Beyond PowerPoint: Presentations 101
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Transcript of Beyond PowerPoint: Presentations 101
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Jen RiehleDesign, Education & Outreach, OIT
BEYOND POWERPOINT:PRESENTATIONS 101
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PRESENTATION GOALS
To convey information and promote understanding
To engage audience and keep them focused
What are we here to learn? Effective Presentations
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TO BE MEMORABLE
Moonlightbulb
All the awesome information in the world doesn’t matter if people don’t focus and remember you.
So how do you be memorable?
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OK, HOW DO I DO THAT?
1.Preparation
2.Preparation
3.Preparation
Ok, that’s not helpful.
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OK, HOW DO I DO THAT?
1.Preparation - CONTENT
2.Preparation - AUDIENCE
3.Preparation - PRESENTATION
Know your content inside and outUnderstand your audience and the likely question; context is also important (type of event, location, time of presentation, etc.)This will help you establish IF you need a slidedeck and if so, 1 and 2 will ensure the best possible presentation
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SO WAIT, WE DON’T HAVE TO HAVE SLIDES!?
Nic McPhee
Nope. Not always the time or place. Or maybe it’s a really simple one with only a couple slides with goofy pictures.So why do we have slideshows almost always?
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THE RIGHT STUFF
What do you need to present?
Lots of visuals?
Lots of interaction?
Easy access? Reusing the presentation?
Consider both your audience and yourself
What is going to work for you and your audience? How much time do you have? What’s their level of expertise?
So why WOULD use a slideshow?
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Yay, Presentation!Presentation tools allow us to better organize and share our content with the audience
Presentation tools allow us to demonstrate the critical concepts of the presentation in visual ways
Presentation tools are more engaging and keep the viewers involved throughout the presentation
Presentation tools allow us to easily share parts of the content with users after-the-fact
People expect presentation tools so we need to have something when we show up!
No contrast; serif fonts are harder to read on screens
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Ok, this is better, right?
• Presentation tools allow us to better organize and share our content with the audience
• Presentation tools allow us to demonstrate the critical concepts of the presentation in visual ways
• Presentation tools are more engaging and keep the viewers involved throughout the presentation
• Presentation tools allow us to easily share parts of the content with users after-the-fact
• People expect presentation tools so we need to have something when we show up!
(san-serif, high contrast)No style, bright in dark rooms (better a dark background in a dark room and vice versa), LOTS of text in a small font
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Organize presentation content
Use visual aids to convey key messages
Keep participants engaged
Share presentation content easily
Manage participant expectations
WHY DO WE NEED PRESENTATION TOOLS?
Why does this slide work? Good contrast and color, useful heading, san-serif font, short and to-the-point bullets
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41%
32%
13%
8%
4% 2%
Speaker reads slidesPoor font choicesBullets too longToo much flying slides and textOverly complex diagram and chartsAnnoying use of sounds
MOST ANNOYING THINGS ABOUT PRESENTATIONS...
“Poor font choices” - illegible fonts, poor color contrast or too small
Others? Which do you hate the most?
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MAKING YOUR SLIDES WORK FOR YOU
Using the tools
Presentation interaction
Sharing the slides
If you are going to have slides, use the right tools in the best way
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USING THE TOOLS
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1.EXPLAINExplain what’sbeing displayed;make sure it’slegible!
2.HIGHLIGHTHighlight the keyconcepts
3.DISCUSSDiscuss the relevance
CHARTS AND GRAPHS
Use colors! Apply borders and shading!
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OUTLINE VIEW
Nice for having the content at your fingertips
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NOTES VIEW
Nice for keep track of key messages without putting all the content on the slide
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HANDOUTS
Slides per page
1, 2, 3, 4, 6, 9
Outline view
Notes view
Exporting
Don’t forget to check on background color print options!
This can encourage people to stop listening - they have all the info already, right? - makes it that much harder to engage them. Don’t put everything in the slides.
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EFFECTIVE IMAGES
StefanGreat way to grab attention and make your point but can be scary to use.- You need to know your content REALLY well. No bullets to fallback on.- No context (without slide notes) on handouts.
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PRESENTATION INTERACTION(AKA, “WAKE UP!”)
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WHO’S THIS?
Who is this? Stephen Colbert
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WHO’S THIS?
And this? Bill Gates
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ANNND...
Steve Jobs
Why’d I do that? In this case it’s because they’re all great public speakers. Every now and then it’s good to make sure people are awake.Ask their opinion, get feedback, stop and stretch - whatever you need, depending on length of presentation
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SHARING YOUR PRESENTATION
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SHARING YOUR PRESENTATION
Think about intellectual property
Include notes. Or don’t. Your call.
Format of the presentation
creative commons!
Are you ok with anyone use this with attribution?One way to mitigate free-for-all usage is not including your notesSharing in a non-editable format (pdf)
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SHARING YOUR SLIDES
Formats
As a PDF
As a JPG
As a native file (.PPT, .PPTX, .KEY)
Emailing the presentation
Putting it online
Slideshare.net
PDF means no one can edit it; ppt or key mean other can modifyEmail may be tough if it’s in a proprietary formatOnline is easySharing on something like slideshare is contributing to shared knowledge - awesome!
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APPLICATION OPTIONS
PowerPoint
Keynote
Google Docs
Prezi
Beamer
Beamer- open source for Windows, Mac, Linux- requires knowledge of mark-up languagePrezi- web-based and free, but there is a Pro version
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STILL PAYING ATTENTION?
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PRESENTATION STRATEGIES
Have notes
Multiple copies of slides, in multiple locations, in multiple formats
Keep a copy of your fonts
Practice!
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HATE PUBLIC SPEAKING?
StefanI’m sorry. 1. Practice! You’ll feel better the better you feel about the content2. Make your slides fit your personality so you’re comfortable with them- have fun!Get started - things go more smoothly once you’re in the groove.
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PREPARE! PRACTICE!
Use the right tool(s) for your audience
Back-up your presentation; make it available in case of emergency
Consider sharing your presentation
Recap your important messages
IN CONCLUSION
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Questions?
@ncsumarit
THANKS FOR YOUR TIME!