BOARD OF DIRECTORS MEETING WEDNESDAY, JANUARY 10, 2018 @ 6 ... 01 10 18 - web .pdf · BOARD OF...

BOARD OF DIRECTORS MEETING WEDNESDAY, JANUARY 10, 2018 @ 6:30PM TILLSONBURG ADMINISTRATION OFFICE

AGENDA

1. Welcome

2. Additional Agenda Items

3. Disclosures of Interest

4. Election of LPRCA Chairman and Vice-Chairman for 2018 Pg 1

5. Deputations: none

6. Minutes of the Previous Meeting:

a) Board of Directors’ Regular Meeting of December 6

and Special Meeting of December 20, 2017 Pg 2-11 7. Business Arising: none

a) Technical and Planning Service User Fees Update Pg 12-15 8. Review of Committee Minutes:

a) Lee Brown Marsh Management Committee

Regular Meeting – April 28, 2017 Pg 16-19 b) Backus Museum Committee – November 8, 2017 Pg 20-21

9. Correspondence:

a) County of Brant re: LPRCA Board Appointment Pg 22 b) MNRF re: Transfer of the Office of the Mining and Lands

Commissioner to the Environment and Lands Tribunal Ontario Pg 23-24

c) Oxford County re: LPRCA 2018 Draft Budget Presentation Pg 25

10. Development Applications: (L. Minshall)

a) Hearing: LPRCA-265/17 – D. Mawhinney Pg 26-35 b) Hearing: LPRCA-266/17 – D. Mawhinney Pg 36-45 c) Hearing: LPRCA-273/17 – N. Haydt Pg 46-54 d) Staff-approved applications Pg 55-59 e) New Applications Pg 60-62

11. New Business

a) 2018 LPRCA Budget Vote (J. Maxwell) Pg 63-72 b) LPRCA Committee Appointments (J. Maxwell) Pg 73-74 c) Canada 150 (J. Maxwell) Pg 75-76

12. In-Camera Session

a) Regular closed session minutes of December 6 and Special closed session minutes of December 20, 2017 Pg 1-4

b) Personnel Matter Update (N. Haydt verbal) c) Out of closed session

PLEASE CALL 519-842-4242 OR 1-888-231-5408 IF YOU CANNOT ATTEND

January 3, 2018 LPRCA ELECTION PROCEDURES The Chairman, ___Noel Haydt______ will vacate the Chair. Election Representative (Rep.) assumes the Chair and declares the positions of Chairman and Vice-Chairman vacant. The Rep. to appoint 1 assistant to act as scrutineer if required for an election. If only one other volunteer available, the Rep. may serve as 2nd scrutineer. LPRCA staff not eligible as scrutineers. Step 1. The Rep. calls for nominations for Authority Chairman for 2018. - nominator only required, no seconder required. - 2nd call for nominations - 3rd call for nominations Step 2. The Rep. asks nominee if he/she will allow his/her name to stand. Do this as many times as required. Step 3. Motion required (moved by, seconded by) to close nominations All in favour ? Opposed ? CARRIED Step 4. If only one nominee, The Rep. declares _______________________ elected Authority Chairman for 2018. Step 5. *** If there are 2 or more nominations who will stand for election, the Rep. invites each candidate to speak, starting with the last person nominated. Step 6. The Rep. directs assistants to circulate blank ballots to members present. Step 7. Ballots collected by scrutineers and counted out of room. Where there are 3 or more nominees, a nominee must receive sufficient ballots to constitute a majority of members present at the meeting and voting in order to be elected. In the event of a tie, a second ballot is held, and subsequent ballots until a winner is declared. Step 8. Motion required (moved by, seconded by) to declare the successful candidate.

All in favour ? Opposed ? CARRIED

Step 9. Motion required (moved by, seconded by) to destroy ballots.

All in favour ? Opposed ? CARRIED

Step 10. The Rep. calls for nominations for Vice-Chairman for 2018. - nominator only required, no seconder required. - 2nd call for nominations - 3rd call for nominations Step 11. The Rep. asks nominee if he/she will allow his/her name to stand. Step 12. Motion required (moved by, seconded by) to close nominations All in favour ? Opposed ? CARRIED Step 13. If yes and if only one nominee, the Rep. declares _______________________ elected as Vice-Chairman for 2018. Step 14. If more than one nominee, repeat *** above (Steps 4 to 9 inserting Vice-Chair in place of Chair). Step 15. The Rep. calls on new Vice-Chairman to say a few words. Step 16. The Rep. calls on new Chairman to say a few words and to take over the Chair.

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FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers,

Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten

LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS – MINUTES December 6th, 2017

Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton*, Wayne Casier, Michael Columbus, Roger Geysens, Noel Haydt, David Hayes and John Scholten Staff in attendance: C. Evanitski, J. Maxwell, L. Minshall, Sheila Johnson and D. McLachlan Regrets: Robert Chambers and Craig Grice The LPRCA Chair welcomed Wayne Casier as the newest member to the Board and called the meeting to order at 6:30 pm Wednesday, December 6th, 2017 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-242/17 moved: D. Hayes seconded: L. Bartlett THAT the LPRCA Board of Directors add “Backus Museum Committee” as item 10 (i) and “Personal Matter” under Closed Session to the December 6, 2017 agenda.

CARRIED DISCLOSURES OF INTEREST

a) N. Haydt declared an interest in the Staff-approved Applications, Item 8 (a). D. Brunton arrived 6:35pm DEPUTATIONS

a) Ellen Boyce – Re: Staff-Approved Development Applications Concerning Hastings Drive, Long Point

Ms. Boyce had concerns regarding new development and in-filling of wetlands along the dynamic beachfront in Lake Erie between lots 21 and 28 on Hastings Drive, Long Point. The applications exclude Norfolk County owned lots 24 and half of 25 and, therefore, does not constitute a continuous breakwall structure which has been previously discussed as a requirement for these structures. Ms. Boyce requested that the Board defer permitting applications in relation to works on Hastings Drive until after the Ontario Municipal Board Hearing regarding Hastings Drive scheduled for January 2018.

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MOTION A-243/17 moved: D. Hayes seconded: W. Casier THAT the LPRCA Board of Directors receives the deputation from Ellen Boyce Re: Staff Approved Development Applications concerning Hastings Drive, Long Point as information.

CARRIED MINUTES OF PREVIOUS MEETINGS No questions or comments MOTION A-244/17 moved: R. Geysens seconded: D. Beres THAT the minutes of the LPRCA Board of Directors Regular Meeting held November 1, 2017 be adopted as circulated.

CARRIED The Chair requested that the minutes of November 16, 2017 be amended. As part of the discussion on page 11 regarding a fundraising initiative resulting in resolution LP-237/17, it was noted that a $50,000 donation was received for the Education Centre. N. Haydt requested that these funds be used to upgrade the displays at the Education Centre. MOTION A-245/17 moved: J. Scholten seconded: R. Geysens THAT the minutes of the LPRCA Board of Directors Budget Meeting held November 16, 2017 be adopted as amended.

CARRIED REVIEW OF COMMITTEE MINUTES MOTION A-246/17 moved: R. Geysens seconded: J. Scholten THAT the minutes from the Backus Museum Committee meetings of October 2, 2017 and October 31, 2017 be received as information.

CARRIED BUSINESS ARISING

a) LPRCA Investment Update

Staff reviewed the creation of the two endowment funds and the investment history. As per the agreement for receiving the funds, restrictions were placed on the funds so that the funds would be available in perpetuity. Only the interest is available for use and the investments are restricted to products that do not erode the principal. Currently, the funds are held in bond funds and Principal Protected Notes (PPNs). The PPNs

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provided no return this year but has the potential to yield 7.5% annually. The 1-year return on the bond portfolio is currently above the benchmark and the annual average return has been 3.24%. MOTION A-247/17 moved: J. Scholten seconded: R. Geysens THAT LPRCA Board of Directors receives the Investment Report received as information.

CARRIED

b) Waterford Gatehouse Option A new gatehouse cannot be built at Waterford North CA until the hydro is upgraded, yet staff has been unable to obtain a quote for hydro at that location to date. Of note, the quote for the hydro upgrades required at Haldimand CA came in above budget and the purchasing policy. MOTION A-248/17 moved: J. Scholten seconded: R. Geysens THAT LPRCA Board of Directors receives the verbal update from the GM re: Waterford Gatehouse Option.

CARRIED DEVELOPMENT APPLICATIONS J. Scholten assumed the chair as N. Haydt vacated due to the aforementioned declaration of pecuniary interest.

a) Staff Approved applications

Staff approved 23 applications since the last meeting. LPRCA-122/17, LPRCA-127417, LPRCA-277/17, LPRCA-280/17, LPRCA-282/17, LPRCA-283/17, LPRCA-284/17, LPRCA-285/17, LPRCA-287/17, LPRCA-288/17, LPRCA-289/17, LPRCA-290/17, LPRCA-291/17, LPRCA-292/17, LPRCA-294/17, LPRCA-296/17, LPRCA-297/17, LPRCA-298/17, LPRCA-299/17, LPRCA-300/17, LPRCA-302/17, LPRCA-309/17 and LPRCA-311/17 No questions or comments.

MOTION A-249/17 moved: M. Columbus Seconded: L. Bartlett That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report as information.

CARRIED N. Haydt resumed the Chair.

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b) New applications The Planning Department recommended approval for 11 applications. MOTION A-250/17 moved: D. Beres seconded: J. Scholten THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report:

A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06),

LPRCA-295/17 LPRCA-306/17 LPRCA-313/17 LPRCA-304/17 LPRCA-307/17 LPRCA-314/17 LPRCA-305/17 LPRCA-308/17 LPRCA-320/17

LPRCA-305/17 LPRCA-310/17

B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations.

CARRIED CORRESPONDENCE No questions or comments MOTION A-251/17 moved: D. Hayes seconded: D. Beres THAT the correspondence outlined in the Board of Director’s Agenda of December 6, 2017 with additions be received as information.

CARRIED NEW BUSINESS a) GENERAL MANAGER’S REPORT This month, the GM focused on source water protection and the LPRCA Parks Business Plans. The new Business Plans were distributed to be discussed at a later date. No questions or comments. MOTION A-252/17 moved: L. Bartlett seconded: D. Hayes THAT the LPRCA Board of Directors receives the General Manager’s Report for November 2017 as information.

CARRIED

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b) 2018 LPRCA MEETING AND EVENT SCHEDULE In addition to the monthly board meetings, the 2019 Budget meeting, the Watershed Tour and the Annual Christmas Dinner were added to the formal meeting schedule. The first meeting of the New Year is scheduled for January 10, 2018 and there will be a Source Protection Authority Meeting beginning at 6:00pm prior to the regular Board Meeting at 6:30pm. MOTION A-253/17 moved: D. Hayes seconded: L. Bartlett THAT the LPRCA Board of Directors approves the proposed 2018 meeting and event schedule.

