Bidding Document for - Kathmandu University · 14 Frequency display 4 digits LED, resolution 0.1Hz...

K A T H M A N D U U N I V E R S I T Y

ELNAB Project

Bidding Document for Supply, Delivery, Installation and Testing

Lighting Measurement Equipment

Project: Energy Efficient Lighting Education

in Nepal and Bhutan

June, 2017

Kathmandu University School of Engineering

Dhulikhel, Kavre District

Nepal

Tel: 977-11-661511

Email: ku.edu.np

Kathmandu University as one of the partners of the project “Promoting Energy Efficient Lighting

Education in Nepal and Bhutan (ELNAB)”, co-funded by the Education, Audiovisual and Culture

Executive Agency (EACEA) of the European Commission (EC), Erasmus + Program for the action

Capacity Building in Higher Education (CBHE) invites bid /quotation from the eligible supplier for

the supply, delivery and installation of the following lighting lab equipment from the eligible

supplier.

PROJECT DESCRIPTION

This project intends to establish the lighting lab facility inside the college.

S.

No. Item Description Quantity Unit of Measure

1. Illuminance Meter

Hand held illuminance with detachable receptor 2.00 each

2. Luminance Meter

Hand held luminance meter with SLR viewing

system 1.00 each

3. Spectroradiometer

Modular Spectroradiometer system with integrating

sphere, AC &DC power source and power meter 1.00 each

4. Portable Goniophotometer

Portable Goniophotometer with AC and DC power

source and power meter 1.00 each

5. Installation and commissioning

Installation and commissioning on site or industry 1.00 each

Technical Specification

Technical Specification for procurement of equipment.

1) Illuminance Meter

Measuring parameters: Illuminance, illuminance difference, illuminance ratio, integrated illuminance,

integration time and average illuminance.

Technical requirements

SN Description Specification Value/Range Remarks

1 Receptor placement Detachable

2 Receptor sensor material Silicon photocell

3 Receptor cord length > 1m

4 Measurement range Automatic and manual 0.01 to 2,90,000 Lux

5 Relative spectral response Percentage of CIE V(λ) for <6%

photopic vision

6 Cosine correction <3%

7 Linearity limit ±2%

8 Operating temperature -10 to 40 °C

9 Storage temperature -20 to 55 °C

10 Temperature humidity drift ±3%

11 User calibration function Color correction factor setting

12 Output Digital and analog

13 Display LCD with automatic backlight

14 Power source Battery and AC adaptor

Should have port for both analog and digital output of measured data.

2) Luminance Meter

Measuring parameters: Point illuminance measurement of light source and surface with measurement

modes for instantaneous value, maximum/minimum value, luminance difference and luminance ratio.



1 Optical system SLR viewing system

2 Angle of view With dipole adjustment 9 °

3 Measuring angle 1 ° or 1/3 °

4 Measurement range Automatic and manual 0.01 to 999,900 cd/m2

5 Relative spectral response Close to CIE V(λ)

6 Spectral response mismatch mismatch index (f1') <3%

7 Minimum measurement area <14mm

8 Operating temperature 0 to 40 °C

9 Storage temperature 0 to 45 °C

10 Accuracy ±2%

11 User calibration Calibration channel 10

12 Output Digital and analog

13 Display LCD with automatic backlight

14 Power source Battery and AC adaptor

Should have port for digital interface.

3) Modular Spectroradiometer system with integrating sphere, AC and DC power source and

power meter

Measuring parameters: Spectral data and calculation of luminous flux, chromaticity coordinates, CCT,

