Bloomingdale’s CONSTRUCTION MANAGEMENT

Bloomingdale’s CONSTRUCTION MANAGEMENT

Updated 2020

LIKE NO OTHER STORE IN THE WORLD

BLOOMINGDALE’S STORES (EXCLUDING 59

TH ST)

Construction Management Guidelines and Rules Handbook


Updated 2020

CONTENTS PAGE

Rules Governing Contractual Work 3 - 6 Contractor & Vendor Loss Prevention Standards of Conduct 7

Punch list Protocol/Procedure 8 Lock Procedures 9 In House Facilities Costs 10 - 11 Electrical Requirements for Outside Contractors 12 - 13 Barricade Example Photos 14 Floor Protection Example Photos 15 Covid-19 Requirements 16


Updated 2020

RULES GOVERNING CONTRACTUAL WORK Vendor must check with Store Environment team if UNION LABOR is required. 1. A preliminary call, two-weeks prior to any physical work start up is recommended with the

Vendor, General Contractor (GC), Millworker and Bloomingdale’s Project Manager or Director of Construction to discuss the ground rules. Prior to this call occurring the following documents MUST be in place/submitted: a) Approved set of Vendor Shop drawings (Construction Documents) in PDF and AutoCad format. i) Energy Compliance Certificate if lighting is being substantially upgraded;

ii) All lighting cut sheets/Data sheets iii) All Millwork Shop Drawings.

Note: No design changes can occur without consent from

Bloomingdale’s Store Environment Team.

b) Signed L.O.A (Letter of Agreement) including vendor/Bloomingdales budget costs; c) Vendor Insurance Certification; d) Construction Schedule; e) Confirmation all trades are UNION affiliated if required.

2. Projects will not go forward without above-mentioned documentation submitted and or in place. 3. Workers, visitors, vendors or access cardholders, will enter and exit the building using the

Associate entrance. 4. Smoking, drinking alcohol or use of illegal drugs anywhere on the premises, at any time, is

absolutely prohibited. Violators will be removed and will not be allowed back into the building. 5. Workers, visitors, vendors or access cardholders may only leave the building with what they

originally entered. Debris, salvage, trash, construction materials, merchandise, etc., cannot be used for personal use.

6. Asset Protection Personnel reserves the right to inspect everything in the possession of workers as they exit the Associate Entrance. Failure to comply with the check at the Associate Entrance will lead to the worker being removed from the site and refused further access to the building.

7. All Construction Materials, Trash, Tools, Gang Boxes MUST be contained within the construction

jobsite. 8. All work(s) outside a barricade must be completed and areas safe, clean and presentable 30

(Thirty) minutes prior to store opening. NO WORK is permitted outside of a barricade when the store is open.

9. The General Contractor (or the Vendor’s Project Manager for Vendor Contracted

Projects) must notify Director of Construction 72 hours in advance of any special “After Hours” or “Early Hours” work requiring Lights, Shutdowns, and/or Security Guards.


Updated 2020

10. All work requiring an “unusual” noise level, i.e. jack hammering must be done before or after store hours. During Store business hours, sound should be at a minimum so as not to disrupt business in adjacent selling areas.

11. Hazardous Materials: it is absolutely prohibited to bring and use any material that is combustible

and not odor-free. 12. Clean up: At all times the General Contractor MUST have in place appropriate measures to

minimize the spread of dust, waste materials, rubbish etc. through to the open selling floors. The Contractor shall clean up and remove such waste materials, debris, dust etc. from the building. Debris and material cannot be carted through the store during store hours. During non-selling hours, contractors using the selling floor must keep dust and dirt under control. The area surrounding the jobsite must be in a clean, safe and presentable condition 30 minutes before store opening each day. The General Contractor shall be responsible for the coordination and unpacking of all deliveries. Wood pallets, packing material, debris, etc. must be removed at the time of the delivery. Under no circumstance shall any debris be left on or around the dock or the exterior of the store. Additionally, Bloomingdale’s open-tops and compactors are NOT available for GC use.

