BID BULLETIN NO.1

DATE OF ISSUE

04 January 2019

BIDDING NO.: TITLE/DESCRIPTION:

IB18-388538-02

“ONE (1) LOT SECURITY SERVICES FOR DAP

FACILITIES IN PASIG CITY AND TAGAYTAY CITY”

APPROVED BUDGET CEILING (ABC):

P8,000,000.00 DATE OF PRE BID CONFERENCE

13 December 2018

(Thursday);

10:00 AM

O.D. Corpuz Hall, 6B/F,

DAP Bldg., Pasig City

Relative to the discussion during the Pre Bid Conference last 13 December 2018 (Thursday) held at O.D. Corpuz Hall, 6B/F, DAP Bldg., Pasig City, please be informed on the following clarifications:

1. On Form VIII. Statement of All Ongoing Contracts including Contracts Awarded but not yet Started, on the provided Excel-format Form, the attachment of: “(1) Notice of Award and/or Contract; (2) Notice to Proceed issued by the Owner; (3) Cert. of Accomplishments signed by the Owner or Proj. Engineer (item 2 & 3, if applicable)” will be submitted, as a requirement, during the Post-Qualification Stage;

2. On Bid Document Checklist, under Class “A” Eligibility Documents, marked as “E06”, the statement is hereby corrected as: “Photocopy of Mayor’s Permit issued by the city or municipality where the principal place of business of the prospective bidder is located valid until December 31, 2018”;

3. On Bid Document Checklist, under Technical Proposal, marked as “T08” and “T10”, will be read as one and the same (a new Bid Document Checklist will be provided);

4. On Form XI. Building Safety and Security Plan (BSSP) – Part 1 for DAP-Pasig, on page 84 of the OBD, Security Guard Force, shall be read as: (a) DAP has presently engaged the services of Star Special Corporate

Security Management, Inc. (SSCSMI) with the following deployment:

POST Tour-of-Duty No. of Guards

Officer-in-Charge/VIP Escort 7AM – 7PM 1

Shift-in-Charge/Roving 7PM – 7AM 1

Shift-in-Charge/Roving 7AM – 7PM 1

Main Lobby Guard 7PM – 7AM 1

development academy of the philippines B I D S & A W A R D S C O M M I T T E E (SO NO.2018-120)

San Miguel Gate 7AM – 7PM 1

Main Lobby Lady Guard 7AM – 7PM 1

Basement Guard 7AM – 7PM 1

Basement Guard 7PM – 7AM 1

Rear Entrance 7AM – 7PM 1

9

5. On Form XI. BSSP – Part 1 for DAP-Pasig, on pages 90-91 of the OBD, item G, Post: Parking at Multi-Purpose Court, will be deleted, to reflect the changes on the tables specified in item (4) of this Bid Bulletin;

6. On Form XI. BSSP – Part II for DAPCC-Tagaytay, on page 99 of the OBD, Security Guard Force, shall be read as: (a) has presently engaged the services of a Security Agency with the following

deployment:

7. On page 103 of the OBD, item D, Post: Roving Shift-in-Charge/Parking Guard, shall be read as:

D. Post: Roving Shift-in-Charge/Parking Guard Number: 1

POST Tour-of-Duty No. of Guards

Main Gate 7AM – 7PM 2

7PM – 7AM 2

Upper & Lower Lobby Door

7AM – 7PM 2

7PM – 7AM 1

Dormitory/Guest Room

11AM – 11PM 1

Officer-in-Charge 7AM – 7PM 1

Roving / Parking Guard

7AM – 7PM 1

TOTAL 10

Section IX. Bid Document Checklist

Bid Document CHECKLIST – Technical (Including

Eligibility)

01. All submissions of the Bidder must clearly indicate the paper the document number. For

example, the eligibility or technical documents most recent & valid SEC registration

papers (i.e., 5 pcs) of “Bidder Corporation” should be marked “E01~1”, “E01~2”, “E01~3”, “E01~4”, and “E01~5” OR “T01~1”, “T01~2”, “T01~3”, “T01~4”, and “T01~5”. To make the markings obvious, all Bidders are enjoined to use permanent

marking pen (or equivalent);

02. The Bidder, in submitting the required documents, must use the prescribed forms found in

the attached Sample Forms. However, should it be unavoidable that a different form will

be used, the Bidder must ensure that the substance in the sample forms can be gleaned

in the equivalent document/s and that they are written in the official letterhead & duly

signed by the authorized/issuing entity.