CRI, luminous efficacy, radiant power, Colour purity, power factor, RSPDF


i. Integrating sphere and Spectroradiometer


1 Sphere size Diameter 1.5m

2 Sphere coating High reflectance diffused

3 Sphere reflectance Non selective in visible range >90%

4 Baffles location and coating Inside the sphere with high disused reflectance

5 Auxiliary lamp Mounting on lamp to allow self-absorption measurement

Halogen lamp

6 Luminous flux range 50-20000lm

7 Luminous flux accuracy 3%f.s.+0.001lm

8 Luminous flux resolution 0.001lm

9 Colour temperature range 1300-25000k

10 Spectroradiometer entrance port of integrating sphere with cosine correction

Cosine correction with a value of f2 <15%

11 Measuring wavelength range Visible range 380nm to 780nm

12 Wavelength uncertainty <0.5nm

13 Wavelength accuracy ±0.5nm

14 Wavelength resolution 0.1nm

15 Linearity correction >99.8%

16 Chromaticity coordinates accuracy Under standard illuminant ± 0.002

17 Chromaticity coordinate resolution

0.0001

18 Bandwidth and scanning interval <5nm

19 Measurement standard 4π measurement complying LM79

20 Repeatability of measurement after opening and closing the sphere

±0.5%

21 Calibration

Reference calibration standard traceable to SI. Capability of calibrating from both software and hardware end.

22 Built in power source

23 Power source Constant current power source

24 Current supply range 1-15000 mA

25 Voltage range 0-20V

26 Forward and reverse voltage accuracy

0.02V

27 Constant current supply accuracy 0.02%+0.1mA

28 Stability drift Within 3 minutes 0.002

ii. Programmable DC power source

Should be constant current and constant voltage power source for powering DC lamps and DC luminaires. Capability of adjusting from hardware and remotely from software of Spectroradiometer.

SN Description Parameter Value/Range Remarks

1 Rated output Voltage/Current 0-32V/0-6A

2 Load regulation Voltage ≤0.01％+5mV

Current ≤0.01％+3mA

3 Power source regulation Voltage ≤0.01％+5mV


4 Set point resolution Voltage 1mV

Current 0.1mA

5 Backward read resolution Voltage 1mV

Current 0.1mA

6 Set point accuracy 1 year (25℃±5℃)

Voltage ≤0.04％+8mV


7 Backward read accuracy 1 year (25℃±5℃)



8 Ripple and noise (20HZ-20M)

difference-mode voltage ≤4mVp-p and 1mVrms

difference-mode current ＜6mArms

Common-mode current ＜1.5uArms

9 Dynamic response time (return to 75mV)

50%-100% load 100

drop 10%-90% ＜350ms

. iii. Programmable variable frequency AC power source

SN Description Value/Range Remarks 1 Power 1KVA 2 AC input single phase 220V±10% 50Hz±5Hz 3 AC output Downshift: 0-150V Top shift: 151-300V; resolution 0.1V 4 Allowance error ±1%; 5 Variable frequency range 45Hz -400Hz, resolution 0.1Hz 6 Fixed frequency output 50 Hz 7 Frequency stability ≤0.1％ 8 Voltage stability ≤1％ 9 Distortion ≤2％(resistive load) 10 Crest factor 3:1 11 Source voltage effect ≤1％ 12 Loading effect ≤1％ 13 Efficiency ≥80% 14 Frequency display 4 digits LED, resolution 0.1Hz 15 Voltage display 4 digits LED, resolution 0.1V 16 Current display 4 digits LED, resolution 0.001A/0.1A 17 Power display 4 digits LED, resolution 0.01W/0.1Kw 18 Power factor display 3 digits LED, resolution 0.01

19 Preset function Preset for output voltage, output frequency, float percentage of output voltage

20 Shortcut function Common voltage, frequency conversion and output voltage float choice

21 Protection Overload and overheat protection

iv. AC and DC digital power meter.

Should be capable of measuring voltage, current, power and power factors of AC, DC or AC+DC. Digital communication port with data acquisition system.

SN Description Value/Range Remarks 1 Voltage measurement range 0-600 V AC and DC 2 Voltage measurement error <0.4% 3 Current measurement range 0.005A-10.00A AC and DC 4 Current measurement error <0.4% 5 Power factor measurement range 0.000 – 1.000 6 Power factor measurement error <0.4%

4) Portable Goniophotometer

Goniophotometer should be portable plug and play system with weight less than 10 Kg. Measurement

and power supply unit should be modular with AC and DC power source and power meter.

