Bid Evaluation Report and Recommendation for Award of ... · Recommendation for Award of Contract...

Punjab Land Records Authority - PLRA

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Bid Evaluation Report and

Recommendation for Award of Contract

For

Procurement of

Services for the Development of Website

for Property Registration Project for

Lahore District

IFB No: PLRA/PRP/05/2017

August 2017


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Table 1. Identification

1.1 Purchaser (or Employer)

(a) name

(b) address

Punjab Land Records Authority,

Govt. of the Punjab

2 km, Thokar Niaz Baig Bypass, Main Multan

Road, Lahore

1.2 Contract number (identification) IFB No: PLRA/PRP/05/2017

1.3 Contract description Procurement of Services for the Development

of Website for Property Registration Project

for Lahore District

1.4 Cost estimate PKR 11 million

1.5 Method of procurement NCB

1.6 Fixed price contract Yes

1.7 Prequalification, if required

(a) number of firms prequalified

Not Applicable

1.8 Specific procurement notice

(a) name of national newspaper

(b) issue date

(c) name of international publication

(d) issue date

(e) number of firms notified

Daily “DAWN”, “”

17.05.2017

Not Applicable

Not Applicable

Not Applicable

1.9 Number of firms issued documents __03_

1.10 Amendments to documents, if any

(a) list all issue dates

Not Applicable

1.11 Date of pre-bid conference, if any Not Applicable

1.12 Date minutes of conference sent to

bidders

Not Applicable


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Table 2. Bid Submission and Opening

2.1 Bid submission deadline

(a) original date, time

(b) extensions, if any

02.06.2017 till 11:00 a.m.

2.2 Bid opening date, time 02.06.2017 till 11:30 a.m.

2.3 Number of bids submitted 02_

2.4 Bid validity period (days or weeks)

(a) originally specified

(b) extensions, if any

90 days


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Cost Break up Comparison

Parameter of Comparison SYSTEMS LIMITED

STEPNEX SERVICES PVT.

LTD

1 Total Quotation Value 17,570,000

2 Design and Development

CMS 7,000,000

Website 4,000,000

3 Integration of Modules 2,000,000

4 Maintenance and Support (1 Year) 500,000

Training Cost (Per Head)

Traveling Cost (Per Head)

Accommodation Cost (Per Head Per Day)

Monitoring Visit (Per Head Per Hour)

10,000

25,000

10,000

5,000

Re-imbursement (Per Head)

Phone Bill on actual

Printing Material on actual

20,000

Note: M/s. Stepnex services Pvt. Ltd. provided its financial & technical bids in one envelope which was contrary to tender

requirement.


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Table-3 Technical Specifications

Sr.

No.

Item

Item Description

SYSTEMS

LIMITED

(Comply)

STEPNEX

SERVICES PVT.

LTD

(Comply)

1 Design,

Development and

Maintenance of

Website

a. The administration of the

CMS shall be simple and

easy requiring minimal

technical expertise.

b. The CMS shall support the

user’s ability to schedule,

publish and remove any

content or content type from

display to the website

visitor, down to the calendar

date and clock.

c. The page design will

incorporate a consistent set

of navigational tools, menu

bars and quick links for

accessing the different parts

of the website quickly.

d. The website should have

level content structure (for

both Urdu and

English).Visitors would be

able to view the content

with ease without any

requirement of font

download.

e. Website should be

Yes Yes


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compatible for accessibility

from any device, any

operating system and any

browser.

2 CMS Security The CMS shall be integrated with

Active Directory for employee

authentication, roles based editing

and product generation. Audit trails

of edits, content approval, session

management, and SSL

compatibility are necessary.

a. The CMS shall provide

control and authorization

for specified internal and

external URLs.

b. Every URL shall pass

through a validity check.

Yes Yes

3 Mobile Version

Property Registration Project web

site is instantly accessible to users

via a browser across a range of

devices (iPhone, Android,

BlackBerry, etc.). Apps on the

other hand require the user to first

download and install the app from

an app marketplace before the

content or application can be

viewed with the following features.

f. Can search the record.

g. Search and locate particular

registry

Yes Yes


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4 Property

Registration

Online Forum

Develop forums for communities

and social spaces and interact with

others to get advice and discuss

everything related to land record

automation. Administrators have to

lead these communities, deal with

users and manage members along

with followings.

a. Creating a structure

b. Developing and enforcing

guidelines

c. Choosing and managing

moderators

d. Involving users and keeping

the site interesting and

inviting

e. Feedback forms should be

developed for collecting

visitor information.

