Bihar Education Project Council PATNA ( BIHAR)

Bihar Education Project Council

PATNA ( BIHAR)

Presentation onAccounts – Staffing, Training

& Capacity Building Exercises(19th Review Meeting of FCs at Kolkata – 23rd & 24th October’ 2008)

BSPP – Accounting SystemAccounts :(1) Double Entry System OF Accounting on

Accrual basis at State & all District Project Offices

(2) Separate set of books of accounts for SSA, NPEGEL, KGBV other Programme funded by State Government as well as UNICEF Assisted interventions

(3) Computerized Accounting at State and some of the District Project Offices

(4) Complete switch over to Computerized Accounting System from the current Financial Year on TALLY Accounting Software

Procurement of “TALLY” Accounting Software customized as per the specific requirements of the maintenance of books of accounts / reporting under SSA is under consideration. It has been planned to complete switch over to computerized system after proper training of Accounts personnel from the financial year – 2008-09.

Bihar Education Project Council, Beltron Bhawan, P.O. : Shastrinagar, Patna-23

Position of Accounts Staffing

Accounts Staffing Status of Accounts Staffing:

The SPO has made appointment of Accounts Officers and Accountants in January 2007. Altogether 25 Accounts Officers and 5 Accountants were recruited and after a 7 days residential Introductory & Subject specific training they have been placed in the DPOs. Action has been initiated for filling up of the remaining vacancies.

Status of Accounts Persons in SPO & DPOs.

S Name of the post

Level Post sanctioned

Post filled up

Post vacant

1 Chief Accounts Officer

SPO 1 1 -

2 Accounts Officer

SPO 2 2 -

3 Accountant SPO 3 - 3

4 Accounts Assistant

SPO 2 2 -

5 Accounts Officer

DPO 37 29 8

6 Accountant DPO 37 11 26

TOTAL 82 42 34


Filling up of Vacancies in AccountsStrategies for Filling up of existing Vacancies in Accounts Advertisement published inviting Applications for the following Post :

Accounts Officers 12 Application Received - 99

Accountants 28 Application Received - 195 Selection Procedure to be completed by In-house Selection Committee Selection to be made on the basis of Written Test; 100 % Multiple Choice Objective Questions for written test; Written Test & Personality test – 80 : 20 for evaluation Subjects / Areas to be covered for written test :

1. Basic Accounting- Principles & Practices

2. Bank Reconciliation;

3. General Financial Rules

4. Maintenance of Books of Accounts;

5. Statutory Provisions- Income Tax, Sales Tax, PF Rules

6. Finalization of Accounts;

7. Leave Rules/ Correspondence

8. Computer Proficiencies


Status of Accounts Training: The SPO has been providing regular training / capacity building exercises for strengthening of the Accounts Personnel.

Financial Year 2006-07

During the financial year 2006-07 total 1284 man days accounts training of Accountsofficers/ Accountants, Civil Work functionaries , DPCs / ADPCs etc imparted.

Even the newly appointed Probationary Education Officers were covered in the Accounts training

Sl Participants Nos. Training Man-days

1 DPOs Accounts Officers / Accountants 40 536

2 BES Officers ( Probations ) – Trg. At Bodh Gaya

50 50

3 DSE & District Programme Co-ordinators at Bodh Gaya

37 37

4 Accounts Training to DPC at Patna 30 30

5 Training of Accounts Core Team Members 7 36

6 Newly Recruited Accounts Officers/ Accountants

35 245

7 Newly Recruited Civil Engineers / Additional Programme Officers / APOs/ ARPs etc.

260 260

8 State Resource Persons ( Civil ) / Members of VSSs etc.

90 90

TOTAL Man- Days Accounts Training 1284

Man days - Accounts Training during 2006-07 at State Level


Accounts Training – 2006-07

Accounts Training – 2007-08 Status of Accounts Training 2007-08 :

Subject specific Training of Accounts :

- Two days training of total 57 Accounts

officers / Accountants conducted in the month of April 2007 (11th & 12th )

- One days training of 16 accounts personnel in the month of May 2007 (11th May 2007);

- Two days training of Accounts Personnel on 7th & 8th June 2007 imparted to 68 accounts personnel (including SRPs)

- Five days residential orientation training of 48 Accounts Officers / Accountants held at Bodh Gaya (16th – 20th Dec’08)

- Seven Accounts Officers went on study tour to UP to study their achievement particularly in implementation of Electronic fund transfer System up to School level