CARRIED c) BACKUS VILLAGE POLICY REPORT Staff sought approval for three policies governing the Backhouse Historic Site to achieve compliance through the Ontario Museum Association. These policies are required in order to apply for the Community Museum Operating Grant (CMOG). MOTION A-254/17 moved: J. Scholten seconded: R. Geysens THAT the Long Point Region Conservation Authority approves the following policies:

1. Mandate for the Backhouse Historic Site 2. Statement of Purpose for the Backhouse Historic Site 3. Statement of Significance for the Backhouse Historic Site.

CARRIED d) TIMBER TENDER– CALEY/PALMER/ABBOTT BLOCKS 2&3 The Caley/Palmer/Abbott Tract Blocks 2 and 3 both received three bids each and both tenders came in within the expected bid range. The Long Tract is currently out for tender and should help to achieve the projected 2017 forestry revenue target of $315,000. MOTION A-255/17 moved: J. Scholten seconded: R. Geysens THAT the LPRCA Board of Directors accepts the tender submitted by Townsend Lumber for marked standing timber at the Caley/Abbott/Palmer – Block #2 (LP-298-17) for a total tendered price of $75,127.00. AND THAT the LPRCA Board of Directors accepts the tender submitted by Porter Lumber for marked standing timber at the Caley/Abbott/Palmer – Block #3 (LP-299-17) for a total tendered price of $93,500.00.

CARRIED

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e) 2018 LPRCA COMMITTEE APPOINTMENTS Committees will be appointed at the January 10, 2018 meeting after the Chair and Vice-Chair elections. Member appointments are required for the Land Acquisition, Lee Brown Marsh Management, Audit and Backus Museum committees. MOTION A-256/17 moved: D. Hayes seconded: L. Bartlett THAT the LPRCA Board of Directors receives the 2018 LPRCA Committee Appointments Report for information.

CARRIED f) SEASONAL STAFF APPRECIATION It has been a long-standing tradition that the LPRCA Board of Directors considers presenting staff with a gift card at the holiday season. . MOTION A-257/17 moved: D. Hayes seconded: W. Casier THAT the LPRCA Board of Directors authorizes the purchase of a $25 gift card for staff employed this time of year.

CARRIED g) A.D. LATORNELL CONFERENCE UPDATE The A.D. Latornell Conference is considered to be the premier environmental conference in Ontario. The conference provides technical advice and networking opportunities for those working in the field, policy makers and others in the conservation field. This year, the GM and four board members attended on behalf of LPRCA and all reported that the breakout sessions were very informative and interesting and recommended the event to others to attend if given the opportunity. As in the past, it was requested that there be more programming geared to Boards of Directors. MOTION A-258/17 moved: W. Casier seconded: D. Hayes THAT the LPRCA Board of Directors receives the verbal report on the A.D. Latornell Conference as information.

CARRIED h) VACATION CARRYOVER REPORT As per the personnel policy, staff requests to carry over more than 10 days of vacation time must be presented to the Board for consideration.

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MOTION A-259/17 moved: D. Hayes seconded: W. Casier THAT the LPRCA Board of Directors authorizes the following employee to carry forward the following days of vacation into 2018:

a) Kim Brown – 18 days CARRIED

J. Scholten assumed the chair as N. Haydt vacated to bring forward the following. i) BACKUS MUSEUM COMMITTEE The Backus Museum Committee is currently comprised of three LPRCA board members, the LPRCA Chair and four community volunteers. The Governance Policy allows for six members of the community at large. N. Haydt requested that the committee be comprised of community volunteers only since fundraising is an important role for the committee members and board members are unable to contribute the time to fundraising activities. S. Johnson suggested that for upcoming compliance and policy development that the board members be retained to help with direction. It was also suggested to reduce the number of board members by one or two and increase the community volunteers. Staff was directed to provide a report on the advantages and disadvantages of changing the current committee composition. MOTION A-260/17 moved: D. Hayes seconded: R. Geysens THAT the LPRCA Board of Directors receives the verbal Backus Museum Committee as information; AND THAT staff prepare a report regarding committee composition.

CARRIED N. Haydt resumed the chair. MOTION A-261/17 moved: R. Geysens seconded: J. Scholten THAT the LPRCA Board of Directors does now enter into a closed session to discuss: personal matters about an identifiable individual, including Conservation

Authority employees a proposed or pending acquisition or disposition of land by the Conservation

Authority CARRIED

MOTION A-262/17 moved: M. Columbus seconded: J. Scholten THAT the LPRCA Board of Directors does now adjourn from the closed session.

CARRIED

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MOTION A-263/17 moved: D. Hayes seconded: D. Beres THAT the LPRCA Board of Directors receives the information update regarding the Black Creek Conservation Area as information.

CARRIED MOTION A-264/17 moved: D. Brunton seconded: M. Columbus THAT the LPRCA Board of Directors receives the GM’s confidential report re: Land Disposition Update as information.

CARRIED MOTION A-265/17 moved: W. Casier seconded: D. Hayes THAT the LPRCA Board of Directors receives staff’s report regarding Action Plans for Water Control Structures for information.

CARRIED MOTION A-266/17 moved: W. Casier seconded: D. Hayes THAT the LPRCA Board of Directors receives the Beattie Road Closure Proposal as information; AND THAT staff continue to negotiate a resolution with the Municipality of Bayham.

CARRIED

The Chair adjourned the meeting at 9:55pm.

____________________________ ________________________________ Noel Haydt Dana McLachlan Chair Administrative Assistant

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LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS SPECIAL MEETING – MINUTES December 20, 2017

Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, C. Crice, Noel Haydt, David Hayes and John Scholten Staff in attendance: L. Minshall and D. McLachlan Special Guest: G. Inglis, Solicitor Regrets: None The LPRCA Chair called the meeting to order at 9:00 am Wednesday, December 20, 2017 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS None DISCLOSURES OF INTEREST None DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS None BUSINESS ARISING None CORRESPONDENCE None NEW BUSINESS

a) MINISTRY OF LABOUR DIRECTION During a recent Ministry of Labour (MOL) inspection, it was noted that the Personnel Policy Section 1.2, Workplace Harassment and Discrimination, was deficient as it does not specify how the results of an investigation are to be conveyed to the alleged harasser and the complainant. Craig Jacques, Joint Health and Safety Committee

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Member representing the workers, was brought into the meeting to explain the MOL order. The draft wording for the new Section 1.2.5, Results, was obtained from the Ministry of Labour’s Code of Practice for Workplace Harassment. The Board requested that Section 1.2.5 be amended to include “calendar days” instead of “days”. MOTION A-267/17 moved: J. Scholten seconded: D. Beres THAT the LPRCA Board of Directors approves the revised policy document, LPRCA Personnel Policy as amended; AND THAT staff be directed to complete the Notice of Compliance issued by the Ministry of Labour.

CARRIED MOTION A-268/17 moved: M. Columbus seconded: J. Scholten THAT the LPRCA Board of Directors does now enter into a closed session to discuss: the security of the property of the Conservation Authority

CARRIED MOTION A-269/17 moved: J. Scholten seconded: D. Hayes THAT the LPRCA Board of Directors does now adjourn from the closed session.

CARRIED

MOTION A-270/17 moved: R. Geysens seconded: M. Columbus THAT the LPRCA Board of Directors accepts the tender submitted by Townsend Lumber for marked standing timber at the Long Tract (LP-300-17) for a total tendered price of $98,411.

CARRIED The Chair adjourned the meeting at 9:50am.

____________________________ ________________________________ Noel Haydt Dana McLachlan Chair Administrative Assistant

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LONG POINT REGION CONSERVATION AUTHORITY

STAFF REPORT

Date: January 10th, 2018 File: 1.4.1 To: Chair and Members LPRCA Board of Directors From: General Manager RE: Technical and Planning Service User Fees - Update RECOMMENDATION THAT the LPRCA Board of Directors approves the revised 2018 Planning Act Review Fees to reflect changes to fees for Subdivisions and Vacant Land Condominiums. BACKGROUND The Board of Directors asked at the November 18, 2017 budget meeting that staff review and report back to the Board the fees charged by other conservation authorities for a subdivision plan review and associated per lot fees and technical review fees charged for stormwater management studies and proposed facilities. As a result of the review, staff is recommending that the Plan Review fees related to subdivisions be revised as per the attached draft ee schedule. CA subdivision related plan review fees The conservation authorities around LPRCA use different approaches to fees for subdivisions so direct comparison is difficult. Many use a base and per lot fee plus specific technical report review fees plus a clearance letter fee per phase. Others’ systems would give us a better approach to fees for the many old subdivisions in our watershed on their 6th and 7th phase. LPRCA Subdivision and Vacant Land Condominium $1,250 base fee + $100/lot. Technical report review fee (SWM) $1,300. Grand River CA $2,130 base fee + $1,100/net hectare, capped at $25,000. Final clearance for each stage – technical review required $5,700, no technical review required $220 Niagara Peninsula CA <100 lots $570, >100 lots $2,770 (to draft plan approval, then tech report and clearance fees) Technical report review fee – varies - minor $380 (grading plan)-$1,345 (floodplain study), major $1,170-$2,205 Clearance letter each phase < 100 lots $570, >100 lots $2,300

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Maitland Valley CA $650 base fee + $60/lot, capped at $8,500 (plus technical report review fees) Technical report review fee – grading plan $550; minor SWM, geotech, EIS $800; major $2,500; third submission $585-$1,170 Kettle Creek CA – no fees for municipal plan review Upper Thames River CA Base fee $100/lot to a max $3,000 (plus technical report review and clearance letter fees) Technical report review fee –minor $400; comprehensive $1,000 Clearance letter per phase $200 Essex Region CA $2,000 base fee + $160 per lot, capped at $5,000 Technical report review fee – minor $500, major $1,025 Clearance letters for each phase of subdivision approval $115 Subdivision related plan review extends over several years after draft plan approval as conditions are cleared and phases registered. The approach of attaching fees to the various review stages provides for cost recovery at the time of the review, Staff recommend that LPRCA 2018 fee schedule be modified to indicate fees attached to the various stages of review: a base fee for review to draft plan approval plus fees for technical report review and clearance letters at the time of the review/letter. This approach more closely relates the fee to the cost that is being recovered. Proposed LPRCA 2018 Subdivision Review Fees 2017 Fees Proposed 2018 Fees Subdivision and Vacant Land Condominium

Subdivision and Vacant Land Condominium

Per lot $1,250 + $100/lot To draft plan approval (incl. $1,300 + $100/lot Red-line revision $310.00 associated OPA and ZBA) maximum $15,000 Technical Report Review Fee Red-line revision $320.00 Stormwater Management Studies $1,275.00 Technical plans and reports

(SWM with grading, sediment & erosion control plans plans, EIS, slope stability)

$650.00 and Proposed Facilities. Includes all phases of SWM plans from Preliminary or conceptual to final engineered design (quality, Clearance letter (each phase) $232.00 quantity, erosion control) Where a Subwatershed Study/Master Drainage Plan or Tributary Study has been completed

$1020.00

The proposed fee could potentially increase the total cost for subdivisions that are registered in many phases and decrease the cost for subdivisions that move directly from draft plan approval to registration as one phase.

