BOARD OF DIRECTORS SPECIAL MEETING AGENDA · 23-Sep California Coast Uniform 911 Uniforms 723.68...

BOARD OF DIRECTORS SPECIAL MEETING AGENDA

November 19, 2015 SCR911 Conference Room Thursday 495 Upper Park Road 1:30 p.m. Santa Cruz, CA

1.0 ROLL CALL

2.0 CONSIDERATION OF LATE ADDITIONS OR CORRECTIONS TO THE AGENDA

3.0 ORAL COMMUNICATIONS Any person may address the Board during its Oral Communications period. Presentations must not exceed three (3) minutes in length, and individuals may speak only once during Oral Communications. All Oral Communications must be directed to an item not listed on today’s Consent or Regular Agenda, and must be within the jurisdiction of the Board. Board members will not take action or respond immediately to any Oral Communications presented, but may choose to follow up at a later time, either individually, or on a subsequent Board of Director’s Agenda.

4.0 CONSENT AGENDA

4.1 Approve Action Summary Minutes of September 24, 2015 Regular

Meeting. 4.2 Accept and File Claims Report for September 1 through October 31, 2015 4.3 Accept and File Reimbursement Claims from the General Manager for

period ending October 31, 2015 4.4 Accept and File Status Report Regarding Dispatcher Staffing 4.5 Accept and File Final Year-End Budget Accounting for Fiscal Year

2014/15 4.6 Accept and File Inventory Certification of Authority Property for Fiscal

Year 2014/15

5.0 CLOSED EXECUTIVE SESSION

5.1 Conference with Labor Negotiator pursuant to Government Code Section 54957.6 – Represented Employees Agency Negotiators: Lead Negotiator, Dennis Kidd, General

Manager Represented Employees: Public Safety Dispatcher Unit

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Santa Cruz Regional 9-1-1 Board of Directors Agenda

November 19, 2015 –

5.2 Conference with Labor Negotiator pursuant to Government Code Section

54957.6 – Unrepresented Management and Confidential Employees Agency Negotiator: Dennis Kidd, General Manager Unrepresented Employees: Division Managers Operations Supervisors Systems Supervisor Senior Systems Technicians Senior Administrative Assistants Administrative Assistant

6.0 RE-ADJOURN TO OPEN SESSION TO REPORT ANY ACTION RESULTING FROM THE CLOSED EXECUTIVE SESSION

7.0 REGULAR AGENDA

7.1 Approve Policy 1300 – Employee Benefits

8.0 REPORT FROM GENERAL MANAGER

9.0 REPORT OF CONTROLLER FOR AUTHORITY

9.1 Accept and File Revenue and Expense Reports from the Controller as of October 31, 2015 as printed in the meeting packet.

10.0 REPORT BY USERS COMMITTEE

11.0 CORRESPONDENCE 12.0 ADJOURN

Information regarding agenda items: Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the business office of Santa Cruz Regional 9-1-1 and are available for public information. Any person who has a question concerning any of the agenda items may call the Clerk for the Board at 831-471-1000 Monday through Friday, 9:00 a.m. to 4:00 p.m. In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the Clerk for the Board at 831-471-1000. Notification 48 hours prior to the meeting will enable SCR9-1-1 to make reasonable arrangements to ensure accessibility to this meeting.

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BOARD OF DIRECTORS MEETING September 24, 2015

Action Summary Minutes

VOTING KEY: G = Goldstein, M = McDougall, K = Koch, B = Bernal First initial indicates “maker” of motion, second initial indicates the “second”, uppercase letter = “yes” vote by director, lowercase letter = “no” vote by director, ( ) = abstain, / / = absent.

1.0 ROLL CALL

The meeting was called to order at 1:30 p.m. by Chair Jamie Goldstein. DIRECTOR PRESENT: Jamie Goldstein, representing the City of Capitola Martin Bernal, representing the City of Santa Cruz ALTERNATES PRESENT: Mike McDougall, representing the County of Santa Cruz David Koch, representing the City of Watsonville ALSO PRESENT: SCR911: General Manager Dennis Kidd; Systems Manager Amethyst Uchida; Operations Division Manager Stephanie Zube; Operations Supervisors Melody MacDonald and Tammy Spath; Systems Supervisor Wolff Bloss; and Beth Wann (Clerk) OTHERS: Attorney for the Authority Jason Heath

2.0 CONSIDERATION OF LATE ADDITIONS OR CORRECTIONS TO THE AGENDA

There were no additions or corrections to the agenda.

3.0 ORAL COMMUNICATIONS

None.

4.0 CONSENT AGENDA 4.1 APPROVED Action Summary Minutes of the July 23, 2015 Regular Meeting. 4.2 ACCEPTED AND FILED Claims Report for July 1 through August 31, 2015.

BOD 11-19-15 Page 1

SANTA CRUZ REGIONAL 9-1-1 BOARD OF DIRECTORS MEETING

September 24, 2015 MINUTES Page 2 of 3

4.3 ACCEPTED AND FILED Reimbursement Claims from the General Manager for

period ending August 31, 2015. 4.4 ACCEPTED AND FILED Status Report Regarding Dispatcher Staffing. 4.5 APPROVED Amendment to General Manager’s Employment Contract. 4.6 AUTHORIZED the General Manager to Enter into an Agreement for $201,331.05

with Watson Furniture Group to Replace Existing Console Furniture. Vote: M, K, B, G

5.0 REGULAR AGENDA

None.

6.0 REPORT FROM GENERAL MANAGER

• Kidd informed the agency that the Alternate Sites will be activated, and the Authority’s building vacated, beginning November 9, for the purpose of installing the new furniture and upgrading the telephone system. He anticipates the project to take a week. Kidd noted there will be a one-day test of the Alternate Sites next week.

7.0 REPORT OF CONTROLLER FOR AUTHORITY

7.1 ACCEPTED AND FILED Revenue and Expense Reports from the Controller as of

August 31, 2015 as printed in the meeting packet. Vote: K, M, B, G

8.0 REPORT BY USERS COMMITTEE

No report.

9.0 CORRESPONDENCE 9.1 RECEIVED a Letter from SDRMA recognizing the Authority’s proactive risk

management and loss prevention training and earning the President’s Special Acknowledgement Award.

10.0 CLOSED EXECUTIVE SESSION

Adjourned to Closed Executive Session at 1:30 p.m. 10.1 CONDUCTED conference with Labor Negotiator pursuant to Government Code

Section 54957.6 – Represented Employees.

BOD 11-19-15 Page 2

SANTA CRUZ REGIONAL 9-1-1 BOARD OF DIRECTORS MEETING

September 24, 2015 MINUTES Page 3 of 3

Re-adjourned to Open Session at 2:10 p.m. No reportable action was taken.

