BHARAT SANCHAR NIGAM LIMITED (A Govt. of India...

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BHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise)

Office of The GENERAL MANAGER (NORTH) 6

th Floor Flower Bazaar Exchange New Building

NSC Bose Road Chennia-600 001

TENDER NO. DE /HBR- EXTL / HOUSE KEEPING /16-17/01 Dtd at Ch-1 the 1/08/2016

TENDER DOCUMENT

FOR

HOUSE KEEPING SERVICES

IN THE ADMINISTRATIVE OFFICES OF

CTO BUILDING,BROADWAY TELEPHONE EXCHANGE, VALLALAR NAGAR TELEPHONE EXCHANGE AND WALL TAX ROAD TELEPHONE EXCHANGE BSNL, CHENNAI TELEPHONES

LAST DATE OF SUBMISSION OF BID: UP TO 14.30 HRS. ON 23/08/2016

TIME OF BID OPENING: AT 15 .00 HRS ON 23/08/2016 COST: Rs. 525 (Rs.500/- plus 5% VAT)

Issued to Shri/Smt. Issued on

TOTAL PAGES: 21

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TABLE OF CONTENTS

SECTION SUBJECT PAGE NO.

I Tender Notice 3 II General Terms & Conditions of Tender (Annexure –I) 4 – 8 III Technical Specifications (Annexure-A) 9 -10 IV Profile of the Tenderer (Annexure-B) 11

V Proforma for Quotation (Annexure-C1 & CII) 12-13

VI List of Consumables (Annexure-D) 14 VII Undertaking (Annexure E) 15 VIII Letter of Authorization (Annexure- F 16

IX ECS Mandate Form (Annexure – G) 17

X Declaration I& II (Annexure-H ) 18

XI Undertaking &Declaration (Annexure –I ) 19

XII Agreement (Annexure-J) For successful bidder 20-21

Signature of the Tenderer

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CHENNAI TELEPHONES OFFICE OF THE DIVISIONAL ENGINEER, HARBOUR (EXTL)

II line beach, Chennai-600 001

TENDER NO. DE / HBR EXTL / HOUSE KEEPING/ 16-17 /01 DTD AT CH-1 THE 1/08/2016

TENDER NOTICE For and behalf of the CGM, Chennai Telephones, Bharat Sanchar Nigam Limited. The

GeneralManager(North) invites sealed (wax or packing PVC Tape) Tenders from reputed and

experienced contractors for the following works.

1 Name of work House keeping work of CTO Building, Vallalar

nagar Telephone Exchange,Wall tax Road

Telephone Exchange and Broadway Telaphone

Exchange

2 Office of Issue O/o the A.O,(Cash) NBA, NSC Bose

Road,Chennai-600 001.

3 Contact Information Tele.044-25272757 /25211969

/9444976843

4 Cost of Tender Form Rs.525/- (Rs.500+(5% VAT)

5 Earnest Money Deposit (EMD) Rs. 11697/-

6 Estimated Cost of the Tender Rs. 584838/-

7 Security Deposit 10% of Annual Contract Amount

8 Sale of document from 10-00 hrs on 2/08/2016.

9 Last date for issue of Tender forms 16-00 hrs on 22/08/2016

10 Last date and time for receipt of

Tender

23/08/2016 14-30 hours

11 Tender opening date and time 15-00HRS on 23/08/2016

1. Tender Documents can be had from A.O(Cash)NBA, FBR Exch, NSC Bose Road, Chennai-1 by paying

Rs.525/- by cash or DD payable at Chennai in the name of A.O(Cash) NBA,BSNL,Chennai Telephones. EMD

is to be paid in the form of crossed DD drawn on any Nationalized Bank in favour of Accounts Officer, (Cash)

NBA, BSNL, Chennai and enclosed along with the tender documents.

2.The complete set of tender documents can also be downloaded from our website www.chennai.bsnl.co.in. The

Tender submitted on such a form shall be considered valid for participating in the tender process. Such tender

documents should be accompanied along with a crossed DD for Rs. 525/- (Rupees Five Hundred and Twenty

Five only)drawn in favor of A.O.Cash) NBA,BSNL, Chennai Telephones, payable at Chennai.