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BUDGET IMPLICATIONS It is expected that the proposed fee may increase revenue in the short term because of the large number of old subdivisions that are currently moving towards registration in phases. However, information is not available to quantify the effect. Staff is not recommending an adjustment to the proposed 2018 revenue budget to reflect this change. Prepared by: Approved and submitted by:

Lorrie Minshall, P.Eng. Judy Maxwell Interim Manager, Watershed Services Interim General Manager

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APPLICATION TYPE 2017 Fee Proposed 2018 Fee

Subdivision and Vacant Land CondominiumTo draft plan approvalincluding associated OPA and ZBA

$1,250 + $100/lot

$1,300 + $100/lotmaximum $15,000

Red-line revision $ 310.00 $ 320.00 Technical plans and reports (SWM with grading & sediment and erosion control plans, EIS, slope stability) $ 650.00

Clearance letter (each phase) $ 232.00 Zoning By-Law Amendment $ 410.00 $ 420.00

Application accompanied by 1 technical report $ 640.00 $ 650.00 Application accompanied by 2 technical reports $ 1,020.00 $ 1,040.00

Combined OP/Zoning By-Law Amendment $ 640.00 $ 650.00 Application accompanied by 1 technical report $ 1,020.00 $ 1,040.00 Application accompanied by 2 technical reports $ 1,530.00 $ 1,550.00

Consent (severance) $ 205.00 $ 210.00 Application accompanied by 1 technical report $ 640.00 $ 650.00 Application accompanied by 2 technical reports $ 1,020.00 $ 1,040.00

Variance $ 410.00 $ 420.00 Application accompanied by 1 technical report $ 640.00 $ 650.00 Application accompanied by 2 technical reports $ 1,020.00 $ 1,040.00

Site Plan Control $ 510.00 $ 520.00 Application accompanied by 1 technical report $ 1,020.00 $ 1,040.00 Application accompanied by 2 technical reports $ 1,275.00 $ 1,300.00

Complex Application (OPA/ZBL/Site Plan) $ 1,530.00 $ 1,550.00 Technical Report Review Fee

Stormwater Management Studies and Proposed Facilities. Includes all phases of SWM plans from preliminary or conceptual to final engineered design (quality, quantity, erosion control).

$ 1,275.00

where a Subwatershed Study/Master Drainage Plan or Tributary Study has been completed $ 1,020.00

Notes:

3. All applicable taxes are extra.

6. The fees for technical report review include one comprehensive report review and one revised report review. LPRCA reserves the right to charge a processing fee or additional technical report fees for additional reviews.

7. Where a Section 28 permit approval is required in addition to a Planning Act application, the previously paid Plan Review fee will be discounted.

8. Projects carried out by LPRCA or under the supervision of LPRCA Healthy Watershed Services program may be exempt from this fee schedule.

PLANNING ACT REVIEW FEES

Long Point Region Conservation Authority

1. It is strongly recommended that proponents pre-consult with LPRCA and, if necessary the municipality, prior to the submission of an application and the preparation of detailed plans and technical report(s).

2. Fees must be paid prior to the issuance of a permit and can be paid over the phone by credit card or at the LPRCA administration office by credit card, debit, cash or cheque (made out to the Long Point Region Conservation Authority)

4. In the event that the application is placed in a higher fee category, the difference in fee must be paid prior to issuing a permit. If the application is placed in a lower category, LPRCA will reimburse the applicant accordingly.

5. The fees are assessed based on the extent of review required. LPRCA reserves the right to levy supplementary fees should the review require a substantially greater level of effort than covered by the standard categories above.

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COMMITTEE MEMBERS

T. Brown, D. Brunton, L. Chanda, M. Columbus, T. Haskett, B. Smith

LONG POINT REGION CONSERVATION AUTHORITY LEE BROWN MARSH MANAGEMENT COMMITTEE - MINUTES

April 28th, 2017 The Lee Brown Marsh Management Committee met at the Marsh Manager’s residence. Members present were Chair Tom Haskett, Trevor Brown, Doug Brunton, Larry Chanda, Noel Haydt and Barry Smith. Staff present: Cliff Evanitski, Pam Walther-Mabee and Kim Brown. Chair Haskett called the meeting to order at 1:30pm. He welcomed new LPRCA Chair N. Haydt to the meeting, as well as, new Manager of Conservation Land Services P. Walther-Mabee Additional Agenda Items None Disclosures of Interest: None Minutes of the Previous Meeting Motion LB-01/17 moved by D. Brunton, seconded by L. Chanda and carried that the Lee Brown Marsh Management Committee adopts the minutes of its December 23rd, 2016 meeting as circulated. Business Arising:

a) History of the Lee Brown Agreement The GM spoke to the Agreement in his report. Chair Haskett said that the Agreement and its goal have shown good results, noting how funds were raised to acquire the Cockburn/Cridland property. L. Chanda spoke to how the Lee Brown Marsh has been highlighted on tours and for visitors. Further discussion included the creation of the endowment fund for the Leighton and Betty Brown Scholarship Fund by hunting customers. Further discussion ensued regarding the Agreement. N. Haydt asked if there are plans to update the hunting display at the Backus Education Centre; P. Walther-Mabee said staff is currently working on refreshing the displays. N. Haydt asked if there are any funding sources to update the Lee Brown Marsh Waterfowl Area’s Master Plan. Motion LB-02/17 moved by T. Brown, seconded by L. Chanda and carried that the Lee Brown Marsh Management Committee receives the History of the Lee Brown Membership Management Agreement as information. Motion LB-03/17 moved by N. Haydt, seconded by L. Chanda and carried that the Lee Brown Marsh Management Committee investigate the possibility of funding to update

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COMMITTEE MEMBERS

T. Brown, D. Brunton, L. Chanda, T. Haskett, N. Haydt, B. Smith

the Lee Brown Marsh Waterfowl Area’s Master Plan.

b) L & B Brown Scholarship Donors Meeting K. Brown said there will be a meeting this fall with some of the previous donors with the idea of discussing whether they would support investing the endowment into higher yielding investments. N. Haydt asked if the original donors had been sent letters, but Chair Haskett said he would rather approach key hunters and let them drive the fundraising since that was their approach when this endowment was originally started. K. Brown suggested that a couple of the LBMMC members join him in meeting the donors in the fall. The Chair and D. Brunton said they would join that meeting. Motion LB-04/17 moved by D. Brunton, seconded by T. Brown and carried that the Leighton and Betty Brown Scholarship Donors Meeting Update be received as information.

c) 2017 L & B Brown Scholarship Presentation Chair Haskett thanked L. Chanda for filling in for him at the 2016 Presentation that took place at the Marsh Manager’s residence. Motion LB-05/17 moved by N. Haydt, seconded by L. Chanda and carried that the report on the Leighton and Betty Brown Scholarship Award be received as information; AND THAT Barry Smith, Lou Kocuir, Chair Haskett and Kim Brown be appointed to the Scholarship Selection Committee; AND THAT the date for the scholarship presentation be set for August 8th at the Marsh Manager’s residence.

d) Agricultural Land Acreage Update The GM provided updated information to the members regarding the actual workable acreage. N. Haydt asked if there was an opportunity for conservation/habitat projects on the site. The Chair said the current balance between habitat and workable lands in the Marsh is important for the financial viability of the Lee Brown Marsh. L. Chanda said he was hesitant to give up further agricultural lands for planting projects in the current economic climate, especially with the lands being tendered later this fall. The GM suggested that any consideration of naturalizing more of the Lee Brown Marsh Complex should wait until such time as the Master Plan is updated. The Chair asked that reports regarding the Lee Brown Marsh Management Committee’s work in controlling phragmites be sent to N. Haydt and P. Walther-Mabee. B. Smith asked how much land does LPRCA currently own; the GM said approximately 11,300 acres. B. Smith added the Committee should be cautious in light of what is happening in agriculture. The Chair noted a good, healthy discussion on the matter. Motion LB-06/17 moved by T. Brown, seconded by D. Brunton and carried that the Agricultural Land Acreage Update be received as information; AND THAT the agricultural land rental starting in 2018 be advertised at 158 acres.

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COMMITTEE MEMBERS


e) Flight Club Invoice Update

K. Brown spoke to the Club Manager and the invoice was to be delivered to the Flight Club. The GM confirmed that the invoice has gone out. Motion LB-07/17 moved by D. Brunton, seconded by L. Chanda and carried that the Flight Club Invoice Update be received as information.

f) Capital Works Options The Chair said that he could not find any material that could be salvaged for the boathouse retaining wall project. N. Haydt noted that he spoke to a local contractor who is busy till July. K. Brown spoke to both the steel-sheet project, as well as, the required bodywork for the pick-up truck. N. Haydt suggested the Committee look into leasing a vehicle. Discussion ensued with the GM reminding the Committee that the motion/plan of action needs to be ratified by the LPRCA Board of Directors. Motion LB-08/17 moved by D. Brunton, seconded by L. Chanda and carried that the Capital Works Options Update be received as information; AND THAT staff be directed to proceed with the retaining wall project to a maximum of $23,000 (tax included); AND THAT staff investigate the leasing option for the Marsh Manager’s vehicle. Correspondence None New Business:

a) CWS Baiting Report The GM provided background information adding that letters were sent to the Canadian Wildlife Service by both Chair Haskett on behalf of the Committee and Kim Brown – both noted the negative impact the proposed baiting changes would have on the Lee Brown Marsh operation. K. Brown said the proposed changes would actually encourage damage to wetlands. The Chair asked if and when staff has further information from the federal government, to let the Committee know. Motion LB-09/17 moved by N. Haydt, seconded by B. Smith and carried that the report regarding CWS’s proposal to amend hunting regulations be received as information.

b) 2017 Lee Brown Budget N. Haydt asked if there are repeat customers; K. Brown said many are, that we are at capacity when it comes to customers and that it would be good if we could acquire more marsh. Motion LB-10/17 moved by T. Brown, seconded by L. Chanda and carried that the

18

COMMITTEE MEMBERS


2017 Lee Brown Budget Update be received as information. Adjournment: The Chair adjourned the meeting at 3:20 pm. Tom Haskett Cliff Evanitski Chair General Manager

19

LONG POINT REGION CONSERVATION AUTHORITY BACKUS MUSEUM COMMITTEE - MINUTES November 8, 2017

______________________________________________________________________

Ron Sackrider, Mike Columbus, Madeline Wilson, Betty Chanyi, Robert Chambers, Roger Geysens, Noel Haydt and Julie Stone.

