Binder

OFFICIAL CATERING CONTRACT

Customer's Name: _______________________________________

Full Address: _______________________________________

_______________________________________

Time of Function: _______________________________________

Location(s)of Function:________________________________

Guaranteed Total # of Guests__________________________________

Guaranteed Min. Charge: 12,500.00(Unless otherwise specified)

Retainer Fee: 12,500.00 or half of Total(Unless otherwise specified)

Home Telephone:______________________Cell:______________ Office______________Email:________________________________Type of Function:_______________________

# of Adults_____# of Children Age 0-3______# of Children Age 4-7______Location Fee if applies:__________________

General Information and Policies

Our professional resources in culinary and service skills afford you complete assurance that all commitments will be carried out to your satisfaction. In order to ensure you and your guests of a well-organized function, we must ask that we both adhere to the following catering policies:

Payments and Retainer Fee

Billing arrangements for all events must be made in accordance with catering policies. There is a 50% retainer fee on all events, unless prior arrangements have been made with our catering director. We accept cash, checks and money orders. Checks should be made out to Miguel Marko S. Tuason for TRG Top Catering. We are sorry at this time we are not able to accept credit cards. If we receive a payment for services via check and that payment bounces with our bank you will be responsible for a 150.00 fee.

Guarantees

The coordinator must be notified of the exact number for which you wish to guarantee services for not later than five working days before the event. In the event a guarantee service number is not received, the original estimated attendance count will be prepared and charged. The charge for each additional person set up at patron's request will be made and patron agrees to pay at Caterer's established rate of 500.00 per person.

Taxes

All applicable state and local taxes will be imposed and paid by the client. If the client's organization is tax exempt, the caterer must receive a certificate reflecting the client's exemption status not later than five working days before the event. If the caterer does not receive this certificate, the client agrees to pay all taxes associated with the event.

Cancellations

If the client cancels a contracted food and beverage event, and/or facility, the caterer can retain all or a portion of the retainer fee as liquidated damages.

Portion Sizes

Most of our menu items are sold on a per guest basis, with portion sizes having been determined by our experienced catering staff. If you would like information regarding exact quantities, please do not hesitate to ask our catering director.

Leftover Food

When we are on location to serve food, we usually carry more than we expect to serve. When offsite for a long period of time, we have extended food temperatures and holding conditions to a point that we will not release leftover food to you or your guests. This policy is required by the Philippine Department of Health. We trust you will cooperate.

Catering Contract

1. I, Patron, agree to pay for all guests attending but not less than for the number of guests guaranteed. Caterer may limit services to the number of guests guaranteed or the number of guests Caterer deems to be the maximum for the facility. Arrangement for additional guests and menu changes must be made at least five (5) working days prior to the functions and such final guarantee, whether oral or written, shall be binding on patron as if originally guaranteed. In no event shall guarantee be less than originally agreed upon.

2. The change of each additional person set up at patron's request after the five (5) working day period prior to event will be made and patron agrees to pay at Caterer's established rate of 500.00 per person.

3. No event will be permitted to run over the time agreed upon without Caterer's approval. Caterer reserves the right to make reasonable additional charges for events running beyond the time agreed upon. The agreed charge is 500.00 per hour.

4. In the event patron cancels or otherwise breaches this agreement, Caterer shall retain 9500.00 and/or any reasonable out-of-pocket expenses incurred by Caterer of deposit for damages. A schedule of cancellation charges follows:

5. Any balance due will be paid in cash, money order or check within seven (7) days of the start time of function.

6. Delinquent Accounts - we reserve the right to assess finance charges on any amount unpaid when due at an interest rate of 1 % per month or the maximum rate permitted by law.

7. In the event that the caterer must seek legal remedies to complete execution of this contract, the client agrees to pay all reasonable attorney fees.

8. When patron wants to supply any food to be brought on the premises, patron must secure written approval and endorsement of Caterer before such food will be allowed on the premises.

9. Caterer reserves the right to substitute items that become unavailable in the open market or that exceed reasonable market costs. Caterer will notify patron for approval if time allows.

10. Caterer and/or its agents will be liable for any damage to property entrusted to its employees, for the loss of any property by theft or otherwise. Patron assumes responsibility for any damages to any property rented to patron that may be caused by patrons, members, guests or invitees.

