BOARD OF REGENTS for

KENTUCKY STATE UNIVERSITY

Regular Meeting of the Board of Regents Thursday, December 7, 2017

1:00 p.m.

Kentucky State University Julian M. Carroll Academic Services Building

Board of Regents Room – 2nd Floor

KENTUCKY STATE UNIVERSITY

Board of Regents

Regent Elaine Farris (2020) Chair

Regent Dalton Jantzen (2022)

Vice Chair

Regent Ron Banks (2023)

Regent Mindy Barfield (2021)

Regent Karen Bearden (2020)

Regent Onaje Cunningham (2018)

Regent Derrick Gilmore (2019)

Regent Paul Harnice (2022)

Regent Elgie McFayden, Jr. (2019)

Regent Syamala H.K. Reddy (2021)

Regent Roger Reynolds (2018)

M. Christopher Brown II, Ph.D.

Secretary to the Board of Regents

Kevin Appleton, C.P.A. Treasurer to the Board of Regents

Rev. 08/16/17

BOARD OF REGENTS 2017-2018 Committee Members

ACADEMIC AFFAIRS Regent Dalton Jantzen, Chair Regent Ron Banks Regent Mindy Barfield Regent Elgie McFayden ENROLLMENT MANAGEMENT AND BRAND IDENTITY Regent Roger Reynolds, Chair Regent Onaje Cunningham Regent Dalton Jantzen Regent Elgie McFayden INSTITUTIONAL ADVANCEMENT AND ALUMNI RELATIONS Regent Ron Banks, Chair Regent Karen Bearden Regent Syamala Reddy Regent Roger Reynolds EXECUTIVE Regent Elaine Farris, Chair Regent Ron Banks Regent Mindy Barfield Regent Paul Harnice Regent Dalton Jantzen Regent Roger Reynolds Regent Karen Bearden, Past Chair

FINANCE AND ADMINISTRATION Regent Mindy Barfield, Chair Regent Elaine Farris Regent Derrick Gilmore Regent Dalton Jantzen STUDENT ENGAGEMENT AND CAMPUS LIFE Regent Elaine Farris, Chair Regent Karen Bearden Regent Onaje Cunningham Regent Paul Harnice GOVERNANCE Regent Paul Harnice, Chair Regent Elaine Farris Regent Derrick Gilmore Regent Syamala Reddy

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS Thursday, December 7, 2017

1:00 p.m. Board of Regents Room

2nd Floor Julian M. Carroll Academic Services Building Kentucky State University

Frankfort, Kentucky 40601

AGENDA

1. Call to Order

2. Roll Call

3. Adoption of the Agenda

4. Opening Remarks from the Board Chair

5. Approval of Minutes

A. Minutes of the September 7, 2017, Regular Meeting of the Board of Regents

6. President’s Quarterly Report

7. Committee Areas

A. Academic Affairs 1. Action Items

a. Conferral of Summer 2017 Degrees b. Conferral of Fall 2017 Degrees c. Approval of Posthumous Degree d. Approval of Honorary Degree Candidate e. Request for Approval of Candidate for Tenure

and/or Promotion 2. Informational Items

a. Update on Midterm Grades b. Introduction of Inaugural Doctor of Nursing Practice

Graduating Class c. Southern Association of Colleges and Schools Commission

on Colleges Status Update

B. Enrollment Management and Brand Identity 1. Informational Items

a. Quarterly Media and Brand Identity Report b. University Branding Survey Update c. Graphics Standards Manual Update d. Website Update

C. Institutional Advancement and Alumni Relations 1. Informational Items

a. Biennial Endowment Report b. Homecoming 2017 Review c. Community Engagement Initiatives Report d. Introduction of New Athletic Coaches

D. Finance and Administration

1. Informational Items a. Quarterly Financial Status Update b. 2018-2020 Budget Request c. Review of Campus Facilities and Priorities d. Audit Updates

E. Student Engagement and Campus Life

1. Action Item a. Establishment of University College

F. Legal

1. Action Item a. Approval of Contracts

8. Campus Stakeholder Presentations (3 minutes each)

A. Faculty Senate Updates B. Staff Senate Updates C. Student Government Updates

9. Closing Remarks

10. Adjournment

Kentucky State University Board of Regents 2018 Quarterly Meeting Dates

March 1-2, 2018 June 7-8, 2018

September 6-7, 2018 December 6-7, 2018

MINUTES

1

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents

1:00 p.m., September 7, 2017 2nd Floor Julian M. Carroll Academic Services Building

Frankfort, Kentucky Regent Elaine Farris, Presiding

MINUTES

********************

I. Call to Order

Chairperson Elaine Farris called the meeting of the Kentucky State University (“KSU” or the “University”) Board of Regents (the “Board”) to order on Thursday, September 7, 2017, at 1:01 p.m.