11.0 ADJOURNMENT

The meeting adjourned at 2:10 p.m. The next regular Board meeting is scheduled for:

Thursday, October 22, 2015 Santa Cruz Regional 9-1-1 1:30 p.m. Conference Room

Date: ______________ Approved: ___________________________

David Koch, Acting Secretary

Action Summary Minutes by: Beth Wann, SCR9-1-1 Senior Administrative Assistant and Clerk of the Board

BOD 11-19-15 Page 3

DATE: November 4, 2015

TO: Board of Directors, Santa Cruz Regional 9-1-1

FROM: Dennis Kidd, General Manager

SUBJECT: Item 4.2 Sept 1 through oct 31 2015 Claims Report

The following SCR911 claims under $20,000 have been approved by the General Manager without prior Board ofDirectors action, and submitted to the County Auditor/Controller for payment from the Operating Budget for the period ofSept. 1 through Oct. 31, 2015

DATE PAYEE DESCRIPTION AMOUNT

23-Aug AT&T August/Sept phone charges 7,350.2028-Aug Tom Ginsburg Cable ties for computer room 13.981-Sep Comcast Cable/internet July/Aug service 238.022-Sep AT&T July/Aug phone charges 244.892-Sep A T and T First month of Intrado service 2,479.542-Sep Pagoda Sept 2015 pulsepoint maintenance 100.002-Sep Quality Arbor Care Stump removal 500.002-Sep Bogner Sheet Metal Heater/Thermostat repair 140.002-Sep Caltronics Copier charges 7/25-8/24/15 20.202-Sep Santa Cruz Live Scan LeMoss,Ramirez,Bowman,Hui scan 120.008-Sep Mission Linen Service Aug/Sept 2015 towel/mat service 87.648-Sep CDW HP Black toner cartridges 756.418-Sep A Baldwin POST training mileage 88.558-Sep L Sotelo POST training 6/26-8/28/15 per diem 183.008-Sep A Baldwin POST training 6/26-8/28/15 per diem and lodging 648.009-Sep AT&T August phone charges 1,058.809-Sep Verizon California Emergency listing-Sept 2015 7.259-Sep Shred-It Destruction of paper-8/24/15 84.319-Sep Shred-It Destruction of paper-8/24/15 84.319-Sep Taylors Office City Office and break room supplies 207.299-Sep B Wann Dishwashing liquid for break room 3.879-Sep A Uchida Meeting supplies for staff-9/2/15 16.49

9-Sep K Fink Office supplies for background checks 24.009-Sep St. of CA. Dept of Justice Fingerprint apps-Bowman,Hui,LeMoss,Norton,Ramirez 160.0014-Sep Verizon Cell September cell phone charges 727.9414-Sep American Messaging 9/15-10/14/15 pager services 95.3614-Sep Infortech Annual support for Fortigate 1,827.8014-Sep Brass Key Repair failed switch bar 437.5814-Sep M Wallen Fire task meeting supplies 25.4214-Sep DeLageLanden Copier lease-Sept 2015 154.4314-Sep PGE Gas 8/1-9/1/15, Electric 8/7-9/7/15. 9,526.2417-Sep CDW HP toner for sups 1,151.0017-Sep First Choice Coffee and filters-Sept 2015 41.8021-Sep Taylors Office City Easel paper 44.6721-Sep City of Watsonville Oct 2015 alt site rent 1,462.1722-Sep US Bank/Amazon HP ethernet switch 349.0022-Sep JanPro Sept 2015 Janitorial supplies 381.5822-Sep Taylors Office City Office Supplies for Tammy 19.1222-Sep Comcast Sept/Oct 2015 cable-internet service 238.0223-Sep Amazon/US Bank Case of 30 Fluorescent tubes 76.1923-Sep HomeDepot/US Bank Lightbulbs for womens bathroom 42.5623-Sep Amazon/US Bank Bath light for womens bathroom 78.6523-Sep JanPro Oct 2015 Janitorial Service 741.0023-Sep Amazon/US Bank Headsets for dispatchers 367.9623-Sep Amazon/US Bank Headsets for dispatchers 225.1223-Sep California Coast Uniform 911 Uniforms 723.6823-Sep US Bank/Survey Monkey Annual Renewal 250.0023-Sep US Bank/SAP store SAP lumira software 323.1323-Sep US Bank/Amazon Disinfecting wipes 14.9523-Sep US Bank/Amazon Network switches for training lab 43.4923-Sep US Bank/Amazon Forks for break room 18.6623-Sep US Bank/Amazon Air freshener 49.2423-Sep US Bank/Amazon Air freshener-not paid for on last month bill 28.4823-Sep Motorola/US Bank Registration for Nelson Motorola Conference 895.0023-Sep SCMU Water/Garbage 8/12-9/10/15 724.63

28-Sep Santa Cruz Plumbing Backflow device for landscaping and toilet pressure 762.2428-Sep Coastal Evergreen Aug/Sept maintenance and backflow testing 1,270.0028-Sep A Baldwin ACE team supplies 77.5728-Sep M MacDonald Cake for Krakowiaks 20th anniversary 24.0028-Sep T Ginsburg Hardware for training lab 5.6428-Sep County Open query-Aug 2015 4,146.8629-Sep B Wann Supplies for new employee welcome 14.97

BOD 11-19-15 Page 4

Item 4.2 Claims ReportPage 2September 1 through October 31, 2015

30-Sep Caltronics Copier charges 8/25-9/24/15 25.727-Oct Other-Santa Cruz Plumbing New tank for womens bathroom 417.007-Oct Mission Linen Service Mats/towels-Oct 2015 87.647-Oct CDW UPS backup battery-alt site 72.418-Oct Verizon California Emergency listing-Oct 2015 7.258-Oct SMRN Fire dispatch CAD interface-2nd qtr billing 1,200.008-Oct Dell ACE Laptop 972.688-Oct Pagoda Oct 2015 pulsepoint maintenance 100.008-Oct CDW Plotter paper 155.688-Oct CDW Symantec protection renewal 829.10

