Beyond the Silos of the LAMs - Library, Archive, Museum Collaboration

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  1. 1. Beyond the Silos of the LAMs: Library, Archive and Museum Collaboration G nter Waibel & Ricky Erway OCLC Research 16 December 2009 OCLC Global Council Webinar
  2. 2. Sheila Cannell Director, Library Services University of Edinburgh Why LAM matters to libraries
  3. 3. Sheila Cannell Director, Library Services University of Edinburgh Why LAM matters to libraries We've looked after things that are common. Every library has the same copies of books, and actually in the networked digital age that is being taken away from us because it's happening at a different level, it's not happening at the level of the local library. I'm really quite convinced that what we have to do is to boost up the whole area of what would be called the intellectual capital of the university, which I think happens within our special collections, within our archives (both those that are older and those that are being created now), and in our museums. I'm really interested in how we reposition the traditional library into that more general area. Probably looking after rare and unique objects, which can range from museum object right through to a piece of research data is where the future is going to be.
  4. 4. Why collaboration matters to us RLG Partnership About 130 partner institutions in North America,Europe, the Middle East and in the Asia-Pacific region. Libraries, archives, museums
  5. 5. Story Time A short history of libraries,archivesandmuseumsNYPL Digital Library.Rivington Branch, Story Hour: A Girl's Club Listening to a Story of Atlanta.Digital Image ID:1145780
  6. 6. First: One for AllCabinets of Curiosity Less democratic Less economic More integrated
  7. 7. Then: One for EachLibraries, Archives and Museums More democratic More economic Less integrated
  8. 8. Now: One for All (Again)
    • Library + Archive + Museum = LAM
    Most democratic Most economic Most integrated
  9. 9. Anne Van Camp Director, Smithsonian Institution Archives & OCLC Americas Regional Council Delegate LAM:Opportunity & Challenge
  10. 10. Anne Van Camp Director, Smithsonian Institution Archives & OCLC Americas Regional CouncilLAM:Opportunity & Challenge We are 19 museums, 9 research centers that are scattered across the world, we have 18 different archives, we have 1 library, but that library has 20 branches, and we have 1 zoo. So it's a rather complicated place, and you can imagine the challenge we face in trying to bring all of this disparate information together. The question for us is: Why should we collaborate? I mean, everybody has got their own collection information systems. We like to think that whats driving it is the demand of our new audiences, the digital natives. Theyre children who really think that www means whatever, whenever, wherever.
  11. 11. OCLC Research LAM Workshops Princeton Smithsonian Victoria & Albert U of Edinburgh Yale
  12. 13. currentcollaborations obstacles a vision actionable projects
  13. 14. LAM Workshop @ Smithsonian Institution Anne Van Camp, Director, Smithsonian Institution Archives
  14. 15. LAM Workshop @ Smithsonian Institution Anne Van Camp, Director, Smithsonian Institution Archives We ultimately ended up roughly 23 people from across the institution, but really good representation from all 3 sectors, the libraries, the archives and the museums. It was probably the first time that all those people had been in the same room together ever. It was just a remarkable day for all of those people coming together and sharing all the things that we're doing collaboratively, or we're not doing collaboratively, and identifying what the obstacles were. At the end of the day, we did come up with two pretty good ideas: one was the development of a comprehensive digitization and access program for our unencumbered photo collections. Now, photo collections live across the institution. As you can imagine, every single one of these entities has a photo collection. The second idea was to create an internal single point of access for all the collections. The reason we wanted to do it internally first was because we were painfully aware that we were not sharing very well internally, and even if people wanted to do, let's say, and exhibit, let's say on Abraham Lincoln, who knew where things about Abraham Lincoln live across the Smithsonian? It would take years to try to figure that out.
  15. 16. Outcome: SI on Flickr Commons
  16. 17. Outcome: SI Collections Search Center
  17. 18. Yale Workshop: Project
  18. 19. Federation of Collections
  19. 20. CRC based University of Edinburgh slide courtesy of John Scally, UofE UNIVERSITY COLLECTIONS SpecialCollections SC MuseumsSupport &Development Talbot Rice Art Gallery UniversityArchives SC EUCHMI Historic MusicalInstruments DigitalImaging Unit SC Conservation Digital Projects& Innovation LothianHealthServicesArchive Fine ArtCollection NaturalHistoryCollectionCockburnGeologicalMuseumAnatomyCollection School ofScottishStudiesArchive PolishSchoolofMedicine
  20. 21. Silos of the LAMs Report : UoE Collaborative Areas
    • Exploration of a federated search model
    • Enhancement of the acquisitions programme
    slide courtesy of John Scally, UofE
  21. 22. All LAM Workshop Projects
      • An investigation of social tagging
      • Exploration of federated search
      • Enhancement of the Acquisitions Program
      • Federated search of all university image resources
      • Comprehensive photo digitization
      • Internal single point of access to all collections information
      • A large-scale digitization effort of treasures
      • Innovation on the Web
      • Federation of Collections
      • One Store for digital asset management
  22. 23. The Collaboration Catalysts
    • Trust
    • Change Agent
    • Mooring
    • Resources
    • Flexibility
    • External catalysts
    • Vision
    • Mandate
    • Incentives
  23. 24. Vision
    • An inspiring vision provides the context in which obstacles can be overcome
    • [If you] come up with a really creative, innovative vision that is at the intersection of these institutions and will help our mission, and you help me frame it, Im more than ready tocarry it forward.
  24. 25. Mandate
    • A mandate provides clarity about priorities and empowers those naturally inclined to collaborate
    • The vice-president of the university has called a task force together about digital dissemination, so we're all getting this as a mandateSustainability will become more possible because of the mandatefrom someone far more powerful.
  25. 26. Incentive
    • Incentives ensure that staff have a tangible reason to engage in the hard work of collaboration
    We have spoken long about cross-institutional collaboration. The reality has been thoughthat we are measured against each other and then you do take naturally a possessive attitude.
  26. 27. What s in a word? Collaboration
  27. 28. Collaboration Continuum additive transformative ...
  28. 30. Trend: Space University of Calgary
  29. 31. Trend: Space State Libraries, Archives and Museums of Alaska
  30. 32.
    • Smithsonian: Office of the Chief Information Officer, Smithsonian
    • Yale: Office of Digital Asset Management and Infrastructure / Office of Digital Dissemination
    • Duke: Director of Digital Information Strategy
    • University of Edinburgh: Director of University Collections
    • University of Aberdeen:Head of Historic Collections
    Trend: Centralization examples outside library examples inside library
  31. 33. We work together because we share the same interest Local Things work at scale because the community shares the same values Global We work together because we have the same employer Group
  32. 34. Trend: Geographically bounded aggregations
  33. 35. Network Level: LAMs in the wild What is the role of OCLC?