Measuring parameters: Luminous intensity distribution, beam angle and lumen output


i) Goniophotometer and measurement system


1 Average lumens error <10%

2 Intensity accuracy <3%

3 Measurement resolution At least 0.1 degree

4 Test sample rotation Vertical rotation range 0 to 360 degree

5 Test sample rotation Horizontal rotation range -90 to +90 degree

6 LED base type support E27, B22, E18 and GU10

7 Computer interface Digital interface with dedicated software

8 Spectral range 380 to 780 nm

9 Spectral resolution <5nm

10 Accuracy Accuracy class 1

11 Reference Standard reference lamp

12 Temperature sensor High accuracy temperature detector

ii. Programmable DC power source

Should be constant current and constant voltage power source for powering DC lamps and DC luminaires. Capability of adjusting from hardware and remotely from software of goniophotometer

SN Description Parameter Value/Range Remarks

1 Rated output Voltage/Current 0-32V/0-6A

2 Load regulation Voltage ≤0.01％+5mV


3 Power source regulation Voltage ≤0.01％+5mV


4 Set point resolution Voltage 1mV

Current 0.1mA

5 Backward read resolution Voltage 1mV

Current 0.1mA

6 Set point accuracy 1 year (25℃±5℃)



7 Backward read accuracy 1 year (25℃±5℃)



8 Ripple and noise (20HZ-20M)

difference-mode voltage ≤4mVp-p and 1mVrms

difference-mode current ＜6mArms

Common-mode current ＜1.5uArms

9 Dynamic response time (return to 75mV)

50%-100% load 100

drop 10%-90% ＜350ms

. iii. Programmable variable frequency AC power source

SN Description Value/Range Remarks 1 Power 1KVA 2 AC input single phase 220V±10% 50Hz±5Hz 3 AC output Downshift: 0-150V Top shift: 151-300V; resolution 0.1V 4 Allowance error ±1%; 5 Variable frequency range 45Hz -400Hz, resolution 0.1Hz 6 Fixed frequency output 50 Hz 7 Frequency stability ≤0.1％ 8 Voltage stability ≤1％ 9 Distortion ≤2％(resistive load) 10 Crest factor 3:1 11 Source voltage effect ≤1％ 12 Loading effect ≤1％ 13 Efficiency ≥80% 14 Frequency display 4 digits LED, resolution 0.1Hz 15 Voltage display 4 digits LED, resolution 0.1V 16 Current display 4 digits LED, resolution 0.001A/0.1A 17 Power display 4 digits LED, resolution 0.01W/0.1Kw 18 Power factor display 3 digits LED, resolution 0.01

19 Preset function Preset for output voltage, output frequency, float percentage of output voltage

20 Shortcut function Common voltage, frequency conversion and output voltage float choice

21 Protection Overload and overheat protection

iv. AC and DC digital power meter.

Should be capable of measuring voltage, current, power and power factors of AC, DC or AC+DC. Digital communication port with data acquisition system.

SN Description Value/Range Remarks 1 Voltage measurement range 0-600 V AC and DC 2 Voltage measurement error <0.4% 3 Current measurement range 0.005A-10.00A AC and DC 4 Current measurement error <0.4% 5 Power factor measurement range 0.000 – 1.000 6 Power factor measurement error <0.4%

TERMS AND CONDITIONS:

1. All prices shall be quoted in Nepali NRs, INR or USD. The language of the bid should be

English.

2. The bidder must mention the price schedule inclusive of unit prices, total prices with the

country of origin of the goods to be supplied.

3. It is mandatory to provide the manufacturer specification, technical details and delivery

schedule for all the items.

