques and reporting are implemented

Post implementation project lessons‐learned reviews are conducted and actively used to improve the conduct of project delivery

Program and Portfolio management standards are implemented

Implement a structured approach for development of cohesive, collaborative project teams

Eliminate the silo approach to project management by integration of teams and plans In order to achieve these objectives the elements of this Project Management Policy must be included in the initiation, planning, and execution of all major projects. Plans for development and implementation of an organization‐wide project management methodology are identified as a specific initiative in the 2017 – 2021 Strategic Plan. The policy associated with this strategic initiative has four defined purposes:

1. Provides a Project Management Platform: Provide an agency‐wide platform for managing the integration, scope, time, cost, quality, human resources, communications, risk, procurement, and stakeholders associated with agency projects. In so doing, the probability is increased that optimal solutions will be selected and that they will be implemented at the “right” time and at the “right” cost. The project management framework model is to be flexible and adaptable to the nature of each operating unit within the agency and to the work being done. The project management system will be applicable to all non‐major capital projects. Projects will be defined and managed in accordance with standards and promising practices furnished through the Project Management Institute (PMI); expert supplemented by federal, state or regional standards; and project management tools, techniques and procedures will be appropriately tailored to GoTriangle’s specific and unique functional requirements.

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2. Establishes Accountability: Establish clear lines of accountability/responsibility for

project management decisions and the achievement of project objectives and deliverables. Clear lines of accountability and responsibility are required to facilitate optimal decision making, minimize misunderstandings and delays, and understand the causes of problems as they may arise.

3. Provides Project Management Knowledge: Educate and train staff regarding project management principles, concepts, processes, procedures and tools that provide the foundation for development of an agency project management system framework. This process will ensure that project managers and less experienced practitioners possess the necessary professional credentials, experience and/or an appropriate level of project management training required to successfully lead teams and confidently deliver projects according to the level of complexity.

4. Ensures Organization‐wide Project Management Sophistication: Increase project

management sophistication: the state of enterprise practices in which success of

projects is predictable; and specific measures of both project management success

and project success are continuously monitored and improved. This will be achieved

by utilizing the principles, findings and recommendations obtained through a

developmental process that includes guidance in the form of standards furnished by

the Project Management Institute; input from experienced project management

professionals; and professional services, including research and promising practices

furnished by Dr. Vittal Anantatmula, an internationally recognized author, professor

and Project Management expert whose research and publications provide

enlightenment and guidance for integrating knowledge management and project

management.

II. Life Cycle Process for Development of Organization‐wide Project Management

Methodology

The lifecycle for development and implementation of GoTriangle’s project management

methodology, as indicated in the diagram below, will be accomplished in four phases. The

life cycle process will become the foundation for a project management system and

methodology that is agile, flexible and continuously adapting to necessary improvements

and promising practices.

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III. Next Steps

We will begin with assessment of the status of program and project management practices

within the agency. This will facilitate a better understanding of the level of professional

acculturation and development required to achieve agency‐wide Project Management

sophistication. Accordingly, this analysis will involve surveys and interviews conducted with

staff, management and executives to:

Assess technical specialty areas

Identify organizational‐specific processes and procedures

Evaluate the enterprise project management knowledge of the staff who currently

discharge project management duties

Confirm the necessary project management tutoring, mentoring and training

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Analysis of the results from this assessment will facilitate identification of the distinctive

tools, techniques, processes, procedures, and training that is required for the agency to

achieve project management friendliness and maturity. Evidence of this project

management maturity and friendliness will be demonstrated by:

Development of an expanded library of promising practices

Establishment of a standards‐based formal project management system, processes,

procedures, tools and techniques

Development of a pool of more competent, qualified and confident personnel who

are equipped to successfully assume the role of productive project management

practitioners, team members and managers

Use of a methodology to keep career ladders, education requirements, and related

knowledge‐based functions updated so that the latest competencies are fostered

Development and use of portfolio and program management promising practices,

standards, procedures and processes as furnished by the Project Management

Institute, as well as related federal and state requirements.

Reference Documents:

1. Project Management Body of Knowledge. Project Management Institute, Fifth Edition

2. Attributes of Project Friendly Enterprises. Anantatmula, Vittal: Rad, Parviz. 2016

3. Project Teams: A Structured Development Approach. Anantatmula, Vittal. 2016

4. Project Planning Techniques. Anantatmula, Vittal; Rad, Parviz. 2005

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OPERATING AND PROTOCOLS GUIDELINES FOR TRANSIT CITIZEN ADVISORY

COMMITTEE

Purpose

The purpose of this committee (hereinafter “committee”) is to contribute information and advice to the Research Triangle Regional Public Transportation Authority d/b/a GoTriangle Board of Trustees (hereinafter “Board”) on current and emerging issues associated with planning and providing a high quality transit network that serves the needs of the Triangle community.