11. Caterer shall have no responsibility or liability for failure to supply any services when prevented from doings so by strikes, accidents or any cause beyond Caterer's control, or by orders of any governmental authority, except to return said retainer fee within sixty (60) days.

12. Caterer will charge one-half the menu price per person for musicians and photographers participating in the function.

This agreement constitutes the entire agreement between the parties. No modifications or cancellations thereof shall be valid nor of any force effect unless in writing signed by the Caterer. The undersigned acknowledges that (s)he has read and accepted all the terms of CATERING AGREEMENT and had executed the Agreement on the:

(Date)___________________ by returning it within ten (10) working days. Failure to comply will risk securing the aforementioned contracted day of function.

The agreement coincides with the CATERING ORDER WORKSHEET which outlines the exact type of food, times and equipment to be provided by caterer for patron. A copy of the CATERING ORDER WORKSHEET must accompany this agreement to make it whole.

______________________________________ DATE __________ PATRON

______________________________________ DATE __________CATERER

January 26, 2013Mrs Nancy Sanchez TuasonLot 5, Blk. 21, St. Peter Street, St. Jude VillageCity of San Fernando PampangaPhilippines

Dear Mrs Nancy

As with many markets, the catering market is saturated with new businesses every day. To separate our business with others in the overcrowded marketplace, TRG Top Catering is on an interminable quest to find new and better ways and services to meet the needs of our existing and potential client base.

At TRG Top Catering, we are committed to meeting our customers at the point of need, and to making dishes and services to effectively meet those needs. We routinely conduct extensive market research to determine what the needs and desires of our clients are, and if we are meeting those needs.

Our business was born out of the ideals of providing our customers with exactly what they desire haute cuisine with friendly, professional service. We work out with our clients the best dishes to suit their event, and then seek out the finest, freshest foods that is within reach and then our talented culinary team creates flavourful masterpieces. To ensure your event is a success, be sure to consult our team of experts. We can provide your entire event planning needs from the menu to the floral, set up to clean up, intimate dinner parties to large extravaganzas, TRG Top Catering will be with you every step of the way. We do more than just fill your plate, we fill your senses.

The attached proposal will detail our services and plan of actions to accomplish these initiatives. Please review the attached proposal for further elaboration of our terms and services. If you require additional information to assist you in the decision making process, please contact us at +639168518031 (Globe). Thank you for your consideration.

Sincerely,

Miguel Marko S. TuasonCatering DirectorTRG Top Catering


Dear Mrs Nancy

Greetings! We are delighted to enclose our proposal and contract for your event.

Please do not hesitate to call us to discuss any aspect of your celebration. While all final details will be discussed at our future meeting, we ask that you sign the last page of the contract and return the original document, together with your reservation fee to ensure your reservation of the date. The enclosed copy is for your records.

After we acknowledge the receipt of your reservation fee and signed contract, we will outline the timetable and steps to follow to make sure that every aspect of your occasion would be memorable.

We look forward to sharing this special occasion with you.

Sincerely,


PROPOSAL CONTRACT

Client Name:Nancy Sanchez Tuason

Date:February 02, 2013

Event Type:Family Event

Number of Guests:25

Event Place: Rest House in Sitio Pasinay, Brgy. Pag Asa, Bagac, Bataan

Start Time:12:00am

End Time:8:00pm

Food Service Period:12:00-2:00pm, 3:00-5:00pm, 6:00-8:00pm

Dishes:

APork Kebabs & Chicken Barbecue BSinigang na Hipon CCrispy Kare Kare DGrilled Fish (with side dishes) EGreen Salad in Strawberry Balsamic Vinaigrette

Beverages:

FN/A GN/A

Cost per head: 500Per head Inclusions:Lunch: Pork Kebabs, Chicken Barbecue, Shrimp SinigangMerienda: Pancit Guisado, Pork KebabsDinner: Crispy Kare Kare, Grilled Fish, Green SaladExtras: Fruit Platter (Melons, Yellow & Green Mangoes, Apple mangoes, Bananas)

TOTAL:Php 12,500.00


Dear Mrs Nancy

Thank you for showing interest in our services. You had inquired about our services for your said event.Here at TRG Top Catering, we believe that a perfect event begins with proper planning. TRG Top Caterings professional cooks are here to help you every step of the way. We are known for our creative cuisine, capitol style and competitive pricing. Our team can assist you in every aspect of your event to ensure it is a smashing success.