II. Roll Call:

Secretary M. Christopher Brown II conducted the roll call:

Regent Ron Banks Present Regent Mindy Barfield Present Regent Karen Bearden Absent Regent Onaje Cunningham Present Regent Elaine Farris Present Regent Derrick Gilmore Present Regent Paul Harnice Present Regent Dalton Jantzen Present Regent Elgie McFayden Present Regent Syamala H. K. Reddy Absent Regent Roger Reynolds Absent

Eight Regents were in attendance; a quorum was established.

III. Adoption of the Agenda

Chairperson Farris motioned to adopt the September 7, 2017, Board of Regents Agenda. The motion passed.

IV. Opening Remarks

Chairperson Farris opened with brief, introductory remarks and welcomed all attendees to the Board meeting.

2

V. Approval of Minutes

Action Item: Regent McFayden moved to approve the June 29, 2017 and the August 10, 2017 minutes. The motion passed.

VI. President’s Quarterly Report

President M. Christopher Brown II began with the introduction of staff appointments:

• Dr. Crystal deGregory - Director of The Atwood Institute • Lisa Lang, Esq. - General Counsel and Custodian of Records • Dr. Gus Ridgel - Senior Advisor to the President • Sonia Sanders - Community Engagement and Public Affairs • Cheryl Dunn - Confidential Assistant • Monica King - Office Manager

President Brown provided Board packet to support discussed topics: Physical Plant - A campus map to highlight the campus in preparation for Southern Association of Colleges and Schools Commission on Colleges (“SACSCOC”) will be completed. -An RFP for the selection of an architecture firm for the Master Plan will be presented at the December meeting. - Bids and estimates for demolition of the Halls will be obtained. - Stiell Consulting is reviewing Land Grant Programs. Land Grant is repurposing two million dollars for the renovation of Hunter Hall. Awaiting approval from the State. - Issuance of bonds and new debt renovation or new construction will be discussed at December meeting. - Email Addresses. Each Regent will be assigned a new kysu.edu email account through which all Board materials will be submitted. - Campus safety and emergency management plan. Clara Stamps, Vice President for Enrollment Management and Brand Identity, will establish an EMT (Emergency Management Team) to address issues such as active shooter and earthquake preparation. - Title IX and sexual harassment training. General Counsel, Human Resources, and Student Engagement will prepare training.

3

- Campus dashboard. All Board members will have access by December. - The Lexington Herald Leader featured alumnae Alexis Mada who was a beneficiary of the Deferred Action of Childhood Arrivals (DACA) policy. An assessment of the impact by potential the legislative change will be reported at the December meeting. - State Pension Funds. KRS 161.220 State pension presents a great fiscal concern. Outsourcing some critical areas may reduce potential liability going forward. - External Auditors. Prior staff members directed CEO David Bundy and Chrissy Fiscus to disengage Dean Dorton. They were errantly informed it was a Board decision. Dean Dorton was engaged in a number projects such as payroll and HR which compromised their objectivity. They could not be an objective auditor so we were forced to find a new auditor; however, they will continue to have a consultant role going forward. Regent Farris states for the minutes that the Board does agree with the State Auditor coming in and support the forensic audit. This will help us with SACSCOC because we have had so many qualified findings and this shows we are trying to correct it. - Food Service Providers. The transition from Perkins to Sodexo has been completed. Additional details will be provided in closed session. - CPE metrics. CPE Metrics will be implemented to generate credit hours. An update will be provided at the December meeting. Planning - KSU State Management Improvement Plan. KSU still under House Bill 303.

- CFO will address KSU’s financial position in his presentation.

- SACSCOC accreditation. SACSCOC accreditation is less than 18 months away.

Provost Debbie Thomas will provide details in her presentation.

- Mission Statement. Faculty Senate and Staff Senate Chairs will revisit the strategic plan and host campus wide discussions about the University’s mission statement. The current mission statement has caused some problems for STEM and Agriculture faculty.

- Gold Book. General Counsel Lisa Lang and Title III Director Christina Leath

will spearhead a redline revision of the Gold Book. Board members will receive this information prior to the December meeting.

