April 21, 2020

BFT/Board Workshop

• Mental Health Needs of Teachers• Health Insurance • Recruitment and Retention • Substitutes

Topics of Discussion

Mental Health • Board contracts with Health Advocate for the Employee Assistance Program

(EAP) • Available to all family members (including in-laws and grandparents) both in and out

of the State.• Provides six (6) in-person counseling sessions per issue.• Unlimited telephonic counseling sessions per year.

• The individual determines a need and reaches out to Health Advocate toll free – (800) 240-6863 or on the web at - Healthadvocate.com/members.

• Intake counselors direct the individual to the appropriate party.• Personal issues will be referred to a counselor.• Information on financial, legal, etc. referred to a specialist in that area.

• Individuals then work directly with their contact at Health Advocate to pursue their needs.

• EAP is promoted through monthly “Spotlight on Benefits,” Facebook, periodic training with administrators and annual training with site benefit contacts.

Mental Health • Licensed Professional Counselors assist employees with:

• Family/parenting issues.• Depression, anxiety, and stress management.

• Work/life specialists identify local services and resources to help with:

• Elder and childcare.• Balancing work and family life.• Legal and financial concerns.• Summer camps and after-school care• Special needs services.• Time management.• Occupational stress and working with others.• Home organization and relocation issues.

Mental Health• Supervisor Referrals:

• Informal – Supervisor aware that an employee is having trouble in his/her personal life.

• Formal – When there is a pattern of deteriorating work performance.• Mandatory – When specific policy violations have occurred.

• Important:• For formal referrals, supervisors should call EAP first to advise them of the

referral.• Helps EAP to “connect the dots” when the employee calls.• Leads to better follow up and EAP will then confirm with the supervisor that an

appointment was scheduled.

• Supervisor’s role in the referral process:• Be concerned with the employee’s job behavior and performance.• Remain alert to changes in the employee's normal work

pattern/behavior/productivity.• Act quickly when the welfare of the employee and/or the organization is

at risk.

Mental Health• EAP usage 2019-20

Substitutes • Challenges

• Fill rates• Data validity• Pay• Training

• Potential solutions• Incentives

• Substitutes• Teachers

• Training

Substitutes • Fill rate 87.1%• Data validity in Smart Find• Pay rates for substitutes• Training for substitutes

Substitutes • Historical hourly rates

HS Diploma AA Degree Bachelor Degree Retired Teacher2004 $6.67 $6.67 $8.00 $8.00 2005 $7.75 $8.25 $11.25 $13.75 2006 $7.75 $8.25 $11.88 $15.00 2007 $8.25 $8.75 $12.50 $16.25 2008 $8.25 $8.75 $12.50 $16.25 2009 $8.25 $8.75 $12.50 $16.25 2010 $8.25 $8.75 $12.50 $16.25 2011 $8.25 $8.75 $12.50 $16.25 2012 $8.25 $8.75 $12.50 $16.25 2013 $8.25 $8.75 $12.50 $16.25 2014 $8.25 $8.75 $12.50 $16.25 2015 $8.25 $8.75 $12.50 $16.25 2016 $8.25 $8.75 $12.50 $16.25 2017 $8.25 $8.75 $12.50 $16.25 2018 $8.25 $8.75 $12.50 $16.25 2019 $8.46 $8.75 $12.50 $16.25 2020 $8.56 $8.75 $12.50 $16.25

Substitutes • Hourly Rates as compared to other districts

District HS Diploma AA/AS BA/BS Retired Incentives CommentsMiami/Dade County $95.85

($12.78/hr)$130.95 $130.95

Brevard County $93.75($12.50/hr)

$121.88($16.25/hr)

$20 at Madison implemented for ~ 1 month. Not enough data to provide analysis

Hillsborough County $90.00 ($12.00/hr)

$90.00 $90.00 Employs all substitutes through Kelly Services

Orange County $90.00 ($12.00/hr)

$90.00 $90.00 Employs all substitutes through Kelly Services

Polk County $80.00 ($10.67/hr)

$80.00 ($10.67/hr)

$80.00 $80.00 Employs all substitutes through Kelly Services. Long term substitutes (begins 11th day on assignment in

same classroom receive $90.00 per day)

Indian River County $75.00 ($10.00/hr)

$95.00 ($12.67/hr)

After their 50th day; hourly rate is $100.00 per day ($13.33 per hour). BA/BS+ that teach more than 20 consecutive days in the same position replacing the

same employee will be classified as a long term substitute and be paid $16.67 per hour for that

assignment

Pasco County $75.00($10.00/hr)

$75.00 ($10.00/hr)

$80.00 ($10.67/hr)

$80.00 (& Certified)

Long term guest teacher (11-29 days) $100.00 per day.