13. The GC/fixture contractor and or Millworker shall provide ¼” thick Masonite boards to protect the

existing sales floor from point of store entry to construction doors whenever materials are brought in/out and/or removing debris. All joints at adjoining boards shall be taped together with board tape to prevent movement. Roll out paper protection is NOT permitted. Any broken tiles within the construction path caused by the work will be replaced at no cost to Bloomingdale’s. It is STRONGLY recommended that throughout the duration of the buildout the General Contractor / Fixture Contractor takes photographs. i.e. exist. conditions, floor protection used, etc.

14. Barricades: The General Contractor is required to seal off all jobsites with floor protection before

any other work begins. The construction type shall be determined during the pre-construction walk through. The barricade must be fully complete prior to store opening the following morning.

Hard Barricade (project duration lasting more than 2 weeks)– Constructed using metal studs with gypsum board on sales floor side of barricade. The vendor has the option of installing the gypsum board to the underside of the ceiling or to a height of 8’-0” with white visqueen extending to the underside of the ceiling. All gypsum board seams shall be taped and the entire wall must be painted with matt flat white paint (Benjamin Moore Super White). A black vinyl base must be installed. See Item #15 for barricade door requirements. Graphic image is recommended and must be approved by VM director prior to production. Soft Barricade (project duration lasting up to 2 weeks) – Erected with metal studs with white plastic visqueen. Clear or any other color visqueen IS NOT acceptable. The visqueen must be tight from floor to ceiling with no visible seams. The Contractor shall use a double sided tape, or another non-visible means, of securing the visqueen to the metal studs. A double zipper entrance shall be installed to enter the construction space.

Barricades will be required to be maintained, repaired and / or re-painted during the course of the project.


Updated 2020

Bloomingdale’s requires all hard barricade entrances to have a Trilogy electronic lock – see ‘Page

9’ for the specific model required and vendor contact information. Ordering of the lock is the

responsibility of the General Contractor.

15. The construction barricade entrance doors MUST be kept locked AT ALL TIMES. Construction

doors must have a parallel arm surface mounted door closer, clear/white plexi-glass and painted white. General Contractor must supply a walk on/walk off dust control sticky mat at the entrance of the construction site and is responsible for the daily maintenance and changing of the mat.

16. Eating on the jobsite is permitted ONLY when the area is fully enclosed. 17. Shutdown Requests: Shut down requests must be properly reviewed and approved by the

store Engineer. No work can commence on pipes or sprinkler systems without the approval from the Engineer.

Fire Alarm: Shutdown requested must be communicated when scheduled work is to be completed on the sprinkler system. Shutdown request must also be communicated during demolition and when any work is being done that will cause any dust, which may activate a smoke detector. For example, any saw cutting of floors, wood, tiles, etc. This is for the duration of the project and not just demolition. Sprinkler: Shut down requests must be communicated during all demolition work. Shutdown requests must also be communicated when any scheduled work around the ceiling plane is to be completed. Shutdowns will avoid any strikes or damage that may accidentally discharge the sprinkler system. When requesting a Sprinkler or Fire Alarm shutdown for the construction jobsite, this is the ONLY permitted area of work. All other alarms and sprinkler lines remain active so any work causing dust completed outside of the construction jobsite will activate an alarm. Other: Contractor to notify store management ASAP when creating dust or cutting, using dull blades, glues, solvents, or oils which may give off noxious byproducts. Fans may be need to be shut off fans to isolate odors.

18. No electrical work can commence without the 72-hour advance notice and approval of Chief

Electrical Engineer. Electrical work must conform to local codes. All material used must be UL approved.

19. The General Contractor/Vendor Project Manager must immediately notify Bloomingdale’s Director

of Construction if it becomes apparent that completion will be delayed. 20. The General Contractor must be vigilant about the use of the sidewalks and pedestrian traffic.

Demolition carts, equipment, etc. cannot be left on the sidewalks outside the building. 21. Workers, visitors, vendors or access cardholders, cannot use any Bloomingdale’s equipment, i.e.,

housekeeping dumpsters, ladders, receiving jacks and rolling racks, etc. 22. Trades people are to use the freight elevators and NOT the customer passenger elevators.

Freight elevator access is limited during selling hours or during Receiving Hours and Functions. (Never move materials or trash of any sort via the escalators or passenger elevators).