4. The prices quoted must be FOB Kathmandu.

5. Proper documented bids must be sent through registered mail/courier service, which must

be reached to the office of the undersigned up to 12:00 hours on or before 23rd June, 2017

in the following address :

ELNAB Project

Kathmandu University

School of Engineering

Dhulikhel, Kavre

6. The Purchaser shall not consider any bid that arrives after the deadline for submission of

bids. Any bid received by the Purchaser after the deadline for submission of bids shall be

declared late, rejected.

7. Rates/quotations must be valid for 90 days.

8. Incomplete/conditional bids shall not be acceptable.

9. The Purchaser reserves the right to increase or decrease the quantity of Goods, to accept

or reject the bid or reject the entire bid any time without thereby incurring any liability to

the bidders.

10. The purchaser shall award the contract to the bidders whose offer has been evaluated

based on the lowest prices and specification provided that the bidder is determined to be

qualified to perform the contract satisfactorily.

11. The bidder shall submit the following additional documents (along with the bid):

a. A copy of firm registration certificate

b. A copy of business registration certificate

c. A copy of VAT / PAN registration certificate

d. A copy of tax clearance certificate / tax return submission evidence for the most

recent closed fiscal year.

e. Written declaration made by the bidder with a statement that the bidder has

never been indulged in any litigation and has never been blacklisted by any

Department/organization

f. Manufacturer authorization if applicable.

g. Technical specification of the offered goods.

12. The Bidder shall bear all costs associated with the preparation and submission of its bid,

and the Purchaser shall not be responsible or liable for those costs, regardless of the

conduct or outcome of the bidding process.

13. Information relating to the examination, evaluation, comparison, and post-qualification of

bids, and recommendation of contract award, shall not be disclosed to bidders or any

other persons not officially concerned with such process until publication of the Contract

Award.

14. Any effort by a Bidder to influence the Purchaser in the examination, evaluation,

comparison, and post-qualification of the bids or contract award decisions may result in

the rejection of its Bid

15. Terms of Payment: Payments shall be made promptly by the Purchaser after signing the

contract.

The currencies in which payments shall be made to the Supplier under this Contract shall

be those in which the bid price is expressed

Payment shall be made as follows:

Payment shall be issued against bank guarantee.

16. Delivery:

For goods supplied locally:

The supplier shall deliver the goods to the purchaser using their own resources.

For goods supplied from abroad.

Upon shipment, the Supplier shall notify the Purchaser and the Insurance Company

by telex or fax the full details of the shipment, including Contract number,

description of Goods, quantity, the vessel, the bill of lading number and date, port of

loading, date of shipment, port of discharge, etc. The Supplier shall send the

following documents to the Purchaser, with a copy to the Insurance Company:

a) Two copies of the Supplier’s invoice showing the description of the Goods, quantity,

unit price, and total amount;

b) Original and copies of the negotiable, clean, on-board bill of lading marked “freight

prepaid” and two copies of non-negotiable bill of lading;

c) Two copies of the packing list identifying contents of each package;

d) insurance certificate;

e) Manufacturer’s or Supplier’s warranty certificate;

f) inspection certificate, issued by the nominated inspection agency, and the Supplier’s

factory inspection report; and

g) certificate of origin.

The Purchaser shall receive the above documents at least one week before arrival of

the Goods at the port or place of arrival and, if not received, the Supplier will be

responsible for any consequent expenses

17. Warranty:

a. The supplier must mention the warranty of the goods to be supplied very

clearly.

b. The Supplier must warrant that all the Goods are new, unused, and of the most

recent or current models, and that they incorporate all recent improvements in

design and materials, unless provided otherwise in the Contract.

c. Supplier further should warrant that goods shall be free from defects arising

from any act or omission or arising from design, materials and workmanship,

under normal use in the conditions prevailing in Nepal.

d. Unless otherwise specified in the bidding documents or contract, the warranty

shall remain valid for twelve (12) months or more after the Goods, have been

delivered to and accepted at the final destination or for eighteen (18) months or

more after the date of shipment from the port or place of loading in the country

of origin, whichever period concludes earlier.

e. Supplier shall, within the warranty period specified in the contract,

expeditiously repair or replace the defective Goods or parts thereof, at no cost to

the Purchaser.