4

Projects - Franklin Convention Center. Conversations are in progress with the Convention

Center staff to purchase their new sound system for the Exum Center. Sonia Sanders, Assistant Vice President for Institutional Advancement and Alumni Relations, will provide an update.

- Shuttle Bus. Plans are underway to obtain a 36 passenger shuttle bus from the

City of Frankfort for Kentucky State University. - Capital Plaza Hotel. Kentucky State University has secured a 60-month lease

for the gift shop at the Capital Plaza Hotel with plans to be operational by Homecoming. A ribbon cutting ceremony is planned with the Chamber of Commerce. Staff positions will include one adult responsible for managing the “Thorobred Shop” along with student workers and work study students.

Announcements Alumnus Patricia Russell McCloud will be inducted into the National Black College Alumni Hall of Fame on September 29, 2017, in Atlanta, GA. Justin Mathis, Director of Admissions, has been named the 2017 Minority Access Role Model and will be recognized at the 18th National Role Model conference on September 30, 2017, in Washington, DC.

2017 KSU Encampment. The Encampment was a success and well attended.

VII. Committee Areas

A. Academic Affairs

Dr. Debbie Thomas, Provost and Vice President of Academic Affairs provided Curriculum Vitas with names of tenured/promotion candidates to Board members. 1. Action Items

a. Request for Approval of Candidates for Tenure and/or Promotion

• Dr. Crystal deGregory, Associate Professor of History in the College of Arts and Sciences, Department of Behavioral and Social Sciences

• Dr. Buddhi Gyawali, Associate Professor of Agriculture in the College of Agriculture, Food Science and Sustainable Systems, Division Environmental Science and Sustainable Systems

• Dr. Yolanda Powell Young, Professor of Nursing in the School of Nursing

5

• Dr. Chi Shen, Professor of Computer Science in the College Professional Studies, Division of Computer Science

• Dr. Tamara Sluss, Professor of Mathematics in the College of Arts and Sciences, Division of Mathematics and Sciences

• Dr. Stephen Ulrich, Associate Professor of Social Work in the School of Public Administration and Social Work, Division of Social Work

• Dr. Debbie Thomas, Provost and Vice President of Academic Affairs, Professor of Education in the College of Professional Studies, School of Education

Action Item: Regent Derrick Gilmore moved to approve the Tenure and/or Promotions as presented. The motion was seconded by Regent McFayden. The motion passed.

b. Provost Debbie Thomas discussed ratification of Academic Affairs Administrative Structure. A master academic plan will be created to entail the areas of excellence, afford opportunities, and create additional opportunities for students and to have appropriate process and infrastructure in place.

President Brown added the following rationale:

• High number of faculty grievances and many of them between the Provost office and chairs, no buffer

• Regional accreditors and specialized accreditors look for academic content leadership

• Distribution of campus budget, how much goes to administration, instruction, etc.

• Will have a cost benefit as well as to the administrative and academic enhancement

Action Item: Regent McFayden moved to approve the restructuring of Academic Affairs. The motion was seconded by Regent Banks. The motion passed.

2. Informational Items

a. SACSCOC update. Kentucky State University hired the firm of Silver &

Associates to assist with SACSCOC preparation. Dr. Joseph Silver has served as Vice President at SACSCOC organizations and has had success with various institutions.

b. School of Nursing Accreditation. The ACEN Certificate for the Clinical Doctorate Nursing program was presented. Dr. Yolanda Powell-Young, who, upon licensure, will be KSU’s Director of Nursing program.

6

B. Enrollment Management and Brand Identity

1. Informational Items

a. Justin Mathis, Director of Admissions, provided the Office of Admissions report, which indicates an increase in enrollment.

b. A Retention Report to indicate how many Fall 2015 freshmen returned

Fall 2016 will be provided at the December meeting.

c. Enrollment Management and Brand Identity. Clara Stamps, Vice President of Enrollment Management and Brand Identity, reported the office is in the process of analyzing the website and creating focus groups to evaluate issues and security.

C. Institutional Advancement and Alumni Relations

1. Informational Items

a. Sonia Sanders, Assistant Vice President for Public Engagement and Community Outreach, reported in the absence of Rick Smith, Interim Vice President for Institutional Advancement and Alumni Relations. A search firm has been secured and is chaired by Mr. Don Lyons, President of the Kentucky State University Foundation to fill the position of Vice President of Institutional Advancement and Alumni Relations. The Search Committee will include Venita Hawkins, William Graham, Dr. Gus Ridgel, Carmen Inman from the Frankfort Chamber of Commerce, Student Regent Onaje Cunningham, Vice President Clara Stamps, Vice President Thomas Calhoun, Vice President Debbie Thomas, Vice President Kevin Appleton, and Ms. Sonia Sanders.

b. Board members were asked to complete the Circle City Classic questionnaire so rooms could be secured.

c. Endowment Report. Betty Rapp and Lou Ann Atlas from Fifth Third

Bank provided the quarterly endowment report. There was an increase in KSU’s portfolio value. Regent Harnice inquired about cost to manage account. Fee is based on a tiered 36 basis points on total portfolio on an annual basis.