File: 1.1.3

Present: Ron Sackrider, Mike Columbus, Roger Geysens, Madaline Wilson, Betty Chanyi and Julie Stone

Regrets: Robert Chambers

Absent: Noel Haydt

Staff: Brandon Good and Sheila A. Johnson

1. Welcome

Chair Ron Sackrider opened the meeting. Meeting commenced at 9:00 am.

2. Disclosure of Pecuniary Interests: None

3. Minutes of the Previous Meeting – October 31, 2017

MOTION: BMC – 12 – 2017 Moved by: Roger Geysens

Seconded by: Mike Columbus “That the LPRCA Backus Museum Committee approve the minutes of October 31, 2017.”

CARRIED

4. Additional Agenda Items: None.

5. Deputations: None

6. Business Arising:

a. LPRCA Budget Meeting on November 16, 2017: The committee discussed the financial implications of the implementation of the Backus Heritage Village Strategic Plan. At the June 7, 2017 meeting of the LPRCA, the following motion was passed: “THAT the Long Point Region Conservation Authority approves the Strategic Plan for Backus heritage Village and that implementation be discussed at the 2018 budget process as a 1 – year phase-in.”

20

LONG POINT REGION CONSERVATION AUTHORITY BACKUS MUSEUM COMMITTEE - MINUTES November 8, 2017

______________________________________________________________________

Ron Sackrider, Mike Columbus, Madeline Wilson, Betty Chanyi, Robert Chambers, Roger Geysens, Noel Haydt and Julie Stone.

Pam Walter-Mabee will prepare a report to the Budget meeting of the LPRCA on November 16th outlining the costs of implementation of the Strategic Plan for Backus Heritage Village and possible sources of funding. The Backus Museum Committee will attend this meeting for the morning of November 16th and Ron Sackrider will request permission to appear as a delegate. Sheila will make a presentation on the importance of funding the implementation of the Strategic Plan. Good discussion by the Committee on the vital need to proceed with the implementation of the Backus Heritage Village Strategic Plan.

7. New Business:

a. 2018 Event Schedule: Sheila presented the 2018 event schedule. Julie Stone suggested that a local music event would be a good addition to a future schedule. Madaline suggested a Kite Flying Contest/Event would be a good theme for a future event because of the connection to the Backus family.

MOTION: BMC – 13 – 2017 Moved by: Madaline Wilson Seconded by: Betty Chanyi

“That the reports on the Backus Heritage Village Strategic Plan financial implementation and the 2018 Schedule of Events be received as information by the LPRCA Backus Museum Committee.”

CARRIED

8. Presentations: None.

9. Meeting adjourned at 9:53 am.

Next meeting: Monday, December 11, 2017 at 9:00 am

Ron Sackrider Sheila Johnson Chair Curator

21

Letter Sent Via Email December 21, 2017 Mr. Noel Haydt, Chair Ms. Judy Maxwell, Interim General Manager / Secretary-Treasurer Long Point Region Conservation Authority 4 Elm Street Tillsonburg, Ontario N4G 0C4 Dear Delegates: Thank you for your presentation before Oxford County Council on December 13, 2017. Subsequent to your delegation, Council passed the following resolution: “That the presentation given on behalf of the Long Point Region Conservation Authority, regarding the LPRCA 2018 Draft Budget, be received as information.” Your response to the County’s inquiry regarding delegation status on behalf of the LPRCA during budget proceedings is appreciated. Yours very truly, Brenda J. Tabor, Clerk Copy to: Peter Crockett, Chief Administrative Officer Lynn Buchner, Director of Corporate Services

FROM THE OFFICE OF THE CLERK Brenda J. Tabor P. O. Box 1614, 21 Reeve Street, Woodstock, ON N4S 7Y3 519.539.9800, ext. 3002 1.800.755.0394 Website: www.oxfordcounty.ca www.oxfordcounty.ca

25

http://www.oxfordcounty.ca/


STAFF REPORT

Date: November 1, 2017 File: 3.3.1

To: Chair and Members, LPRCA Board of Directors

From: General Manager, LPRCA

Re: Long Point Region Conservation Authority Application LPRCA-266/17 (Debra Mawhiney) Pursuant to Ontario Regulation 178/06, Proposed Construction of a Change House at South Walsingham Plan 251 Lot 68, 187 Hastings Drive, Long Point.

RECOMMENDATION

THAT the LPRCA Board of Directors refuses to grant a “Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses” Permit for Permit Application LPRCA-265/17 (Debra Mawhiney) for the following reasons:

1. The construction of a new structure in the Lake Erie shoreline flood hazard and dynamic beach hazard along Hastings Drive is contrary to the approved 1989 Long Point Region Conservation Authority Shoreline Management Plan and LPRCA policies for development in the area of the subject lands.

2. This construction of a new structure would result in increased property damage due to flooding and the forces of wave action.

3. This construction of a new structure affects the control of flooding in that it increases the potential for flood damage.

4. This construction of a new structure affects the control of dynamic beaches in that it interferes with dynamic beach processes.

5. The proposal is not unique; therefore the granting of an exemption to policy could be seen as setting precedent. Similar applications may have to be permitted as a consequence. The construction of new structures will have a cumulative effect that would greatly affect dynamic beach processes and the control of dynamic beaches.

BACKGROUND

The subject land is located at 187 Hastings Drive in Long Point (Figure 1). In this location, the property and associated development is subject to flood-related hazards from Lake Erie and is fully regulated under Long Point Region Conservation Authority’s Ontario Regulation 178/06 (Figure 2). In May 2006, O. Reg. 178/06, Long Point Region Conservation Authority Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses, came into effect. Through this regulation, LPRCA may permit, restrict or refuse development and activities in or adjacent to river or stream valleys, Great Lakes shorelines, watercourses, hazardous lands and wetlands.

26

More specifically, as it relates to this application, O. Reg. 178/06 states that:

2. (1) Subject to section 3, no person shall undertake development or permit another person to undertake development in or on the areas within the jurisdiction of the Authority that are,

a) adjacent or close to the shoreline of the Great Lakes-St. Lawrence River System or to inland lakes that may be affected by flooding, erosion or dynamic beaches, including the area from the furthest offshore extent of the Authority’s boundary to the furthest landward extent of the aggregate of the following distances: (i) the 100 year flood level as shown in the most recent document entitled “Great

Lakes System Flood Levels and Water Related Hazards” available at the head office of the Authority, plus the appropriate allowance for wave uprush,

(ii) the predicted long term stable slope projected from the existing stable toe of the slope or from the predicted location of the toe of the slope as that location may have shifted as a result of shoreline erosion over a 100 year period,

(iii) where a dynamic beach is associated with the waterfront lands, an allowance of 30 metres inland to accommodate dynamic beach movement, and

(iv) an allowance of 15 metres inland;

3. (1) The Authority may grant permission for development in or on the areas described in subsection 2 (1) if, in its opinion, the control of flooding, erosion, dynamic beaches, pollution or the conservation of land will not be affected by the development.

On September 25, 2017, LPRCA staff received a permit application under O. Reg. 178/06 to construct a new 10’x10’ (100 ft2) change house. The application was submitted with the attached site plan as Figure 3 and construction details as Figure 4 indicating a 10’x10’ structure, set on 6 sono tubes, and 8’ high. LPRCA relies on the LPRCA Shoreline Management Plan (Philpott, 1989) to guide decisions on development in its lakeshore jurisdiction. The Long Point Hastings Drive reach (DZ1-Reach 1, Hastings Drive) is a narrow sand spit at the western end of the Long Point spit. Hastings Drive is well below the design wave uprush level along its length and is subject to frequent flooding including washover. The Shoreline Management Plan recommends a “no re-build” policy for existing development based on “the severity of damage to which those areas are subject, and the imminent danger that exists”. It further recommends no reinforcement of existing shoreline protection structures and removal of the shore protection structures and cottages that come into public ownership “to minimize the potential for littering of downdrift shores and to minimize reflection and therefore nearshore scouring. The latter step will likely result in greater beach build up”. The Hastings Drive area has experienced significant flooding, washover and wave action frequently in the past, most notably in 1954/1955, 1958, 1969, 1971-1973, 1975, 1985. On a nearly annual frequency, travelled portions of the Hastings Drive roadway become flooded during fall storm events. The 100-year instantaneous water level for Hastings Drive as documented in the Long Point Region Shoreline Management Plan (Philpott, 1989) is 176.3 m GSC and the recommended design flood level is 176.8m GSC. Similarly, the 25-year design flood level is 176.5m and the 10-year flood level is 176.3m GSC. The site for the proposed change house is 1.1 metre below the 100-year design flood elevation, making the change house susceptible to flood damage in the event of a 100-year flood as

27

well as lesser floods. The following relevant elevation data was determined from a survey conducted along Hastings Drive during the week of June 20, 2016: Elevation 100-year Depth of Flooding

100-year design flood level 176.8 m GSC 25-year design flood level 176.5 m GSC Site grade 175.7 m GSC 1.1 m 3.6 ft Centre line Hastings Drive at site 175.23 m GSC 1.57 m 5.2 ft

Philpott (1989) further estimates the 100-year near shore wave height to be 3.0 metres and the resultant wave uprush elevation to be 178.0m GSC. Under these conditions, the potential for severe flood damage or displacement is very high. There is also the potential for this or like structures to be swept into existing nearby seasonal dwellings causing increased flood damage to neighbouring properties. The Hastings Drive area, including the subject lands, also meets the criteria for a dynamic beach as defined in the Great Lakes – St. Lawrence River System and Large Inland Lakes Technical Guides for Flooding, Erosion and Dynamic Beaches issued by the Ontario Ministry of Natural Resources in 2001. Dynamic beaches are areas along the Lake Erie shoreline where accumulated, unconsolidated sediment continuously or intermittently moves as a result of naturally occurring processes associated with wind, water and changes in the rate of sediment supply. These processes can be interrupted by the construction of a structure on the beach or foredune. In particular, wave action against vertical barriers (walls) increases scour and erosion, and increases sand removal from the beach. There are 75 privately owned, vacant lots on Hastings Drive. Should approval of this application set a precedent, the potential for subsequent applications for similar structures is quite high, resulting in a cumulative effect on the dynamic beach processes. The proposed development does not conform to the LPRCA’s policies for development in the flood hazard and dynamic beach hazard in Long Point. In LPRCA staff’s opinion, the control of flooding and dynamic beaches will be affected by the proposed development and, therefore, staff recommends that the application be refused.