18. Testing and training

Testing and training of the equipment should be carried out either by the supplier

representative or should invite one of the purchaser representative to the factory.

19. For clarification purpose the contact detail is :

Attention : Mr. Diwakar Bista

Project Manager, ELNAB


Department of Electrical and Electronics Engineering


9801199888

Bidder Information Form

[The Bidder shall fill in this Form in accordance with the instructions indicated below. No

alterations to its format shall be permitted and no substitutions shall be accepted.]

Date: [insert date (as day, month and year) of Bid Submission]

Page ________ of_ ______ pages

1. Bidder’s Legal Name [insert Bidder’s legal name]

2. In case of JV, legal name of each party: [insert legal name of each party in JV]

3. Bidder’s actual or intended Country of Registration: [insert actual or intended Country of

Registration]

4. Bidder’s Year of Registration: [insert Bidder’s year of registration]

5. Bidder’s Legal Address in Country of Registration: [insert Bidder’s legal address in country of

registration]

I.6. Bidder’s Authorized Representative Information

Name: [insert Authorized Representative’s name]

Address: [insert Authorized Representative’s Address]

Telephone/Fax numbers: [insert Authorized Representative’s telephone/fax numbers]

Email Address: [insert Authorized Representative’s email address]

Bid Submission Form

[The Bidder shall fill in this Form in accordance with the instructions indicated No alterations to

its format shall be permitted and no substitutions shall be accepted.]

Date: [insert date (as day, month and year) of Bid Submission]

Invitation for Bid No.: [insert No]

To: [insert complete name of Purchaser]

We, the undersigned, declare that:

(a) We have examined and have no reservations to the Bidding Documents, including Addenda

No.: [insert the number and issuing date of each Addenda];

(b) We offer to supply in conformity with the Bidding Documents and in accordance with the

Delivery Schedules specified in the Schedule of Requirements the following Goods and

Related Services [insert a brief description of the Goods and Related Services];

(c) The total price of our Bid, excluding any discounts offered in item (d) below, is: [insert the

total bid price in words and figures];

(d) The discounts offered and the methodology for their application are:

Discounts. If our bid is accepted, the following discounts shall apply. [Specify in detail

each discount offered and the specific item of the Schedule of Requirements to which it

applies.]

Methodology of Application of the Discounts. The discounts shall be applied using the

following method: [Specify in detail the method that shall be used to apply the discounts];

(e) Our bid shall be valid for the period of time from the date fixed for the bid submission

deadline and it shall remain binding upon us and may be accepted at any time before the

expiration of that period;

(f) If our bid is accepted, we commit to obtain a performance security for the due performance

of the Contract;

(g) We have no conflict of interest.

(h) Our firm, its affiliates or subsidiaries—including any subcontractors or suppliers for any

part of the contract—has not been declared ineligible by the Bank, under laws or official

regulations.

(i) We understand that this bid, together with your written acceptance thereof included in your

notification of award, shall constitute a binding contract between us, until a formal contract

is prepared and executed.

(j) We understand that you are not bound to accept the lowest evaluated bid or any other bid

that you may receive.

Signed: [insert signature of person whose name and capacity are shown]

In the capacity of [insert legal capacity of person signing the Bid Submission Form]

Name: [insert complete name of person signing the Bid Submission Form]

Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder]

Dated on ____________ day of __________________, _______ [insert date of signing]

Price Schedule Forms

[The Bidder shall fill in these Price Schedule Forms in accordance with the instructions

indicated. The list of line items in column 1 of the Price Schedules shall coincide with the List of

Goods and Related Services specified by the Purchaser in the Schedule of Requirements.]