7

D. Finance and Administration

1. Action Items

a. All contracts over $50,000 will be presented to the Board for approval in accordance with The Gold Book: Bylaws of the Kentucky State University Board of Regents.

• Capital Plaza Hotel – Additional Residence Hall space • Paul Miller Ford – Land Grant trucks purchase or lease • IDE&A – Land Grant facility renovations for expansion • Sodexo – Interim letter of engagement for food service • Crowe Horwath – External auditor

Action Item: Regent McFayden moved to approve the contracts. Regent Harnice amended motion to include subject to qualifications and counsel’s review. The motion passed.

b. 2017-2018 Audit Plan. Mr. Ingram Quick conducted and completed the 2017-2018 Audit Plan before he resigned as the Internal Auditor. A job description is posted for Internal Auditor.

Action Item: Regent McFayden moved to approve the 2017-2018 Audit Plan. The motion was seconded by Regent The motion passed.

c. Crowe Horwath. Senior Vice President Kevin Appleton discussed

engagement letter with External Auditor Crowe Horwath. The previous external auditor, Dean Dorton, was involved in activities that impaired their ability to conduct an objective financial audit. Dean Dorton continues to provide guidance through consulting activities.

Action Item: Regent McFayden moved to approve Crowe Horwath as the external auditor. The motion passed.

d. Alcohol on Campus. The Frankfort Convention Center closing has increased requests for rental space at Kentucky State. Organizations want to rent space and serve alcohol. Attorney Lang will ensure adequate coverage with our insurers.

Action: Subject to our insurance company approving, clarifying, and confirming the policy, Regent McFayden moved to approve the Use of Alcohol in Campus Facilities Policy. Motion seconded by Regent Barfield. The motion passed.

8

2. Informational Items

a. 2018 Budget. Vice President Kevin Appleton reviewed 2018 budget.

b. Vice President Appleton discussed the submission of the 2018-2024 capital planning request. In April 2017 Mr. Joe Gronefeld, former Director of Capital Planning, requested state funds for eight priority projects. Regent Farris requested to have a legislative agenda included with our capital plan. President Brown discussed Kentucky State has an agreement with John McCarthy of McCarthy Strategic Solutions as our legislative representative. President Brown and his Cabinet will meet with Mr. McCarthy at the end of this month to craft a legislative agenda for the next year. An update will be given at the December meeting.

c. Projects. Vice President Appleton provided an update on boiler repairs,

the pedestrian bridge project, roof replacement on Co-Op Building, modular units for Agriculture research, renovation of the Atwood Agriculture Research building, roof replacement on Exum, reopening of Chandler Hall, and renovations of Russell Court.

E. Student Engagement and Campus Life

1. Informational Items

a. Housing. Dr. Thomas Calhoun, Vice President for Student Engagement and Campus Life, reported student housing is currently at 110% capacity. 538 campus beds, 56 student beds and 6 staff beds at the Capital Plaza are occupied. Mr. Claude Huddleston, Dean of Students, was introduced.

b. Vice President Calhoun reviewed the 2017 Homecoming schedule, concert options, and revenue generation. President Brown recommended bringing artist that can sell tickets, make a profit, and generate revenue to spend on popular artist for Spring concert.

c. Regent Onaje Cunningham introduced the 2017-2018 Student Executive

Board Members: Vice President, Mr. Michael Weaver; Second Vice President, Mr. Fabian Churchill; Treasurer, Ms. Sydney Miller; Chief Justice, Ms. Marelle Adams; Miss KSU, Ms. Dorian Wright; Mr. KSU, Mr. Damian Logan; and Chief of Staff, Ms. Alexis Anderson. Regent Cunningham provided an update on student activities which include a proposal on a bike sharing program, class election week, Circle City Classic, and Breds in Government.

9

F. Governance

1. Informational Item a. General Counsel Lisa Lang provided Board members with a

Confidentiality and Conflict of Interest form to complete and return at end of the meeting. Forms should be completed annually.

