Blue Quill Community League

Annual General MeetingNovember 11, 2008

2008 BQCL AGM

Introduction

Welcome Presentation Format Board Introduction

President Vice President Secretary Treasurer Programs Civics

Sports Membership Publicity Facilities Fundraising Social

The BQCL Mission Statement

The Blue Quill Community League strives to provide a sense of community, and to enhance the quality of life in the greater Blue Quill Community, by providing: facilities for community use; excellent social, recreational and cultural programs; and focussed advocacy efforts.

2008 BQCL AGM

Board Organizational ChartPresident

Vice President

Treasurer

Secretary

Sports Director

Program Director

Civics Director

Membership/Volunteerism

Fundraising Director

Publicity Director

Administrator

Facilities Director

Social Director

Past President

2008 BQCL AGM

Directors’ Organizations

SportsDirector

SoccerCoordinator

TennisCoordinator

Martial ArtsInstructor

SocialDirector

EventCoordinator

EventCoordinator

EventCoordinator

ProgramDirector

DramaInstructor

PlayschoolChairperson

PlayschoolTeacher

FacilitiesDirector

RinkManager

Custodians (2)Hall RentalCoordinator

2008 BQCL AGM

Our Community

Where we are located

2008 BQCL AGM

Our Community

2008 BQCL AGM

Our Community Our Borders

The Community League boundaries will be described as follows: from a point on the Intersection of 119 Street NW and 34 Avenue NW, east along 34 Avenue NW to 111 Street NW, south along 111 Street NW to the intersection point with Blackmud Creek, following Blackmud Creek and then Whitemud Creek in the direction of water flow to an intersection point with the imaginary westerly extension of Saddleback Road to Whitemud Creek, east along the extension to 119 Street NW, north along 119 Street NW to 34 Avenue NW. The boundaries are to follow centre lines of roadways and predominant streambed.

2008 BQCL AGM

Our Community

League Founded in 1979 * Number of Residents: 10,920

Blue Quill: 4,530 Blue Quill Estates: 1,335 Skyrattler: 2,185 Sweet Grass: 2,870

* 2006 City of Edmonton Neighborhood Revitalization Project - Neighborhood Indicators

(more information can be found on www.bqcl.org)

2008 BQCL AGM

Agenda

Call to Order and Declaration of Quorum Special Guest Speaker Approval of 2007 AGM Minutes Old Business Year in Review Approval of 2008/09 Operating Budget Long Range Initiatives New Business Election

2008 BQCL AGM

Agenda

Call to Order and Declaration of Quorum Special Guest Speaker Approval of 2007 AGM Minutes Old Business Year in Review Approval of 2008/09 Operating Budget Long Range Initiatives New Business Election

2008 BQCL AGM

Agenda

Call to Order and Declaration of Quorum Special Guest Speaker Approval of 2007 AGM Minutes Old Business Year in Review Approval of 2008/09 Operating Budget Long Range Initiatives New Business Election

2008 BQCL AGM

Agenda

Call to Order and Declaration of Quorum Special Guest Speaker Approval of 2007 AGM Minutes Old Business Year in Review Approval of 2008/09 Operating Budget Long Range Initiatives New Business Election

2008 BQCL AGM

Old Business

Facilities Upgraded Awnings were replaced Camera System selected

Scheduled for install 3rd week of November

Access Card system postponed More than just replacing keys with

access cards Access rules are complex Many different access scenarios

2008 BQCL AGM

Agenda

Call to Order and Declaration of Quorum Special Guest Speaker Approval of 2007 AGM Minutes Old Business Year in Review Approval of 2008/09 Operating Budget Long Range Initiatives New Business Election

2008 BQCL AGM

Year in Review – Executive

Let’s get to the Point …

2008 BQCL AGM

At tonight’s AGM, 10 of 12 board positions need to be filled.