Volusia County $71.55($9.54/hr)

$80.55($10.74 /hr)

92.48 113.18

Osceola County $71.25($9.50 hourly)

$71.25 ($10.00/hr)

$84.00 ($11.20/hr)

$90.00($12.00/hr)

Rewarding subs that worked 500 hours in the previous fiscal school year with a non-recurring supplement of $250 when indicated they will

return to work in the 19-20 school year.

Lake County $65.00($8.67/hr)

$75.00($10.00/hr)

$85.00 (or Current FL cert tchr $95)

Seminole County $66.78($8.90/hr)

$66.78($8.90/hr)

$81.69 $98.00 Pays Master's degree at $87.08 per day

Brevard County $64.20 ($8.56/hr)

$65.63($8.75/hr)

Paying Higher than BPS Paying Lower than BPS

Substitutes • Potential Solutions

• Communication• Acknowledgement• Deliberate check-ins• Inclusion

• Incentives• Substitutes• Teachers

• Advertising• Training

Health Insurance Utilization Category Brevard Public

SchoolsLocal School Board

ALocal School Board

BLocal School Board

CSchool Board

Norms

Demographics and Financials

- Number of Employees – (Employees and Retirees) 6,503 6,635 6,520 22,060 7,890

- Number of Customers – (Spouse, Children) 11,641 7,044 9,046 36,625 14,196

- Average Contract Size (Customers/Employees) 1.79 1.06 1.39 1.64 1.80

- Average Employee Age 48.8 46.4 45.5 45.2 48.7

- Demographic Factor (Age/Gender/Health Status) 1.10 1.21 1.10 1.04 1.13

- Medical Plan Spend Per Member Per Month (PMPM) $436.30 $562.18 $521.99 $481.37 $500.28

- Pharmacy Plan Spend PMPM $112.48 $146.82 $122.45 $109.56 $112.13

- Total Plan Spend PMPM $548.78 $709.00 $644.43 $590.93 $622.13

- Medical Plan Spend Per Member Per Year (PMPY) $5,235.61 $6,746.14 $6,263.84 $5,776.48 $6,003.31

- Pharmacy Plan Spend PMPY $1,349.74 $1,761.83 $1,469.35 $1,314.72 $1,465.61

- Total Plan Spend PMPY $6,585.35 $8,507.96 $7,733.18 $7,091.20 $7,468.92

- Year over Year Total Plan Spend Trend PMPY 4.0% 5.0% 3.2% 5.0% 5.7%

- Catastrophic Claimants > $100K per 1,000 mbrs 7.60 14.00 10.50 10.4 8.2

- Catastrophic Plan Spend PMPY $2,186.40 $3,569.63 $2,422.19 $1,969.80 $2,642.16

- Average Cost per Catastrophic $186,508 $122,895 $219,411 $220,829 $240,068

Health Insurance Chronic Condition Support/Engagement Brevard Public

SchoolsLocal School Board

ALocal School Board

BLocal School Board

CSchool Board

Norms

- Total Health Engagement - % of Population 60.1% 73.0% 50.5% 51.1% 39.2%

- Chronic Conditions % Identified of Total Population 44.0% 51.8% 44.3% 54.6% 30.0%