VIII. Informational Items

Presidential Inauguration. Ms. Stamps previewed the October 18 – 21, 2017 Presidential Inauguration schedule.

Office of the Attorney General. Regent Farris introduced Attorney Gordon Slone of the Office of the Attorney General. He provided an overview of laws and policies related to Kentucky open records and open meetings.

IX. Closed Session

Action Item: Regent Jantzen moved to proceed to Closed Session to discuss pending and potential litigation pursuant to KRS 61.810(1)(c) and individual personnel matters pursuant to KRS 61.810 (1)(f). The motion passed.

X. Open Session

The Board reconvened in Open Session at 5:53 p.m. Chairperson Farris announced no action taken in closed session.

Action Item: Regent McFayden moved to execute settlement litigation with Aramark. The motion passed.

XI. Adjournment

Regent McFayden moved to adjourn the Board meeting. The motion passed. The Board adjourned the meeting at 5:56 p.m.

Submitted by: M. Christopher Brown II, Secretary Elaine Farris, Chairperson Board of Regents Board of Regents Kentucky State University Kentucky State University Approved with no corrections Approved with corrections

ACADEMIC

AFFAIRS

Kentucky State University

Resolution

Whereas, Kentucky State University’s Fall Commencement Exercises are

scheduled at the David H. Bradford Hall, Carl H. Smith Auditorium in Frankfort, Kentucky, on Saturday, December 16, 2017 at 9:00 a.m.; and

Whereas, there were approximately 44 graduates at Kentucky State

University in Frankfort, Kentucky, who completed degree requirements for Associate degrees, Bachelor’s degrees, and Master’s degrees during the Summer 2017 term.

Now, therefore be it resolved, that the degrees to be conferred upon the

candidates for graduation by President Dr. M. Christopher Brown II, upon approval and recommendation of the Faculty and appropriate administration be, and they are hereby approved.

Be it further resolved, that the list of graduates may be supplemented or

modified as is necessary to carry out this resolution.

Certificate We, the duly qualified and acting officers of the Board of Regents of Kentucky State University, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Kentucky State University Board of Regents at its regular meeting on December 7, 2017.

_____________________________________________ Dr. Elaine Farris, Chair Kentucky State University Board of Regents

_____________________________________________ Dr. M. Christopher Brown II, Board Secretary Kentucky State University Board of Regents

Kentucky State University

Resolution

Whereas, Kentucky State University’s Fall Commencement Exercises are

scheduled at the David H. Bradford Hall, Carl H. Smith Auditorium in Frankfort, Kentucky, on Saturday, December 16, 2017 at 9:00 a.m.; and

Whereas, there are approximately 109 prospective graduates at Kentucky

State University in Frankfort, Kentucky, who are to receive Associate degrees, Bachelor’s degrees, Master’s degrees, and Doctor of Nursing Practice degrees.

Now, therefore be it resolved, that the degrees to be conferred upon the

candidates for graduation at the Commencement Exercises of Kentucky State University submitted by President Dr. M. Christopher Brown II, upon approval and recommendation of the Faculty and appropriate administration be, and they are hereby approved.

Be it further resolved, that the list of graduates may be supplemented or

modified as is necessary to carry out this resolution.

Certificate We, the duly qualified and acting officers of the Board of Regents of Kentucky State University, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Kentucky State University Board of Regents at its regular meeting on December 7, 2017.

_____________________________________________ Dr. Elaine Farris, Chair Kentucky State University Board of Regents

_____________________________________________ Dr. M. Christopher Brown II, Board Secretary Kentucky State University Board of Regents

ENROLLMENT

MANAGEMENT

AND

BRAND IDENTITY

DECEMBER 2017 SYNOPSISKENTUCKY STATE BRAND IDENTITY

PRINTDESIGN

BANNERSVIDEO

SOCIALMEDIA

WEBDESIGN

COPYWRITING/EDITING

MEDIARELATIONS

STUDENT RELATIONS

PUBLICRELATIONSPHOTOGRAPHY

137 28 9 77 326 18 24 14 21 82

SOCIAL MEDIA

Page Likes: 7,678Posts: 46

Post Clicks: 79,537Total Reach: 341,640Video View: 243,232

Most Liked Post: The Marching Thorobred Band pays

tribute to Michael Jackson during halftime!

14,136 Reactions, Comments and Shares

2,056 FollowersPhotos: 94

Most Interaction: (1,143 views) #ICYMI The Thorobreds halftime

performance was everything!