8-Oct M WallenMeeting supplies for law task-10/6 and employee recognition 71.15

8-Oct County Open query-Sept 2015 4,146.8612-Oct AT&T September phone charges 610.2112-Oct Verizon Cell Oct 2015 cell phone charges 473.4312-Oct Dell ACE Laptop backpack 52.9312-Oct CDW Support contract for UPS 4,849.8812-Oct Shred-It Destruction of paper-9/24/15 84.3112-Oct Taylors Office City Copy paper 247.0512-Oct PFL Notepad refills 133.5312-Oct Pitney Bowes Postage sheets 34.8012-Oct Taylors Office City Office supplies 118.2813-Oct APCO 2016 Group membership 413.0013-Oct A Baldwin Supplies for ACE team 62.9713-Oct Bestlink Netware Cables for console upgrade 1,203.3613-Oct Bestlink Netware Ethernet cables 55.8215-Oct American Messaging 10/15-11/14/15 pager services 95.3315-Oct First Choice Oct 2015 coffee and filters 72.7515-Oct PGE Gas 9/1-10/1/15,Electric 9/8-10/6/15 8,987.9319-Oct Law Enforcement Psych Svc Psych eval for Hui,Ramirez,LeMoss,Norton 1,500.0019-Oct DeLageLanden Copier lease-Oct 2015 146.7020-Oct AT&T Sept/Oct 2015 phone charges 6,568.1620-Oct Bogner Sheet Metal AC repair 279.4920-Oct CSDA 2016 Annual membership 1,156.0020-Oct A Miller Reimb for lunch/dinner at Wats, alt site activation 117.8420-Oct SCOMC-Occupational Medicine Medical Assessments for Norton,Ramirez 388.0020-Oct City of Watsonville Nov 2015 alt site rent 1,462.1720-Oct Comcast Cable/internet Oct/Nov service 238.0122-Oct Coastal Evergreen Oct 2015 maint and broken pipe repair 950.0026-Oct Shred-It Destruction of paper and add'l boxes-10/16/15 137.1126-Oct B Wann Supplies for staff-10/28/15 10.2626-Oct Santa Cruz Electronics WIFI USB adaptor 37.8326-Oct N Nelson Misc mileage 3/6/14-12/31/14 179.2626-Oct N Nelson Misc mileage 1/1/15-4/7/15 79.7026-Oct N Nelson Mileage Motorola conf. 38.8726-Oct N Nelson Per diem Motorola Conf. 10/4-10/8/15 171.0026-Oct SCMU Water/Garbage 9/11-10/12/15 754.9927-Oct Jan Pro Nov 2015 Janitorial service 741.0027-Oct Jan Pro Nov 2015 Janitorial service 741.0027-Oct Santa Cruz Sentinel Newspaper annual subscription 330.3329-Oct Amazon/US Bank 9 32" monitors for floor 2,365.4729-Oct Amazon/US Bank Refridgerator for alternate site 162.1529-Oct Amazon/US Bank Annual prime membership 107.6629-Oct Amazon/US Bank Lysol disinfecting wipes 28.1929-Oct Amazon/US Bank Misc office supplies 75.8329-Oct Amazon/US Bank Avery index maker labels 61.9529-Oct Southwest Airlines/US Bank Airfare for Motorola conf.-Uchida 220.0029-Oct Enterprise Rent a Car/US Bank Rental Car for Motorola conf. 206.5129-Oct M Resort/US Bank Lodging Uchida/Nelson Motorola Conf 1,401.2029-Oct ABM parking/US Bank Parking for Motorola Conf. 75.0029-Oct APCO/US Bank POST training reg-L Sotelo 509.00

AUDITOR GRAND TOTAL 87,999.34

The following SCR911 claims over $20,000 have been approved by the General Manager without prior Board ofDirectors action, and submitted to the County Auditor/Controller for payment from the Operating Budget for the period ofSept. 1 through Oct. 31, 2015


None

AUDITOR GRAND TOTAL -

The following SCR911 claims have been approved by the General Manager, in accordance with the authority granted by the Board ofDirectors, and submitted to the County Auditor/Controller for payment from the SCR911 Salaries/Benefits Budget for the period ofSept. 1 through Oct. 31, 2015


10-Sep Retirees Retiree Health Reimb-Nov 2015 7,921.4418-Sep PERS Medical Insurance-Oct 2015 52,566.3422-Sep MHN EAP Oct 2015 528.125-Oct SDRMA Reconciled amount for FY 14/15 2,202.2213-Oct Retirees Retiree Health Reimb-Dec 2015 7,921.4415-Oct PERS Medical Insurance-Nov 2015 50,518.3621-Oct Retirees Jean health reimb Jan-Dec 2015 653.0421-Oct Retirees Driscoll health reimb Jan-Dec 2015 386.8821-Oct MHN Nov 2015 EAP 528.12


BOD 11-19-15 Page 5


The following SCR911 claims under $20,000 have been approved by the General Manager without prior Board ofDirectors action, and submitted to the County Auditor/Controller for payment from the Capital Budget for the period ofSept. 1 through Oct. 31, 2015


None


The following SCR911 claims over $20,000 have been approved by the General Manager, in accordance with the authority granted by the Board of Directors, and submitted to the County Auditor/Controller for payment from the Capital Budget for the period of Sept. 1 through Oct. 31, 2015


None


The following SCMRS claims under $20,000 have been approved by the General Manager without prior Board ofDirectors action, and submitted to the County Auditor/Controller for payment from the SCMRS Budget for the period ofSept. 1 through Oct. 31, 2015

DATE PAYEE DESCRIPTION AMOUNT9-Sep CDW Renewal of anti-virus software 734.10

14-Sep Verizon Wireless Sept 2015 cell phone charges 534.7630-Sep Day Wireless Annual multi-site controller 2,800.088-Oct M Wallen Supplies for Mid-Mgrs mtg-10/6 14.9712-Oct Verizon Wireless Oct 2015 cell phone charges 1,043.7422-Oct W Bloss MISAC conf. 10/4-10/5/2015 87.4029-Oct MISAC/US Bank W Bloss registration-10/4-10/7 250.00


The following SCMRS claims over $20,000 have been approved by the General Manager, in accordance with the authority granted by the Board of Directors, and submitted to the County Auditor/Controller for payment from the SCMRS Budget for the period of Sept. 1 through Oct. 31, 2015


None


The following SCR911 claims have been approved by the General Manager, in accordance with the authority granted by the Board ofDirectors, and submitted to the County Auditor/Controller for payment from the SCMRS Salaries/Benefits Budget for the period ofSept. 1 through Oct. 31, 2015

DATE PAYEE DESCRIPTION AMOUNT25-Aug MHN Sept 2015 EAP 29.3417-Sep PERS Oct 2015 medical insurance 1,680.5121-Sep MHN Oct 2015 EAP 29.3415-Oct PERS Nov. 2015 medical insurance 1,680.5122-Oct MHN Nov. 2015 EAP 29.34


The following SCR911 claims under $20,000 have been approved by the General Manager without prior Board ofDirectors action, and submitted to the County Auditor/Controller for payment from the Debt Service Budget for the period ofSept. 1 through Oct. 31, 2015


12-Sep Motorola Solutions Annual CAD mainframe interest payment 5,415.12


The following SCR911 claims over $20,000 have been approved by the General Manager, in accordance with the authority granted by the Board of Directors, and submitted to the County Auditor/Controller for payment from the Debt Service Budget for the period of Sept. 1 through Oct. 31, 2015


14-Sep Motorola Solutions Annual CAD mainframe principal payment 76,922.46 29-Oct Bank of the West Interest on lease revenue bond 75,709.39


BOD 11-19-15 Page 6


The following SCR911 contracts/purchase orders (over $2,500 but under $20,000) have been approved by the General Manager, in accordance with the authority granted by the Board of Directors for the period of: Sept. 1 through Oct. 31, 2015


22-Sep CDW Support contract for UPS 4,849.88


BOD 11-19-15 Page 7

Date: November 4, 2015

To: Board of Directors, Santa Cruz Regional 9-1-1

From: Dennis Kidd, General Manager

Subject: Item 4.3, Claims from the General Manager

The following is an accounting of the General Manager's reimbursable expenses

for the period of Sept 1 thru Oct 31 2015.