This committee serves at the discretion of the GoTriangle Board of Trustees. GoTriangle may amend, change, or terminate the structure of this committee at its discretion.

GoTriangle’s Vision and Mission Statement

To make exceptional public transportation the foundation of the region’s community, prosperity, and mobility.

GoTriangle improves our region’s quality of life by connecting people and places with safe, useful, reliable, sustainable, and easy‐to‐use travel choices.

Consistent with the GoTriangle 2017‐2021 Strategic Plan, the Committee will help GoTriangle achieve the goal of assuring high quality customer service through actively engaging communities we serve.

Committee’s Roles and Responsibilities

Members will be made up of citizens from the Triangle community. Members are responsible for understanding and staying within the bounds of the committee’s roles and responsibilities. This committee’s role is to:

Provide advice and feedback to the Board on current and emerging issues associated with planning and providing a high quality transit network. Such advice may consider: planning for public transportation systems; views of various constituent groups; suggesting how transit can assist with equity issues, such as homelessness, affordable housing, economic opportunity, individuals with handicaps and/or disabilities, and seniors; providing information regarding the customer experience of transit riders; communicating stakeholder opinions, attitudes, and needs to the Board and identify areas of concern and recommend changes.

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The committee has no authority or responsibility to create or enforce policy or rules, but their analysis and recommendations are welcome.

The committee will be one source of citizen‐based information and advice to assist in the delivery of GoTriangle’s transit planning and operational services.

Providing Input and Advice to GoTriangle

Advisory committee members will be selected to represent a broad range of residents. The Board will gain value from understanding a range of perspectives. It is important that advice and recommendations to the Board be presented showing the different views of committee members on key issues of concern.

Consensus recommendations should include the full range of stakeholder views. Majority report and minority report recommendations are appropriate if necessary. Proposed solutions and/or recommendations should be viable and cost‐effective. If the committee has not provided a report and/or recommendation on an issue to be decided, the Board shall proceed with its business in a timely fashion in the absence of a report and/or recommendation. The Board, at its sole discretion, may or may not act on information and advice provided by the Committee.

The Committee shall present a comprehensive written report annually to the GoTriangle Board.

GoTriangle staff may assist with the written record to insure that all ideas are expressed in a clear and concise manner.

Membership and Structure

The committee shall consist of thirty (30) members to carry out the objectives and duties. The Board shall seek a committee composition that consists of fourteen (14) Wake County residents, nine (9) Durham County residents, and seven (7) Orange County residents. The membership from each county will be representative of the demographics of that county including, but not limited to, socioeconomic diversity and geographic diversity of the population of the county.

Meetings

The committee shall meet at least six (6) four (4) times per year. A written report from the meeting shall be provided to the Board within ten (10) business days of the meeting.

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The contact person for GoTriangle may assist with coordinating these meetings and helping secure meeting space at GoTriangle.

The initial meeting of the full Advisory Committee shall be in Spring/Summer 2018.

Terms and Removal of Members

The Committee members shall be appointed by the GoTriangle Board. The Wake County Board of Commissioners shall nominate 6 members, the Durham Board of Commissioners shall nominate 5 members and the Orange County Board of Commissioners shall nominate 4 members. The additional nominations shall be chosen from applicants that have applied directly to GoTriangle.

The members of the Committee terms shall not exceed two (2) years and no member shall serve more than two (2) terms.

The Committee shall choose a Chairperson to serve for a period of two (2) years.

The Wake County Board of Commissioners, Durham County Board of Commissioners and Orange County Board of Commissioners shall each appoint one member of their Board of Commissioners to act as a liaison between their Board of Commissioners and the Transit Citizens Advisory Committee. The Commissioners shall serve as ex‐officio, non‐voting members of the Committee. Transportation directors for Wake, Durham and Orange Counties shall also be ex‐officio, non‐voting members of the Committee.

A committee member may be removed at the GoTriangle Board’s discretion. A committee member who has two or more unexcused absences may be removed from the committee.

Committee members are expected to conduct themselves in a professional manner and be respectful of others. Abusive language or other types of unprofessional conduct will be grounds for immediate removal from the committee.

