Berthing & Unberthing Manual for Port Master · 2020. 9. 28. · Long Son Petrochemicals Co., Ltd...

Long Son Petrochemicals Co., Ltd

PETROCHEMICAL COMPLEX IN SOUTH OF VIETNAM

TỔ HỢP HÓA DẦU MIỀN NAM VIỆT NAM

Vina Logistics Corporation

Construction Jetty Management

Contract No.: LSP-SC-421 Berthing & Unberthing Manual for Port Master

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EPC Project No.: LSP-SC-421

Doc.No.: CJ1-5W92-000003 Rev. 1 EPC Doc.No.: CJ1-5W92-000003 Rev. 1

_____________________________________________________________________________________________

Confidential: This document is confidential and must not be copied or reproduced except with the express permission of Long

Son Petrochemicals Co., Ltd.

Berthing & Unberthing Manual for Port Master

Document Class: 2

1 15-09-2020 Issue for Construction

Ship Ops Team

James Lim

James Lim

0 24-08-2020 Issue for Construction

Ship Ops Team

James Lim

James Lim

D 27-07-2020 Issue for Review

Ship Ops Team

James Lim

James Lim

C 18-05-2020 Issue for Review

Ship Ops Team

James Lim

James Lim

B 16-04-2020 Issue for Review

Ship Ops Team

James Lim

James Lim

A 19-03-2020 Issue for Review

Ship Ops Team

James Lim

James Lim

REV. DATE

(dd/mm/yyyy) DESCRIPTION PREPARED CHECKED APPROVED







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Confidential: This document is confidential and must not be copied or reproduced except with the express

permission of Long Son Petrochemicals Co., Ltd.

DOCUMENT INFORMATION

The following required information is minimum requirement which need to be

updated each time the document is changed.

Creation by : Ship Ops Team

Review Frequency : This document will be reviewed every 2 years

File Name : CJ1-5W92-000003_1_ Berthing Unberthing Manual

for Port Master.pdf

List of Qualified Approvers : __________

Locations of Controlled Copies :

• Master Document

• Copied Document

(E-file)

Management of Changes : Internal (MOC No.)

External (Project Correspondence No)

New issue

CV CO CM EE EM

ES FT FF IE IF

LE ME PE PL PC

PM QM SE …….

CV CO CM EE EM

ES FT FF IE IF

LE ME PE PL PC

PM QM SE …….

Document Number Document Title

CJ1-5W92-

000005

Port Communication

Protocol

Related Documents :







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REVISION LOG

Rev. Date

(dd/mm/yyyy)

Revised Detail

Item Page Article Description

A 19/03/2020 - - - First Issue / Issue For Review

B 16/04/2020 - - - Issue For Review

C 18/05/2020 - - - Issue For Review

D 27/07/2020 - - - Issue For Review

0 24/08/2020 - - - Issue For Construction

1 15/09/2020 - - - Issue For Construction







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Table of Contents

1. PURPOSE .............................................................................................................. 5

2. SCOPE OF APPLICATION .................................................................................... 5

3. RELATED DOCUMENTS ....................................................................................... 5

4. DEFINITIONS AND ABBREVIATIONS.................................................................. 5

5. CONTENT .............................................................................................................. 6







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1. PURPOSE

Provide Port Master and staff instructions for safe and efficient vessel's berthing and unberthing operations.

2. SCOPE OF APPLICATION

Berthing and unberthing operations of vessels at LSP Construction Jetty for all relevant staff.

3. RELATED DOCUMENTS

Port Communication Protocol, doc no. CJ1-5W92-000005

4. DEFINITIONS AND ABBREVIATIONS

CJ : LSP Construction Jetty includes all or any part of the land, Customs Area, structure, property, building, terminal, berth, jetty, or wharf operated or administered by Port Master.

CJMD : Construction Jetty Management Database

DWT : Dead Weight Ton

ET : Estimate Time

ETB : Estimated Time of Berthing

ETA : Estimated Time of Arrival

ETC : Estimated Time of Completion

ETD : Estimated Time of Departure

GT : Gross Tonnage

LOA : Length Over All

NT : Net Tonnage

NOR : Notice Of Readiness

OS : Operation Supervisor ~ Port Master’s staff

Port Master : Vina Logistics Corporation (VNL), management company of LSP for Construction Jetty Operations

Port User : is the EPC contractor which has signed the EPC contract with the Company and needs to import the equipment and material to the construction site via the construction jetty

P.O. B : Pilot On Board

PPE : Personal protective equipment

SM : Shift Manager ~ Port Master’s staff







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SS : Safety Supervisor ~ Port Master’s staff

Sub-Contractor : Service provider of Port Users such as stevedoring, lashing gang, mooring gangs, harbor tugs, Shipping Agency, trucking, cleaning etc.