23. Vendor Project Manager, GC and or Millworker must make arrangements in advance for the use

of the loading platform (72 hour advance notice REQUIRED) or trucks will be turned away


Updated 2020

24. GC/Fixture Contractors are absolutely prohibited from using a blow torch for any work with the building.

25. Fixtures Fabricated Overseas: Vendors are responsible for shipping arrangements and getting

their fixtures through customs. All fixtures must meet all City, State, Federal Codes and Store requirements. Fixture contractor to provide all millwork shop drawings (including cut sheets/data sheets) for BLM to review and approve. It will be the Fixture Contractors and Vendor responsibility to rectify any elements that do not comply.

26. All Light Fixtures must be UL or CSA Listed and Approved for permanent installation. All lighting

fixtures must be installed as a complete system using all the listed components including

fastening systems and in the manner it was approved by the Listing Authority and by the

installation manual and shall not be modified.

27. Upon discovery of any suspect material the vendor, GC and or millworker is to contact the BLM Director of Construction immediately and utilize the services of the BLM mandatory abatement consultant firm. It shall be the vendor’s responsibility to pay for filing the appropriate paperwork with local Building Dept and abatement removal using the MANDATORY consulting firm. Copies of all relevant filled paperwork must be provided to the BLM’s Director of Construction.

ANY CONSTRUCTION PERSONNEL VIOLATING ANY OF THE ABOVE STANDARDS MAY BE DENIED ACCESS OR BE DISMISSED FROM THE PROJECT


Updated 2020

CONTRACTOR & VENDOR LOSS PREVENTION STANDARDS OF

CONDUCT

All Contract personnel must use the designated associate doors to enter/exit at all times.

Parking at receiving/shipping areas other than while actively loading/unloading materials and

equipment is expressly prohibited.

All personal property (lunch boxes, coolers, outerwear, bags, etc.) tool boxes, gang boxes, paint

cans, and other materials and/or containers are subject to inspection by store Asset Protection

Personnel.

All Contract personnel are required to stay in designated construction/renovation areas or other

such areas necessary to perform construction/vendor related tasks.

Entry into secured areas (such as stockrooms, docks, merchandise displays/case-lines and cash wrap areas) requires Bloomingdale’s escort/supervision. You must ask before entering non-customer areas.

Personal property, tools, gang boxes, material and trash cannot be stored in any area other than the work area, or on jobsite behind the construction wall. Equipment, demo carts, etc. cannot be left outside the building or on the receiving dock.

Materials/trash may not be moved via the passenger elevators or escalators during store hours.

Eating on the jobsite can only occur if the jobsite is fully enclosed and not in view of customers.

All Contract personnel are forbidden from removing merchandise or anything from the Bloomingdale’s facility (including, display items, hangers, trash bins, debris, salvage, and construction materials, etc.) – without the express approval and supervision by Bloomingdale’s management.

All Contract personnel are required to contact Asset Protection personnel before opening any controlled doors (e.g. fire doors, dock doors). Self-closing/secured doors must not be propped open.

All Contract personnel must conduct themselves in a way that is consistent with behavior expected of Bloomingdale’s employees when operating within the store and must comply with any requests made by a Bloomingdale’s member of Management or Asset Protection.

There is no smoking, drug or alcohol consumption permitted at any Bloomingdale’s facility or work site.


Updated 2020

PUNCH LIST PROTOCOL/PROCEDURE The following steps have been developed to ensure a thorough and more comprehensive punch

list for each project:

I. The Punchlist shall be produced by the vendor within 5 business days after shop is open.

II. The vendor needs to ensure completion of punch list items.

III. A final memo by vendor will be issued upon completion of all punch list items.


Updated 2020

LOCK PROCEDURES

In order to comply with the secure lock combination system for Bloomingdale’s, the vendor will need to order lock cylinder and lock cores from a specific source as follows. Note - That there is a cost for the lock cylinder (the actual lock) and a cost for the interchangeable core to vendor. Each core must come with two keys Barricade and Stockroom doors require a Trilogy Electronic Lock (Interchangeable core) that can accept a BEST core. The lock shall be manufactured by Alarm Lock, Model ‘Cylindrical Pin Lock DL2700 IC’. Lock cores, combinations and keys must be BEST acceptable. Cores and cylinders must be purchased thru BASS SECURITY. The combinated cores will be shipped to Bloomingdale’s and held by store Asset Protection, who will install the cores.