A Subject Specific & Yoga Training

1 DPOs Accounts Officers / Accountants ( April’07)

57 X 2 114

2 DPOs Accounts Officers / Accountants (May’07)

16 X12 16

3 DPOs Accounts Officers / Accountants (June’07)

68 X 2 136

4 5-Days residential Training of Accounts Officers / Accountants of SPO/DPOs

48 X 5 240

5 5 days Residential Training at Bihar Yoga University, Munger (21st -25th

June 2007 )

39 X 5 195

6 4-day Study Tour of 7 Accounts Officer to UP

7 X 4 28

7 TOTAL Man- Days Accounts Training

729

Accounts Personnel Training


Accounts Training – 2008-09 Status of Accounts Training 2008-09 :

Subject specific Training of Accounts : Two days training of all Accounts Officers

/ Accountants on 22nd – 24th May 2008- Three Days Accounts Training of

Accounts Officers / Accountants from 25th – 27th June’2008

- Two Days Accounts training of Accounts Officers / Accountant on 11th – 12th September 2008

- One Day Accounts Training on Tally Accounting Software

- Two days training of All District Programme Co-Ordinators at Bodh Gaya on 3rd – 4th May 2008

- One Training of ADPCs / APOs / ARPs / on Financial management & accounting Issues;

- One Training of Civil Engineers on 18th October 2008


A Subject Specific Training on Accounts

1 DPOs Accounts Officers / Accountants ( 22- 24 May 2008)

40 X 2 80

2 DPOs Accounts Officers / Accountants (25-27 june 08)

38 X 3 114

3 DPOs Accounts Officers / Accountants ( 11- 12 Sept’ 08)

37 X 2 74

4 1-Day Training of District Programme Co-Ordinators at Bodh Gaya ( 3-4 May 2008)

36 X 1 36

5 Training of ADPCs / APOs / ARPs on Financial management in WALMI, Khagaul

40 X 1X3

120

6 1 Day Training of Civil Engineers 50 X 1 50

TOTAL Man- Days Accounts Training

474

Accounts Training 2008-09


Training of DPCs at Bodh Gaya- Financial Management

The SIS had arranged 2-days residential training of all District Programme Co-ordinators at Bodh Gaya on Financial Management and other issues


Yoga, Life Skill & Moral value Training - Munger

Life skill, Yoga & Morale values training of Accounts personnel :

The SIS has arranged 5-days residential training on Life skills, Yoga & Morale values at Bihar University of Yoga, Munger during the period from 21st June to 25th June 2007.


5-Days Accounts Training-Bodh Gaya5 – Days Residential Training of Accounts Officers / Accountants

Bodh Gaya ( 16th – 20th Dec.’2007)

> The SIS has arranged 5 days residential training on Financial Management at Bodh Gaya.

Mr. K.Gopalan, Sr. consultant, Ed.CIL also attended full course of training as a National Resource Person.

Issues relating to Financial

Management , Procurement taken up and broadly discussed.

Presentation by representatives of Tally India Ltd. on working of Tally Accounting Software

A hand Book on Financial Management under SSA – Copy distributed to all participants


5-Days Accounts Training-Bodh Gaya

5 – Days Accounts Training Interaction by State Project Director


5 – Days Accounts Training Interaction by Other Prog. Officers

Study Tour of Uttar Pradesh

Seven Accounts Officers of Bihar Education Project on Study Tour of UP to see the Working of Accounts & Finance Department particularly the implementation of Electronic Transfer system of Fund up to School Level


Hand Book for Accounts Officer / Accountant

Development of“ FINANCIAL MANAGEMENT UNDER SSA

A hand Book for Accounts Officers / Accountant

Main Contents : Planning & Budgeting under SSA Financial Norms Maintenance of Books of Accounts Financial Expenditure and it

processing Operation of bank Accounts Bank Reconciliation Statement Internal & Statutory Audit Prompt disposal of audit Objections Financial Reporting under SSA Nature of audit objections raised by

previous Auditors Procurement Procedure under SSA Compliance of Statutory Provisions

Income Tax Act,1961, EPF Rules etc.