DATE DESCRIPTION AMOUNT

21-Sep Misc mileage 9/10/15-9/22/15 135.70

6-Oct Misc mileage 9/30/15-10/5/15 94.88

Total 230.58 Total 230.58

BOD 11-19-15 Page 8

DATE: November 6, 2015 TO: Board of Directors, SCR 9-1-1

FROM: Dennis Kidd, General Manager SUBJECT: Item 4.4, Current SCR9-1-1 Dispatchers

RECOMMENDATION Accept and file a listing of current SCR 9-1-1 dispatchers. DISCUSSION As of November 6, 2015, there are 37.5 occupied FTE, of this; two are in the training program. There is one Dispatcher Assistant I currently in background slated to be hired in January 2016. We will begin a recruitment in January 2016 for the next round of hiring.

BOD 11-19-15 Page 9

SALARYNAME MO DAY YEAR STEP

CONNER, Valerie 11 5 1984 8 Dispatcher II

KIFF, Anna 5 18 1986 8 Dispatcher II

MINOGUE, Teresa 4 24 1990 8 Sr. Dispatcher III

SUMNER, Dave 1 2 1996 8 Dispatcher II

KRAKOWIAK, Michael 2 23 1998 8 Sr. Dispatcher III

SHERWOOD, Melanie 11 2 1999 8 Dispatcher II

IRVING, Jo 10 3 2000 8 Dispatcher II

EBERSOLE, Kristine 10 30 2000 8 Dispatcher II

MARIZETTE, Abigail 8 12 2002 8 Sr. Dispatcher III X

BRENNER, David 7 7 2003 8 Dispatcher II

DOUGLAS, Amanda 7 5 2005 6 Dispatcher II

DIXON, Meghan 7 5 2005 8 Dispatcher II

OBERDORFER, Lisa 7 5 2005 8 Dispatcher II

BALDWIN, Ashley 7 3 2006 8 Sr. Dispatcher III

SOTELO, Lyndsay 7 3 2006 8 Sr. Dispatcher III

MELLO, Eric 2 9 2008 8 Dispatcher II

LOFTIN, Gina 7 14 2008 8 Dispatcher II

SCHOROVSKY, Sean 7 14 2008 7 Sr. Dispatcher III

FAIRBANKS, Michael 9 27 2008 8 Dispatcher II (JS=0.5 FTE)

STEVISON, Michele 5 22 2009 8 Dispatcher II

GUERRERO, Joe 10 4 2010 5 Dispatcher II X

DAVIDSON, Andrew 10 1 2011 8 Dispatcher II

HIGGINS, Kristal 10 1 2011 8 Dispatcher II

SURRAN, Billie 2 29 2012 8 Dispatcher II

VENEZIO, Felicia 4 9 2012 5 Dispatcher II

ALVAREZ, Julissa 5 21 2012 3 Dispatcher II X

FLORES, German 5 21 2012 4 Dispatcher II X

TROIA, Christina 2 11 2013 3 Dispatcher II

CASTRO, Annie 2 11 2013 3 Dispatcher II

SANCHEZ, Areli 9 2 2013 5 Dispatcher II X

MAGGIO, Jennifer 12 9 2013 5 Dispatcher II

PARKER, Andrew 12 9 2013 3 Dispatcher II

THOMPSON, Jason 12 9 2013 3 Dispatcher II

BARRETT, Billy 7 5 2014 8 Dispatcher II

SPHAR, Stephanie 9 8 2014 4 Dispatcher II

1

0.5

SALARY

NAME MO DAY YEAR STEP

BIRKETT, Michael 8 6 2013 7 Dispatcher Assistant II

LE MOSS, Lori 9 29 2015 2 Dispatcher Assistant II

RAMIREZ, Ana 9 29 2015 1 Dispatcher Assistant I X

38 Total Number of Dispatchers/Dispatcher Assistants37.5 FTE Occupied

CURRENT SCR9-1-1 DISPATCHERS

CURRENT SCR9-1-1 DISPATCHER ASSISTANTS

SENIORITY DATE COMMNETS

(X = BILINGUAL)

SENORITY DATE COMMENTS(X = BILINGUAL)

Page 1 As of 11/12/2015

BOD 11-19-15 Page 10

Date: October 13, 2015 To: Board of Directors, Santa Cruz Regional 9-1-1

From: Dennis Kidd, General Manager Subject: Item 4.5, Year End Accounting for FY 14/15 RECOMMENDATION : Accept and file final year-end budget accounting for Fiscal Year 2014/2015 BACKGROUND AND DISCUSSION: Attached to this Item, your Board will find budget spread sheets which detail the final line item accounting for Fiscal Year 2013/2014. The Board should note the following:

1) The Major Budget Object Levels within both Operating Budgets (SCR911 and SCMRS) closed under budget.

2) The total SCR911 Operating surplus was $400,185 which is $36,073 more than

anticipated.

3) The total SCMRS Operating surplus was $70,379 which is $452 less than anticipated.

cc: Mary Jo Walker, Controller for the Authority

BOD 11-19-15 Page 11

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BOD 11-19-15 Page 17

SC

R91

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BOD 11-19-15 Page 19

BOD 11-19-15 Page 20

Cap

italiz

ed In

vent

ory

FY

14

15

SCR911

Description

Purchase Price with

changes

Added in

Current FY

from Another

Console

Deleted in

Current FY

from Console

FY 13/14

Purchase Price

Purchase Price

14/15

Accum.

Depreciation

Ending Book Value

911 Server

25,350.00

25,350.00

25,350.00

-

HP CAD Server System

576,620.00

576,620.00

576,620.00

-

HP CAD Server System Upgrade Phase 2 Wireless 911

15,344.18

15,344.18

15,344.20

(0.02)

Logging Recorder w/Upgrade

51,811.00

51,811.00

51,811.00

-

Radio Network Infrastructure Replacement

28,993.24

28,993.24

25,127.45

3,865.79

Alternate Site RF Combining

16,344.61

16,344.61

16,344.61

-

VHF Transmitter Combiner, VHF Receiver Multicopier

10,785.00

10,785.00

10,785.00

-

Training Simulator

5,000.00

5,000.00

5,000.00

-

Yellow Fire Upgrade

105,000.00

105,000.00

105,000.00

-

Copier

15515

15,515.00

-

-

-

TAP Paging Interface

7,165.00

7,165.00

7,165.00

-

Red Fire Upgrade

245,972.00

245,972.00

245,972.00

-

GGM Upgrade

9,459.00

9,459.00

9,459.00

-

LCD Office Theater Projector w/carrying case

5,454.00

5,454.00

5,454.00

-

Closed Circuit TV System

11,685.00

11,685.00

11,685.00

-

Closed Circuit TV System

20,339.00

20,339.00

20,339.00

-

Networking Equipment

22,000.00

22,000.00

22,000.00

-

-

-

Centra Com 2

(5 positions)