Necessary field such as

contact detail i.e. Name,

Address, City, State, e-mail,

Phone/Cell no. and

comment box should be

available.

Yes Yes

5 Live Assistance on

web

a. Chat buttons can be

displayed whenever agents

are available, allowing

customers to initiate chat

engagements whenever and

wherever they need help—

Yes Yes


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from their desks,

smartphones, or tablets.

b. Provide your agents with

valuable, detailed

information about the

customer—including

customer records,

geographic location.

c. Complete CRM integration

d. Provide hands-on assistance

with text-highlighting and

co-browsing capabilities

e. Seamlessly transfer chats to

other agents such as second-

level support

f. Extensive agent tools

g. Personalized deployment

services

h. 24/7 online support

i. An auto generated message

(i.e. thank you, get back to

you soon) should send to

customer, in case of agent

not available

6 Social Media

a. Develop a relevant and

pragmatic social media

strategy to complement and

enrich the current marketing

activities.

b. Facebook - Design PRP

corporate page, assist with

Yes Yes


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setting up and managing

Facebook page.

c. LinkedIn - Set up and

manage PRP profile.

d. Twitter - Design Twitter

page and manage Twitter

account.

e. Create bookmarks on site so

that customers and visitors

to site can easily share your

content

f. Link all of social media

accounts to PRP website.

7 Activity update on

web

The service is fully proactive and

every month you provide full

reporting of what you have done

and a hit list of activity for the

forthcoming month. All activity is

transparent (no smoke and mirrors)

and is based on ethical SEO

practices meaning if you

discontinue the service the work

you have done will remain in place.

a. Determine which areas of

the website are visited most

often, how long people stay

on each page, how many

different pages they look at,

how many hits and unique

hits occur daily, weekly or

monthly.

Yes Yes


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8 Display Geo

Spatial Data and

Land

Owners/Kashtkar

Data on web

1) Geospatial web application

allows access to maps and

geospatial data stored on one or

more geospatial data servers.

2) Web services, which do not

have a visual user interface, can

be thought of as software

components made accessible

through the web.

3) These can be used within a

Geographic Information System

(GIS), through other geospatial

technologies.

4) A Web Service provides the

user with a graphic picture of

the requested map layer(s)

optionally restricted to the

geographic area (rectangle)

specified by the user.

5) Display one or more layers

from different host locations

simultaneously

Yes Yes

Evaluated Status Responsive Responsive


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Table 3.1 Technology Platform / Development Environment

Technology SYSTEMS LIMITED

(Comply)

STEPNEX SERVICES PVT.

LTD

(Comply)

Design Pattern MVC 5/6 Yes Yes

Mark-up Language

HTML 5

Must validate HTML 4.01

XHTML 1.0

XML 1.0

Yes

Yes

Style Sheet Bootstrap 3.0

CSS 3

Yes Yes

Scripting language Client Side Scripting-

JavaScript, AJAX

Server Side Scripting -

Asp.Net

Yes

Yes

Application Development

Platform MS Asp.Net MVC 5/6 Yes Yes

Database Management

System MS SQL Server 2008, 2012 Yes Yes

File Formats Graphics & Multimedia -

JPEG,PNG and GIF

Documents- Preferably

display in HTM.

Multimedia content should use

HTML5

Yes

Yes

Browser Browser Independent

Development

Yes Yes

Evaluated Status Responsive Responsive


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Table-4 Qualification Criteria

Qualification Assessment Parameters SYSTEMS LIMITED STEPNEX SERVICES PVT. LTD

NTN / GST Yes Yes

Proof of Company Registration Yes Yes

At least 2 Projects Designed and Developed Yes

Yes

2 Year Maintenance and software support Yes Yes

Central Application Experience Yes Yes

Staff Qualification/Experience

a. Project Manager

b. Developers

c. Quality Assurance Officer

Qualified

Qualified


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Table 5. Detailed Examination as per Evaluation Criteria

DETERMINATION OF RESPONSIVENESS

Sr. Qualification Criteria Systems Limited

1 Copies of original documents defining the constitution or legal status of company, Company

registration documents and address. Provided

2

Letters from Clients or Copies of Contracts describing the total monetary value of services

performed for each of the last five years in business. Alternatively, any supporting document

describing the total monetary value of services performed for the last three years in business may

be provided.