Vendor Info: Ryan Boehm | Project Manager (P) 888-774-3400 x1251 Bass Security Services, Inc. [email protected] | www.bass-security.com

mailto:[email protected]

https://urldefense.com/v3/__http:/www.bass-security.com/__;!!EkHEP60!TZMS9Zqk3NutSfdPlvFKfLsY62OmILbmvPEBZ71vCbNK6RNi3RnOXqO8LUNhxIr_0w$


Updated 2020

IN HOUSE FACILITIES COSTS

A. Fire Watch, Sprinkler Shut Downs

In-house facilities maintenance costs associated with sprinkler shut downs, fire watch, etc. related to vendor shop build-out will be charged back to vendor.

BLM will provide notification of any occurrence for your record. All work will be carried out under a T+M (time and material) basis. BLM will provide time sheets to justify the T+M costs following completion of the works. A unit cost spread sheet can be obtained from BLM Project Manager.

B. Low Voltage Work

The BLM approved contractor carries out all of the Low Voltage work within the store e.g. fire alarm, speaker, data, voice and Asset Protection camera.

Upon receipt of a vendor floor plan BLM store management will provide a list of approved contractor to carry out the Low Voltage work necessary to build out your shop.

The cost of such work will be contracted directly between vendor and contractor. C. DSL or T1 Lines

Additional data lines (voice, DSL, T1, etc.) must be approved by Bloomingdale’s prior to installation

No patch cabling is permitted Vendor shall set up new line/account with an outside carrier (e.g. AT&T, Verizon, or other

internet service provider) Outside carrier must bring new data line to the store’s demarcation point and label the

line with vendor’s name and circuit ID number The BLM approved contractor will carry out final connections and run the lines within

BLM and contracted directly with vendor. The Service Provider is to contact and co-ordinate the install thru Store Management. The vendor is to provide a floor plan showing where the DSL line is to be terminated. It’s the vendor’s responsibility to pay for the monthly fees, test and commission the DSL

line. Vendor is responsible for coordinating the final connection of all vendor furnished

devices.


Updated 2020

IN HOUSE FACILITIES COST BREAKDOWN

ITEM Unit Cost Notes

Sprinkler Shut Down

Drain down/refill/vent sprinkler system 1,680 2 men - 8hours @ $105 an hour

Shut down sprinkler system 840 2 men - 4hours @ $105 an hour

Shut down fire alarm equipment / smoke detectors 420 1 man - 4hours @ $105 an hour

Drain/refill standpipe system 7,560 6 men - 12hours@ $105 an hour

Fire Watch

Provide person for fire watch ( minimum ) 840 1 men - 8hours @ $105 an hour

Additional person for fire watch when necessary

$105 an hour per man

Domestic water drain down / pipe tracing

$105 an hour per man

NOTE -

Above costs are estimated and are a guideline for the Vendor to use when budgeting the project.

Bloomingdale’s will do the best to advise you in advance of any occurrence for your record.

This will align with your GC's sprinkler/Fire Watch pass request.

Building fire watch is required in addition to contractor fire watch

Any occurrence will be on a done on a T+M basis.

Time sheets to justify the costs will following after completion of the works.

Loss Prevention Specialist

Required for Alternative Door Access Voltage per hour 1 man @ $50 an hour

Low Voltage

Furnish + Install Data + Voice wire for Cashwrap 2,400 Includes all material (50ft Cat-5) and labor associated

Furnish + Install speaker 900 Includes all material (cable+speaker) and labor associated

Relocate existing speakers 300 Includes all labor and material

Furnish LP dome 5,000 Includes all material (cable+camera) and labor associated

Furnish + Install LP Camera 2,300 Includes all material (cable+camera) and labor associated

Relocate existing LP Camera 300 Includes all labor and material

Furnish + Install new fire strobe device 1,100 Includes all material (cable+fire strobe) and labor associated

Relocate existing fire strobe device 600 Includes all labor and material

Main power riser shut down 2,520 3 men - 8 hours @ $ 105 an hour

Electrical support & trouble shooting $ 105 an hour per man

Install additional phone line ( not equipment ) 300 max 200 feet

Install/extend DSL line from demark to shop 400 max 200 feet

NOTE -

Fire alarm capacity must be available or there will be additional costs

Above costs are estimated.

For a firm Low Voltage costs provide a RCP/floor plan as part of your design submittal.

The costs will be added to the L.O.A (Letter of Agreement).