153,190.00

153,190.00

153,190.00

-

Building (Land Improvements)

671,572.30

671,572.30

447,714.80

223,857.50

Building (Structures & Improvements)

2,993,154.00

2,993,154.00

1,995,436.00

997,718.00

HVAC Upgrade

10,386.00

10,386.00

6,924.00

3,462.00

Building Alarm System

23,700.00

23,700.00

16,590.00

7,110.00

Generator Upgrade (Land Improvements)

9,400.00

9,400.00

4,700.00

4,700.00

Console Workstation w/accessories

759.51

759.51

(4,697.11)

5,456.62

Console Workstation w/accessories - upgrade

590.73

6,827.40

7,418.13

6,827.40

590.73


(computer/monitor)

1,720.96

1,720.96

1,720.96

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-

Console Electronics Switch Equipment

9,485.73

9,485.73

5,928.60

3,557.13

CAD Computer

1,591.78

1,591.78

1,273.44

318.34

38,736.04


19,454.64

19,454.64

19,454.64

-


2,811.83

2,811.83

(2,131.71)

4,943.54


(computer/monitor)

1,720.96

1,720.96

1,720.96

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

5,928.60

3,557.13

CAD Computer

1,591.78

1,591.78

1,273.44

318.34

74,849.93

52,824.87


19,454.45

19,454.45

19,454.45

-


1,772.19

1,772.19

(3,431.27)

5,203.46

19" Monitor

-

-

(590.73)

590.73


1,414.18

1,414.18

1,103.95

310.23


163.07

163.07

163.09

(0.02)


(computer/monitor)

1,720.96

1,720.96

1,720.96

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

5,928.60

3,557.13

CAD Computer

1,591.78

1,591.78

1,273.44

318.34

BOD 11-19-15 Page 21

Cap

italiz

ed In

vent

ory

FY

14

15

SCR911

Description

Purchase Price with

changes

Added in

Current FY

from Another

Console

Deleted in

Current FY

from Console

FY 13/14

Purchase Price

Purchase Price

14/15

Accum.

Depreciation

Ending Book Value

53,362.29


19,454.45

19,454.45

19,454.45

-


2,812.02

2,812.02

(2,131.48)

4,943.50

17" Monitor

181.19

181.19

181.19

-

Computer

942.28

942.28

942.28

-


(computer/monitor)

1,130.23

1,130.23

991.60

138.63


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

5,928.60

3,557.13

CAD Computer

1,591.78

1,591.78

1,273.44

318.34

51,765.83


2,454.45

2,454.45

2,454.45

-


7,418.69

7,418.69

7,418.69

-


(computer/monitor)

1,720.96

1,720.96

1,720.96

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-

42"Monitor

731.19

731.19

731.19

-


9,485.73

9,485.73

5,928.60

3,557.13

CAD Computer

1,591.78

1,591.78

1,273.44

318.34

41,162.73


21,454.45

21,454.45

21,454.45

-


2,221.29

2,221.29

(2,869.89)

5,091.18


(computer/monitor)

1,720.96

1,720.96

1,720.96

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

5,928.60

3,557.13

CAD Computer

1,591.78

1,591.78

1,273.44

318.34

52,642.36


7,454.45

7,454.45

7,454.45

-


1,772.19

1,772.19

(3,431.27)

5,203.46


5,646.50

5,646.50

5,646.50

-


1,019.95

1,019.95

1,019.95

-


(computer/monitor)

1,720.96

1,720.96

1,720.96

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

5,928.60

3,557.13

CAD Computer

1,591.78

1,591.78

1,273.44

318.34

46,451.49


7,454.45

7,454.45

7,454.45

-


1,772.19

1,772.19

(3,431.27)

5,203.46


(computer/monitor)

797.20

797.20

(656.11)

1,453.31


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

5,928.60

3,557.13

CAD Computer

1,591.78

1,591.78

1,273.44

318.34

37,269.50


7,629.45

7,629.45

7,629.45

-


2,046.29

2,046.29

(3,088.63)

5,134.92

BOD 11-19-15 Page 22

Cap

italiz

ed In

vent

ory

FY

14

15

SCR911

Description

Purchase Price with

changes

Added in

Current FY

from Another

Console

Deleted in

Current FY

from Console

FY 13/14

Purchase Price

Purchase Price

14/15

Accum.

Depreciation

Ending Book Value


1,019.95

1,019.95

1,019.95

-


(computer/monitor)

681.13

681.13

(86.24)

767.37


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

5,928.60

3,557.13

CAD Computer

1,591.78

1,591.78

1,273.44

318.34

40,214.26


7,454.45

7,454.45

7,454.45

-


590.73

1,181.46

590.73

(4,908.09)

5,498.82

Monitor

163.07

163.07

163.08

(0.01)


(computer/monitor)

1,720.96

1,720.96

1,720.96

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

5,928.60

3,557.13

CAD Computer

1,591.78

1,591.78

1,273.44

318.34

37,174.87


7,454.45

7,454.45

7,454.45

-


590.73

1,630.56

1,039.83

(4,346.71)

5,386.54


1,019.95

1,019.95

1,019.95

-


(computer/monitor)

1,720.96

1,720.96

1,720.96

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

5,928.60

3,557.13

CAD Computer

1,591.78

1,591.78

1,273.44

318.34

38,480.85


8,069.82

8,069.82

8,069.82

-


590.73

2,221.29

1,630.56

(3,608.30)

5,238.86

Computer (Radio)

703.24

703.24

703.24

-


(computer/monitor)

1,720.96

1,720.96

1,720.96

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

5,928.60

3,557.13

CAD Computer

1,591.78

1,591.78

1,273.44

318.34

39,370.24


21,454.45

21,454.45

21,454.45

-


1,772.19

1,772.19

1,772.19

-

Monitors

326.14

326.14

326.14

-


(computer/monitor)

1,720.96

1,720.96

1,720.96

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

5,928.60

3,557.13

CAD Computer

1,591.78

1,591.78

1,273.44

318.34

54,111.18

Phone Computer

1,543.95

1,543.95

964.95

579.00

Monitor

177.01

177.01

177.01

-

Monitor

590.73

590.73

590.73

-

Monitor

163.07

163.07

163.08

(0.01)

Monitor

177.01

177.01

177.00

0.01


9,485.73

9,485.73

5,928.60

3,557.13

BOD 11-19-15 Page 23

Cap

italiz

ed In

vent

ory

FY

14

15

SCR911

Description

Purchase Price with

changes

Added in

Current FY

from Another

Console

Deleted in

Current FY

from Console

FY 13/14

Purchase Price

Purchase Price

14/15

Accum.