We take care of all the details, from preparation to clean up. Our team of professionals will make any event a pleasure to the palate. From social gatherings to corporate events, from bienvenidas to despedidas, or anything in between, TRG Top Catering is your best choice.

Here are a few reasons to choose TRG Top Catering:

Your job becomes easier Full catering planning help Wide variety and flexibility of our menu We deliver and serve food in the venue of your choice Senior staff supervision at any event Low competitive pricing, with no hidden charges Friendly, professional and helpful on-site delivery staff

We wish that this event be the start of your continuous successes. We assure you of the quality of our food and services. We do more than just fill your plate, we fill your senses.

Best Regards,


Special Catering Package

Catering Service Charges

TRG Top Catering will provide you with an inspired culinary experience. Our talented team creates flavourful masterpieces for business meetings, intimate dinner parties or lifes most significant occasions. We do more than just fill your plate, we fill your senses.

We offer choices from full to limited service to make your party spectacular. This includes staffed buffet, full service wait and bar staff, and carving stations.

Set-up and Delivery Charges

A set-up fee of Php 5000.00 includes delivery, set-up, display and pick-up of all equipment after the event. An additional 15% service charge will be added to all parties that require staffing.

Delivery charges are based upon mileage. The first mile is Php 120.00; up to 5 miles is Php 250.00; Php 100.00 will be added for each additional mile.

Staffing Charge

TRG Top Catering will work with you on determining the right staff to make your event smooth and easy for you.

Carving Station Php 500.00 per hour* Wait staff Php 250.00 per hour

Disclaimers

*Set-up fee is subject to change, depending on type of event and mileage. The said initial set-up fee applies to Angeles City only.

*Food tastings are available upon request with a 48 hour notice. Limit 3 people per tasting.

*In the event a product or ingredient is unavailable or unsatisfactory to our team of cooks, we reserve the right to substitute for similar items of equal or greater quality.

*All prices are subject to change.

Contact Information

Miguel Tuason or Vishvambhar DolePhone: +639168518031 / +639266677199Email us [email protected] us on facebook @ TRGTopCateringFollow us on twitter @ TRGTopCatering

Catering Policies

Service is our SpecialtyOur goal is to exceed your expectations. When you are planning your event, please let us know of any special needs or requests so we can ensure a memorable event. Call ourCatering Directorat +639168518031 to discuss any unique requirements.The TRG Top Catering adheres to the following policies:General PoliciesBooking Dates and Guarantees Menus should be developed in consultation with TRG Top Catering event coordinators or catering director and submittedat leastFOUR WEEKS before the event. In order to meet food-ordering deadlines, all menu choices must be completed two weeks prior to the event. Final counts and catering orders must be guaranteed before noon, FOUR BUSINESS DAYS preceding the event.Minimum Orders For events booked 12 to 24 months in advance, a minimum food/catering order of at least Php 250.00 per person is required. For events booked less than 12 months in advance, no minimum is required.Note: There are minimum orders associated with some specific menu items and catering setups. For example, a minimum of 25 people is required for buffets. A minimum of 15 is required for plated entrees.For smaller groups, please consult your meeting planner.Catering Services Cancellations No catering charges are applied if cancellations are made at least 10 business days prior to the first day of the event. If food and catering is cancelled between five and nine business days prior to the event, groups will be charged 50% of their order. No refunds will be made if cancellations are made less than five business days prior to the event (after the final guarantees are submitted). If cancellations are made due to inclement weather, some charges may apply. Please contact our Catering Director for details.

