Bex User Manual

Submitted By:

YASH Technologies Pvt. Ltd. USA I United Kingdom I Europe Middle East I Asia

September 24, 2011

Important Notice: This document and any attachments submitted with it are confidential and intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient, you are hereby notified that any use, dissemination, forwarding, printing, copying or other use of this document, any attached documents, and the information these documents contain, is strictly prohibited. If you have received this by mistake, please advise the sender immediately and destroy / invalidate the document.

SAP BI User Manual

Hyderabad Industries Limited

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©YASH Technologies Pvt Ltd Confidential Bex User Manual - YASH Technologies of 41

SAP BI Implementation Services

Change History

Ver. Section Date Change Information

1.0 Entire Document 15-September-2011 BI User Manual

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Open BEx Analyzer Step 1:- Start All programs Business Explorer Analyzer

Step 2:-

BEx Analyzer toolbar appears as below.

Click on Add-Ins tab.

Click on Connect Icon.

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Step 3:-The following Logon screen appears. Logon Select BI system and click on OK.

Step 4:-

Enter Client number in Client Field and EN for English in Language field.

User will be your User Id .

Enter your password.

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Note: Please contact your Basis Administrator for these details. Start the Bex Analyzer Step 1:- Click on Add-Ins tab.

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Step 2:-Click on Open Query Icon.

Step 3:-

The following Screen Appears.

Click on Find Folder

Give the Query name and click on OK

Other Search Options: History – Provides list of objects that were accessed recently by the User Favorites - Displays all the objects that are in User’s Favorites Folder Roles – All the Objects that the User has access to (restricted) are available here InfoAreas – The Technical arrangement of Objects as per the Development. (Not recommended unless all details are known to User)

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Step 4:- select the Query and click on Open.

Report analysis in Bex Analyzer Step 1:-The Report displayed as below

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Step 2:-In below records all blue color indicates Characteristics and all white color indicates Key figures.

Input Variables for Reports

The subsequent screens below will help the user providing the parameters for the report (if any). Few reports are executed without any parameters / with default parameters. The screen provides possible values for a specific dimension that is being analyzed.

Selecting Single Variables:

Step 1:- Selecting single variables for reports.

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Step 2:- click on “select from list”

The following screen appears.

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Step 3:- select single values from dropdown list.

Click on OK. Step 4:- The value present in Selection Screen.

Click on OK.

Selecting Multiple Variables:

Step 1:- Selecting multiple variables for reports.

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Step 2:- Click on “select from list”

The following screen appears.

Select Value Ranges from Dropdown list.

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Step 3:- Select any one operation in dropdown list.

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Step 4:-Enter your beginning and ending Customers.

Click OK. Mandatory input Variables Mandatory input variables displayed with asterisk symbol (*) on Selection Screen.

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Create a Variant Step 1:- you can save the values in a selection set called a variant.

Step 2:- Click on the Save button to save as a new variant.

Click on OK. Step 3:-

Enter a description for Variant.

Tick the Check Box “Save as User variant”.

Click On Save.

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Step 4:- Select the variants from “Available Variants”.

Step 5:- Select Variant and click on OK.

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The output displays as below.

Change the Order of Columns Step 1:-Right-Click on the Column you want to move. Select “Swap Document Date With” ”Choose the Column you want to move”.

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The following screen appears. The Report is automatically resorted with Distribution Channel first.

Change Sort Order Step 1:-Right click on the column to be sorted.

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Select the type of Sort.

Change Display Options Step 1:- right-click on the column name. Select “Properties”.

Step 2 :- The following Screen appears.

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Step 3:- select how you want to display the data from dropdown list.

Click on OK. Change Result Rows(Subtotals) Step 1:- Right-click on the column name. Select “Properties”.

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The following screen appears

Step 2:- In the Result Rows dropdown menu select one of the following:

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Always Display = Always Show. Always Suppress = Hide Results/Subtotals. Display if More than One Value = Results show unless there is only one item. Hide a Column

Double Click on the Column name

Or Follow the below procedure for Hide a Column.

Right-click on the column name.

Select “Remove Drilldown”.

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Unhide a Column Step 1:- Select the Filter Button.

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The following appears. Step 2:- Double Click on the Column name Or Right Click on the Column name . Select “Add Drilldown According to Distribution Channel in Rows”.

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Step 3:- The column appears in the Workbook.

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Chart: Step 1:- If you want to represent the data in pictorially. Click on “Chart” tab.

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Step 4:-The data is displayed in graphical format as shown below.

Information: Step 1:-If you want to know the information about the Query. Click on Information Tab.

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Step 2:-The information displayed as below.

Filter: Step 1:- right-click on the column name. Select “select Filter Value”.

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Step 2:- The following screen appears

Step 3:- Select single values or value ranges

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Click on OK. Step 4:- Output displays as below.

Defining Conditions in a Workbook Step 1:- Right-Click on the Column name. Select “Query Properties”

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Step 2:- Choose Conditions tab page

Step 3:- Right Click, choose Create Condition

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Step 4:- Enter a description of the condition.

Step 5:-Right Click on Key Figures, Choose New.

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Step 6:-

Select key figures in the dropdown list the used query.

Select an operator.

Enter a relevant value for the selected operator.

Step 7:- Choose Transfer.

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Step 8:- Click On OK.

Step 9:-To Activate the Condition, Right Click on Condition Choose “Activate”.

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CHANGING CONDITIONS IN A WORKBOOK

Step 1:- To change your condition, Right Click on Condition, Choose “Change”

The Following Screen Appears.

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Step 2:- Right Click on Condition, Choose “Edit”

Step 3:-

Select key figures in the dropdown list the used query.

Select an operator.

Enter a relevant value for the selected operator.

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Step 4:-Click On Transfer

Condition changed successfully.

DELETING CONDITIONS IN A WORKBOOK

Step 1:- To change your condition, Right Click on Condition, Choose “Delete”

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Condition Deleted Successfully. Exceptions in a Workbook Exceptions : Exceptions are enables you to select and highlight usual deviations of key figures values in a query.

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You can choose from the following alert levels:

● Good 1

● Good 2

● Good 3

● Critical 1

● Critical 2

● Critical 3

● Bad 1

● Bad 2

● Bad 3

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Save as Spreadsheet It is possible to save the BEx Analyzer report as a static Excel spreadsheet. Method 1:- Choose Save or Save As from the Excel menu

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Choose a location to save Method 2:- When closing Excel, you will be asked if you want to save your changes.

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Click on “Yes”. Choose a location to save.

Bex User Manual

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