Bill.com Presentation

PCO BookkeepersAccounts Payable Solution

The smarter, faster and safer way to manage bills…

www.PCOBookkeepers.com

The Old Way:Manual, Paper‐based processes cause pain

• Current payables process is time consuming

• Worried about credit worthiness due to late payments

• Don't have clear visibility into cash flow

• Don't have time to grow revenue

The New, Paperless Way:Introducing Accounts Payable with Bill.com

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Bill.com is a cloud‐based service that automates the way we work with you to streamline your bill payments and cash flow management.


Cloud Based Accounts Payable is Your Paperless OfficeThe Perfect Solution for You and Your Firm

Streamline your payables process end-to-end: Receive and pay bills online Store and share financial documents online Reconcile with bank accounts Sync with your accounting software Easily collaborate with us and your vendors Manage and control your cash flow …

Paperless Office… anywhere, anytime accessworks the same no matter where you bank

Easy access to pay smarter and stay organized



5. Review all transactions

online

4. Schedule payment

3. Review & approve for payment

1. Send bill to Bill.com

The Difference is a Streamlined Workflow:Example: Accounts Payable

The old workflow

Our new efficient workflowNew process requires 4 touches by 1‐5+ people yet takes 1 day

8. File paperwork

7. Print, sign, and mail checks

6. Indicate bill ready to paid in cash

5. Enter bill,

generate report

4. Review coding

3. Code bill

2. Review and

approve bill

1. Receive, open and distribute invoice

Required a minimum of 8 touches by 5+ people and took a week+ to complete

Why Clients Love Cloud Based Accounts Payable

• Get your bills to us quickly and say goodbye to courier and postage fees!• No need to hunt for information for vendor inquiries or payment status

• Easily reconcile with bank account and sync with your accounting software

• Better control over payment timing for outstanding bills

• Flexibility to designate who has access to make payments• Control collections process by receiving payments directly to your account

• Unlimited online document data storage from any computer or mobile device

• No more manual filing and retrieval or chasing people down for signatures• Automated audit trail and transaction history of all payment activities

Save time & money

Work Smarter

Anytime, Anywhere


How Bill.com Works:

Pay Smart with an efficient, paperless Accounts Payable workflow:

1) Receive bills online2) Get bills approved quickly3) Schedule online payments4) Easily sync with your

accounting software


Value‐Added Features

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By automating accounts payable end‐to‐end, Bill.com can significantly boost efficiencies for you and our firm.

1. Mobile payments and invoicing2. Unlimited document storage3. Cash flow management to‐do list4. Know your daily balances and projected cash flows5. More secure vendor payments6. Get a complete view of transactions7. Full visibility with an audit trail online8. Vendor management streamlines daily inquiries



• View/Approve bills

• View approver notes

• Make secure payments

• Multiple bank accounts

• Adjustable payment timing

Value‐Added FeaturesMobile Payments: Pay On The Go

Store and access all bills, invoices, contracts and other financial documents. Get unlimited storage . No more hunting through dusty filing cabinets.

Unlimited document storage


•Access all your tasks from your personalized to‐do list

•Receive email alerts for to do list

Get a Personalized To‐Do List



• Calendar shows actual or accrued cash going out

• Updated book balance pulled from accounting software

• See future cash flow to manage payment dates and operation needs.

Know Your Cash Position and Projected Cash Flows



• Payments to vendors are made with checks drawn on Bill.coms bank account– Applies advanced check fraud

controls– Eliminates check printing and

mailing– Ties payment to the transaction

• The check shows the invoice to be paid and the account number

• The bottom 2/3rd of the check voucher shows a copy of the invoice to ensure payment is applied correctly

More secure vendor payments



• Access information anytime, anywhere, making life so much easier:• Bills• Contracts / Company

Documents• Payment confirmations &

cleared check images

Get a complete view of transactions



• The audit trail feature provides you and our firm with detailed information on “who” did “what” and “when”

• Permission‐based user roles allow you to determine what level of access you want others to have in your company

Get full visibility with complete audit trail



Bills are organized by vendor so you can:

• Easily view outstanding bills, paid bills, all related invoices and documents and a complete payment history ‐‐ all in one screen

• Efficiently research vendor inquiries

Vendor management streamlines daily inquiries



Key Benefits of Web Based Accounts Payable System

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By automating how we work with you to

manage your payables,Bill.com

makes it easy for you to pay smarter and get paid faster.


Feel free to call us for more information on streamlining your payables.

973‐300‐0288

Bill.com Presentation

Economy & Finance

Transcript of Bill.com Presentation