3. Any queries regarding the scope of work and other details of the tender document may be

clarified from this office on all working days.

4“The G.M (N), Chennai Telephones, is the authority to accept the Tender”

DIVISIONAL ENGINEER,HBR (EXTL)

CTO BUILDING,II line beach, Chennai-01

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Annexure-I


(A Govt. of IndiaEnterprise)

O/o DE HBR EXTL, CHENNAI TELEPHONES CHENNAI-1

TENDER NO. DE HBR EXTL / HOUSE KEEPING/ 16-17 / 01 DTD AT CH-1 THE 01/08/2016

Tender for the work of House keeping of offices under the control of DE HARBOUR EXTL

DIVISION.

1. GENERAL

1.1 This tender is for cleaning and up keeping the building and complex under the control

of DE Harbour EXTL. Division.

1.2 The contractor has to supply all the materials (as per Annexure D) men and supervisory

work.

1.3 The full scope of the work is detailed in the Annexure ‘A’ attached to this tender form.

1.4 The validity of the tender will be one year from the date of the award of the work and

can be extended at mutual consent for any further period not exceeding one more year.

In such cases additional SD should be paid by the contractor for the extended period @ 10%

of the extended value.

1.5 The amount quoted shall not vary during the validity period and extended period of

validity.

2. QUALIFICATION OF THE TENDERER

2.1 Genuine house keeping contractors who have registered themselves with the Department

ofLabour with three years minimum experience in house keeping work are eligible to

participate and the copy of the labour license is to be submitted.

2.2 The tenderer must follow all the regulations in force and to sign the undertaking in

ANNEXURE-E

2.3 The tenderer has to supply materials in advance and therefore must be financially sound.

2.4 The work involved is in sensitive places. Therefore tenderer must have trained workforce

with sufficient experience in the field.

2.5 Tenderers are to submit performance certificate from at least two recent clients.

2.6 Acknowledged Copy of IT return filed for the financial year 2012-13,2013-14,2014-15 or the latest

to be attached with the tender form.

2.7 The tenderer must have current ESI& EPF license / Registration and Service Tax

Registration Number.


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3. BID SECURITY / EARNEST MONEY DEPOSIT (EMD)

3.1 An Earnest Money Deposit (EMD) of Rs. 11697/ -(Rupees Eleven Thousand Six Hundred

and Ninety seven only) is payable. The EMD may be paid in the form of crossed Demand Draft

drawn in any Nationalized Bank of India in favour of Accounts Officer (Cash &

Accounts)North East Chennai Telephones, NSC Bose Road , Chennai-600 001 payable

at Chennai. The EMD will not bear any interest and will be refunded/ returned to the

unsuccessful tenderer as soon as the contract is finalized.

3.2 In respect of successful tenderer, the EMD shall be accounted as part of Security Deposit

payable by the successful tenderer.

3.3 The EMD of the tenderer whose tender is accepted and who fails to pay the security

deposit in time will be forfeited and the work will not be awarded to him.

4. SUBMISSION OF BID

4.1 This is a two stage tender and therefore the tender should be submitted in two

envelopes one for Qualifying Bid and the other for Financial Bid and both the envelopes

placed inside a main envelope and all the three envelopes properly sealed with sealing

wax or packing PVC tape and with personal seal. These envelopes should contain:

Envelope Mark on the outer of the

envelope Contents of the envelope

First

Qualifying Bid

1. EMD for Rs.11697/- 2.Copy of labour licence 3.Undertaking in annexure E 4.Performance certificates from 2 clients.Annexure F 5.Acknowledged Copy of IT return filed for the financial year 2012-13,2013-14,2014-15 or the latest 6.Copy of ESI& EPF licences /Registration 7.Copy of Service Tax Registration Number if any. 8.Proof of payment of cost of bid form Rs.525/- 9.Copy of the pan card 10.Certificate or non-relative or BSNL employee as per Annexure H

Second Financial Bid Rates duly quoted by the tenderer in the prescribed format as per Annexure –C

4.2 The above two envelopes shall be placed in an outer envelope superscribed “Tender for the work of

House Keeping in CTO building,Vallalar Nagar Telephone Exchange,Broadway Telephone Exchange and Wall tax road Telephone Exchange under DE HBR EXTL and sealed properly.