Depreciation

Ending Book Value

CAD computer

1,591.78

1,591.78

1,273.44

318.34

13,729.28

CAD 6.1

651,279.00

651,279.00

651,279.00

-

QA Interface

8,540.00

8,540.00

8,540.00

-

UPS

36957.00

36,957.00

-

0.00

(0.00)

Microwave Components

13,830.00

13,830.00

13,830.00

-

Admin Office Furnishings

6,600.00

6,600.00

6,600.00

-

LED Display for Comms Center

5,392.09

5,392.09

5,392.09

-

NetClock for CAD System

6,739.19

6,739.19

6,739.19

-

Base Station/Antenna; Yellow Fire Project

9,116.19

9,116.19

9,116.19

-

Security Camera Project - Network Cameras, Server Racks,

Misc.

14,037.62

14,037.62

14,037.62

-

P&P Management System

8,745.55

8,745.55

8,745.55

-

GGM/MGU Migration

11,284.00

11,284.00

11,284.00

-

Catalyst

5,304.57

5,304.57

5,304.57

-

Catalyst

5,304.57

5,304.57

5,304.57

-

Catalyst

5,304.57

5,304.57

5,304.57

-

UDT Replacement Server

7,026.51

7,026.51

7,026.51

-

Intranet Replacement Server

5,772.24

5,772.24

5,772.24

-

UDT Configuration

16,943.00

16,943.00

16,943.00

-

Operations Supervisors Office Furniture

5,751.00

5,751.00

5,751.00

-

Building - Electrical work to replace air conditioner

3,376.95

3,376.95

1,013.13

2,363.82

Building - Replace air conditioner

9,823.00

9,823.00

2,946.87

6,876.13

Catalyst

5,094.08

5,094.08

5,094.08

-

Computer/4 monitors

8058.32 8,058.32

-

0.02

(0.02)

Open Query Server

5,444.32

5,444.32

5,444.34

(0.02)

911 Recording System - NetGear Ready NAS 3200/Cisco

1000/Power supply

9,939.98

9,939.98

9,939.98

-

911 Recording System/VoicePrint

46,112.26

46,112.26

40,348.21

5,764.05

911 Recording System/Computers

2,826.83

2,826.83

2,826.83

-

Building - Electrical upgrades

911 Recording System

1,245.00

1,245.00

290.50

954.50

911 Recording System - Computers/Monitors

3,450.53

3,450.53

3,450.53

-

911 Recording System - Rewiring/Misc

1,161.77

1,161.77

1,016.54

145.23

Premier CAD System Upgrade - Non Stop System Console

Package

6,684.00

6,684.00

5,848.50

835.50

Building - HVAC upgrade

911 Phone System

9,268.00

9,268.00

2,162.51

7,105.49

911 Phone System Upgrade - Sales tax less discount

4,980.58

4,980.58

4,357.99

622.59

911 Phone System Upgrade - Remote support

1,449.00

1,449.00

1,267.91

181.09

911 Phone System Upgrade - Servers

91,128.93

91,128.93

91,128.93

-

911 Phone System Upgrade - Hardware rack/accessories

57,376.30

57,376.30

57,376.30

-

911 Phone System Upgrade - CAMA Gateway Shelf/Trunk

Interface Unit

4,758.26

4,758.26

2,973.90

1,784.36

911 Phone System Upgrade - 1 Position Viper

27,191.77

27,191.77

16,994.85

10,196.92

Building - Electrical upgrades

911 Phone System

4,660.00

4,660.00

1,087.31

3,572.69

Business Phone System/Wiring upgrade

12,100.20

12,100.20

10,587.71

1,512.49

Business Phone System/Centrex Voice DNA

3,232.50

3,232.50

2,828.42

404.08

Business Phone System/Phones & switches

8,163.15

8,163.15

7,142.73

1,020.42

Land Improvements? Parking Lot repairs/resurfacing

9,973.46

9,973.46

6,981.45

2,992.01

Building - Generator Repair

6,530.34

6,530.34

5,714.03

816.31

BOD 11-19-15 Page 24

Cap

italiz

ed In

vent

ory

FY

14

15

SCR911

Description

Purchase Price with

changes

Added in

Current FY

from Another

Console

Deleted in

Current FY

from Console

FY 13/14

Purchase Price

Purchase Price

14/15

Accum.

Depreciation

Ending Book Value

Equipment - Base Radios for Alternate Site

76,805.52

76,805.52

30,722.22

46,083.30

Equipment - upgrade to UPS/ACDC Capacitor

Replacement

2,278.56

2,278.56

911.40

1,367.16


Maintenance Radio Computer

9,485.73

9,485.73

5,928.60

3,557.13


Moducom Rack & Components

227,473.85

227,473.85

142,171.15

85,302.70

Motorola Project Tandem Computer

372,180.00

372,180.00

232,612.50

139,567.50

Copier

4,701.99

4,701.99

783.67

3,918.32

5,757,006.16

$

1,679,729.61

$

4,701.99

590.73

62,302.51

7,498,447.55

7,441,437.76

Per PY WP H.1.1

7,567,200.63

7,436,145.04

variance

(68,753.08)

SCRMS CAPITALIZED ASSET INVENTORY AS OF JUNE 30, 2015

Description

Purchase Price

Accum.

Depreciation

Ending Book Value

Repeater station and accessories

11,070.00

10,332.00

738.00

Multisite controller

62,230.00

53,932.66

8,297.34

WAN Analyzer

37,004.46

37,004.46

-

WAN Analyzer

WAN Analyzer

WAN Analyzer

Portable Network Analyzer

26,342.45

26,342.45

-

Replacement Server

7,026.51

7,026.51

-

SQL Database software

36,077.56

36,077.56

-

SCMRS Router

5,273.88

5,273.88

-

SCMRS Rack Server "Virtual Max"

5,777.20

4,621.76

1,155.44

Alliance Server

7,442.82

1,860.71

5,582.12

198,244.88

182,471.99 15,772.89

Capital Projects Fund CAPITALIZED ASSET INVENTORY AS OF JUNE 30, 2015

Description

Purchase Price

Accum.

Depreciation

Ending Book Value

Emergency Response Maps

29,284.55

11,713.82 17,570.73

Semotus Inc DBA Software

4,360.10

1,744.04 2,616.06

Frank Joseph Generator

39,820.95

9,955.24 29,865.71

UDT4 server

8,025.00

1,605.00 6,420.00

Unitrends backup device

31,031.00

3,878.88 27,152.13

Nimble Storage

53,912.00

6,739.00 47,173.00

Printer Plotter

5,786.00

1,157.20 4,628.80

APC Symetra UPS

59,701.00

7462.625

52238.375

231,920.60

44,255.80

187,664.80

BOD 11-19-15 Page 25

DATE: November 6, 2015 TO: Santa Cruz Regional 9-1-1 Board of Directors

FROM: Dennis Kidd, General Manager SUBJECT: Item 7.1, Proposed Changes to Policy 1300 – Employee Benefits RECOMMENDATION:

Approved Proposed Changes to Policy 1300 – Employee Benefits.