Price Schedule: Goods

Date:_____________________

Page N ______ of ______

1 2 3 4 5 6 7

Line

Item

N

Description of Goods Delivery

Date

Quantity and

physical unit

Unit price

DDP

Total price per line

item

(Col. 4 5)

Country of

Origin

[insert

number of

the item]

[insert name of Good] [insert quoted

Delivery Date]

[insert number of

units to be supplied

and name of the

physical unit]

[insert unit price] [insert total price per line

item]

Total Price: Goods

Price ,Delivery and Completion Schedule - Related Services

Date:_________________________

Page N ______ of ______

1 2 3 4 5 6 7

Service

N

Description of Services Country

of Origin

Delivery Date

at place of Final

destination

Quantity and

physical unit

Unit price Total Price per Service

(Col. 5 x 6 or estimate)

[insert

number of

the

Service ]

[insert name of Services] [insert

country of

origin of the

Services]

[insert delivery date

at place of final

destination per

Service]

[insert number of units

to be supplied and name

of the physical unit]

[insert unit price per

item] [insert total price per item]

Total Price: Related Services

Name of Bidder: [insert complete name of Bidder]. Signature of Bidder: [signature of person signing the Bid]

Date: [insert date]

1. Contract Agreement

[The successful Bidder shall fill in this form in accordance with the instructions indicated]

THIS CONTRACT AGREEMENT is made

the [ insert: number ] day of [ insert: month ], [ insert: year ].

BETWEEN

(1) [ insert complete name of Purchaser ], a [ insert description of type of legal

entity, for example, an agency of the Ministry of .... of the Government of { insert

name of Country of Purchaser }, or corporation incorporated under the laws of

{ insert name of Country of Purchaser } ] and having its principal place of

business at [ insert address of Purchaser ] (hereinafter called “the Purchaser”),

and

(2) [ insert name of Supplier ], a corporation incorporated under the laws of [ insert:

country of Supplier ] and having its principal place of business at [ insert:

address of Supplier ] (hereinafter called “the Supplier”).

WHEREAS the Purchaser invited bids for certain Goods and ancillary services, viz., [insert brief

description of Goods and Services] and has accepted a Bid by the Supplier for the supply of

those Goods and Services in the sum of [insert Contract Price in words and figures] (hereinafter

called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively

assigned to them in the Conditions of Contract referred to.

2. The following documents shall constitute the Contract between the Purchaser and the

Supplier, and each shall be read and construed as an integral part of the Contract:

(a) This Contract Agreement

(b) General Conditions of Contract

(c) Technical Requirements (including Schedule of Requirements and Technical

Specifications)

(d) The Supplier’s Bid and original Price Schedules

(e) The Purchaser’s Notification of Award

(f) [Add here any other document(s)]

3. This Contract shall prevail over all other Contract documents. In the event of any

discrepancy or inconsistency within the Contract documents, then the documents shall

prevail in the order listed above.

4. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter

mentioned, the Supplier hereby covenants with the Purchaser to provide the Goods and

Services and to remedy defects therein in conformity in all respects with the provisions of

the Contract.

5. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the

Goods and Services and the remedying of defects therein, the Contract Price or such other

sum as may become payable under the provisions of the Contract at the times and in the

manner prescribed by the Contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in

accordance with the laws of Iraq on the day, month and year indicated above.

For and on behalf of the Purchaser

Signed: [insert signature]

in the capacity of [ insert title or other appropriate designation ]

in the presence of [insert identification of official witness]

For and on behalf of the Supplier

Signed: [insert signature of authorized representative(s) of the Supplier]

in the capacity of [ insert title or other appropriate designation ]

in the presence of [ insert identification of official witness]

Performance Security

[The bank, as requested by the successful Bidder, shall fill in this form in accordance with the

instructions indicated]

Date: [insert date (as day, month, and year) of Bid Submission]

Bank’s Branch or Office: [insert complete name of Guarantor]

Beneficiary: [insert complete name of Purchaser]

PERFORMANCE GUARANTEE No.: [insert Performance Guarantee number]

We have been informed that [insert complete name of Supplier] (hereinafter called "the Supplier") has

entered into Contract No. [insert number] dated [insert day and month], [insert year] with you, for the

supply of [description of Goods and related Services] (hereinafter called "the Contract").