Videos: 4

Most Viewed: (65) Student African-American Brotherhood charters chapter at Kentucky State.

Photos: 40

Most Viewed (69): Green & Gold Friday

3,633 FollowersTweets: 141

Top Tweet: The Marching Thorobred Band pays tribute to Michael Jackson

during halftime! pic.twitter.com/tlVfoCXLOt

3,312 Impressions457 Total Engagements

217 Media Engagements96 Detail Expands

72 Likes29 Profile Clicks

36 Retweets778 Media Views

6 Link Clicks1 Replies

Follower Growth: 224 new followers

WEBSITE Users: 57,894Page Views: 326, 396

Page Sessions: 2.53Avg. Session Duration: 2.55

Bounce Rate: 41.29%New Sessions 33.2%Sessions: 131,194

NEW RETURNING

VISITORSDEVICE ENGAGEMENT

33.2%35,233

68.8%70,902

Top 10 Countries Sessions 1. United States 103,005 2. India 508 3. Nigeria 212 4. Philippines 200 5. Saudi Arabia 185 6. Canada 157 7. (Not Set) 149 8. Malaysia 106 9. Nepal 10610. United Kingdom 94

Top 10 States Sessions 1. Kentucky 65,819 2. Georgia 7,437 3. Illinois 5,594 4. Tennessee 4,297 5. Ohio 2,931 6. Michigan 2,502 7. Indiana 2,134 8. Texas 1,114 9. Florida 1,05310. California 864

DEMOGRAPHICS

Tablet3,383

Mobile37,565

35.39%61.42%

3.19%

Desktop65,187

INSTITUTIONAL

ADVANCEMENT

AND

ALUMNI

RELATIONS

Public Engagement and Community Outreach Update

Sonia Sanders Assistant Vice President for Public Engagement and Community Outreach

Management Plan Goal 4

Enhance the Impact of External Relations and Development

4.h Development and deploy a plan to enhance relationships between the University and the local community

Kentucky State participation:

Ribbon Cutting – Johnny Carino’s Ribbon Cutting – Triple Crown Golf Cars October Business After Hours – Simply Garden Ribbon Cutting – The Capital Academy Ribbon Cutting – Dr. James Quarles (KSU Alumni) Internal Medical Ribbon Cutting – KSU Thorobred Shop, Capital Plaza Hotel Representation - Black Cat Chase with over 1200+ in attendance Representation - Frankfort Summer Concert Series – sponsor United Bank Representation - Frankfort Community – Bourbonanza over 300+ Kentucky State provided meeting space:

Senior Summit – hosted by the Office of the Attorney General – 100+ Owen County Schools –2nd and 3rd grade students for a play and lunch- 200+

Completed and Upcoming:

November 15,16, 17 Office of the Attorney General 100+

INVESTIGATING AND PROSECUTING SEXUAL ASSAULT ON CAMPUS: A MULTIDISCIPLINARY APPROACH- 3-day training November 20 Kentucky YMCA Youth Assembly – 800+

November 24,25, 26 KYMSFA- 1500+ participants Kentucky Middle School Football Association

November 29 Reverse Trade Show/ Kentucky Finance and Procurement 50+ Exhibitors

February 7 Kentucky League of Cities reception – 500+

February 8 Western KY Thank-You Night – 400+

FINANCE

AND

ADMINISTRATION

KENTUCKY STATE UNIVERSITY

November 20, 2017 ‐ Budget vs. Actual

For the Period July 1, 2017 through June 30, 2018

FY 2017‐18

Approved 

Budget

FY 2017‐18

YTD Actual

Activity

YTD Actual

% of Budget

REVENUES

   State Appropriations 26,729,600   9,532,069     35.66%

   Student Tuition & Mandatory Fees 15,887,500   8,711,803     54.83%

   Non‐mandatory (Optional) Fees 430,600         210,432         48.87%

   Employee Parking 33,400           35,110           105.12%

   Interest Income 100,000         63,494           63.49%

   Indirect Cost Recovery 500,000         159,029         31.81%

   Fund Balance ‐                  ‐                 

         Total University Revenue 43,681,100   18,711,937   42.84%

   Auxiliary Enterprises 3,734,500     2,403,776     64.37%

TOTAL REVENUE 47,415,600   21,115,713   44.53%

EXPENDITURES

   Educational and General

     Unrestricted E&G 36,964,900   13,049,521   35.30%

        Total Unrestricted 36,964,900   13,049,521  

   Restricted

     Land Grant 6,671,200     1,559,011     23.37%

        Total Restricted 6,671,200     1,559,011    

   Auxiliary Enterprises

     Auxiliary Enterprises 3,779,500     902,619         23.88%

        Total Auxiliary Enterprises 3,779,500     902,619        

TOTAL EXPENDITURES 47,415,600   15,511,152   32.71%

STUDENT

ENGAGEMENT

AND

CAMPUS LIFE

Kentucky State University Proposal to form a

University College Incorporating

Advising, Academic Support, and a Comprehensive First-Year Experience Program Dr. Thomas Calhoun, Vice President Student Engagement and Campus Life Dr. Walter Malone III, Director of Academic Advising November 16, 2017