BACKGROUND AND DISCUSSION: Policy 1300 – Employee Benefits covers employees not represented by OE3. As per past practice, benefits negotiated with OE3 and contained within the MOU between The Authority and OE3 are provide at the same level for non-represented employees of The Authority. Presuming formal approval of the recently negotiated MOU with OE3, the recommended changes to Policy 1300 would mimic the proposed changes to health care caps, employee CalPERS contributions, and the “opt out” of health care coverage amount. In order for the health care contributions to be effective January 2016, this policy must be approved prior to November 1, 2015.

FISCAL IMPACT: The fiscal impact for the changes that would occur January 2016, which only include the health care caps (as the other items take effect at a later date) would be $17,834.95. Half of this amount would be in FY 15/16.

BOD 11-19-15 Page 26

Policy No. 1300 Page 1 of 8

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

1.0 The purpose of this policy is to generally describe the benefits available to Authority

employees. However, employees are advised that this policy is a summary only and the benefits received are so specified in the plan documents for each type of benefit. To the extent that this policy conflicts with the plan documents for any purpose, the plan documents are controlling.

2.0 Eligibility: All regular and probationary employees are eligible to participate in the

employee benefit program effective upon the first day of employment with the Authority.

2.1 IRS recognized spousal relationships and children shall be considered eligible

dependant(s).

2.2 To the extent allowable by the Authority's Insurance Providers, principal domestic partners will also be covered under the Authority benefit plan.

2.2.1 A principal domestic partner is defined as an unmarried equivalent of

husband or wife who has lived with the employee for at least six (6) months and has filed an affidavit of domestic partnership with the Authority.

2.2.2 In the event that the Authority's health care Provider does not insure

principal domestic partners as defined above, the Authority shall reimburse employee who privately purchase health care coverage for their domestic partner up to a maximum of $100.00 per month per

COMMUNICATIONS PERSONNEL POLICY/PROCEDURE

Policy No. 1300 Date Issued: May 19, 1994

Section: 1000 – Personnel Policies Date Revised: May 23, 2013November 19, 2015

Accreditation Standards:

SUBJECT: EMPLOYEE BENEFITS

APPROVED:

Board Chairperson

BOD 11-19-15 Page 27



employee. 3.0 Retirement:

3.1 All employees hired on or before December 31, 2011 shall participate in the

California Public Employee's Retirement System (PERS) 2% @ 55 Plan, without Social Security, single highest year formula. Employees shall be required to pay the 7% employee share of the PERS retirement contributions.

3.2 All employees hired on or after January 1, 2012 shall participate in the California Public Employee’s Retirement System (PERS) 2% @ 60 Plan, without Social Security, highest three-year average formula. Employees shall be required to pay the entire employees share of the PERS retirement contributions.

3.3 All employees hired who are “New Members” on or after January 1, 2013

shall participate in the California Public Employees Retirement System (PERS) as defined by the Public Employees Pension Reform Act (PEPRA) of 2012. Some of the provisions of PEPRA include:

• A “New Member” is defined as:

o A new hire who is brought into CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California public retirement system, or

o A new hire who is brought into CalPERS membership for the first time on or after January 1, 2013, and who is not eligible for reciprocity with another California public retirement system or,

o A member who first established CalPERS membership prior to January 1, 2013 and who is rehired by a different CalPERS employer after a break in service of greater than six months.

• A defined benefit formula of 2%@62 with three-year final compensation period.

• Employee contribution rate of 50% of total normal costs or 7%, whichever is greater.

3.4 Beginning March 1, 2016 all employees will pick up an additional 1% of PERS (total of 8%) on a pre-tax basis.

4.0 Health:

4.1 The Authority shall contribute to PERS PEMCHA Program or any other PERS approved Authority offered alternative medical plans the following monthly amounts for active, eligible employees in budgeted positions who elect to participate in such program:

BOD 11-19-15 Page 28



4.1.1 PERS PEMCHA Contribution 4.1.1.1 Employee only - $500 4.1.1.2 Employee plus one dependent - $500 4.1.1.3 Employee plus two or more dependents - $500

4.2 The Authority shall, for active employees, credit into a Section 125 Plan (Flexible Benefit Plan) the following monthly amounts based upon the actual election of medical plan and level of coverage by the employee: 4.2.1 Employee only: $577.33, less the $500 PEMCHA contribution. 4.2.2 Employee plus one: $914.82, less the $500 PEMCHA contribution. 4.2.3 Employee plus two or more: $1,145.86, less the $500 PEMCHA

contribution.

4.3 For calendar year 2014, the Authority will provide the following monthly benefit contributions for active employees: 4.3.1 CalPERS PEMCHA Contribution

4.3.1.1 Employee only – the Authority shall contribute $500. 4.3.1.2 Employee + one dependent – the Authority shall contribute

$500. 4.3.1.3 Employee + two or more dependents - the Authority shall

contribute $500.

4.3.2 Flexible Benefit Plan Contribution – The Authority shall, for active employees, credit into a Section 125 Plan (Flexible Benefit Plan) the following monthly amounts based upon the actual election of medical plan and level of coverage by the employee: 4.3.2.1 Employee only: $577.33, less the PEMCHA contribution in

13.3.C.a. 4.3.2.2 Employee plus one: $989.82, less the PEMCHA contribution in

13.3.C. a. 4.3.2.3 Family: $1,270.86, less the PEMCHA contribution in 13.3.C.a

4.44.2 For calendar year 20152016, the Authority will provide the following monthly

benefit contributions for active employees: 4.4.14.2.1 CalPERS PEMCHA Contribution

4.4.1.14.2.1.1 Employee only – the Authority shall contribute the PEMCHA minimum as determined by CalPERS on an annual basis.

4.4.1.24.2.1.2 Employee + one dependent – the Authority shall contribute the PEMCHA minimum as determined by CalPERS on an annual basis.

4.4.1.34.2.1.3 Employee + two or more dependents - the Authority shall contribute the PEMCHA minimum as determined by CalPERS on an annual basis.

4.4.24.2.2 Flexible Benefit Plan Contribution – The Authority shall, for active employees, credit into a Section 125 Plan (Flexible Benefit Plan) the following monthly amounts based upon the actual election of

BOD 11-19-15 Page 29



medical plan and level of coverage by the employee: 4.4.2.14.2.2.1 Employee only: $652.33577.33, less the PEMCHA

contribution in 13.3.C.a. 4.4.2.24.2.2.2 Employee plus one: $1,239.821,064.82, less the

PEMCHA contribution in 13.3.C. a. 4.2.2.3 Family: $1,620.861,395.86, less the PEMCHA contribution in

13.3.C.a. 4.4.2.3

4.3 For calendar year 2017, the Authority will provide the following monthly benefit contributions for active employees: 4.3.1 CalPERS PEMCHA Contribution

4.3.1.1 Employee only – the Authority shall contribute the PEMCHA minimum as determined by CalPERS on an annual basis.

4.3.1.2 Employee + one dependent – the Authority shall contribute the PEMCHA minimum as determined by CalPERS on an annual basis.

