Managing a Geographically Dispersed StaffRachel Honoway, CEOFMTC

5 Points in 18 Minutes

1.Have a Plan2. Decide between Employees

& Contractors3. Understand Payroll & Taxes4. Offer Insurance & Benefits5. Set Policies, Guidelines &

Expectations

1.Have a PlanDefine your company’s purposeWhat are your goals for the next

year, quarter, month, etc?Document, share and continually

review your plansDetermine hiring needs (new

product or client, data)Create an org chart with holesCreate a budget & schedule to fill

openings

2. Employee vs. ContractorWhat does your tax professional

recommend?How much time are they

spending on your projects?How much money are you

“saving” by keeping contractors?

What is the quality of their connection to your company?

3. Understand Payroll & TaxesGet professional guidance before

you are forced toConsider a third party provider

(Zen/Gusto, PayChex, PayChex PEO)

Remember that each state has its own tax code and filing requirements

Note that some states have labor laws that affect wages, hours and benefits

4. Offer Insurance & BenefitsGet professional guidance on

insurance requirements (The Affordable Care Act)

Talk to your accountant about 401K plans

Consider a broker or a benefits administration service

Remember (remind) that working from home is a benefit

Combine benefits with team building

5. Set Policies, Guidelines & Expectations“Doing the job is only half the

job…”When should they work, who

should they contact, how should they do it?

No body language to signal feelings

Clear expectations, clear intentions and clear feedback

Summary, Feedback and QuestionsSummary:1. Have a Plan2. Decide between Employees

& Contractors3. Understand Payroll & Taxes4. Offer Insurance & Benefits5. Cultivate Culture

Feedback & QuestionsLet’s chat!rachel@fmtc.co