Prepared by: Approved and submitted by:

Lorrie Minshall, P.Eng. Cliff Evanitski Interim Manager, Watershed Services General Manager

28


STAFF REPORT

Date: November 1st, 2017 File: 3.3.1



Re: Long Point Region Conservation Authority Application LPRCA-266/17 (Debra Mawhiney) Pursuant to Ontario Regulation 178/06, Proposed Construction of a Change House at South Walsingham Plan 251 Lot 70, 189 Hastings Drive, Long Point.

RECOMMENDATION

THAT the LPRCA Board of Directors refuses to grant a “Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses” Permit for Permit Application LPRCA-266/17 (Debra Mawhiney) for the following reasons:

1. The construction of a new structure in the Lake Erie shoreline flood hazard and dynamic beach hazard along Hastings Drive is contrary to the approved 1989 Long Point Region Conservation Authority Shoreline Management Plan and LPRCA policies for development in the area of the subject lands.

2. This construction of a new structure would result in increased property damage due to flooding and the forces of wave action.

3. This construction of a new structure affects the control of flooding in that it increases the potential for flood damage.

4. This construction of a new structure affects the control of dynamic beaches in that it interferes with dynamic beach processes.


BACKGROUND


36









On September 25, 2017, LPRCA staff received a permit application under O. Reg. 178/06 to construct a new 10’x10’ (100 ft2) change house. The application was submitted with the attached site plan as Figure 3 and construction details as Figure 4 indicating a 10’x10’ structure, set on 6 sono tubes, and 8’ high. LPRCA relies on the LPRCA Shoreline Management Plan (Philpott, 1989) to guide decisions on development in its lakeshore jurisdiction. The Long Point Hastings Drive reach (DZ1-Reach 1, Hastings Drive) is a narrow sand spit at the western end of the Long Point spit. Hastings Drive is well below the design wave uprush level along its length and is subject to frequent flooding including washover. The Shoreline Management Plan recommends a “no re-build” policy for existing development based on “the severity of damage to which those areas are subject, and the imminent danger that exists”. It further recommends no reinforcement of existing shoreline protection structures and removal of the shore protection structures and cottages that come into public ownership “to minimize the potential for littering of downdrift shores and to minimize reflection and therefore nearshore scouring. The latter step will likely result in greater beach build up”. The Hastings Drive area has experienced significant flooding, washover and wave action frequently in the past, most notably in 1954/1955, 1958, 1969, 1971-1973, 1975, 1985. On a nearly annual frequency, travelled portions of the Hastings Drive roadway becomes flooded during fall storm events. The 100-year instantaneous water level for Hastings Drive as documented in the Long Point Region Shoreline Management Plan (Philpott, 1989) is 176.3 m GSC and the recommended design flood level is 176.8m GSC. Similarly, the 25-year design flood level is 176.5m and the 10-year flood level is 176.3m GSC. The site for the proposed change house is 1.1 metre below the 100-year design flood elevation, making the change house susceptible to flood damage in the event of a 100-year flood as

37

well as lesser floods. The following relevant elevation data was determined from a survey conducted along Hastings Drive during the week of June 20, 2016: Elevation 100-year Depth of Flooding

100-year design flood level 176.8 m GSC 25-year design flood level 176.5 m GSC Site grade 175.7 m GSC 1.1 m 3.6 ft Centre line Hastings Drive at site 175.23 m GSC 1.57 m 5.2 ft

Philpott (1989) further estimates the 100-year near shore wave height to be 3.0 metres and the resultant wave uprush elevation to be 178.0m GSC. Under these conditions, the potential for severe flood damage or displacement is very high. There is also the potential for this or like structures to be swept into existing nearby seasonal dwellings causing increased flood damage to neighbouring properties. The Hastings Drive area, including the subject lands, also meets the criteria for a dynamic beach as defined in the Great Lakes – St. Lawrence River System and Large Inland Lakes Technical Guides for Flooding, Erosion and Dynamic Beaches issued by the Ontario Ministry of Natural Resources in 2001. Dynamic beaches are areas along the Lake Erie shoreline where accumulated, unconsolidated sediment continuously or intermittently moves as a result of naturally occurring processes associated with wind, water and changes in the rate of sediment supply. These processes can be interrupted by the construction of a structure on the beach or foredune. In particular, wave action against vertical barriers (walls) increases scour and erosion, and increases sand removal from the beach. There are 75 privately owned, vacant lots on Hastings Drive. Should approval of this application set a precedent, the potential for subsequent applications for similar structures is quite high, resulting in a cumulative effect on the dynamic beach processes. The proposed development does not conform to the LPRCA’s policies for development in the flood hazard and dynamic beach hazard in Long Point. In LPRCA staff’s opinion, the control of flooding and dynamic beaches will be affected by the proposed development and, therefore, staff recommends that the application be refused.



38

LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT

Date: November 1, 2017 File: 3.3.1



Re: Long Point Region Conservation Authority Application LPRCA-273/17 (Noel Haydt)

Pursuant to Ontario Regulation 178/06, Proposed Construction of a Change House at South Walsingham Plan 251 Lot 57, 163 Hastings Drive, Long Point.

RECOMMENDATION

THAT the LPRCA Board of Directors refuse to grant a “Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses” Permit for Permit Application LPRCA-273/17 (Noel Haydt) for the following reasons:

1. The construction of a structure in the Lake Erie shoreline flood hazard and dynamic beach hazard along Hastings Drive is contrary to the approved 1989 Long Point Region Conservation Authority Shoreline Management Plan and LPRCA policies for development in the area of the subject lands.

2. This construction of a structure would result in increased property damage due to flooding and the forces of wave action.

3. This construction of a structure affects the control of flooding in that it increases the potential for flood damage.

4. This construction of a structure affects the control of dynamic beaches in that it interferes with dynamic beach processes.


BACKGROUND


46









On October 4, 2017, LPRCA staff received a permit application under O. Reg. 178/06 to construct 8’x 12’ (8.9m2/96 ft2) change house on the property. The application was submitted with the attached site plan as Figure 5 indicating a 8’x12’ structure. LPRCA relies on the LPRCA Shoreline Management Plan (Philpott, 1989) to guide decisions on development in its lakeshore jurisdiction. The Long Point Hastings Drive reach (DZ1-Reach 1, Hastings Drive) is a narrow sand spit at the western end of the Long Point spit. Hastings Drive is well below the design wave uprush level along its length and is subject to frequent flooding including washover. The Shoreline Management Plan recommends a “no re-build” policy for existing development based on “the severity of damage to which those areas are subject, and the imminent danger that exists”. It further recommends no reinforcement of existing shoreline protection structures and removal of the shore protection structures and cottages that come into public ownership “to minimize the potential for littering of downdrift shores and to minimize reflection and therefore nearshore scouring. The latter step will likely result in greater beach build up”. The Hastings Drive area has experienced significant flooding, washover and wave action frequently in the past, most notably in 1954/1955, 1958, 1969, 1971-1973, 1975, 1985. On a nearly annual frequency, travelled portions of the Hastings Drive roadway becomes flooded during fall storm events. The 100-year instantaneous water level for Hastings Drive as documented in the Long Point Region Shoreline Management Plan (Philpott, 1989) is 176.5 m GSC and the recommended design flood level is 176.8m GSC. Similarly, the 25-year design flood level is 176.5 and the 10-year flood level is 176.3m GSC. The site for the proposed change house is 1.2 metre below the 100-year design flood elevation, making the change house susceptible to flood damage in the event of a 100-year flood as well as lesser floods.

47

The following relevant elevation data was determined from Dietrich Engineering Ltd survey information dated June 27, 2016 and from LPRCA floodline mapping information:

Elevation 100-year Depth of Flooding 100-year design flood level 176.8 m GSC 25-year design flood level 176.5 m GSC Site grade 175.6 m GSC 1.2 m 3.9 ft Centre line Hastings Drive at site 175.6 m GSC 1.2 m 3.9 ft

Philpott (1989) further estimates the 100-year near shore wave height to be 3.0 metres and the resultant wave uprush elevation to be 178.0m GSC. Under these conditions, the potential for severe flood damage or displacement is very high. There is also the potential for like structures to be swept into existing nearby seasonal dwellings causing increased flood damage to neighbouring properties.

The Hastings Drive area, including the subject lands, also meets the criteria for a dynamic beach as defined in the Great Lakes – St. Lawrence River System and Large Inland Lakes Technical Guides for Flooding, Erosion and Dynamic Beaches issued by the Ontario Ministry of Natural Resources in 2001.

Dynamic beaches are areas along the Lake Erie shoreline where accumulated, unconsolidated sediment continuously or intermittently moves as a result of naturally occurring processes associated with wind, water and changes in the rate of sediment supply. These processes can be interrupted by the construction of a structure on the beach or foredune. In particular, wave action against vertical barriers (walls) increases scour and erosion, and increases sand removal from the beach.

There are 75 privately owned, vacant lots on Hastings Drive. Should approval of this application set a precedent, the potential for subsequent applications for similar structures is quite high, resulting in a cumulative effect on the dynamic beach processes.

The proposed development does not conform to the LPRCA’s policies for development in the flood hazard and dynamic beach hazard in Long Point. In LPRCA staff’s opinion, the control of flooding and dynamic beaches will be affected by the proposed development and, therefore, staff recommends that the application be refused.



48


Date: January 2, 2018 File: 3.3.1


From: Interim General Manager, LPRCA

Re: Section 28 Regulation – Staff Approved Applications Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06)

RECOMMENDATION

THAT the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report as information.

STRATEGIC PLAN

Goal #1 - To develop and maintain programs that will protect life and property from natural hazards such as flooding and erosion.

BACKGROUND

Application# LPRCA-222/17 Plan 251, Lot 44, 139 Hastings Drive., Norfolk – South Walsingham • The proposed work - shoreline protection repair- place posts and rubble to fill in

gaps between protected lots; • This proposal is not in accordance with the currently approved Shoreline

Management Plan. However, as per the July 5, 2017 Board Resolution #A-173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.




55




Application# LPRCA-230/17 Plan 436, Lot 301, 51 Beach Avenue, Norfolk – South Walsingham

• The proposed work - to modify the pitch of a roof of an existing structure; • A satisfactory site plan and construction details were submitted; • The application is within the Lake Erie shoreline flooding hazard and this

proposal will not negatively impact the control of flooding; • The application is within the Lake Erie shoreline erosion hazard and this proposal

will not negatively impact the control of erosion.