Electronic Transfer of Fund Bihar Education Project Council, Beltron Bhawan, P.O. : Shastrinagar, Patna-23

Accounting in BSPP – A Hand BookDevelopment of

“ Accounting in BSPP

A Hand Book for Accounts Personnel

Main Contents :Part – I :

Role & Responsibilities of Accounts Officer / Accountants

Book Keeping & Financial Accounting on Double Accounting System

Part – II

Financial Management in BSPP(with Special reference to SSA)

Part – III

Reports & Returns under SSA


Hand Book for District Programme Co-ordinators

Development of“ FINANCIAL MANAGEMENT UNDER SSA

A Hand Book for District Programme Co-coordinators

Main Contents : Planning & Budgeting under SSA Financial Norms under SSA / NPEGEL

& KGBV Procurement Procedure under SSA Operation of Bank Accounts Bank Reconciliation Statement Audit Arrangements Financial Reporting under SSA Interactions with Auditors Compliance of Statutory Provisions

Income Tax Act,1961, EPF Rules etc. Electronic Transfer of Fund Submission of Financial Reports Financial Matters of Utmost care – What DPCs must ensure


Training of Civil Engineers on Accounting by VSS

Civil Engineers of all DPOs imparted training on maintenance of Accounts, Submission of Statement of Expenditure and UCs by Vidyalay Shiksha Samity (VSSs)


Accounting by VSSs – A Guideline Guidelines

For Maintenance of Accounts

by Vidyalay Shiksha Samity

(VSSs) How to utilize annual Grants –

Amount of Grant Purposes for which amount to

be used How to write Cash Book Amount for Civil Works Submission of UCs and

Statement of expenditure No accounting term used in this

book Simple to understand Copies made available to all

DPOs for downward distribution to Block , CRCs and schools


Training of Probationary BES Officers

Training of Probationary Officers of Bihar Education Services

At Bodh Gaya

One Day Training imparted on Financial Matters relating to Implementation of SSA

A brief hand Book on Financial management under SSA / NPEGEL / KGBV developped and distributed to all Participants


Roll Out of FMP Manual of MHRD Roll out of Financial Management &

Procurement Manual issued by MHRD - GOI.Roll out of Hindi & English Version of SSA Financial Management & Procurement Manual – copy circulated to all the districts offices. Such copies have also been delivered to all newly recruited Accounts Officers / Accountants

Although Bihar Education Project Council, (BEP) has its own Financial Regulations and Traveling Allowance Rules. It has also been decided to revise the BEP Financial Regulations to make it compatible with the Financial Management & Procurement Manual of GOI.

We have also received copy of amendments made in the Financial Management & Procurement Manual by GOI and copies of which are being distributed to all DPOs.


Instructions & Guidelines issuedThe SIS has been issuing clarifications, instructions and guidelines to District offices from time to time. Copies of such letters are also given to the Principal Secretary, HRD / district Magistrates and others Monitoring Authorities.Details of some letters recently issued are given below :


Sl Subjects Letter Nos.

Date

1 Reg. Strengthening of Financial Management System under SSA

4779 02-09-08

2 Reg. Updating books of accounts and prompt disposal of outstanding Audit Objection

2933 03-07-08

3 Reg. Assessment of Status of Books of Accounts as on 31-03-2008

2532 12-06-08

4 Reg. Closing of the Books of Accounts as on 31-03-08 – Action to be taken and Adjustments to be made

1313 25-03-08

5 Reg. Submission of Monthly Financial Report

1315 25-03-08

Sl Subjects Letter Nos.

Date

6 Reg. Submission of Compliance Report on the Statutory Auditors Report

846 26-02-08

7 Reg. Closing of Current A/c and maintaining only SB Accounts under SSA

6244 &

6231

15-11-07&

15-11-07

8 Reg. Deduction of Sales tax, VAT at Source from the amount spent for Civil Construction Materials

1313 28-03-08

9 Reg. Clarification for deduction of Income Tax at source under I.T. act,1961

4340 06-08-08

Instructions & Guidelines issued


Accounts Training proposed

TRAINING PROGRAMME TO BE ARRANGED IN 2008-09

5 - Days Subject Specific Training of Accounts / Accountants;

3 - Days Training of accounts Officers / Accountants on Computerization of Accounting System;

2- days Training on Statutory Obligations under Income Tax Act, Sales Tax / VAT / EPF Rules;

2 – days Training of District Programme Co-Ordinators;

2- Study Tour of Accounts Officers / Accountants to other States;

7- days Training of Accounts Officers / Accountants to be recruited


Bihar Education Project Council, Patna (Bihar)

…..Thanks.

Wish You all a Very Happy DEEPAWALI …

Bihar Education Project Council PATNA ( BIHAR)

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