03. On this checklist; the column “As Checked” shall be marked …

“PASSED” to indicate that said document was available; or

“FAILED” when the document listed is not available in the bid proposal submitted; or

“NO NEED” if the item in the checklist will not be appropriate

04. During the Technical Evaluation, a proposal may still be declared “not eligible” if the

contents/substance of the document is found inappropriate or does not comply with the

given requirements for this transaction.

Bidding No.

IB18-388538-02

Total ABC: P8,000,000.00

Particulars: “One (1) Lot Security Services for DAP Facilities in Pasig City and

DAPCC Tagaytay City”

Venue of Bid Opening

DAP Bldg., San Miguel Ave., Pasig City DATE & TIME of Bid Opening

January 11, 2019 (Fri) at 10:00AM

BID

DE

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IN

FO

RM

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CO M P A N Y N A M E :

CO M P A N Y H E A D O F F I C E MA I L I N G AD D R E S S :

CO M P A N Y W E B S I T E O R E M A I L A D D R E S S :

Representative attending the

Bidding:

NA M E O F T H E CO M P A N Y R E P R E S E N T A T I V E :

PO S I T I O N T I T L E O F T H E CO M P A N Y RE P R E S E N T A T I V E :

Bidding STAGE No.1: TECHNICAL PROPOSAL

dap DOES NOT ALLOW ANY BIDDER from any country outside the Philippines

Class “A” Eligibility Documents [Legal Documents per

ITB:12.1(a)] mark As Checked

1) Certificate of PhilGEPS Registration with Platinum

Certification. E01 PASSED

FAILED

2) Statement of all ongoing government and private contracts,

including contracts awarded but not yet started, if any, whether

similar or not similar in nature and complexity to the contract to

be bid.

E02 PASSED FAILED

3) Statement of Bidder’s Single Largest Completed Contract

(SLCC) similar to the contract to be bid, in accordance with ITB

Clause 5.4.

E03 PASSED FAILED

4) Net Financial Contracting Capacity (NFCC) Computation

(NFCC must be at least equal to the ABC to be bid) in

accordance with ITB Clause 5.5.

NOTE: 1. The Computed NFCC should be written on the Bidder’s letterhead.

2. The values of the bidder’s current assets and current liabilities shall be

based on the data submitted to the BIR, through its electronic filing and

payment system.

E04 PASSED FAILED

5) Photocopy of valid registration certificate from the Security

and Exchange Commission (SEC), Department of Trade &

Industry (DTI) for sole proprietorship, or Cooperative

Development Authority (CDA) for cooperatives, whichever is

applicable.

E05 PASSED FAILED

6) Photocopy of Mayor’s Permit issued by the city or

municipality where the principal place of business of the

prospective bidder is located valid until December 31, 2018.

E06 PASSED FAILED

7) Photocopy of Tax Clearance per Executive Order 398, Series

of 2005, as finally reviewed and approved by the BIR. E07 PASSED

FAILED

Class “B” Documents (Eligibility Documents per ITB:12.1.a) 8) If applicable, the JVA in case the joint venture is already in

existence, or duly notarized statements from all the potential

joint venture partners stating that they will enter into and abide

by the provisions of the JVA in the instance that the bid is

successful.

E08

PASSED FAILED

N/A

(

BAC’s Evaluation on the submitted ELIGIBILITY

DOCUMENTS: PASSED FAILED

END OF ELIGIBILITY DOCUMENTS CHECKLIST

TECHNICAL PROPOSAL [Documents per ITB Clause 12.1(b)] mark As Checked

1) The Bid security shall be as follows (the ABC is P8,000,000.00): a) The amount of ONE HUNDRED SIXTY THOUSAND PESOS

(P160, 000.00) OR 2% of ABC, if bid security is in cash, cashier’s/manager’s check, bank draft/guarantee or irrevocable letter of credit; OR

T01 PASSED FAILED

TECHNICAL PROPOSAL [Documents per ITB Clause 12.1(b)] mark As Checked

b) The amount of FOUR HUNDRED THOUSAND PESOS (P400, 000.00) OR 5% of ABC, if bid security is in Surety Bond; OR

c) Notarized Bid-Securing Declaration.

2) Certificate of Site Inspection duly signed by Manager. Veronica V. Ferrer for DAP Bldg. in Pasig City (Use prescribed Form VI in Section VIII. Bidding Forms).

T02 PASSED FAILED

3) Certificates of Site Inspection duly signed by OIC Resident Director Pag-asa L. Dogelio for DAP Conference Center in Tagaytay City (Use prescribed Form VI in Section VIII. Bidding Forms).