Nomination Solicitations

Announcements for nominations will be distributed widely and will be specific about the duties and responsibilities. Nominations must be accompanied by adequate information on the amount and kinds of experience that qualify the nominee for the particular position. Nominations should be received on or before a deadline identified by the GoTriangle Board.

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During an announced period for applying, candidates may send a letter of interest along with resume and application for the advisory committee to:

GoTriangle Board of Trustees c/o Shelley Blake General Counsel GoTriangle P.O. Box 13787 Research Triangle Park, North Carolina 27709 Wake County Board of Commissioners c/o Denise Hogan Clerk to the Board Wake County Board of Commissioners P.O. Box 550 Raleigh, NC 27602 [email protected] Durham County Board of Commissioners c/o Michelle Parker Evans Clerk to the Board Durham County Board of Commissioners 200 E Main Street Durham NC 27701 [email protected] Orange County Board of Commissioners c/o Thom Freeman Assistant to the Clerk to the Board Orange County Board of Commissioners 200 South Cameron Street P.O. Box 8181 Hillsborough, North Carolina 27278 [email protected]

Staff Coordinator

GoTriangle will designate a staff person who will assist in organizing and conducting meetings. The staff person will be responsible for sending the Committee members copies of information that is distributed by GoTriangle.

All meetings will be conducted in accordance with Robert’s Rules of Order.

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Open Public Meetings Act

Transit Citizen Advisory Committee meetings shall be open public meetings.

External Communication

The committee is created to provide input and feedback to the Board, and not for the purpose of influencing other entities.

The committee shall not communicate its positions and opinions to entities outside the Board without notifying GoTriangle.

The committee shall not meet with outside entities in their official capacity unless it has received prior approval by GoTriangle.

Compensation

Advisors are responsible for their own travel and meal expenses unless otherwise expressly provided.

Adoption and Amendment to Guidelines

These guidelines are adopted by a majority vote of the GoTriangle Board of Trustees. Amendments to these guidelines shall be made only by a majority of the GoTriangle Board of Trustees.

These guidelines are hereby adopted by the GoTriangle Board of Trustees this the 30th day of October 2017 and as amended March 28, 2018.

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MEMORANDUM


FROM: Capital Development, D‐O LRT Project Team


SUBJECT: Overview of Pedestrian and Bicycle Studies Under Way as part of D‐O LRT Project

Strategic Objective or Initiative Supported This item supports Strategic Objective 1.1: Increase the number of customers served with sustainable transportation services. Action Requested Staff is not requesting an action from the Board at this time. Background and Purpose At the November DCHC‐MPO Policy Board meeting, a member of the Board requested that staff provide an overview of the pedestrian and bicycle studies that are taking place as part of the design of the D‐O LRT project. GoTriangle has been studying pedestrian and bicycle facilities at select locations along the D‐O LRT project corridor and around stations as part of the Phase 2 and Phase 3 engineering work. The facilities under study have come out of ongoing coordination with third party stakeholders. The pedestrian and bicycle studies are continuing as part of overall engineering design advancement. Staff will describe a few examples of these ongoing studies and share how these projects can provide residents with multi‐modal accessibility to the D‐O LRT project. Financial Impact None. This item is for information purposes only. Attachments None

Staff Contact

Anne Conlon, 919‐485‐7593 [email protected]

Dave Charters, 919‐485‐7558, [email protected]

Geoff Green, 919‐485‐7420, [email protected]

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MEMORANDUM

TO: GoTriangle Planning & Legislative Committee

FROM: Capital Development


SUBJECT: Organization‐wide Project Management Policy Statement

Strategic Objective or Initiative Supported Adopt an organization‐wide project management methodology to ensure clarity about the scope of each project and the role of each principal. Action Requested Staff requests that the Committee recommend that the Board approve and adopt a policy statement concerning project management methodology, thereby formalizing a systematic approach to project management that is consistent with practices, standards and procedures established by the Project Management Institute, and identified through related state and federal guidelines, and project management experts. Background and Purpose GoTriangle’s mission is to improve the region’s quality of life by connecting people and places with safe, reliable, and easy‐to‐use travel choices. The process for accomplishing GoTriangle’s mission requires initiation and completion of a portfolio of diverse projects that are undertaken throughout all GoTriangle departments. With the expanded use of project management principles, project teams and project management tools and software, GoTriangle recognizes the importance of transitioning to the use of a more organized and systematic approach to project management throughout the organization. GoTriangle also recognizes the many cultural, business cost savings and related benefits that can be achieved by becoming a more project‐friendly enterprise. This objective will be achieved by developing and implementing an expanded library of promising project management practices, establishing standardized project management procedures and processes, and development of a larger pool of knowledgeable project management practitioners and certified project managers. To demonstrate the focus and intent that are necessary to accomplish these objectives, GoTriangle prioritized adoption of an “Organization‐wide project management methodology” in its 2017 – 2021 Strategic Plan. The Board’s Policy Statement is an integral part of accomplishing GoTriangle’s strategic objective leading to project management maturity and sophistication for the agency.