Application# LPRCA-286/17 Plan 251, Lots 1-18, 24, Pt Lot 25,40, 48-50, 53, 65, 94-120, 144 Hastings Drive, Norfolk – South Walsingham • The proposed work - shoreline protection repair- place posts and rubble to fill in



Application# LPRCA-301/17 Plan 251, Lot 68-75, 187 – 201 Hastings Drive, Norfolk – South Walsingham • The proposed work - shoreline protection repair- replace posts, add and move

rubble; • This proposal is not in accordance with the currently approved Shoreline


Application# LPRCA-316/17 Concession Broken Front, Lot 4 & 5, 502 Avalon Lane, Norfolk -Woodhouse

• The proposed work - to move the existing seasonal cottage, install a new foundation, construct a minor 36.7 m2 addition and install a new septic system;

• The proposed development is set back from the stable slope and is no closer to the lake than the existing structure;

• The septic system is located on the landward side of the proposed development; • A satisfactory site plan and construction details were submitted in support of this

application; • The application is within the Lake Erie erosion hazard and this proposal will not

negatively affect erosion of the shoreline.

56

Application# LPRCA-317/17 Concession 1, Lot 22, 26 Ramona Crescent, Norfolk - Woodhouse

• The proposed work – permit renewal for the removal and reconstruction of a seasonal dwelling;

• There are no modifications to the original application submitted; • The application is within the Lake Erie erosion hazard and this proposal will not

negatively affect erosion of the shoreline. Application# LPRCA-318/17 Plan 41M-297, Lot 9, 54 Otterview Drive, Oxford - Norwich • The proposed work – to construct a pool/decking and an associated 35.6 m2 pool

shed approximately 40 meters from a wetland; • The application is within the regulated area adjacent to a wetland. The hydrologic

function of the wetland will not be negatively impacted by this development. Application# LPRCA-319/17 Plan 289, Lot 1, 363 Ireland Road, Norfolk - Woodhouse • The proposed work – to construct a 33.4 m2 shed approximately 60 meters from a

wetland; • The application is within the regulated area adjacent to a wetland. The hydrologic

function of the wetland will not be negatively impacted by this development. Application# LPRCA-322/17 Plan 436, Lot 33, 47 Woodstock Ave., Norfolk – South Walsingham • The proposed work - to install new armour stone (underlain with geotextile fabric)

on the existing gabion baskets as a temporary emergency measure; • A letter of advice was received by an engineer with coastal expertise; • This proposal is not in accordance with the currently approved Shoreline


Application# LPRCA-323/17 Plan 436, Lot 136, 82 Woodstock Avenue, Norfolk – South Walsingham

• The proposed work - construct a 31.2m2 single-storey non-habitable accessory building approximately 41metres from a Provincially Significant Wetland;

• A satisfactory site plan and construction details were submitted; • There is no opportunity for conversion into habitable space; • The application is within the regulated area adjacent to a wetland. The hydrologic

function of the wetland will not be negatively impacted by this development; • The application is within the regulated flood hazard of Lake Erie and the control

of flooding should not be affected by the proposed development.

57

Application# LPRCA-324/17 Plan 21074, Lot 145, 28 Wilcox Drive, Haldimand - Walpole

• The proposed work - to raise the existing seasonal residence and install a new foundation/basement;

• The structure is set back from the top of stable slope and includes an erosion hazard component;

• The application is within the Lake Erie shoreline erosion hazard and this proposal should not negatively affect erosion of the shoreline.

BUDGET IMPLICATION N/A Prepared by: Approved and submitted by:

Bonnie Bravener Judy Maxwell Resource Technician Interim General Manager

58


Date: January 10, 2018 File: 3.3.1 To: Chair and Members, LPRCA Board of Directors From: Interim General Manager, LPRCA Re: Section 28 Regulation Approval

Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06)

RECOMMENDATION

THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of this report:

A. For Work under Section 28 Regulations, Development, Interference with

Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06),

LPRCA-248/17 LPRCA-1/18 LPRCA-303/17

B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations.

STRATEGIC PLAN Goal #1 - To develop and maintain programs that will protect life and property from natural hazards such as flooding and erosion. BACKGROUND Application# LPRCA-248/17 Plan NVLCP33, Lot 8, 31 Beechnut Lane, Norfolk - Port Dover • The proposed works – to construct a single-family dwelling, the associated grading

approximately 30 metres from a wetland; • A satisfactory site plan and construction details were submitted; • A satisfactory geotechnical investigation was submitted; • The application is within the regulated area adjacent to a wetland. The hydrologic

function of the wetland will not be negatively impacted by this development; and • The application is within the riverine erosion hazard associated with Black Creek and

the proposed should not negatively affect slope stability and the control of erosion should not be affected.

60

Application# LPRCA-303/17 Plan NVLCP33, Lot 24, 79 Beechnut Lane, Norfolk - Port Dover • The proposed works – to construct a single-family dwelling, the associated grading

approximately 30 metres from a wetland; • A satisfactory site plan and construction details were submitted; • A satisfactory geotechnical investigation was submitted; • The application is within the regulated area adjacent to a wetland. The hydrologic

function of the wetland will not be negatively impacted by this development; and • The application is within the riverine erosion hazard associated with Black Creek and

the proposed should not negatively affect slope stability and the control of erosion should not be affected.

Application# LPRCA-1/18 Plan 844, Lot 21, Ramona Crescent., Norfolk – Woodhouse • The proposed work – to recognize the construction of a 261 m2 vacation home and

septic system; • A satisfactory site plan and construct details were submitted in support of this

application; • The proposed development set back includes an appropriate slope stability factor of

safety and an erosion hazard component and is located 16 metres from the 3:1 stable top of bank;

• The septic system is located landward of the proposed structure; • The application is within the Lake Erie shoreline erosion hazard and the proposal

should not affect erosion of the shoreline. BUDGET IMPLICATION N/A Prepared by: Approved and submitted by:

Bonnie Bravener Judy Maxwell Resource Technician Interim General Manager

61


Date: January 2nd, 2018 File: 1.4.1 To: Chair and Members, LPRCA Board of Directors From: Interim General Manager, LPRCA Re: 2018 LPRCA Budget Vote RECOMMENDATION That the LPRCA Board of Directors approves the following recommendations regarding LPRCA’s 2018 Operating and Capital budgets;

1. That the 2018 proposed Ontario Regulation 178/06 Permit Fees and Planning Act Review Fees as attached.

2. That the 2018 proposed User Fees for the Conservation Areas as attached.

3. That the 2018 Operating Budget in the total amount of $4,073,985 and requiring a Municipal Levy- Operating of $1,553,673 be approved;

4. That the 2018 Capital Budget in the total amount of $691,650 and requiring

a Municipal Levy- Capital of $368,550 be approved;

5. That the proposed 2018 Consolidated Budget in the total amount of $4,765,635 and requiring a Municipal Levy –Consolidated of $1,922,223 be approved.

The LPRCA Board of Directors met with the Senior Management Team on November 16th, 2017 to discuss and approve a draft budget that was circulated to member municipalities for 30-day comment on November 22, 2017. Presentations of the draft budget were completed to the County of Brant on November 29th, 2017, the Township of Norwich on December 12th , 2017 and Oxford County on December 13th, 2017. For the purpose of the 2018 LPRCA Budget Vote, below is a chart outlining the weighted vote for each of the Board Members.

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2017 Budget/Municipal Levy Recorded Vote

Member Municipality/Group Weight

Wayne Casier Municipality of Bayham 4.81

Robert Chambers County of Brant 6.69

Leroy Bartlett Haldimand County 7.46

Craig Grice Haldimand County 7.46

Wayne Casier Township of Malahide 0.77

Doug Brunton Norfolk County 12.50

Michael Columbus Norfolk County 12.50

Roger Geysens Norfolk County 12.50

Noel Haydt Norfolk County 12.50

John Scholten Township of Norwich 7.61

David Hayes Township of South-West Oxford 7.61

Dave Beres Town of Tillsonburg 7.61

BUDGET IMPLICATION N/A Prepared by:

Interim General Manager

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1

Conservation Authorities Act

Loi sur les offices de protection de la nature

ONTARIO REGULATION 139/96 MUNICIPAL LEVIES

Consolidation Period: From March 6, 1998 to the e-Laws currency date.

Last amendment: O.Reg. 106/98.

This Regulation is made in English only. 1. (1) In this Regulation, “non-matching levy” means a levy approved by a weighted majority of the members at a meeting for which 30 days notice

was provided to the affected municipalities and at which a recorded vote was taken; “weighted majority” means the votes of 51 per cent of those represented after the votes are weighted by the percentage that

applied under this definition in 1997 for each municipality. O. Reg. 139/96, s. 1 (1); O. Reg. 231/97, s. 1 (1); O. Reg. 106/98, s. 1.

(1.1) A notice provided under subsection (1) for a meeting must include the amount of the non-matching levy to be voted on and must be accompanied by the financial information relied on in support of that levy. O. Reg. 231/97, s. 1 (2). (2) For the purpose of the definition of “weighted majority”, the weighting for a municipality may not exceed 50 per cent of the total weighting, except where the majority of the members of a conservation authority are appointed by one municipality. O. Reg. 139/96, s. 1 (2). 2. A non-matching levy may be levied by conservation authorities against participating municipalities. O. Reg. 139/96, s. 2. 3. The total of non-matching levies for any project or activity may not exceed the total cost of the project or activity. O. Reg. 139/96, s. 3. Back to top

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http://www.e-laws.gov.on.ca/navigation?file=currencyDates&lang=en

APPLICATION TYPE 2017 fees Proposed 2018 fees

1. Development in Hazard Land (Floodplain, Erosion, Unstable Slope, Valleylands)Minor

Non-habitable ancillary structures (e.g., decks, fences, above-ground pools, barns, sheds less than 23 m2 [250ft2]) $ 180.00 $ 180.00

Fill placement, removal and/or grading (landscaping) $ 180.00 $ 180.00 Off-line pond maintenance $ 180.00 $ 180.00

Raising building (concrete columns, stripe foundations or crawl spaces) $ 360.00 $ 365.00

Repairs/renovations to existing building $ 360.00 $ 365.00 Additions less than 50% of the gross floor area $ 360.00 $ 365.00 Non-habitable ancillary structures less than 100m2 (1000ft2) $ 360.00 $ 365.00 Septic system $ 360.00 $ 365.00 Fill placement, removal and/or grading (not requiring engineered plans as determined by LPRCA) $ 360.00 $ 365.00

Minor repairs to existing sheet pile wall $ 360.00 $ 365.00 New offline ponds (grading plan required) $ 360.00 $ 365.00 Other applications not deemed by staff to be "Major" in nature $ 360.00 $ 365.00

Major - Technical Report RequiredAdditions greater than 50% of the gross floor area $ 640.00 $ 650.00 Non-habitable accessory structures greater than 100m2 $ 640.00 $ 650.00 New or replacement structures $ 640.00 $ 650.00 Fill placement, removal and/or grading (requiring engineered plans) $ 640.00 $ 650.00 Other applications deemed by staff to be "Major" in nature $ 640.00 $ 650.00 Note: where application required additional technical documents and/or unusual review time, compensation may be requested prior to issuing the permit