Introduction For decades institutions of higher education have sought after best practices to meet the special needs of entering students. With a focus to increase retention and graduation rates, targeted attention given to entering students increases their likelihood to succeed academically and persist in education (Evenbeck, 2010). Kentucky State University takes great pride in her student-centered philosophy, and commitment to excellence and innovation. Therefore, we embrace the responsibility of uncovering best practices for serving our students. The critical need for improving academic and support services for first-year, full-time students is well documented. As Vincent Tinto (1996) observed, “Nearly 57 percent of all drop-outs from four year institutions leave before the start of their second year” (p. 1). To that end, we propose the establishment of a University College here at KSU. Wenger, McDermott, and Snyder (2002) describe communities of practice as groups of people who share a concern, a set of problems, or a passion about a topic, and who deepen their knowledge and expertise in this area by interacting on an ongoing basis. Central to the definition of a university college is this concept of a community of practice. It is persons with the authority and responsibility for serving entering students gathered together in an organizational structure to do this work. Rationale and KSU Supporting Data At many colleges and universities, students’ introduction to an institution occurs through the admissions office, followed by the orientation. During orientation, students may listen to representatives from various areas across campus, meet with an academic advisor, and even get a residence hall assignment. Many new students find this lack of cohesion among student services difficult to navigate. To better serve entering students, this proposal lines out the plans to house academic advising, academic support, and a comprehensive first-year experience program within University College, a structure in which student services operates as a single unit. This one-roof model would provide students with the necessary resources for transitioning successfully to the college environment.

KSU is committed empowering students to achieve academic excellence through proactive advising, effective academic support, impactful curriculum, personalized coaching and innovative programming. One of our primary objective is to increase first to second year retention rate by 3% to 5% every year. Of First-Time Full-Time Bachelor Degree-Seeking enrolled in fall 2015 and returned in fall 2016 our retention rate was 60%. Of First-Time Full-Time Bachelor Degree-Seeking enrolled in fall 2016 and returned in fall 2017 our retention rate was 68%. Each year KSU loses a significant number of students. University College can help reduce the negative impact of certain outside variables, such as study preparation and university acclimation, which may explain some of our losses.

Mission The University College at Kentucky State University has the singular mission to provide a series of programs, services, and curriculum to promote and support the academic success of the university’s first year students. University College is an interdisciplinary, collaborative unit that houses a group of closely related offices offering student-centered programs and services that enhance students’ exploration,

engagement, and success. With its outcomes oriented philosophy, University College will provide seamless, robust, focused, and comprehensive educational support. By fostering productive academic habits for students through academic advising, academic support, and first year experience programs, University College will effectively and rapidly increase the likelihood for first-year students’ academic success and retention. The College will strengthen students’ academic foundations, so that they can confidently and successfully progress toward their declaration of academic majors, and toward degree completion. Structure and Functions of University College ACADEMIC ADVISING Academic advising is central to a student’s success at KSU. The university will look to offer a comprehensive and personal advising program for all students, which would begin with University College. The changes that would be seen in advising, actually start with a greater change concerning how students are admitted and enrolled into the university. Instead of selecting a major at the point of admission, students would select a University College Track, and upon completion of 30 hours could declare their major. All freshmen would be assigned to a university college academic advisor based on their selected track. All UC advisors would offer one-on-one support in areas such as course selection, choice of major, college transition issues and referral to other support services. Upon completion of 30 credits and having a declared major, students would then be assigned to a faculty advisor in their particular department. In addition, University College advisors will continue to advise designated populations, including alternative admission and probationary students. ACADEMIC SUPPORT The academic support areas with a strong tutorial emphasis (Tutoring, Supplemental Instruction, Academic Coaching, and the Accelerated Learning Program) are within the Academic Center of Excellence which is housed in the Student Center. Supplemental Instruction, Tutoring, and Academic Coaching are all peer leader based initiatives that we look to continue to build upon based on the growing needs of our students. The Accelerated Learning Program works in collaboration with the departments of Math and Science, and Literature, Language, and Communication. Through ALP, instructional counselors will continue to coordinate the Math and English accelerated learning courses. Outside of the classroom, these Instructional Counselors will provide consultation, workshop, and supplemental instruction for students enrolled in accelerated learning courses. In addition, our Disability Resource and Testing Center is a stand-alone component of academic support here at KSU, providing test proctoring and in class note takers based upon required accommodations. FIRST-YEAR EXPERIENCE AND LEARNING COMMUNITIES A critical component in the University College effort to strengthen retention is the proposed first-year experience. The First-Year Experience program would help coordinate orientation, welcome week, learning communities, mentoring, and student engagement programming. The major change we are proposing is, upon admission, for students to select an academic track of interest, instead of declaring a major. These academic tracks of interest would be identified by learning communities. Each learning community, would be a cluster of courses linked together by the student’s academic track of interest, and attended by the same group of 25 students. This would allow students to build close friendships with peers, and connections with faculty and staff. In the LC, students explore an academic track with experiences in and out of the classroom, forming strong connections with KSU between classwork and