Updated 2020

ELECTRICAL REQUIREMENTS FOR OUTSIDE CONTRACTORS

GENERAL

An Energy Management System controls the Store’s lighting. All selling floor lighting must be wired into this system, with the exception of Emergency Lighting and the Exit Lighting. There are three levels currently in use: 1. Emergency Lighting Level 2. Cleaning Light Level of 5 Foot Candles 3. General Lighting All offices and stockrooms are to be placed on a 24-hour circuit with a wall switch with motion detector to be located at each space. All fitting room lighting must be placed on a Cleaning Circuit at a level of 5v foot-candles. All floor boxes MUST be set into floor FLUSH with the finished floorcovering surface. All Floorbox

trim rings and plates MUST be brushed aluminum finish, designated by the “A” in the spec #’s

All Cashwrap Locations MUST be provided with a (2) gang floor box, Hubbell model # BA4233 or

#BA4214(shallow). (1) side equipped with a 20A duplex receptacle on a 24 hour circuit and trim

plate Hubbell #SA3625. The other gang is for low voltage cabling with trim plate Hubbell

#SA2625, and shall have a conduit with pull string to nearest accessible ceiling. The Fixture

contractor must provide a metal power strip fastened inside the cashwrap above the floor power

location, Hubbell model # HBL6MPS.

All floor mounted 20A receptacles MUST be placed in a (1) gang floor box. Hubbell #BA2436 or

#BA2414(shallow), with trim plate Hubbell #SA3625, or if Low voltage only trim plate #SA2425

Temporary power shall consist of two separate independent 24-hour circuits, one for light and the other for power. A wall switch at the entrance to the space shall control lighting circuit.

All lighting fixtures must be approved for permanent installation. Portable fixtures or clips are permitted.

Low Voltage Work The BLM approved contractor shall do all Fire Alarm, Smoke Detectors, P.O.S. and Asset Protection camera, speaker wiring.

Lamps MR16, Halogen and Incandescent lamps cannot be used in the building. The Lighting Consultant/Vendor/GC must use alternate lamp types. Bloomingdale’s recommends Metal Halide, LED and or Fluorescent lamps.


Updated 2020

LIGHT FIXTURES WITHIN MILLWORK REQUIRMENTS Vendor is to submit all proposed lighting cut sheets/data sheets to Bloomingdale’s for review and approval prior to production/purchasing. All Millwork needs to comply to local and state energy codes. All Light Fixtures must be UL or CSA Listed and Approved for Permanent Installation.

All Lighting Fixtures must installed as a complete system using all the listed components including fastening systems and in the manner it was approved by the Listing Authority and by the installation manual and shall not be modified The use of flexible cords of any type is not permitted. It is the Vendor’s/Millworker’s responsibility to replace non-code compliant lighting fixtures at their expense.

NOTE: If a LED light fixtures are used, the Millworker MUST hard wire it to the transformer device. The transformer needs to be placed in a ventilated metal box. The metal box must be placed in an accessible well-ventilated location within the millwork. In addition, spacers between the wood and the enclosure should be installed to provide additional air circulation to prevent the risk of fire.


Updated 2020

Example of a Hard Barricade


Updated 2020

Example of a Soft Barricade

Example of Proper Floor Protection


Updated 2020

Example of Incorrect Floor Protection

COVID -19 REQUIREMENTS FOR EVERYONE’S SAFETY

Vendor/GC to check temperature before they leave house and confirm to themselves that it is under 100.4 degrees)

Temperature check at entry to BLM with touchless thermometers

BLM will ask some basic health questions at entry – i.e. have you been around anyone with Covid-19 within the last two days, are you experiencing any symptoms of Covid -19

Individuals must wear a face mask while working in the store at all times

Individuals must wear gloves while working in the store at all times where possible.

All hard surfaces touched must be wiped down after work is complete

Make sure to social distance appropriately

GC or lead of vendor to keep log of the wellness checks performed daily on their colleagues whom work in our stores. We also need to ensure the lead contact info is received by our managing PM, so if we need to inform them and do contact tracing, we can.

If a colleague works in our store and within 48 hours of leaving and not working in the store, they test positive, we need to know so we can inform management and store teams and perform cleaning

Bloomingdale’s CONSTRUCTION MANAGEMENT

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