TOTAL2. Development and Interference with Wetlands

MinorMinor development (as per list #1) more than 30 m from a wetland $ 360.00 $ 365.00

Major (e.g., golf courses, large scale fill and grading)Minor development less than 30 m from a wetland $ 640.00 $ 650.00 Major development greater than 30 m from a wetland $ 640.00 $ 650.00

Complex - Requiring one or more studiesLarge fill placement, removal, grading (greater than 1000m3) $ 1,275.00 $ 1,300.00 Golf courses $ 1,275.00 $ 1,300.00 Note: where application required additional technical documents and/or unusual review time, compensation may be requested prior to issuing the permit

TOTAL

ONTARIO REGULATION 178/06 PERMIT FEES

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APPLICATION TYPE 2017 fees Proposed 2018 fees

ONTARIO REGULATION 178/06 PERMIT FEES

3. Alterations to Shorelines and WatercoursesMinor

Utilities (directional drill) $ 360.00 $ 365.00 Docks $ 360.00 $ 365.00 Boathouses/Dredging $ 360.00 $ 365.00 Access crossings (maintenance, repair, replacement) $ 360.00 $ 365.00

Major - Hydraulic Study/Structural Design RequiredNew offline pond with overflow or channel connection $ 640.00 $ 650.00 Maintenance work on existing shoreline structures (where slope stability is not an issue) $ 640.00 $ 650.00

Water crossing $ 640.00 $ 650.00 Placing/removal of fill and/or grading (requiring technical document review) $ 640.00 $ 650.00

Complex - Requiring one or more studiesNew Lake Erie shoreline protection structure $ 1,275.00 $ 1,300.00 New watercourse protection structure $ 1,275.00 $ 1,300.00 Bridge replacement $ 1,275.00 $ 1,300.00 Channel realignment $ 1,275.00 $ 1,300.00 Large fill placement, removal, grading (greater than 1000m3) $ 1,275.00 $ 1,300.00 Golf courses $ 1,275.00 $ 1,300.00 Note: where application required additional technical documents and/or unusual review time, compensation may be requested prior to issuing the permit

TOTAL 4. General

Municipal Projects As per fee schedule

As per fee schedule

On Site Technical Advice FeeNotes: HST INCLUDED. This fee will be applied to permit application if submitted within 12 months from inspection.

$ 232.00 $ 232.00

Property InquirySolicitor, realtor, other requests for detailed property informationNotes: HST INCLUDED. This fee will be applied to permit application if within 12 months from inspection.

$ 232.00 $ 232.00

Violation Notices and/or applications where work has proceeded without authorizations 2 x fee 2 x fee

Permit RevisionsNotes : must be minor in nature and permit must still be valid. Board Approval may be required.

50% of original fee

50% of original fee

Permit RenewalNotes : a new application must be submitted. Any changes to the plans, regulations, policy will trigger a full review and associated fee applicable at the time. Board Approval may be required.

$ 90.00 $ 90.00

TOTAL

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APPLICATION TYPE 2017 Fee Proposed 2018 Fee

Subdivision and Vacant Land CondominiumPer LotRed-line revision $ 310.00 $ 320.00

Zoning By-Law Amendment $ 410.00 $ 420.00 Application accompanied by 1 technical report $ 640.00 $ 650.00 Application accompanied by 2 technical reports $ 1,020.00 $ 1,040.00

Combined OP/Zoning By-Law Amendment $ 640.00 $ 650.00 Application accompanied by 1 technical report $ 1,020.00 $ 1,040.00 Application accompanied by 2 technical reports $ 1,530.00 $ 1,550.00

Consent (severance) $ 205.00 $ 210.00 Application accompanied by 1 technical report $ 640.00 $ 650.00 Application accompanied by 2 technical reports $ 1,020.00 $ 1,040.00

Variance $ 410.00 $ 420.00 Application accompanied by 1 technical report $ 640.00 $ 650.00 Application accompanied by 2 technical reports $ 1,020.00 $ 1,040.00

Site Plan Control $ 510.00 $ 520.00 Application accompanied by 1 technical report $ 1,020.00 $ 1,040.00 Application accompanied by 2 technical reports $ 1,275.00 $ 1,300.00

Complex Application (OPA/ZBL/Site Plan) $ 1,530.00 $ 1,550.00 Technical Report Review Fee

Stormwater Management Studies and Proposed Facilities. Includes all phases of SWM plans from preliminary or conceptual to final engineered design (quality, quantity, erosion control).

$ 1,275.00 $ 1,300.00

Subwatershed Study/Master Drainage Plan or Tributary Study $ 1,020.00 $ 1,040.00

PLANNING ACT REVIEW FEES

$1250 + $100/lot

$1250 + $100/lot

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2014HST included

2015 HST included

2016 HST included

2017 HST included

Draft 2018

HST included

Draft increase

%DAY USE FEES

Walk-in (under 12 free) $4.00 $5.00 $5.00 $5.00 $5.00 0%Senior Rate $3.00 $4.00 $4.00 $4.00 $4.00 0%

Vehicle $11.00 $12.00 $12.00 $12.00 $12.00 0%Senior Rate $10.00 $11.00 $11.00 $11.00 $11.00 0%

Season Vehicle Day Pass $75.00 $75.00 $75.00 $80.00 $80.00 0%2nd Season Vehicle Day Pass $40.00 $40.00 $40.00 $45.00 $45.00 0%Mini Bus $45.00 $45.00 $50.00 $50.00 $50.00 0%Bus $90.00 $100.00 $110.00 $110.00 $110.00 0%

CAMPING FEESOvernight Guest Pass $6.00 $8.00 $10.00 $10.00 $10.00 0%

Per NightUnserviced $34.00 $35.00 $36.00 $36.00 $36.00 0.00%Unserviced - Senior $32.00 $33.00 $34.00 $34.00 $34.00 0.00%With Hydro & Water 15 amp $40.00 $41.00 $43.00 $47.00 $47.00 0.00%With Hydro & Water - Senior 15 amp $39.00 $39.00 $41.00 $45.00 $45.00 0.00%With Hydro & Water 30 amp $43.00 $54.00 $55.00 1.85%With Hydro & Water - Senior 30 amp $41.00 $52.00 $53.00 1.92%With Hydro, Water & Sewer 15 amp $47.00 $47.00 $53.00 $57.00 $57.00 0.00%With Hydro, Water & Sewer - Sr 15 amp $46.00 $46.00 $51.00 $55.00 $55.00 0.00%With Hydro, Water & Sewer 30 amp $53.00 $60.00 $65.00 8.33%With Hydro, Water & Sewer - Sr 30 amp $51.00 $58.00 $63.00 8.62%

Per WeekUnserviced $198.00 $210.00 $212.00 $215.00 $215.00 0.00%With Hydro & Water 15 amp $240.00 $246.00 $258.00 $280.00 $290.00 3.57%With Hydro & Water 30 amp $258.00 $325.00 $330.00 1.54%With Hydro, Water & Sewer 15 amp $260.00 $282.00 $318.00 $340.00 $345.00 1.47%With Hydro, Water & Sewer 30 amp $318.00 $385.00 $390.00 1.30%

Per MonthUnserviced $570.00 $630.00 $635.00 $645.00 $645.00 0.00%With Hydro & Water 15 amp $720.00 $738.00 $776.00 $850.00 $870.00 2.35%With Hydro & Water 30 amp $776.00 $980.00 $995.00 1.53%With Hydro, Water & Sewer 15 amp $780.00 $846.00 $954.00 $1,030.00 $1,045.00 1.46%With Hydro, Water & Sewer 30 amp $954.00 $1,158.00 $1,175.00 1.47%

Per SeasonUnserviced $1,325.00 $1,340.00 $1,530.00 $1,590.00 $1,614.00 1.51%With Hydro & Water 15 amp $1,725.00 $1,740.00 $1,940.00 $2,225.00 $2,255.00 1.35%With Hydro & Water 30 amp $1,940.00 $2,450.00 $2,487.00 1.51%With Hydro, Water & Sewer 15 amp $1,875.00 $1,885.00 $2,385.00 $2,670.00 $2,710.00 1.50%With Hydro, Water & Sewer 30 amp $2,385.00 $2,895.00 $2,940.00 1.55%

Exterior Fridge $250.00 $260.00 $265.00 $265.00 $265.00 0%Air Conditioner $225.00 $230.00 $240.00 $0.00 $0.00 -100%

Group Camping (per night) $33.00 $33.00 $50.00 $50.00 $51.00 2.00%Group Camping (per person/night) $2.00 $2.00 $5.00 $5.00 $5.00 0%

CONSERVATION AREA FEE SCHEDULEHALDIMAND, NORFOLK, DEER CREEK, WATERFORD NORTH

69

2014HST included

2015 HST included

2016 HST included

2017 HST included

Draft 2018

HST included

Draft increase

%OTHER FEES

Reservation Fee - online $10.00 $10.50 $11.00 $11.00 $11.00 0%Reservation Fee - by phone $12.00 $13.00 $13.00 $13.00 $13.00 0%Cancellation/Change Fee $12.00 $12.00 $12.00 $12.00 $12.00 0%

2nd Vehicle Parking $9.00 $10.00 $10.00 $10.00 $10.00 0%Pavilion $60.00 $65.00 $65.00 $65.00 $66.00 1.54%Wood $8.00 $8.00 $10.00 $10.00 $10.00 0%Kindling $4.00 $4.00 $5.00 $5.00 $5.00 0%Ice $3.75 $3.75 $4.00 $4.00 $4.00 0%Picnic Tables (per table per day) $4.50 $5.00 $5.00 $5.00 $6.00 20%Electric Golf Carts $50.00 $50.00 $51.00 2.00%Vendor permit $50.00 $50.00 $51.00 2.00%

Canoe/Kayak Rental - per hour $12.00 $12.00 $15.00 $15.00 $15.00 0% - per 1/2 day (4 hours) $50.00 $50.00 $50.00 0%

- per day (8 hours) $65.00 $75.00 $80.00 $80.00 $80.00 0%

Winter Trailer Storage/camp site $180.00 $180.00 $200.00 $200.00 $205.00 2.50%Late Fee (per day) $5.00 $5.00 $5.00 $5.00 $6.00 20.00%

Boat/Trailer Storage - off site $350.00 $350.00 $350.00 $350.00 $355.00 1.43%

CONSERVATION AREA FEE SCHEDULEHALDIMAND, NORFOLK, DEER CREEK, WATERFORD NORTH

70

Revised November 16, 2017

2014HST included

2015 HST included

2016 HST included

2017 HST included

Draft 2018

HST included

Draft increase

%DAY USE FEES

Walk-in (under 12 free) $4.00 $5.00 $5.00 $5.00 $5.00 0%Vehicle Occupants:

Children $3.00 $3.50 $3.50 $3.50 $3.50 0%Senior $6.00 $7.00 $7.00 $7.00 $7.00 0%

Adults (16 & over) $7.00 $8.00 $8.00 $8.00 $8.00 0%Vehicle Maximum $13.00 $14.00 $14.00 $14.00 $14.00 0%Vehicle Maximum Senior $12.00 $13.00 $13.00 $13.00 $13.00 0%Season Vehicle Day Pass $75.00 $75.00 $75.00 $80.00 $80.00 0%2nd Season Vehicle Day Pass $40.00 $40.00 $40.00 $45.00 $45.00 0%Season Vehicle Pass Replacement $10.00 $10.00 $10.00 0%Mini Bus (8-21 seats) $45.00 $45.00 $50.00 $50.00 $50.00 0%Bus (min. 42 seats) $90.00 $100.00 $110.00 $110.00 $110.00 0%

CAMPING FEESOvernight Guest Pass $6.00 $8.00 $10.00 $10.00 $10.00 0%

Per NightUnserviced $35.00 $36.00 $37.00 $37.00 $37.00 0.00%Unserviced - Senior $33.00 $34.00 $35.00 $35.00 $35.00 0.00%With Hydro & Water 15 amp $41.00 $42.00 $46.00 $50.00 $51.00 2.00%With Hydro & Water - Senior 15 amp $46.00 $48.00 $49.00 2.08%With Hydro & Water 30 amp $39.00 $40.00 $44.00 $57.00 $57.00 0.00%With Hydro & Water - Senior 30 amp $44.00 $55.00 $55.00 0.00%

Per WeekUnserviced $210.00 $216.00 $225.00 $225.00 $225.00 0.00%With Hydro & Water 15 amp $249.00 $252.00 $279.00 $300.00 $310.00 3.33%With Hydro & Water 30 amp $279.00 $320.00 $335.00 4.69%

Per MonthUnserviced $625.00 $648.00 $676.00 $680.00 $680.00 0.00%With Hydro & Water 15 amp $740.00 $756.00 $836.00 $900.00 $930.00 3.33%With Hydro & Water 30 amp $836.00 $960.00 $1,015.00 5.73%

Per SeasonUnserviced $1,480.00 $1,500.00 $1,690.00 $1,740.00 $1,765.00 1.44%With Hydro & Water 15 amp $1,870.00 $1,890.00 $2,090.00 $2,380.00 $2,415.70 1.50%With Hydro & Water 30 amp $2,090.00 $2,600.00 $2,640.00 1.54%

Exterior Fridge $250.00 $260.00 $265.00 $265.00 $265.00 0%Air Conditioner $225.00 $230.00 $240.00 $0.00 $0.00 -100%

Group Camping (per night) $33.00 $33.00 $50.00 $50.00 $51.00 2%Group Camping (per person/night) $2.00 $2.00 $5.00 $5.00 $5.00 0%

Cabin 900 D - per night $41.00 $50.00 $50.00 $95.00 $56.00 -41.05%-per week $246.00 $300.00 $300.00 $570.00 $335.00 -41.23%

Cabin 901 D - per night $0.00 $65.00 $70.00 $95.00 $96.00 1.05%-per week $0.00 $390.00 $420.00 $570.00 $575.00 0.88%

CONSERVATION AREA FEE SCHEDULEBACKUS HERITAGE CONSERVATION AREA

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2014HST included

2015 HST included

2016 HST included

2017 HST included

Draft 2018

HST included

Draft increase

%OTHER FEES

Reservation Fee - online $10.00 $10.50 $11.00 $11.00 $11.00 0%Reservation Fee - by phone $12.00 $13.00 $13.00 $13.00 $13.00 0%Cancellation/Change Fee $12.00 $12.00 $12.00 $12.00 $12.00 0%

2nd Vehicle Parking $9.00 $10.00 $10.00 $10.00 $10.00 0%Pavilion $60.00 $65.00 $65.00 $65.00 $66.00 2%Wood $8.00 $8.00 $10.00 $10.00 $10.00 0%Kindling $4.00 $4.00 $5.00 $5.00 $5.00 0%Ice $3.75 $3.75 $4.00 $4.00 $4.00 0%Picnic Tables $4.50 $5.00 $5.00 $5.00 $5.00 0%Electric Golf Carts $50.00 $50.00 $51.00 2%Vendor permit $50.00 $50.00 $51.00 2%

Church Rental $205.00 $225.00 $225.00 $225.00 -100%

Nature Day Camp Fees (per child) $35.00 $35.00 $36.00 $36.00 $37.00 3%

Tours (1/2 day incl. Bus fee) $135.00 $135.00 $140.00 $140.00 $140.00 0%

Education Programs - 1/2 day $7.00/student $7.00/student $8.00/student $8.00/student $8.00- full day $10.00/student $10.00/student $11.00/student $11.00/student $110.00

Ed. Centre Rentals - 1/2 day or evening $200.00 $200.00 $200.00 $200.00 $225.00 13%- full day Auditorium or Classroom $300.00 $300.00 $300.00 $300.00 $350.00 17%- add for 2nd room $50.00 $50.00 $50.00 $50.00 -100%

- partner fee 1/2 day or evening $100.00 $100.00 $100.00 0%- partner fee full day $150.00 $150.00 $150.00 0%

Outdoor Wedding $300.00 $350.00 $375.00 $375.00 $375.00 0%- including facility

Winter Trailer Storage/camp site $180.00 $180.00 $200.00 $200.00 $205.00 2.50%Late Fee (per day) $5.00 $5.00 $5.00 $5.00 $6.00 20.00%

Boat/Trailer Storage - off site $350.00 $350.00 $350.00 $350.00 $355.00 1.43%

CONSERVATION AREA FEE SCHEDULEBACKUS HERITAGE CONSERVATION AREA

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January 10, 2018 File: 1.1.1 To: Chair and Members, LPRCA Board of Directors From: General Manager, LPRCA

Re: 2018 LPRCA Committee Appointments RECOMMENDATION That the LPRCA Board of Directors approves the following appointments for 2018: __________________________ as Land Acquisition Chair; _____________________ and the LPRCA Chair to the Lee Brown Marsh Management Committee; _______________________, __________________________, ___________________ and the LPRCA Chair to the Backus Museum Committee; AND ______________________, ______________________, ___________________, the LPRCA Chair and LPRCA Vice-chair to the Audit and Finance Committee. BACKGROUND In 2007, the LPRCA Board of Directors passed a motion to conduct committee appointments on an annual basis at the inaugural meeting. This was done in the interest of reducing the amount of LPRCA business at the Annual General Meeting. The Land Acquisition Chair shall investigate and make recommendations on the acquisition of suitable properties in the watershed, and shall negotiate the purchase of said properties as directed by the Board of Directors. Any meetings are at the call of the Chair or General Manager/Secretary-Treasurer. The Lee Brown Marsh Committee is responsible for making recommendations to the LPRCA Board of Directors with respect to the approved master plan for the Marsh. This Committee typically meets twice annually and is represented by the LPRCA Chair and one other appointee. The Audit and Finance Committee was formed in May 2007 and has a key role in that they are responsible for financial oversight and risk management of LPRCA. This includes the review of the system of Internal Controls, help manage the relationship with the External Auditors, reviewing the results of the annual Audits, dealing with changes in accounting practices and policies and reviewing the Financial Reporting to the Board of Directors and General Membership. This Committee includes the LPRCA Chair and Vice-chair, as well as, three Board appointees. This Committee usually meets twice annually.

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The Backus Museum Committee was formed in 2014 and is responsible for making recommendations to the LPRCA Board of Directors with respect to the operation of the Backus Heritage Village and Museum. The Committee consists of three Board members plus the LPRCA Chair, but may also include an additional six public appointees based on recommendations from the Committee and ratification by the LPRCA Board of Directors. There are a couple of ad-hoc committees at this time finishing various tasks. These include:

• Strategic Planning Committee - 3 members plus Chair (D. Beres, R. Geysens and J. Scholten).

• LPRCA-KCCA Efficiency Study Committee – 2 members (T. Southwick and D. Beres). This Committee did not meet in 2016 or 2017.

BUDGET IMPLICATION The 2018 Draft Budget includes $37,000 for Board per diems and expenses – an increase of $15,500 versus the approved 2017 Budget due to the proposed increase in per diems from $65 to $100 per meeting, the Chair honourarium increase from $2275 to $2500 annually and the new Vice-chair honourarium of $1000. Prepared and submitted by:

Judy Maxwell Interim General Manager

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STAFF REPORT Date: January 3rd, 2017 File: 4.2 To: Chair and Members

LPRCA Board of Directors From: Interim General Manager, LPRCA Re: Canada 150 Community Infrastructure Application RECOMMENDATION That the Long Point Region Conservation Authority Board of Directors approves the Canada 150 Community Infrastructure Program (CIP 150) project: Project Number

Project Title

Funding Amount

Percentage of Total

Eligible Project Costs

810076 Expansion of Campground’s Comfort Station to Improve Accessibility

$25,000 50%

And That the CIP 150 contribution agreement be signed by staff once it is received from FedDev Ontario. STRATEGIC GOAL Goal #3 Link people to the environment through outdoor, education and cultural heritage experiences. Goal #4 Maintain an organization committed to teamwork, positive change and excellence. Goal #5 – Work collaboratively with watershed stakeholders to deliver high-value, efficient and innovative solutions. BACKGROUND

LPRCA submitted six applications and was notified that two projects were approved earlier in 2017. In June 2017 the FedDev Ontario requested information on the status of one project which had not been approved for funding. This project was the expansion of the washroom facility at the Waterford North CA. The project had not been started but the intention was to complete the washroom project. FedDev Ontario indicated that there may be an opportunity for additional funding for this project along with the other 2 hydro projects that were approved for funding of 75

$26,400. On December 21st notice was received that funding had been approved and the project needs to be completed by March 31, 2018.

The Canada 150 Community Infrastructure Program (CIP 150) is part of Canada 150 Celebrates, the Government of Canada's celebration of this country's 150th anniversary of Confederation. The Federal Budget provided an additional $150 million over two years to Canada’s Regional Development Agencies to deliver further community funding across the country, starting in 2016-18. Through investments in community infrastructure, the Government of Canada will invest in projects that seek to renovate, expand and improve existing community infrastructure, with a focus on recreational facilities, projects that advance a clean growth economy, and projects with a positive impact on Indigenous communities.

BUDGET IMPLICATION The project approved by FedDev Ontario was funded in LPRCA’s 2017 capital budget for $55,000. The additional funding of $25,000 will be used to enhance the facilities at the Waterford CA. Prepared by:

Judy Maxwell Interim General Manager

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http://canada.pch.gc.ca/eng/1433531193199/1433531240374

http://canada.pch.gc.ca/eng/1342792785740

http://canada.pch.gc.ca/eng/1342792785740

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