4.3 The Tenders which are not submitted in the above mentioned manner shall be summarily

rejected.

4.4 Tender should be dropped in the tender box placed in I Floor in the Office of the

Divisional Engineer (Harbour External) BSNL Chennai telephones,CTO building,II line

Beach,Chennai-1


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5. RESPONSIBILITY OF THE TENDERER

5.1 The Contractor shall employ sufficient man power for up keeping the office premises neat &

Tidy.

5.2 The workmen should have sufficient experience and should be given identity cards.

The workmen should report for duty sufficiently in advance so that the cleaning work will be

completed before start of the office hours. A responsible supervisor must be available to give

instructions to the workmen. The workmen should not mishandle any of the machinery items,

equipments, furniture, electrical fittings, office records etc., and should be careful when they are

at cleaning work. If any damage is done to the departmental property, the cost will be recovered

from the contractor.

5.3 The workmen should be so arranged that some people might be available for cleaning during

lunch hours.

5.4 The workmen should be assigned specific duties and the designated officer will check

attendance.

5.5 If any of the workmen was found to be not properly performing his/her duty or otherwise found

not suitable, the contractor must immediately replace such workmen.

5.6 The work must be done on all working days and special cleaning should be done on

holidays also.

5.7 In case any workmen gets an injury or meets with an accident in the course of

discharge of their duty in our premises, the contractor has to take full responsibility

for the treatment and payment of compensation to them.

5.8 The contractor must supply all the materials required for cleaning. Good quality cleaning

materials in sufficient quantity must be supplied.

5.9 All legal obligations like payment of EPF& ESI/workmen compensation shall be the

responsibility of the contractor.

5.10 The contractor must abide by all law regarding employment of labour.

5.11 The labourer engaged in House keeping work should be paid the Minimum wages

of Rs.180 + 188 (VDA)= 368/- per day vide the Order No.1/13(6)/2016-LS-II dtd.

31-03-2016 of Ministry of Labour and Employment (Govt.Of India) (copy enclosed).

5.12 The payment to the labourer should be paid before 7th of every month

5.13 The contractor should bring all the materials to be used as per Annexure -D to the work spot at

the beginning of the month.

5.14 The Tenderer shall provide proper uniform to their staff as specified and the staff should always

be in neat and clean uniform while on duty.

6.0 HOW TO QUOTE

6.1 The offers should be submitted in the enclosed form, Annexure-C.

6.2 The quantities given are approximate and may vary on actual measurement. However the

rates quoted as per the quotation sheet will be taken for evaluation purpose and fixing of

rates. The rates must be quoted for each and individual items separately.

6.3 Rate per month should be quoted.

6.4 The approved Tenderer shall not engage any sub-contractor for the works awarded under

this contract.


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7 OPENING / EVALUATION

7.1 The tenders received shall be opened in the presence of the authorized representatives of the

participating bidders at 15.00 Hrs. on 23/08/2016. The Tender Opening Committee (TOC)

shall open the first envelope and verify whether it contains all the documents as called for

in clause 4.1 above, only those qualifying bids, which are complete in all aspects, shall

qualify for opening of the financial bid. Other bids which do not qualify for financial bid

opening shall be rejected.

7.2. The Evaluation Committee constituted by the GM (North), Chennai Telephones will evaluate

all the tenders received and short list the eligible tenders. The rates quoted in the price bid will

be conveyed. Tenderer who has quoted lowest rates as per the Grand total amount column 9 of

Annexure C will be L-1 and selected for the work.

7.3. Breakup of the rates quoted shall be given separately in the financial bid. For the Purpose of

evaluation, all Cenvat-able taxes shall be excluded from the rates quoted.

8. SECURITY DEPOSIT

8.1 The successful Tenderer shall be asked to pay a Security Deposit equal to 10% of the Annual

Contracted Amount. If the extension approved then additional Security deposit of 10% equal to

the cost of extended period has to be paid.

8.2 The Security Deposit can be paid in the form of Demand Draft drawn in favour of Account

Officer(Cash) NBA,BSNL, Chennai Telephones payable at Chennai or the Bank

Guarantee from any Nationalized Bank. Contractor shall continue to be liable to pay for balance if

any due to extension of tender etc.

