2/20/2015 1

BNSF Shipping InstructionsCOT and Permit Number Guideline

Guideline for Grain PatternBNSF Railway February, 2015

2/20/2015 2

Shipping Instructions UpdateWhat is new in the BNSF.com Shipping Instructions Web Application?

• When applicable, all BNSF Railway customers, who are using a grain pattern for their shipments, are required to provide a COT or Grain Permit Number when submitting a waybill

• This change applies to single car waybills as well as multi car waybills

Do all of the Shipments Types (listed in grid below) require a COT or a Grain Permit Number?

• Yes, regardless of the Shipment Type, these will require either a COT or Grain Permit Number

What are the different COT/Grain Permit Number formats?

Shipment Type COT # Format Permit # Format

DETs COTA1xxxxx E1xxxxx

Monthly Singles COT7xxxxxx 7xxxxxx

Monthly Units COT3xxxxxx 3xxxxxx

Pulse Singles COT2xxxxxx 2xxxxxx

Year Long Units COT5xxxxxx 5xxxxxx

Year Long Singles COT6xxxxxx 6xxxxxx

Shuttles COT8xxxxxx 8xxxxxx

Tariff/Lottery Units NA 1xxxxxx

Tariff/LotterySingles

NA Sxxxxxx

Only provide the COT or Grain Permit # on Shipment Types that

accept either.

Please Do Not provide both.

Log In to Shipping Instructions• Go to BNSF.com• Login with your “Customer Login”

• Go to the “Ship” tab and click on “Shipping Instructions”

Select “Grain Pattern”

• Select “Grain”

Enter Applicable Pattern Information

Enter applicable Grain Pattern information for your shipment

Shipping Instruction – Single Billing1. In the “Equipment” section, complete all required

fields:• Lead Car Information (Equipment Initial and

Number i.e. BNSF 12345)• Weight, Weight Type, Qualifier and Weight

Code2. Enter applicable COT/Permit # for your shipment.

• The COT and/or Permit # will be associated to your single car shipment

Only provide the COT or Grain Permit # on Shipment Types that accept either.

Please Do Not provide both.

Shipment Type COT # Format Permit # Format

DETs COTA1xxxxx E1xxxxx

Monthly Singles COT7xxxxxx 7xxxxxx

Monthly Units COT3xxxxxx 3xxxxxx

Pulse Singles COT2xxxxxx 2xxxxxx

Year Long Units COT5xxxxxx 5xxxxxx

Year Long Singles COT6xxxxxx 6xxxxxx

Shuttles COT8xxxxxx 8xxxxxx

Tariff/Lottery Units NA 1xxxxxx

Tariff/Lottery Singles NA Sxxxxxx

Shipping Instruction – Multi Car Billing

A. To submit billing for more than one car (with all the same shipping instruction details), click on “Add/Del/Modify” button in the Equipment section.

A.

Helpful Tips:♦ The Grain Permit # can only be

entered on the Grain Entry screen♦ All COT #’s provided on a multi

car waybill must roll up to the same Grain Permit #

♦ If submitting waybills for equipment that will be using the same pattern but rolls up to a different Grain Permit #, click on the “Save” button and then click on the “Repeat Pattern” link to enter details about additional cars

Shipping Instruction – Multi Car Billing (cont.)

B.

C.

D.

Steps B through D will show you different ways to add multiple pieces of equipment to a waybill.

B. You can individually add each piece of equipment - one at a time - with the associated COT # -- OR --

C. You can cut/paste or manually enter several pieces of equipment in the freeform field and import the list

D. Once equipment has been added, you have the option to edit the details associated to an individual car

Helpful Tips:♦ Instead of manually entering the COT

# to all listed equipment, utilize the COT # Range feature

♦ Click on the “Done” button or the “Entry Page” link to return to main Grain Entry screen

Shipping Instruction – Multi Billing

Once all required information has been added, click on the transmit button. You should receive the following confirmation:

Select “Transmit” again to submit waybill

How to Access Your COT/Permit InformationYou can access your COT/Permit information via Rail Car Equipment Request (RER)• Sign into BNSF.com• Under “Ship” tab look for:

• Railcar Equipment Request

1. Provide 1-3 character prefix of origin city/station

2. Select City/Station

1.

2.

3.

3. You can view your current COT Permit under “Order Type/COT Permit”

How to Access Your COT/Permit Information

4.

S123456

S1234564. Select the Group Number to view

your tariff Permit information i.e. G1234567

How to Access COT/Permit Information (cont.)

You can also view your COT/Permit information via “Ag Reports”

1. Sign into BNSF.com2. Click on the “Home” tab3. Click on “Car Orders”

2.

3.

4. Select Shipment Type and select “Search”5. Current and History Information should display

4.

5.