Year in Review – Executive

Make no mistake…

2008 BQCL AGM

The League IS a business Between revenue and expenses, our cash

flow this year is close to $500,000.00

Year in Review – Executive

Started the year with 9 Directors positions filled

Over the course of the year, Directors count dropped to 6 Number of Directors (quorum) required to

introduce and pass motions = 7

Had to defer motions and hold special meetings, so that motions could be tabled and voted on and minutes approved

At this AGM, there are many positions available.

2008 BQCL AGM

Year in Review – Membership

Director: (vacant) Membership year runs from September 1 to

August 31 in alignment with EFCL. The League has 111 members to date and should increase to approximately 250 in the Spring with soccer registrations. Fall registration is in September, and Spring registration is in February.

2008 BQCL AGM

Year in Review – Facilities

Director: Garth Williams (vacant) Interior Repair Highlights

Replacement of both hall kitchen coolers’ compressor and electronics

Installed protective cover over basement radiator (replaced last year)

Exterior Improvements Volunteer Gardener maintained flower beds and

bushes Doors repainted a few times due to graffitti Playshool Windows replaced

Vandalism increase over last year

2008 BQCL AGM

Year in Review – Facilities

Director: Garth Williams (vacant) Upcoming Interior Repairs

Repainting of basement“FIRE EXIT” lighting replacement Kitchen fire suppression system (old one n

longer in code or supported by manufacturer) “Crash bars” (handles) on many doors starting

to wear out (1 was replaced last year) Some are close to 30 years old.

Upcoming Exterior Repairs anti-vandal lighting. loitering suppression systemTennis court resurface

2008 BQCL AGM

Year in Review – Programs

Director: Mary Anne Wilkinson (vacant) Playschool

All positions filled Retained teacher Current enrolment of 49 children, up from last

year (46) Classes being offered are Mon-Wed. Fri AM &

PM for 4 year olds, and Tues – Thurs AM for 3 year olds

Enrolment for 3 and 4 year old classes start in March 2008

City of Edmonton Programs Girls & Boys Groups & Shop and Drop programs

(8 programs/121 kids) 2 Big Bin event this year – BIG SUCCESS!

2008 BQCL AGM

Year in Review – Programs

Director: Mary Anne Wilkinson (vacant) Capital Health Flu Clinic

ran for 3 weeks in October/November Over 10,000 vaccinations provided

Beavers/Cubs/Scouts 42 members between the ages 5-16

running on Mon, Tue, Wed & Thurs evenings in the main hall.

New Hall Usage Contract drafted and signed between Scouts Canada and BQCL

Brownies & Girl Guides running Tues & Wed evenings in the

loft and basement.

2008 BQCL AGM

Year in Review – Sports

Director: (vacant) Soccer

Indoor - 3 teams Outdoor - 17 teams

BasketballNo teams (declining enrollment)

Tennis City Run Programs – good attendance

Martial ArtsMonday and Wednesday nights at the hall

2008 BQCL AGM

Year in Review – Sports

Director: (vacant) We need a Sports Director! We need a Soccer Coordinator by December

15th or next season is in jeopardy. Lack of soccer teams will affect BQCL

revenue next year. A BQCL liaison to SWEMSA is needed Please consider volunteering for these or

other Sports Coordinator positions!

2008 BQCL AGM

Year in Review – Fundraising

Director: Chris Wilkinson (vacant) Held our Casino this year

Made about $78,000 Next Casino will be held in 2010

2008 BQCL AGM

Year in Review – Publicity

Director: (vacant) Opportunity to start “fresh” with a

suggested program to revitalize interest in the BQCL.

2008 BQCL AGM

Year in Review – Civics

Director: Sandra Crawford (vacant) Century Park

Looking for height increase Ostensibly to make up for potential loss of

space due to accommodation of Arts Gallery

Shuffling building types within Zone Does not affect zoning type

2008 BQCL AGM

Year in Review – Civics

Director: Sandra Crawford (vacant) South-LRT (S-LRT) Extension

Generally on-schedule (Century Park Station due to be open in 2010.

BQCL had much to do with retaining wall designs, jersey barriers, landscaping and other aesthetics.