8.3 The Security Deposit shall not carry any interest.

8.4 The Security Deposit shall be forfeited in case the tenderer fails to discharge his duties

satisfactorily and the Contract is terminated pre-maturely.

8.5 Security Deposit shall be refunded after the expiry of the contract period and other

contractual obligations, if any.

9. COMMERCIAL CONDITIONS

9.1 The contractor will send sufficient men depending upon the needs of the office. In actual

practice if it is found that people are not sufficient for the work, the contractor must be able

to send more men. The designated officer of BSNL shall oversee the work and certify the

satisfactory performance of the work of the contractor.

9.2 The Contractor shall submit his bill on monthly basis within 15 days on the expiry of the

calendar month to the designated officer.

9.3 Payment will be made 30 days after the submission of the bill after due verification.

9.4 Payment to the contractor is made through ECS, ECS mandate form duly filled should

be accompanied with the tender document.

9.5 The bills are to be submitted by the contractor within one month of the completion of work .

In every exceptional circumstances and if the reasons for the delay submitted by the contractor

is found to be satisfactory, GM (North) can allow a further grace period of maximum two

months with a penalty of 2% per week of the total amount of bill subject to a maximum of

10% that shall be deducted from the bill and the genuine reasons are to be duly recorded.


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9.6.Along with the bill the following information should be furnished. Each bill of the contractor must

accompany the (i). List showing the details of labours / employees engaged. (ii). Duration of their

engagement. (iii) The amount of wages paid to such labours/employees for the duration in

question. (iv) Amount of EPF contribution of both employer and employee for the duration of

engagement in question paid to EPF authorities. (v) Copies of authenticated documents of such

payments and a declaration from the contractor regarding compliance of the conditions of EPF

ACT 1952.(vi) Copy of ESI payment challan to be enclosed. (vii) Copy of the ST payment

challan to be enclosed.

9.7.No child labour should be employed.

9.8.BSNL reserves the right to increase or decrease up to 25% of quantum of work for which this

tender is called for (as per details in Annexure A ) at the rate approved under this tender with

the same terms and conditions.

10. THE TENDER VALUE

10.1 This House keeping 2016-17 basic rate per month is Rs.40098.36 /-(Rupees Forty Thousand

and ninty Eight only and paise thirty six only) which includes labour and

materials

The Tenderer shall quote clearly the basic rate of the Tender which shall not be less

than the basic rate mentioned in this tender document and service tax @15%

and overhead charges etc. to be mentioned separately in relevant columns in the

Price bid (Proforma-II)

11. FINES / DAMAGES ETC.

11.1 If in view of the nominated officer that the work is not satisfactory or material used

Sub-standard quality, a fine equal to 0.5 % of the monthly rate for each day of

defective work shall be levied.

11.2 In case of damage to the departmental property or theft or loss of department

property on account of negligence of the contracted workmen, value of loss shall

be assessed by the DE/ SDE concerned and the amount will be recovered from

the bill of the contractor.

12.RIGHTS OF BSNL

12.1 The GM ( N ) reserves the right to reject any or all the tenders without

assigning any reason thereof.

12.2 In case of any unsatisfactory work or any deficiency, the BSNL reserves the right to

cancel the contract and forfeiting the Security Deposit.

12.3 The BSNL reserves the right to cancel the contract for any operational reasons.

12.4 The BSNL reserves the right to rescind the contract before the expiry of the validity period by

giving 15 days notice.

13. ARBITRATION 13.1 In case of any dispute in the execution of the contract or any interpretation of the tender

conditions, the matter will be referred to the Arbitrator who is appointed by the CGM of

Chennai Telephones and whose decision will be final and binding on both the parties.

14. AGREEMENT

14.1 The successful tenderer should submit the agreement ( Annexure ‘J’) before commencement

of work.

.


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ANNEXURE - A

TECHNICAL SPECIFICATION

Cleaning of all Toilets, Washbasins, Urinals and Maintenance of the office premises in and around

neat and clean at the building and complex of Harbour External,CTO Building,Vallalar Nagar

Telephone Exchange,Walltax Road Telephone exchange and Broadway Telephone exchange.