T03 PASSED FAILED

4) The proposed Building Safety and Security Plan Part I for DAP Pasig written on the bidder’s letterhead (use prescribed Form X in Section VIII. Bidding Forms).

T04 PASSED FAILED

5) The proposed Building Safety and Security Plan Part II for DAPCC Tagaytay written on the bidder’s letterhead (Use prescribed Form X in Section VIII. Bidding Forms).

T05 PASSED FAILED

6) Statement of Compliance to Technical Specifications (Refer to Section VII).

T06 PASSED FAILED

7) Certification of commitment, prepared by the Bidder & written on the Bidder’s letterhead on how the Supplier, or/and Supplier’s Service Center will respond to any required after-sales services, citing specifically the maximum waiting time (i.e., number of calendar days) reckoned from the date the unit is brought to the Service Center.

T07 PASSED FAILED

8) PNP-Supervisory Office for Security & Investigation Agency (SOSIA) License.

T08 PASSED FAILED

9) PNP-Firearms and Explosive Division (FED) License. T09 PASSED FAILED

10) Omnibus Sworn Statement (Use prescribed Form IV in Section VIII. Bidding Forms).

T10 PASSED FAILED

BAC’s Evaluation on the submitted TECHNICAL

DOCUMENTS: PASSED FAILED

END OF TECHNICAL DOCUMENTS CHECKLIST

BAC’s Remarks: ELIGIBLE INELIGIBLE FOR RECONSIDERATION

CHECKED BY: NOTED BY: DOCUMENTS RECEIVED BY:

RENATO P. AGUNOD TWG Chairperson

ALAN S. CAJES

BAC Chairperson

REMUS ROMANO A. REYES

BAC Secretariat, Director

Bid Document CHECKLIST: Financial 1) All submissions of the Bidder must clearly indicate on the paper the document number. For

example, the most recent & valid SEC registration papers (i.e., 5 pcs) of “Bidder Corporation”

should be marked “F01~1”, “F01~2”, “F01~3”, “F01~4”, and “F01~5”. To make the markings

obvious, all Bidders are enjoined to use Permanent marking pen (or equivalent).

2) The Bidder, in submitting the required documents, must use the prescribed forms found in the

attached Sample Forms. However, should it be unavoidable that a different form will be used, the

Bidder must ensure that the substance in the sample forms can be gleaned in the equivalent

document/s and that they are written in the official letterhead & duly signed by the

authorized/issuing entity.

3) On this checklist; the column “As Checked” shall be marked …

“PASSED” to indicate that said document was available; or

“FAILED” when the document listed is not available in the bid proposal submitted; or

“NO NEED” if the item in the checklist will not be appropriate

4) During the Technical Evaluation, a proposal may still be declared “not eligible” if the

contents/substance of the document is found inappropriate or does not comply with the given

requirements for this transaction.

Bidding No.

IB18-388538-02

Total ABC: P8,000,000.00

Particulars: “One (1) Lot Security Services for DAP Facilities in Pasig City

and DAPCC Tagaytay City”. Venue of Bid

Opening DAP Bldg., San Miguel Ave., Pasig City DATE & TIME of Bid

Opening January 11, 2019 (Fri) at 10:00AM

BID

DE

R’s

IN

FO

RM

AT

ION

CO M P A N Y N A M E :

CO M P A N Y H E A D O F F I C E MA I L I N G AD D R E S S :

CO M P A N Y W E B S I T E O R E M A I L A D D R E S S :

Representative attending the

Bidding:

NA M E O F T H E CO M P A N Y R E P R E S E N T A T I V E :

PO S I T I O N T I T L E O F T H E CO M P A N Y RE P R E S E N T A T I V E :

NOTE: ANY BID THAT EXCEED THE APPROVED BUDGET FOR THE CONTRACT (ABC) SHALL NOT BE ACCEPTED.

BIDDING STAGE No.2: FINANCIAL PROPOSAL Envelope

FINANCIAL PROPOSAL (Documents per ITB Clause 13.1) mark As Checked

1) Financial Submission Sheets …

FILLED OUT & SIGNED Official Financial Bid Form use Bid Form I. F01

PASSED FAILED

GRANDTOTAL of FINANCIAL BID as read from the Form Filled-out

P

END OF FINANCIAL CHECKLIST

BAC’s Remarks: ELIGIBLE INELIGIBLE FOR RECONSIDERATION

CHECKED BY: NOTED BY: DOCUMENTS RECEIVED BY:

RENATO P. AGUNOD TWG Chairperson

ALAN S. CAJES

BAC Chairperson

REMUS ROMANO A. REYES

BAC Secretariat, Director

Rank of this Bid from among the eligible bids ?