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Financial Impact Not applicable Attachments

Project Management Policy Statement included, pages 2, 3 and 4

Staff Contact Richard Major, (919) 485‐7483, [email protected]

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MEMORANDUM


FROM: Finance & Administrative Services and Legal


SUBJECT: Personnel to Support GoTransit Partners 501(c)(3)

Strategic Objective or Initiative Supported This item supports the initiate to actively seek financial resources to pay for the county transit plans. Action Requested Staff requests that the Committee recommend that the GoTriangle Board of Trustees authorize the recruitment and hiring of an Executive Director to support GoTransit partners. Background and Purpose As we move forward with the initiatives needed to ensure the success of GoTransit Partners, it is critical to have a resource committed to ensure all milestones are met and that all administrative needs are available. The Executive Director will be responsible for support in many areas including planning and managing the annual GoTransit Partners budget, serving as a primary spokesperson for the organization and strategic planning and implementation. Financial Impact The fiscal year 2018 impact is $25K and the funding sources are the D‐O LRT Tax Districts. A budget amendment is not required. Fiscal year 2019 fully loaded expenses for the position will be approximately $130K. Attachments

None

Staff Contact(s)

Shelley Blake, (919) 485‐7561, [email protected]

Saundra Freeman, (919) 485‐7415, [email protected]

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CONTRACT WORK ORDERS FOR FEBRUARY 2018

Contract # Contractor (or subject if no contractor listed)

Contract Amount Subject Comments JM Signed

General Counsel Signed

L:/Legal/Administrative/Contracts/….

18‐016 Energy Management System Upgrades $28,875.00

Provides for Energy Management System upgrades. Contract is a lump sum contract. Term of agreement 2/5/18 and will continue until services are rendered. 2/9/18 2/12/18

16‐074

Modification No.2 Bus Wash Replacement System $36,332.00

Modification #2 provides for Change Order #’s 3, 4, 5 and 6. In addition, this contract modification extends this contract until February 28, 2018. 2/13/18 2/14/18

16‐053 Amendment 1 – TJCOG TOD ‐

Provides for Federal Clauses that were inadvertently absent from the original contract. 2/16/18 2/15/18

16‐053 Amendment 2 – TJCOG TOD ‐ Provides for a contract extension from 2/28/18 to 9/30/18. 2/20/18 2/21/18

18‐019 Sonitrol Installation & Maintenance Agreement $2,446.00

Provides for security installation and maintenance agreement at 411 W. Chapel Hill St, Durham, NC. Annual maintenance cost are $624.00. Term of agreement: Feb 2, 2018 – Feb 1, 2023 with option to terminate for convenience upon 60 days written notice. 2/20/18 2/21/18

18‐017 Southpoint Feasibility Study $44,770.00

Provides for Southpoint Feasibility Study. A lump sum contract. Term of agreement: Feb 16 – Mar 26, 2018. 2/20/18 2/21/18

‐

FY 2018 FTA Annual List of Certifications and Assurances N/A

Certifications & Assurances (C&As) must be pinned annually before applying for any grants in the current fiscal year. On recommendation by the Federal Register, that we submit all 21 Groups of C&As.

C&As are pre‐award requirements and do not include all Federal requirements that may apply to GoTriangle. 2/28/18 2/27/18

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Board Member Conference Report Board members are required to prepare a written conference report for each event attended on behalf of GoTriangle. Board members may complete the Board Member Conference Report form or prepare a narrative report covering all the areas on the form. The report shall be included in the agenda for the next regular meeting of the Board of Trustees. Attachments (such as the conference agenda, handouts or other materials you feel are valuable, and photographs) to this form or your written report are encouraged.

Board Member: Wendy Jacobs

Conference Attended: New Partners for Smart Growth

Dates: January 31-February 3, 2018

Location: San Francisco, California

Conference Theme: Transit, Affordable Housing, Resilience, Health Reason you chose to attend this conference and was your objective met?