1. SCOPE OF WORK – HOUSE KEEPING:

Cleaning of all Toilets, Washbasins, Urinals and Maintenance of the office premises in and

around neat and clean at the building and complex of Harbour External CTO Building,Vallalar nagar

Telephone Exge,Wall tax Road Telephone Exge and Broadway Telephone Exge.

S.

No Name of the Exchange & Address

Total area (sq ft)

Toilets Urinals Wash Basins

Bath

Rooms

01. Harbour External,CTO Building, II line

beach,Chennai 1.

16600

10

10

10

2 Wall tax Road Telephone EXGE,

5,Basin water works street,

Sowcarpet,Chennai-600079

2099

1

1

2

2

3

Vallalar Nagar Telephone EXGE,

No. 1,Chidambaram Nagar,

Chennai-600021

4300

2

1

1

1

4 Broadway Telephone EXGE,

114,pedariyar koil Street,

Chennai-600001

2800 2 1 1

TOTAL 25799 15 13 14 3

2.WORK INVOLVED (a) Toilets, urinals, wash basins are to scrubbed, cleaned by applying acid and bleaching

powder twice a week. The cleaning is to be done on the mosaic-tiled portion of the wall

besides floor.

(b) Toilets, toilet rooms, washbasins and urinals are to be cleaned with cleaning powder and

applied with phenyl 2 times a day. The work has to be completed well before the

commencement of activity at the above office premises say at 08-00hrs to 11-00hours and

14-00 hrs to 15-00

(c) Sweeping and cleaning of all covered areas. All floors should be mopped using floor-

cleaning liquid.

(d) Sweeping and cleaning of all open areas mentioned above and cleaning of windows, door

panels, partition panels from free of dust and removal of cobwebs daily.

(e) Litter and garbage collected thereby should be dumped then and there in the concrete

dustbin.

(f) Filling of water filters and cleaning of glasses water jugs, flasks and any other work

relating to this nature as & when ordered by DE / HBR or his representatives.

(g) The contractor should perform all the additional work in future in case of accommodation

of any offices or officers rooms in the exiting places.


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3. TIMING FOR CLEANING:

(a) The labourers deployed by Contractor to work for all days including Sunday and

holiday ( four hours per day ). It is a part time job .The work will commence from 08-00

to 11-00 hours and 14-00 hours to 15-00 hours.

(b) The labourers deployed by the contractor should be available between 8-00hrs to

11-00 hrsand 14-00 to 15-00 hours at the office premises and start the work

and getting the cleaning materials.

4. PROCEDURE OF CARRYING OUT THE WORK:-

a) The cleaning schedules indicated at Annexure A (No. 2) are to be adopted without fail

by the contractor.

b) Names and addresses of the cleaning workers employed by the contractor should be

submitted on the first instance of every month and temporary identity passes should be

obtained by the contractor from SDE (HBR EXTL) CTO building ,Chennai-1 Chennai

Telephones, Chennai-1.

5. PENALTIES FOR NON COMPLIANCE OF CLEANING SCHEDULES:-

a) A penalty of Rs.500/-(Rupees five hundred only) will be deducted for each day/per floor

or for open areas or toilets/urinals in any floor, if general cleaning is not carried out

satisfactorily.

b) A penalty of Rs 300/-(Rupees Three hundred only) per person will be deducted in case of

non-availability of required number of HK staff on any day in the premises.

c) Bills should be submitted within 15 days on completion of every month.Non submission

of monthly bills in time will invite 5% of bill amount as penalty for the delay beyond one

month and upto 2 months.Bills submitted after three months is liable for rejection and

claim will be forfeited.

d) Non payment to the HK staff in time is liable for legal actions as per the existing labour

acts and also liable for forfeiture of security deposit.further such failure to pay the salary

to the house keeping staff does not make liable BSNL in any manner and all liabilities in

respect of any payment to the HK staff shall be on the tenderer

e) The above penalties will be made by way of deductions in monthly bill amount by

AO (C&A) NE. The decision of the DGM(NWO- NE) will be final in the above

matters


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ANNEXURE-B



O/o DE HBR EXTL CHENNAI TELEPHONES, CHENNAI-1

TENDER NO. DE /HBR EXTL / HOUSE KEEPING/ 16-17 / 01 Dtd at CH-1 the 01/08/2016

PROFILE OF THE TENDERER

01

NAME ( in Block Letters)

02

Whether it is a Registered Company or a Partnership Company or Proprietorship

company. If registered company, copy of

Regn. Certificate should be enclosed. In case

of partnership concern, copy of registered

partnership deed should be enclosed.