Provided

3 NTN certificate, Registration with Sales Tax Deptt. & PRA (if applicable) Provided

4

Experience in Services of a similar nature and size for the last five years in business, and details of

Services under way or contractually committed; and names and address of clients who may be

contacted for further information on those contracts. Following information should be provided:

i. Total number of websites developed by the bidder

ii. Person months per project

iii. The vendor must have designed and implemented at least two software solutions

project with at least 3000 concurrent users (against one instance of software) in the last

5 years with a maximum response time of no more than 90 seconds; Evidence in the

form of customer certified Stress/Load Test must be provided to ascertain this claim.

The project must also be in active service at present.

iv. Must have maintenance and support experience for at least two software projects within

Responsive


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last 5 years and for a period of two years or more in each.

v. Should have experience of a central application system with geographically dispersed

client location.

vi. Letters from Clients validating the details as requested above should also be provided.

Alternatively, any supporting document validating the above mentioned details should

be provided.

5 Minimum 10 computer systems for development be available along with licenses for development

tools to be used for software writing and release management. Available

6

Experience of staff for undertaking the project.

a. Project Manager

b. Product design / Architecture

c. developers

f. Quality Assurance /Testing

Provided

7

Reports on the financial standing of the Bidder, such as profit and loss statements and auditor’s

reports (where applicable) for the past three years. Alternatively any supporting document to

verify the financial capability of the bidder should be provided. Annual reports provided

8

Evidence of adequacy of liquid assets in form of bank statements for the last one year, and credit

facilities (if availed) valid for the entire duration of the contract should be provided. In case the

credit facility is used by the bidder as an evidence of liquid assets then the details in the format as

given in Section III Bidding Forms should be provided by the credit facility provider for each

credit facility. Only the credit facility availed from scheduled banks will be accepted and must be

in the name of the bidding firm.

Evidence of liquid assets provided in form of Audited Financial statements.


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9 Affidavit on the stamp paper that the firm has not been black listed by any Government & Semi

Government organization. Provided

10 The average annual volume of Services for the successful Bidder in last consecutive three years

shall not be less than PKR 15 million. Responsive

13 Project Manager with PMP certification and having overall 5 years of experience as Project

Manager. Must have supervised development of at least 4 enterprise level solutions. Responsive

14 Minimum liquid assets or credit facilities PKR 2 million Responsive


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Table 6. Bid Prices (as Read Out)

Bidder Identification Read-out Bid Price(s) Modifications

or

Name City

&State

or

Province

Country Currency(ies) Amount(s)

or %

Comments

(a) (b) (c) (d) (e) (f)

1. M/s. Systems Ltd.

Lahore Pakistan PKR 8,451,285/-

N/A

Table 7. Corrections and Unconditional Discounts

Bidde

r

Read-out Bid Price(s) Corrections Correcte

d Bid

Price(s)

Unconditional

Discounts2

Corrected

&

Discounte

d Bid

Price(s)

Currency(ie

s)

Amount(

s)

Computation

al Errors1

Provision

al Sums

Percen

t

Amount(

s)

(a) (b) (c) (d) (e) (f) = (c) +

(d) - (e)

(g) (h) (i) = (f) –

(h)

N/A N/A N/A N/A N/A N/A N/A N/A

Table 8. Additions, Adjustments, and Priced Deviations Specify Evaluation Currency: PKR

Bidder Corrected &

Discounted Bid Price1

Additions Adjustments Priced

Deviations

Total Price

(a) (b) (c) (d) (e) (f) = (b) + (c) +

(d) + (e)

N/A N/A N/A N/A N/A N/A


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Table 9. Proposed Contract Award

1. Lowest evaluated responsive bidder

(proposed for contract award).

(a) name

(b) address

M/s. Systems Ltd.

Lahore

2. If bid submitted by agent, list actual

supplier.

(a) name

(b) address

Not Applicable

3. If bid from joint venture, list all

partners, nationalities, and estimated

shares of contract.

Not Applicable

4. Principle country(ies) of origin of

goods & materials.

5. Estimated date (month, year) of

contract signing.

August 2017

6. Estimated delivery to project site &

completion period.

2018

Currency(ies) Amount(s) or %

7. Bid Price(s) PKR 8,451,285/-

8. Corrections for Errors PKR -

9. Discounts PKR -

10. Other Adjustments PKR -

11. Proposed Award PKR 8,451,285/-

12. Disbursement Category Services

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