4.3.1.3 Employee + two or more dependents - the Authority shall contribute the PEMCHA minimum as determined by CalPERS on an annual basis.


13.3.C.a. 4.3.2.2 Employee plus one: $1,339.82, less the PEMCHA contribution

in 13.3.C. a. 4.3.2.3 Family: $1,770.86, less the PEMCHA contribution in 13.3.C.a.

4.4 For calendar year 2018, the Authority will provide the following monthly

benefit contributions for active employees: 4.4.1 CalPERS PEMCHA Contribution

4.4.1.1 Employee only – the Authority shall contribute the PEMCHA minimum as determined by CalPERS on an annual basis.

4.4.1.2 Employee + one dependent – the Authority shall contribute the PEMCHA minimum as determined by CalPERS on an annual basis.

4.4.1.3 Employee + two or more dependents - the Authority shall contribute the PEMCHA minimum as determined by CalPERS on an annual basis.


13.3.C.a. 4.4.2.2 Employee plus one: $1,439.82, less the PEMCHA contribution

in 13.3.C. a.

BOD 11-19-15 Page 30



4.4.2.3 Family: $1,920.86, less the PEMCHA contribution in 13.3.C.a.

4.5 Employees are responsible for payment of any costs in excess of the maximum Authority contribution.

4.6 Employees who elect to opt out and/or refuse all health benefits described in

Paragraph 4 will be compensated $150.00 per month upon providing proof of alternate health benefit coverage.

4.64.6.1 Beginning January 1, 2017, this amount will increase to

$200.00 per month.

5.0 Retiree Health Care 5.1 Employees of the Authority who retire through CalPERS may enroll in a

CalPERS health plan as provided under Public Employees’ Medical & Hospital Care Program (PEMCHA).

5.2 The Authority agrees to contribute as shown below for eligible retirees who are enrolled in a CalPERS PEMCHA medical plan. The Authority contribution is as follows:

5.2.1 For any retiree prior to January 1, 2015

5.2.1.1 Employee Only - $500.00 5.2.1.2 Employee plus one dependent - $500.00 5.2.1.3 Employee plus two or more dependents - $500.00

5.2.25.2.1 For all employees who retiree on or after January 1, 2015:

5.2.2.15.2.1.1 Retirees with 0-5 Years of Service with the Authority are entitled to receive the PEMCHA Minimum Only.

5.2.2.25.2.1.2 For retirees with 6+ Years of Service with the Authority or transition time under Policy 1051, each additional year of service will result in an increased benefit with a cap of $500 for 20 or more years. Specific benefit amounts are show on Attachment #1

5.2.2.35.2.1.3 Attachment #1 will be modified on an annual basis when the PEMCHA minimum is determined.

5.2.2.45.2.1.4 The formula for Attachment #1 is: (($500-PEMCHA Min)/15) + the amount for one less year of service.

5.2.35.2.2 Nothing in this policy guarantees continued medical insurance coverage upon or after the expiration of this policy for retirees, their dependents, or their survivors. The Authority reserves the right to make modifications to retiree medical coverage, including termination of coverage.

6.0 Dental, Vision, Life Insurance and Long Term Disability: The Authority shall

contribute the full cost towards an Authority sponsored long term disability and group

BOD 11-19-15 Page 31



term life insurance program administered through the Santa Cruz County Personnel Department, Benefits Division.

6.1 Long Term disability insurance coverage equal to sixty six and two-thirds

percent (66.6%) salary per month subject to the maximum monthly benefit as described by the plan administered by the Santa Cruz County Personnel Department, Benefits Division.

6.2 Group term life insurance coverage of $50,000 per employee.

6.3 Dental care benefits as provided to Authority employees via the Santa Cruz

County Personnel Department, Benefits Division.

6.4 Vision care benefits as provided to Authority employees by the Vision Service Plan (VSP) as administered by the Santa Cruz County Personnel Department, Benefits Division.

7.0 For employees not covered by collective bargaining agreements, the Board of

Directors will annually review the benefits provided as set forth by this policy in March of each year. 7.1 The Board of Directors reserves the right to make changes or to terminate the

employee benefit program(s) as described within this policy.

BOD 11-19-15 Page 32



Attachment #1

SCR9-1-1 Retiree Health

Contribution

Retirement

Year 2015

PEMCHA Min $122.00

0-5

PEMCHA

Min

Ye

ars

of

Se

rvic

e

6 $147.20

7 $172.40

8 $197.60

9 $222.80

10 $248.00

11 $273.20

12 $298.40

13 $323.60

14 $348.80

15 $374.00

16 $399.20

17 $424.40

18 $449.60

19 $474.80

20 $500.00

BOD 11-19-15 Page 33



Attachment 1

SCR9-1-1 Retiree Health

Contribution

Retirement Year 2016

PEMCHA Min $125.00

0-5 PEMCHA

Min Y

ea

rs o

f S

erv

ice

6 $150.00

7 $175.00

8 $200.00

9 $225.00

10 $250.00

11 $275.00

12 $300.00

13 $325.00

14 $350.00

15 $375.00

16 $400.00

17 $425.00

18 $450.00

19 $475.00

20 $500.00

BOD 11-19-15 Page 34

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BOD 11-19-15 Page 35

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BOD 11-19-15 Page 36

Fin

an

cia

l S

um

ma

ryP

ag

e 3

of

6

Crite

ria

: A

s O

f =

10

/31

/20

15

; F

un

d =

76

10

1,

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13

0;

Su

mm

arize

by =

GL

Ke

y,D

ata

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t,C

ha

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r,O

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Ru

n:

11

/12

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15

11

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AM

In

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s t

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BOD 11-19-15 Page 37

Fin

an

cia

l S

um

ma

ryP

ag

e 4

of

6

Crite

ria

: A

s O

f =

10

/31

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15

; F

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0;

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ata

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55

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BOD 11-19-15 Page 38

Fin

an

cia

l S

um

ma

ryP

ag

e 5

of

6

Crite

ria

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s O

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BOD 11-19-15 Page 39

Fin

an

cia

l S

um

ma

ryP

ag

e 6

of

6

Crite

ria

: A

s O

f =

10

/31

/20

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; F

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1,

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0;

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y,D

ata

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t,C

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r,O

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ct

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n:

11

/12

/20

15

11

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AM

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clu

de

s t

ran

sa

ctio

ns p

oste

d t

hro

ug

h:

11

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%

BOD 11-19-15 Page 40

BOARD OF DIRECTORS SPECIAL MEETING AGENDA · 23-Sep California Coast Uniform 911 Uniforms 723.68...

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