03

Whether registered with Department of

Labour? (Copy of registration certificate

should be enclosed)

04 Experience

05

Certificate from recent clients

(i) (ii)

06 Bank Details – E Payment / ECS

All the information furnished above are true to the best of my knowledge and belief.

Signature:

Name:

Relationship with the company:


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ANNEXURE C-I

DETAILS TO BE FURNISHED BY THE TENDERER FOR

HOUSE KEEPING WORK AT CTO BUILDING,VALLALAR NAGAR TELEPHONE

EXCHANGE,WALL TAX ROAD TELEPHONE EXCHANGE AND

BROADWAY TELEPHONE EXCHANGE

PROFORMA II : “PRICE BID”

1. Name of the tender applicant :

2. Address of the tender applicant :

(a) Permanent Address :

(b) Contact Address :

3. Telephone No. / Cell No. :

4. The total amount to cover all the House Keeping needs as per the specification and schedule

of works including all taxes and the break up: Description of the

work

Basic

labour rate

amount

per month

of the

tender(in

figures)

in Rs.

Material

cost per

month

in Rs.

Over

head

charges

(in

figures)

in Rs. Per

month

HK charges per

month(exclusive

of applicable

taxes) = amount

in column (B) +

(C) + (D) in

Rs.(in figures)

Service Tax

@ 14% as

applicable

on amount

in columns

(B & D) in

Rs.(figures)

Total

amount

per

month =

amount

in column

(E) +

amount

in column

(F) Rs. (in

figures)

(A) (B) (C) (D) (E) (F) (G) House Keeping

Services at CTO

BLDG,VALLALAR

NAGAR TELE.

EXGE. ,WALL

TAX ROAD TELE.

EXGE. AND

BROADWAY

TELE. EXGE. as

detailed in the

terms and

conditions

Annexures I &II

Schedule of HK

tender 2016-17

32598.36/-

Note: Refer clause 10.1 on page no.8 for details of “Basic Rate” of the tender before filling up

Proforma II –“Price Bid”.

In words: Rupees………………………………………………………………………..

……………………………………………………………………….

I hereby agree to abide by all the terms and conditions stipulated in the tender

document.

Signature of the tenderer with seal & date

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ANNEXURE C-II



O/o DE/ HBR EXTL/ CHENNAI TELEPHONES, CHENNAI-1

TENDER NO. DE HBR INTL/ HOUSE KEEPING/16-17 /01 Dtd at Ch-1 the 01/08/2016

Cleaning of all Toilets, Washbasins, Urinals and Maintenance of the office premises.

S.N Name of the Service

Area in

Sqft Frequency Rate per

Month

Rs.

Total Rs..

1. Sweeping of O/o the Harbour EXTL,CTO

Building,Wall Tax Road Telephone

Exchange,Broadway telephone Exchange

and Vallalar Nagar Telephone Exchange

(Annexure A)

25799/-

Daily

2 Mopping of O/o the Harbour EXTL,CTO

Building,Wall Tax Road Telephone

Exchange,Broadway telephone Exchange

and Vallalar Nagar Telephone Exchange

(Annexure A)

25799/-

Daily

3 Cleaning of Toilets 15 Nos. Daily Twice

4 Cleaning of Urinals

13 Nos. Daily Twice

5 Cleaning of WashBasin 14 Nos. Daily Twice

6 Removal of cob webs in all the building and

cleaning of windows, door panels, partition

panels from free of dust.

Monthly

Twice

7

Cleaning of bath rooms

3 no.s

Daily

8

Grand Total

1. Quoted Rates are inclusive of applicable Taxes including Service Tax , if any.

2. Breakup of the rates quoted shall be given separately. For the purpose of evaluation, all

Central Vat –able taxes shall be excluded from the rates quoted. .

3. The Grand Total amount will be the criterion for evaluation purpose. Rate should be quoted for all

items of service compulsory.

4. Work will be carried out with ____5_______ Number of workers. (Number only)

5. The rates quoted includes in cost of consumables as detailed in Annexure D and tools employed

for cleaning work.