I chose this conference because I had attended one in Baltimore several years ago and thought it was excellent. I like the interdisciplinary nature of this conference and the way transit is looked at in a wholistic manner within the context of other issues such as housing, equity, environmental sustainability and health. I also like the fact that the conference attracts attendees from a diverse range of backgrounds and expertise which make for interesting discussions and perspectives in the sessions and on the tours. My objective was to learn as much as possible from all of the varying transit oriented projects in the Bay Area/Silicon Valley and best practices and lessons learned in regards to our efforts to create a regional transit system and this objective was achieved! General Summary of the Conference:

The overall focus of the conference was on Equity, Just Growth and Shared Prosperity and bringing this lens to all aspects of issues around transit infrastructure, housing, climate change and resiliency and creating healthy communities. There were four main tracks around each of these themes and all of the sessions were geared toward one of these tracks. I signed up for the Transportation Track although I did attend a few sessions related to other tracks. I also participated in 3 tours. One focused on the regional transit system being created in San Jose, California, one on the Transbay Transit Center being built in San Francisco and one focused on transformation in Richmond, California around a bike and pedestrian trail. The tours were very time consuming but were the highlight of the conference for me as I learned the most from “seeing” things first hand and talking directly to those involved in these projects. Most Valuable Breakout Session and Summary:

The most valuable sessions were the tours.

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San Jose-about a 90 minute commuter rail ride from the Bay area, at the south end of Silicon Valley, San Jose is positioning itself to be the busiest transit hub in Northern California. Plans are underway to transform the Diridon Transit Center into a multi modal center. By 2030 BART, high speed rail and electrified Caltrain service will all intersect at Diridon. Google is currently buying up all of the surface parking lots and buildings surrounding Diridon and plans to build 8 million sf of office. Challenges include bringing together local, state, regional and federal transit partners for this project. Transbay Transit Center- the 2.5 billion project is near completion in downtown San Francisco. It is being built on top of former freeway property and a defunct former transit station. The project is transforming this part of the city. Explosion of economic development, high end residential development, affordable housing, office and retail. The Transbay Transit Center is 5 stories and will serve 11 transit providers. First and second floor are trains (below ground), third floor is open mezzanine, fourth is busses and top floor is a 5.3 acre park with 13 gardens, amphitheater, half mile walking trail, water feature and public art. Use of natural light and ventilation. LEED Gold certified. 35% affordable housing required by the governor which was leveraged through the market rate housing. Funding of the transit project also financed through the land sales for market rate housing. Retail being regulated through program to benefit local and minority businesses. 21,000 jobs associated with the project. 120,000 jobs to be created related to the transit center. Richmond- City of about 100,000 in East Bay, East of Berkeley. 40% Latino, 20% black. Mainly industrial. 40% poverty rate. Overcoming legacy of gun violence and crime. Unemployment rate currently low. Major transformation efforts going on around health and well being. Bart Station with residential development adjacent. Direct ferry to San Francisco planned. Most affordable housing in Bay area. Central focus of revitalization is Richmond Greenway, a 3 mile, 30 block long, bike/pedestrian trail that goes through center of city neighborhoods with adjacent 32 acre park. 17 community partners. Funding through Rails to Trails Conservancy. Fruit trees, edible gardens, Low impact development storm water features, active recreation, public art, community pavilion, etc. After attending this conference, I’d like to learn more about:

Some of the housing finance fund models I heard about. Many cities have created funds that are public private philanthropic partnerships that serve to fill in the gap financing required for affordable housing projects. Some examples I learned about are: Golden State Acquisition Fund, Bay Area Transit Oriented Affordable Housing Fund, Metro Affordable Transit Connected Housing Fund, Colorado Transit Oriented Development Fund. I would also like to learn more about SPARCC (Strong Prosperous, and Resilient Communities Challenge) in which foundations are spending $93 million on innovative transit and housing projects across the country.

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Here’s something I learned that I think GoTriangle should pursue or implement:

The clipper card! I loved the way I could use one card to go on the electric buses, the light rail, the commuter rail and the subway and it was easy to self swipe getting on and off each type of transit. Easy and seamless! Other information I’d like to share:

I have included some notes I took, some printed materials from the conference and I will share some photos. I would be interested in attending this conference again. I would recommend that other Go Triangle Board members attend this conference.

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Board of Trustees Wed, March 28, 2018 12:00 pm-2:30 pm · 2019-12-12 · GoTriangle Board of...

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