- Chronic Conditions Engagement % 73.0% 85.2% 71.3% 72.1% 50.3%

- Depression % Identified of Total Population 16.1% 18.6% 13.3% 16.5% 10.3%

- Depression Engagement % 68.9% 84.2% 67.5% 64.4% 52.6%

- Weight Complications % Identified 15.2% 19.0% 14.2% 15.6% 11.3%

- Weight Complications Engagement % 81.2% 91.5% 70.8% 72.0% 55.1%

- Low Back Pain % Identified 10.5% 7.7% 9.7% 11.4% 7.9%

- Low Back Pain Engagement % 74.0% 87.9% 61.4% 64.8% 52.4%

- Diabetes % Identified of Total Population 8.4% 8.5% 9.8% 14.8% 10.2%

- Diabetes Engagement % 76.4% 82.3% 68.8% 61.2% 56.6%

- Lifestyle (Stress, Tobacco, Weight) % Identified 37.2% 51.4% 38.7% 58.8% 16.0%

- Lifestyle Programs Engagement % 82.3% 90.3% 71.8% 76.4% 58.0%

- Wellness Coaching % Identified 27.6% 46.6% 23.2% 31.2% 13.2%

- Wellness Coaching Engagement % 82.7% 91.9% 78.3% 90.4% 59.4%

Health Insurance Health Insurance Trust Fund 2014 2015 2016 2017 2018 2019 Revenue:

Board Contributions $ 43,499,506 $ 47,389,789 $ 47,318,203 $ 47,693,284 $ 47,894,518 $ 47,611,163

Employee/ Retiree Contributions $ 19,250,272 $ 18,860,085 $ 18,801,720 $ 18,896,186 $ 19,099,585 $ 18,914,748

Total Contributions $ 62,749,778 $ 66,249,874 $ 66,119,923 $ 66,589,470 $ 66,994,103 $ 66,525,911

Investments $ 68,227 $ 133,367 $ 172,701 $ 32,828 $ 56,566 $ 567,705

Total Revenue $ 62,818,005 $ 66,383,241 $ 66,292,624 $ 66,622,298 $ 67,050,669 $ 67,093,616

Expenses:

Pharmacy $ 12,848,947 $ 8,640,490 $ 10,062,780 $ 11,107,053 $ 10,524,640 $ 10,719,702

Medical $ 46,639,566 $ 46,834,347 $ 45,351,993 $ 52,395,696 $ 51,232,056 $ 54,510,904

Clinics $ 934,783 $ 1,439,444 $ 2,701,030 $ 3,128,333

Administrative $ 4,878,859 $ 4,613,841 $ 4,078,920 $ 4,077,011 $ 3,373,965 $ 3,442,489

Affordable Care Act Costs $ 25,354 $ 836,035 $ 604,252 $ 425,580 $ 127,738 $ 145,177

Total Expenses $ 64,392,726 $ 60,924,713 $ 61,032,728 $ 69,444,784 $ 67,959,429 $ 71,946,605

Increase/(Decrease Plan Operations) $ (1,574,721) $ 5,458,528 $ 5,259,896 $ (2,822,486) $ (908,760) $ (4,852,989)

Infusions/ (Deductions) $ 2,150,000

Fund Balance $ 4,926,826 $ 12,535,354 $ 17,795,250 $ 14,972,764 $ 14,064,006 $ 9,211,017

Recruitment and Retention • Recruitment Efforts• Retention Efforts

Recruitment• March 23 – First BPS Virtual Career Fair

o 47 binders awardedo 11 principals participatedo 115 candidate participants

• April 21 – Second BPS Virtual Career Fairo 3 booths: Elementary, Secondary, Troops to

Teachers

• Plan on having additional support staff Virtual Fair in summer

Recruitment• Bethune-Cookman College Visit• UCF EdKnight Talks – 10 visits• UCF “Now That You Are Graduating” Event• Creation of Webinars • Dedicated BPS Careers page on Facebook,

LinkedIn, and Instagram• Revise Recruitment Calendar for 2020-21

RecruitmentOn Demand Video Interviews

Recruitment• Participating in other virtual fairs – Seven

(7) in April • Utilizing recruitment sites such as

Frontline Education, Glassdoor and Indeed• Stipends for College Interns - $1500• PDCP Program – Free to completers• Utilizing Handshake to post virtual fairs

and specific ads• IA to Teacher Pipeline

Retention• General Knowledge Test Workshop• Teacher Networking Events• Lead Mentoring Newsletter• TLC Conference• Teacher Wellness Event• Teacher Leadershipo CET Trainingo TOY Roundtables and Summito Teacher Leadership Academy

Retention• District Peer Mentor Teachers

o Two supporting teachers on an assistance plano One supporting Temporary Certification teachers

• Professional Certification Programo No cost to participants – Title II fundso Ongoing communication to participants

Retention Data Annual Insight Teacher SurveyHow many years do you plan to stay?

2019

2018

2017

Thank You!