Signature of the Tenderer :

Name in Full :

Relationship with the company :

Rubber Stamp of Company :

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ANNEXURE - D

LIST OF CONSUMABLES -- MONTHLY REQUIREMENT

S.N. NAME OF THE ITEMS Quantity

2. Soft Brooms 7 Nos.

3. Mopping Stick 7 Nos.

4. Toilet Cleaning Brush 8 Nos

5. Brooms for Toilets 10 Nos.

6. Cleaning Powder 12 Kg

7. Soap oil 10 Ltrs

8. Phenyl 36 Ltrs

9. Urinal cake (pieces) 32 pkts

10. Harpic toilet cleaner (500 ml) bottle 6 Nos.

11. Naphthalene balls 3 Kg.

12. Bleaching Powder 6 Kg

13. Duster Cloth checked 8 Nos

14. Duster Cloth Yellow 8 Nos.

15. Dettol (50 ml bottle) 5 Nos.


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ANNEXURE - E

UNDERTAKING

(1) Have you obtained labour license? Yes or No

(i) If yes, give license No. and enclose a copy

(ii) If no, do you agree to get the license as soon as the contract is agreed?

(2) Are you employing child labour?

(3) Are you paying EPF contribution to your employees regularly?

(i) If Yes, registration particulars under EPF may be furnished and enclose a copy.

(ii) If No, are you exempted from EPF as per provision of the EPF Act?

Do you agree to pay the EPF contribution regularly?

I / We declare the above information is correct and I / We undertake to abide by all labour

laws in force.

Sign of the Contractor:

Name :

Relationship with the company :

Date:

********


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ANNEXURE F

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

DIVISIONAL ENGINEER HBR EXTERNAL

BSNL, CHENNAI TELEPHONES

“CTO BUILDING”,II LINE BEACH,

CHENNAI-600001

Subject: Authorization for attending bid opening on 23/08/2016 at 15.00 Hrs

**********

Following persons are herby authorized to attend the bid opening for the tender mentioned above on

behalf of --------------------------------------------------------------------------------------------------------------------

-------------- (Bidder) in order of preference given below.

Order of Preference Name Specimen signature

I

II

Alternate Representative

Signatures of bidder or

Officer authorized to sign the bid

documents on behalf of the bidder

Note: 1. Maximum of two representatives will be permitted to attend bid opening cases

where it is restricted to one, first preference will be allowed. Alternate representative will be

permitted when regular representatives are not able to attend.

2. Permission for entry to the hall where bids are opened may be refused in case

authorization as prescribed above is not recovered.


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ANNEXURE - G

ELECTRONIC CREDIT CLEARING MANDATE FORM

1. NAME :

2. ADDRESS :

3. PARTICULARS OF BANK A/ C :

(a) NAME OF THE BANK :

(b) BRANCH :

(c) BRANCH ADDRESS :

(d) MICR CODE :

(e) A/C NO :

(f) A/C TYPE :

(g) IFSC CODE :

I hereby declare that the particulars are given above are correct and complete. If the

transaction is delayed or not effected al all for incomplete information, I would not hold the user

institution responsible.

I have read the instruction and agree to discharge the responsibility expected of me as a

participant under the scheme.

DATE:

Signature of the authorized signatory

A/C holder / Customer

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ANNEXURE –H

DECLARATION –I

(Regarding not blacklisting/ not debarring from taking part in Government tenders by BSNL /DOT)

(This annexure shall be signed with Seal by the bidder invariably)

I/we (Proprietor/Partner/Diretor(s) of M/s ------------------ ----------------------

--------------------- ------------------ ------------- --------------------------------------- ---

-----hereby declare that the ffirm/company namely M/s ----------------------------------

------------------------------------- ------------------------------- ------------------------------- has not been

blacklisted or debarred in the past by BSNL/DOT or any other Government /Semi Government

Organisation from taking part in the Government tenderes.

In case the above information is found false I/We are fully aware that the tender/contract will be

rejected /cancelled by the GM(NWO-N)BSNL Chennai Telephones .