2008 BQCL AGM

Year in Review – Civics

Director: Sandra Crawford (vacant) First Time Home Buyers Program

Urgency has diminished with economy and housing market “glut”

Still does not change the fact that we will need to lobby for a change to location. The City wants to put homes where the

Toboggan Hill is.

2008 BQCL AGM

Year in Review – Social

Director: Felice Bassie 2007-2008 events

Christmas Party Soccer Wind-up BBQ 2 x Big-Bin events League/Sports Registration I’ve Outgrown it Sale Movie in the Park

Upcoming 2009 Events Games Night League/Sports Registration Soccer Wind-up BBQ Big-Bin event Adult-Theme Party Halloween Christmas Party

2008 BQCL AGM

Year in Review – Financial

Treasurer: (vacant) Acting Treasurer is Vice President Clayton

Crawford. Financial Statements reviewed by Peterson

Walker.

2008 BQCL AGM

Year in Review – Financial

Director: (vacant) At beginning of year – Moni Jena Heather Rogers (then Secretary) acted as

Treasurer while Moni on vacation in December and January.

Moni left the community in May Clayton Crawford (Vice President) filled

Treasurer role for remainder of year

2008 BQCL AGM

Financial Report

Actual vs. Budget

2007/08Actual

2007/08Budget

$ OverBudget

Income 151,432 150,000 1,432

Expenses 211,438 172,700 38,738

Net Income -60,005 -22,700 -37,305

Casino Account Draw 62,844 22,700 40,144

Budget Surplus/Deficit 2,838 0 2,838

2008 BQCL AGM

Financial Report

Casino funds used

2007/08Actual

2007/08Budget

$ OverBudget

6077 · Cleaning & Maintenance (wages) 15,337 12,000 3,337

6100 · Rink Exp - Other 8,690 8,500 190

6150 · R & M Expense 12,627 5,000 7,627

6191 · EPCOR-Hall 15,114 12,000 3,114

6192 · Direct Energy-Hall 9,456 9,000 456

6640 · Telephone 1,618 2,000 -382

TOTAL 62,844 48,500 14,344

22,700

2008 BQCL AGM

Financial Report

R&M Expense

Commercial Lighting Products Ltd. lights 66.25

Top Fire Safety 148.40

Top Fire Safety 43.88

Federal Environmental Systems fridge repairs 3,507.19

Commercial Industries Ltd electrical work on building 1,010.63

Victor Barr various repairs 357.69

Power Equipment Centre power equipment repair 285.45

Victor Barr repairs-toilet, etc 46.16

Lock & Door Works Inc repair skating rink door 1,527.75

Top Fire Safety 291.85

2008 BQCL AGM

Financial Report

R&M Expense

Hydro Blast Ltd 341.25

Lock & Door Works Inc fix door latch 208.95

Victor Barr expenses 451.46

Commercial Lighting Products 84.00

Commercial Lighting Products 80.85

Knight Heating Ltd. 1,467.92

Victor Barr 281.35

Commercial Industries Ltd 1,009.41

Garth Williams expense reimbursement 1,416.68

2008 BQCL AGM

Financial Report

Expense Items

2007/08Actual

2007/08Budget

$ OverBudget

6001 · Advertising Exp 1,357 4,600 -3,243

6003 · Board Expenses 176 3,000 -2,824

6005 · Membership Exp 2,692 2,692

6011 · Community Events 7,733 3,000 4,733

6012 · Fund Raising Exp 2,972 2,972

6017 · Martial Arts Program Costs 2,206 2,206

2008 BQCL AGM

Financial Report

Expense Items

2007/08Actual

2007/08Budget

$ OverBudget

6015 · Program Expense - Other 16,718 28,490 -11,772

6030 · Hall Expense 12,552 1,000 11,552

6078 · General Wages 3,602 120 3,482

6079 · Rink Wages 7,150 9,000 -1,850

6082 · Summer Rec Worker 7,745 7,745

2008 BQCL AGM

Financial Report

Hall Expense

Victor Barr (custodian) paint, Supplies and Bulbs 369.26

Academy Mechanical supply/install baseboard heating 3,031.60

Jessica Richardson Supplies 21.54