Furthermore, we understand that, according to the conditions of the Contract, a Performance

Guarantee is required.

At the request of the Supplier, we hereby irrevocably undertake to pay you any sum(s) not exceeding

[insert amount(s1) in figures and words] upon receipt by us of your first demand in writing declaring the

Supplier to be in default under the Contract, without cavil or argument, or your needing to prove or to

show grounds or reasons for your demand or the sum specified therein.

This Guarantee shall expire no later than the [insert number] day of [insert month] [insert year],2 and any

demand for payment under it must be received by us at this office on or before that date.

This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 458, except

that subparagraph (ii) of Sub-article 20(a) is hereby excluded.

[signatures of authorized representatives of the bank and the Supplier]

1 The Bank shall insert the amount(s) specified in the SCC and denominated, as specified in the SCC. 2 Dates established in accordance with Clause 17.4 of the General Conditions of Contract (“GCC”), taking into

account any warranty obligations of the Supplier under Clause 15.2 of the GCC intended to be secured by a

partial Performance Guarantee. The Purchaser should note that in the event of an extension of the time to

perform the Contract, the Purchaser would need to request an extension of this Guarantee from the Bank. Such

request must be in writing and must be made prior to the expiration date established in the Guarantee. In

preparing this Guarantee, the Purchaser might consider adding the following text to the Form, at the end of the

penultimate paragraph: “ We agree to a one-time extension of this Guarantee for a period not to exceed [six

months] [one year], in response to the Purchaser’s written request for such extension, such request to be

presented to us before the expiry of the Guarantee.”

Bank Guarantee for Payment

[The bank, as requested by the successful Bidder, shall fill in this form in accordance with the instructions

indicated.]

Date: [insert date (as day, month, and year) of Bid Submission]

[bank’s letterhead]

Beneficiary: [insert legal name and address of Purchaser]

ADVANCE PAYMENT GUARANTEE No.: [insert Advance Payment Guarantee no.]

We, [insert legal name and address of bank], have been informed that [insert complete name and

address of Supplier] (hereinafter called "the Supplier") has entered into Contract No. [insert number]

dated [insert date of Agreement] with you, for the supply of [insert types of Goods to be delivered]

(hereinafter called "the Contract").

Furthermore, we understand that, according to the conditions of the Contract, an advance is to be made

against an advance payment guarantee.

At the request of the Supplier, we hereby irrevocably undertake to pay you any sum or sums not

exceeding in total an amount of [insert amount(s)3 in figures and words] upon receipt by us of your first

demand in writing declaring that the Supplier is in breach of its obligation under the Contract because

the Supplier used the advance payment for purposes other than toward delivery of the Goods.

It is a condition for any claim and payment under this Guarantee to be made that the advance payment

referred to above must have been received by the Supplier on its account [insert number and domicile of

the account]

This Guarantee shall remain valid and in full effect from the date of the advance payment received by

the Supplier under the Contract until [insert date4].

This Guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 458.

_____________________

[signature(s) of authorized representative(s) of the bank]

3 The bank shall insert the amount(s) specified in the SCC and denominated, as specified in the SCC. 4 Insert the Delivery date stipulated in the Contract Delivery Schedule. The Purchaser should note that in the event

of an extension of the time to perform the Contract, the Purchaser would need to request an extension of this

Guarantee from the bank. Such request must be in writing and must be made prior to the expiration date

established in the Guarantee. In preparing this Guarantee, the Purchaser might consider adding the following text

to the Form, at the end of the penultimate paragraph: “We agree to a one-time extension of this Guarantee for a

period not to exceed [six months][one year], in response to the Purchaser’s written request for such extension, such

request to be presented to us before the expiry of the Guarantee.”

Bidding Document for - Kathmandu University · 14 Frequency display 4 digits LED, resolution 0.1Hz...

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Transcript of Bidding Document for - Kathmandu University · 14 Frequency display 4 digits LED, resolution 0.1Hz...