BIR UpdateBIR UpdateSessions:Sessions:

General UpdatesGeneral Updates

January-February 2009January-February 2009

Ensuring Educator Excellence

2

Topics to be addressedTopics to be addressed

1.1. Accreditation HandbookAccreditation Handbook

2.2. Common StandardsCommon Standards

3.3. Team Member EthicsTeam Member Ethics

4.4. Travel InformationTravel Information

5.5. Responsibilities prior to arriving at the siteResponsibilities prior to arriving at the site

6.6. Technology on the visitTechnology on the visit

3

Topics Topics continued continued

7.7. Working as a team memberWorking as a team member

8.8. Interview strategiesInterview strategies

9.9. Standard FindingsStandard Findings

10.10. Accreditation RecommendationAccreditation Recommendation

11.11. Evaluating the visitEvaluating the visit

Plus specialized topicsPlus specialized topics

4

Accreditation HandbookAccreditation Handbook

Accreditation Handbook (2009)

Best resource for team members

Chapter 10: Accreditation Site Visit Team Member Information

Review this chapter before arriving at the site visit

5

Common StandardsCommon Standards Entirely rewritten/new Standards:

Standard 2 – Unit and Program Evaluation System Standard 9 – Assessment of Candidate Competence

New language: Standard 1: Unit implements and monitors a

credential recommendation process that ensures that candidates recommended for a credential have met all requirements.

Edits to other standards for clarity and inclusion of all programs

Commission adopted edits in November 2008

6

Common Standard GlossaryCommon Standard Glossary

Glossary definitions of the terms in the Common Standards

Defines terms in the Common Standards plus

Intern Program Second Tier Credential Programs

Standards/Glossary

7

Prior to the visitPrior to the visit

Make travel arrangements

Submit food/special needs

Read document (s) appropriate for your team assignment

Review electronic evidence that is available

Formulate basic questions

Member information page

8

Travel arrangementsTravel arrangements

Use Sacramento Travel to book flights Use the most economical mode of

transportation Hotel shuttle, if available A Shuttle Service A Taxi if necessary

Submit transportation receipts for reimbursements !

9

Technology at the VisitTechnology at the Visit Standards documents—electronicStandards documents—electronic Self Study Documents—electronicSelf Study Documents—electronic Exhibits—electronicExhibits—electronic

Notify CTC staff if you plan to bring a laptopNotify CTC staff if you plan to bring a laptop

Notify CTC staff if you need a hard copy of your Notify CTC staff if you need a hard copy of your document (s)document (s)

With electronic evidence you may be able to review With electronic evidence you may be able to review some of the evidence BEFORE you arrive at the sitesome of the evidence BEFORE you arrive at the site

10

Working as a team memberWorking as a team member

Understand your assigned roleUnderstand your assigned role Common StandardsCommon Standards Program StandardsProgram Standards

Use time wiselyUse time wisely Assist in gathering information for other Assist in gathering information for other

team membersteam members Understand the timelines for getting draft Understand the timelines for getting draft

of report submitted to leadof report submitted to lead

11

Interview StrategiesInterview Strategies1. Introduce Yourself

2. Explain Why You Are Interviewing Each Person

3. Reduce Anxiety

4. Assure Confidentiality

5. Maintain a Professional Perspective

6. Listen Attentively

7. Take Notes

8. Ask Questions Related to Standards

9. Avoid Questions That Can Be Answered “Yes” or “No”

10. Pursue Questions Until You Are Sure They Are Answered

11. Do Not Accept Unsupported Conclusions

12. Be Aware of Time—Adhere to the Schedule

13. Ask a Wrap-Up Question

14. Cross-Check Information

12

Difference between Monday and Difference between Monday and Tuesday InterviewsTuesday Interviews

Monday—gathering information, broad, Monday—gathering information, broad, open-ended questions. “Tell me about open-ended questions. “Tell me about your program.” your program.”

Tuesday—gathering information—but Tuesday—gathering information—but focused questions based on what you still focused questions based on what you still need to learn. Let individuals know you need to learn. Let individuals know you have specific questions, but always ask an have specific questions, but always ask an open ended question at the endopen ended question at the end

13

Standard FindingsStandard Findings

The team must reach a decision on each standard—The team must reach a decision on each standard—Common and ProgramCommon and Program

Met——All phrases of the standard are evident and effectively implemented.

Met with concern (s)—One or more phrases of the standard are not evident or are ineffectively implemented.

Not Met — Significant phrases of the standard are not evident or are so ineffectively implemented that it is not possible to see the standard in the program.

Standard Findings Guidance

14

Accreditation RecommendationAccreditation Recommendation AccreditationAccreditation

Accreditation with StipulationsAccreditation with Stipulations

Accreditation with Major StipulationsAccreditation with Major Stipulations

Accreditation with Probationary Accreditation with Probationary StipulationsStipulations

Handbook: Chapter 8

15

StipulationsStipulations

If the recommendation is not If the recommendation is not “Accreditation,” the team must write “Accreditation,” the team must write proposed stipulations.proposed stipulations.

Identify the specific area where the Identify the specific area where the institution/program is not meeting the institution/program is not meeting the standard (s).standard (s).

Consultant and Team Lead will guide this Consultant and Team Lead will guide this process.process.

16

Team member ethicsTeam member ethics Accreditation requires the highest standard of ethical behavior and Accreditation requires the highest standard of ethical behavior and

professionalismprofessionalism Interviews are held in strict confidenceInterviews are held in strict confidence Team deliberations are confidential and not to be shared with non-team Team deliberations are confidential and not to be shared with non-team

membersmembers Ethical and professional behavior of BIR members should not end Ethical and professional behavior of BIR members should not end

when the site visit is complete:when the site visit is complete: BIR members should BIR members should nevernever discuss the details of a review with others discuss the details of a review with others While reports are public, BIR members must always use good While reports are public, BIR members must always use good

professional judgment when asked about reviewsprofessional judgment when asked about reviews

The success of the accreditation system depends upon The success of the accreditation system depends upon

YOU!YOU!

Team Member Ethics

17

Evaluating the visitEvaluating the visit

Electronic surveyTeam membersTeam LeadInstitution

Complete the survey within one week. Contact Administrator of Accreditation (or Division Director) if concerns you do not want to put into writing.