Place : Signature :

Date : Capacity in which is signed

Name Address of the firm :

(Strike out which is not applicable)

DECLARATION II

(This annexure shall be signed with Seal by the bidder invariably)

Proforma for declaration by tenderer regarding no near relative in BSNL

I/we _______________ _________________ ________________ __________________hereby

certify that none of my near Relative (s) are employed in BSNL. In case at my stage if it is found that

the information given by me/us is false or incorrect, BSNL shall have the absolute right to take any

action as deemed fit without any prior intimation to me /us

Date: Signature & Seal of the tenderer

Place :

Signature of the Bidder

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ANNEXURE – I

6(A)- For understanding the terms & condition of Tender & Spec. of work

f) Certified that :

1. I/We ……………………………………………… have read , understood and agree with all

the terms and conditions , specification included in the tender documents & offer to execute

the work at the rates quoted by us in the tender form.

2. If I/ We fail to enter into the agreement & commence the work in time, the EMD/SD

deposited by us will stand forfeited to the BSNL.

g) The tenderer hereby covenants and declares that :

1. All the information ,Documents , Photo copies of the Documents/ Certificate enclose

along with the Tender offer are correct.

2. If anything is found false and /or incorrect and /or reveals any suppression of fact at any time

,BSNL reservers the right to debar our tender offer/ cancel the LOA/Purchase/work order if

issued and forfeit the EMD/SD/Bill amount pending with BSNL. In addition,

BSNL may debar the contractor from participation in its future tenders.

Date …………. …………………………..

Signature of Tender

Place …………. Name of Tenderer…………………..

Along with date & Seal

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ANNEXURE –J

Agreement The successful bidder shall have to execute the following agreement:

This agreement is made on this ……….day of (month)……………… (year)………. between M/s…………………………………………………… hereinafter called “the contractor” (which expression shall unless excluded by or repugnant to the context, include its successors, heir, executors, administrative representative and assignee) and BSNL. Whereas the contractor has offered to enter into contract with BSNL for the execution of work under “Upkeep & housekeeping job Contract” in CTO Building, Vallalar Nagar Telephone Exchange, Wall tax Road Telephone Exchange and Broadway Telephone Exchange on the terms and conditions herein contained and the rates approved by BSNL (copy of rates annexed) have been duly accepted, and whereas the necessary security deposits have been furnished in accordance with the provisions of the tender document, and whereas no interest will be claimed on the security deposits. Now these presents witness and it is hereby agreed and declared by and between the parties to these presents as follows:

1. The contractor shall, during the period of this contract, that is to say from ……………. To …………. or completion of work for Rs. ……………… (Rupees ………………………………………………………… only) whichever is earlier or until this contract shall be determined by such notice as is hereinafter mentioned, safely carryout, by means of workers employed for works shown in tender documents. It is understood by the contractor that the quantity of work mentioned on the schedule is likely to change as per actual requirements as demanded by exigencies of service.

2. The NIT (Notice Inviting Tender), bid documents (qualifying and

financial), letter of intent, approved rates, annexed hereto and such other additional particulars, instructions, work orders as may be found requisite to be given during execution of the work shall be deemed and taken to be an integral part of the contract and shall also be deemed to be included in the expression “The Agreement” or “The Contract” wherever herein used.

3. The contractor hereby declares that nobody connected with or in the employment of BSNL is not /shall not ever be admitted as partner in the contract. Read,understood and complied Signature of bidder with date

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4. The contractor shall abide by the terms and conditions, rules, guidelines, job practices, safety precautions etc., stipulated in the tender document including any correspondence between the contractor and BSNL having bearing on execution of work and payments of work to be done under the contract.

5. All the disputes are subject to the jurisdiction of the courts at Chennai only. In witness whereof the parties presents have hereinto set their respective hands and seats this day and in ……………….. Signature & stamp of the bidder: Name : ………………………….. Date : …………………………. Place : …………………………. Above written, signed, sealed & delivered by the above named contractor in the presence of witnesses: 1. 2.

Signed & delivered on behalf of BSNL by Signature & stamp: Name………………………….. Date ………………………….. Place ……………………… Witnesses: 1.

2.

Read,understood and complied

Signature of bidder with date

BHARAT SANCHAR NIGAM LIMITED (A Govt. of India...

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Transcript of BHARAT SANCHAR NIGAM LIMITED (A Govt. of India...