City of Mountlake Terrace 2011-2012 Proposed Biennial Budget Budget Message October 4, 2010.
BIENNIAL BUDGET SYSTEM TRAINING 2012-13. Logging into the Budget Information System (BIS) ficro02...
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Transcript of BIENNIAL BUDGET SYSTEM TRAINING 2012-13. Logging into the Budget Information System (BIS) ficro02...
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BIENNIAL BUDGET SYSTEM TRAINING
2012-13
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Logging into the Budget Information System (BIS)
ficro02xxxxxx
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Changing Your Password
•To change your password,
click ‘Utilities—Password’
•Password should be
between 5 & 8 alpha-
numeric characters
•Should not = user ID
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General Functionality
• Menus - Previous
Menu
• List Options
• Online Help
• Exit
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Getting Started
• BBS Task list−Found in the BBS Users Manual, page 6
• http://www.mmb.state.mn.us/doc/bis/bbs-user.pdf
‾ Suggests key reports to validate the data
• BBS Reporting−Standard BBS Reports
− see the users manual for instructions
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Program Maintenance•Agency Program
Structure• Agencies can add new
programs and activities
by clicking on the +
• Deleting a program—
highlight and X• Use caution—you can’t
undo this operation
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Organization Maintenance•Agency Organization
Structure• Agencies can add a
new organization by
highlighting the
appropriate level
and clicking the +
• Orgs can be:
• Renamed
• Copied down
• Deleted
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Appropriation Maintenance
•Appropriation Maintenance Screen
• To add an appropriation:• Click on the Add button• Enter name, fund, type,
program• In the FY block: enter the org, unit, and legal cite
•Use the Copy button to copy down to the other fiscal years
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Allotment Maintenance
•Allotment Maintenance Screen
• To add an allotment:• Click on the Add button• Enter the name
• In the FY block: enter the allt org, kind, and program information
•Use the Copy button to copy down to the other fiscal years
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BBS Narratives• BBS documents are system
generated based on program
structure
• Agencies can add their own
documentation if desired
• Document order can be
changed by the agency
• For complete instructions, see
the BBS user manual or the
Clerical Instructions at: www.mmb.state.mn.us/bis-bbs
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Budgeting at the Appropriation Level
•Appropriation Budgeting Screen
• Base Maintenance Screen• Click on the Load button
• Edits may be necessary on some dollar amounts• Distributing
Expenditures•Click on the Distribute button
•See the BBS user manual for instructions on how to enter a new object class
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Transfers In/Out• To transfer funds IN,
start from the appropriation where the funds will be expended
• Click on the Transfers
In line to highlight it,
then click Details
• The Transfer OUT
transaction is
automatically completed
by the system
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Dedicated Receipts
• Click on Dedicated
Receipt line to
highlight
• Click the Details
button to see the
receipt data• The FY Data button
brings you to the
fiscal year/program
data for the receipt
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Base Adjustments•Base Adjustment
Screen• Adding a base
adjustment• Click the Base Adj button
•Enter a description,
category, and dollar
amounts
•Distribute to the
expense budget level
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Nondedicated Revenue Budgeting
•Nondedicated receipt screen
• To add a nondedicated receipt:
• Enter the revenue source code in a blank line
• Enter dollar amounts in the appropriate fiscal years
• Be sure to enter fiscal year data
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• Important dates:− July 26 BBS closed for initial load
− Aug. 9 BBS reopened
− Aug. 30 Agency budget narratives due
(profile, program/activity)
− Aug. 20 BBS closed for second load
FY 2010 actual and current FY 2011 data reloaded from MAPS
− Aug. 30 BBS reopened
− Oct. 15 Agency BASE budgets due