Pricing PoliciesOur Full Catering Menu contains the description and prices for all of our food and catering services, including details about special packages that are designed to simplify conference planning. Due to fluctuating market conditions, prices are subject to change without notice until commitment date. Price commitments will be provided 60 days before the scheduled function. A late charge may be assessed for deviations from scheduled times. Please alert your speakers and schedule events carefully.*Note to University and Governmental Agencies:Please indicate what food services are included as part of conference arrangements in your program agenda brochure. Accounting procedures will not permit you to pay for food services not indicated in your brochure.Receptions: Unless otherwise specified, the normal setup for receptions includes table linens, plastic plates and utensils and other basic supplies for food service. If china and flatware is desired, there is an additional charge of Php 100.00 per person.Service of Alcoholic Beverages PolicyThe service of alcoholic beverages is controlled by certain guidelines as described below. The TRG Top Catering offers several options for your bar set-up needs. Please review the policies carefully before ordering alcoholic beverages for your event.Terms and Definitions Cash bar= the guests pay. Charge bar= the hosting group pays for all drinks. Standard bar= includes beer, house wines, and non-alcoholic beverages. Full bar= includes a variety of liquors, house wines, beer, and non-alcoholic beverages.General Policies Alcoholic beverage service is available only in conjunction with food service. All alcoholic beverages must be provided and served by catering staff. No outside alcoholic beverages are allowed to be brought into the event, and we do not allow corkage fees. Designated TRG Top Catering staff is required to be present at all times while alcohol is being provided at a program. All managers, supervisors, lead workers, bartenders, and designated staff must attend and be certified for alcohol awareness training.

Program Focus:Alcohol service should never be the main focus of the program, but rather an enhancement. Advertising of the event should not emphasize alcohol service.Control of Service:We recommend that all organizations and individuals sponsoring programs with alcohol utilize all methods available to reduce the possibility of alcohol abuse or misuse. For all student programs where some of the attendees will be underage (defined by law), wrist banding is required. The sponsoring organization will be charged for the wrist bands and the staff to monitor that this policy is enforced. Bartenders will band and serve only the attendees who are of legal drinking age.Conduct:Sponsoring organizations are responsible for the actions of their guests and must comply with TRG Top Catering alcohol policies. Violations may result in the revocation of the organization's event privileges.Time Limits:It is the intent of TRG Top Catering to limit Charge Bars (open bar to program attendees) to two hours. Exceptions to this policy must be approved by the catering director of TRG Top Catering.

Everything hereby stated is effective Jan 14, 2013Client Evaluation Form

Rating5 Excellent/Beyond Expectations4 Very Much Satisfied3 Average/Within Expectations2 Not Satisfied/Lacks Something1 Very Poor/Not Satisfied

RatingComments

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Set-up

Professionalism

Guest Evaluation Form


RatingComments

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Set-up

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RatingComments

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RatingComments

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Group ContributionMembersContribution

Tuason, Miguel Marko

Catering DirectorPurchasing, Preparation, Production, Set-up, Cleaning, Recipe Production, Client Representative, Client Hunter, and author of: Liquidation Form, Contract, Proposal, Final Document, and other legal documents.

Tagacay, Kenneth

F&B ManagerPurchasing, Preparation, Production, Set-up, Cleaning, Planner, Recipe Production, Primary Cook.

Dole, Vishvambhar

Executive Assistant; DriverPurchasing, Preparation, Production, Set-up, Cleaning, In-charge of rented equipment, Driver.

Maniago, Karl Aaron

Head of KitchenPurchasing, Preparation, Production, Set-up, Cleaning, Planner, In-charge of rented equipment, Primary Cook.

Zamora, John Michael

Purchaser & MarketerPrimary Purchaser & Marketer, Preparation, Early Food Concoction, Venue for Preparation Area.

Naguiat, Carmelo Vincent

Purchaser & MarketerPrimary Purchaser & Marketer, Preparation, Early Food Concoction, Driver.

Miguel Marko S. TuasonEvaluation Form

Rating5 Excellent4 Beyond Expectations3 Expected Participation2 Minimal Participation1 No Participation

ContributionsRatingRatingRatingRatingRatingComments

Purchasing

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Kenneth J. TagacayEvaluation Form



Purchasing

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Vishvambhar D. DoleEvaluation Form



Purchasing

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Karl Aaron P. ManiagoEvaluation Form



Purchasing

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John Michael D. ZamoraEvaluation Form



Purchasing

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Carmelo Vincent NaguiatEvaluation Form



Purchasing

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DocumentationPictures

Binder

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Transcript of Binder