their personal experiences. Whether a student has a major in mind or are exploring their options, a University College advisor could help students select the LC that would work best for their interest. Each LC would include a KSU Seminar and courses from the liberal studies general core requirements.

Each KSU Seminar course would include habits for success, a common read, civic engagement, and service learning. FYE peer leaders (Bred Leaders) would assist with orientation, welcome week, learning communities, and student engagement programming.

FIRST-YEAR CURRICULUM The purpose of our liberal studies general core, is to provide students with a solid multidisciplinary preparation towards their academic and professional pursuits. It is with this in mind, that we propose the development of a framework called the first-year curriculum. This would directly correlate with the liberal studies general core requirements, along with some additional courses based on the student’s academic track. This would help to ensure a solid foundation in the liberal studies, and would be a requirement for students to complete in their first year. Planning Process A planning and design committee has been formed, comprised of 8 faculty, 10 staff, and 4 students. This group is committed to the development of a University College. With a proposed structure built upon academic advising, academic support, first year experience and learning communities, University College would be a unique unit comprised of faculty, academic advisors, and student affairs professionals. The singular mission of University College, would be to provide a series of programs and services to promote and support the academic success of the university’s first year students. To that end, the following principles undergird our understanding of the university college model:

1. Entering students warrant contexts that will enhance their academic success and persistence. 2. All entering students have the capacity for success, and the articulation and support of high

expectations are central to the success of entering students. 3. A collaborative unit model provides students with the necessary resources for transitioning

successfully to the college environment, and to impact student success. 4. Holistic support for learning and development is essential to student success. 5. Faculty and staff must live out the call to be reflective practitioners, supporting students in the

development of successful habits and helping them move on to their majors and graduation. As a part of institutional efforts to provide one portal of entry to the multiple degree units and student support efforts, we are hopeful to attain approval for the formation of University College in spring 2018. Soon thereafter, we would like to see the founding faculty and leadership appointed, with the first students entering the college in the fall 2018. Measurements A number of quantitative measures of program effectiveness would routinely be collected and used in defining and refining program delivery.

• First and second year retention rates • First semester academic standing (percentage in good standing, on academic probation, or

academically suspended) • Second semester academic standing • Second and third year persistence • Persistence and academic standing amongst students in accelerated courses • Persistence and academic standing of special populations • Six-year graduation rate • Attainment of Dean’s list in first college semester

Conclusions In conclusion, Kentucky State University must decide that some of our practices and processes for first-year students, as they currently exist, are not the most effective. We must put forth an agenda to change to a model that values students, their input, and each student’s individual journey. The success of a University College is contingent upon a great deal of sustained and wide-spread collaboration. This model would allow us to address the needs of first-year students in a comprehensive and coordinated approach incorporating the expertise and resources of various components found within KSU. It is our belief that with a focused approach and strategic planning, University College could be a tremendous aspect of KSU Forward! References Evenbeck, S. E. (2010). Organizing for student success: the university college model. Columbia, SC: National Resource Center for the First-Year Experience & Students in Transition, University of South Carolina. Tinto, V. (1996). Reconstructing the first year of college. Planning for Higher Education, 25(1), 1-6. Wenger, E., McDermott, R. A., & Snyder, W. N. (2002). Cultivating communities of practice: A guide to managing knowledge. Cambridge, MA: Harvard Business School.