Lock & Door Works Inc service call/door hinge/labour 599.43

Edmonton Tent & Awning awning 2,215.12

Edmonton Tent & Awning awning 4,400.00

SOCAN (music Licensing) Tariff 21 194.32

City Wide Glass Tempered windows (Playschool) 1,197.00

Garth Williams Expense Reimbursement 523.52

2008 BQCL AGM

Financial Report

31 Aug 08 31 Aug 07 $ Change % Change

1015 · TD Casino 81,033 59,757 21,276 36%

1110 · TD General Account 123,368 123,675 -307 0%

Total 204,402 183,432 20,969 11%

Bank Accounts

2008 BQCL AGM

Financial Report

Playschool

2008/09 Budget

Revenue 48,980

Expenses 46,980

Surplus/Deficit 2,000

2007/08 Actual

Revenue 46,381

Expenses 46,143

Surplus/Deficit 238

2008 BQCL AGM

Financial Report

Soccer

Revenue 23,795

Expense 13,003

Net 10,792

2008 BQCL AGM

Financial Report

2008/09 Proposed Budget

2008/09Budget

2007/08Actual

Income 155,200 151,432

Expenses 211,700 211,438

Net Income -56,500 -60,005

Casino Account Draw 58,500 62,844

Budget Surplus/Deficit 2000 2,838

2008 BQCL AGM

Agenda

Call to Order and Declaration of Quorum Special Guest Speaker Approval of 2007 AGM Minutes Old Business Year in Review Approval of 2008/09 Operating Budget Long Range Initiatives New Business Election

2008 BQCL AGM

Agenda

Call to Order and Declaration of Quorum Special Guest Speaker Approval of 2007 AGM Minutes Old Business Year in Review Approval of 2008/09 Operating Budget Long Range Initiatives New Business Election

2008 BQCL AGM

Long-Range Initiatives

On the Radar: Major Sports Facilities upgrade

Tennis courts, basketball courts, hockey rink, loft upgrades

Playground Upgrade More Seniors activities

Will be funded from Casinos and matching grants (to be determined)

2008 BQCL AGM

Agenda

Call to Order and Declaration of Quorum Special Guest Speaker Approval of 2007 AGM Minutes Old Business Year in Review Approval of 2008/09 Operating Budget Long Range Initiatives New Business Election

2008 BQCL AGM

New Business

Need a motion to decrease yearly family memberships from $40.00 per year to $35.00 effective immediately to be in line with those of other Community

Leagues throughout the EFCL. Need a motion to increase Hall Rental

Coordinator’s salary from $300.00 per month to $500.00 per month effective immediately Has been $300.00 for past 5 years Hours per month has increased to 30-40

2008 BQCL AGM

New Business

Need a motion to increase Ice Rink Manager Salary From $2200.00 per month to $2600.00 per

month May go down if we upgrade equipment

Need a motion to allocate 3 hours per week for Confederation Minor Hockey practice time on a first come/first served basis 1 team per week per time slot Ice must be in good (i.e. safe) condition Weather must permit (-20c to +5c)

2008 BQCL AGM

Agenda

Call to Order and Declaration of Quorum Special Guest Speaker Approval of 2007 AGM Minutes Old Business Year in Review Approval of 2008/09 Operating Budget Long Range Initiatives New Business Election

2008 BQCL AGM

Election

2008 BQCL AGM

Closing Remarks

How can you get involved? JOIN THE BOARD!

Director’s positions available as announced VOLUNTEER!

Hall clean-up (grounds cleanup, flower-beds/painting, etc.)

Registration assistance Coaching Sports organizing (teams, equipment, etc.) Volunteer organization Change our signs!

2008 BQCL AGM

BQCL 2008 AGM

Question and Answer Session

2008 BQCL AGM

BQCL 2008 AGM

THANK YOU for attending!PLEASE VOLUNTEER

www.bqcl.org

2008 BQCL AGM