5. CONTENT

5.1 Information of navigation channel & construction jetty

5.1.1 Location and navigation access channel to construction jetty

- The port is located on Long Son Island. The South and West of the project is

adjacent to Ganh Rai Bay, to the North is adjacent to Rang River and Ong Ben

channel. The construction jetty is located in the southwest of Petrochemical

Complex in South of Viet Nam.

Construction jetty

Access channel







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5.1.2 Construction Jetty (CJ)

- Construction jetty includes the loading platform, 2 wharf areas, 3 berthing

dolphins (BD) and 2 mooring dolphins (MD). The berth is designed to

accommodate 19,500DWT ships. Draft on the berth is -8.0m CD (Chart datum)

and

- Customs area of about 1.8 hectares for Customs inspection of cargo.

- Layout of construction jetty:







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- Specification of construction jetty is as follows:

No. Item Quantity Parameter (LxB)

1 Loading platform 1 40.0m x 100.0m

2 Berthing dolphin (BD) 3 8.0m x 8.0m

3 Mooring dolphin (MD) 2 6.0m x 6.0m

4 Approach bridge 1 14.0m x 360.83m

- The loading platform layout:







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- Approach bridge layout:

5.2 Roles and responsibilities of Stakeholders

5.2.1 Port Master

5.2.1.1 Shift Manager

- The roles and responsibilities of Shift Manager (SM) are as below:

✓ Manage all terminal operations during a shift in accordance with plans

within the parameters of Contractor requirements, management direction,

safe working practices to achieve maximum levels of productivity and

customer service by optimum utilization of recourses, and meet the related

laws & regulations compliance

✓ Coordinate with Port User to ensure effective operating programs are set

and maintained to ensure vessels meet sailing or berthing deadlines

✓ Liaise with Port User's Subcontractor and to maximize equipment /labor

availability and effectiveness

✓ Ensure that recognized safe working practices are utilized for all terminal

operations and maintain effective implementation of safety policies and

procedures







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✓ Provide the first line of response for emergency situations and damage

assessments

✓ Investigate, record and report the equipment and materials unloading delay,

shipment berthing and un-berthing delays and provide information to

relevant parties

✓ Perform inspection, and investigation of the unloading area and port area to

ensure that there are not any damages to properties and/or pollution and/or

environmental from unloading activities after shipment clearance

✓ Ensure that the construction jetty is ready to berth and un-berth in safe

conditions

✓ Manage, arrange and allocate Port Laydown area for the equipment and

materials from the ship

✓ Ensure that all required documents for the ship berthing, un-berthing and

other related work are submitted to Company and/or the relevant authorities

in a timely manner prior to the intended date of the ship berthing and un-

berthing

✓ Ensure that Port User shall fully comply with the ground rules, port

regulations and procedures.

- When a vessel information is submitted by Port User for review and approval,

within 1 working day SM shall oversees Operations Supervisor (OS) review

process to ensure all required parameters are met before given final approval

and recorded in the CJMD.

- When a vessel berth window is booked by Port User, SM shall oversee the berth

and operations planning by the OS before submitting into CJMD.

- When ETA notice of arriving, vessel is updated in CJMD by Ship’s Agents, SM

shall ensure coordination of all preparation work by various stakeholders are

carried out to avoid any possible delay or disruption of the berth & operations

plan.

- When the final 1 day ETA notice of arriving vessel is updated in CJMD, SM to

hold pre-arrival meeting with all stakeholders to run through final preparation to

receive the vessel at CJ taking into account the prevailing weather, tides, other

vessel traffic etc







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- During critical operation period such as vessel berthing & unberthing,

exceptional heavy & bulky cargo unloading, SM shall monitor closely either on

site or via CCTV and maintain constant communication with OS and SS via

walkie talkie.

- SM shall review with OS, SS, Port User & Sub-Contractor detailed planning of

cargo & trucking movement from vessel side to Customs Area and then final

dispatch out to Port User’s site for safe and efficient execution and optimize

resource utilization.

- SM shall review SS execution of all safety checklists and procedures before

commencement of any critical operations and recorded in the CJMD.

- SM shall be involved with the SS in any safety violation incident or near miss by

any person. SM shall ensure all such incidents or near misses are recorded in

the CJMD.

- SM shall carry out frequent random checks when operations are going on as an

effective measure to ensure all personnel on the ground comply with HSSE

policy and execution according to plan. Same recorded in CJMD.

5.2.1.2 Operations Supervisor

- The roles and responsibilities of OS are as below:

✓ Verify any ship information from Port Users to ensure that ship specification

matches the construction jetty capability;

✓ Establish and monitor the berthing schedule of the ship at the construction

jetty;

✓ Organize shipment berth schedule and notice to related parties;

✓ Decide to interchange shipment berth schedule, and also define decision

logic of the vessel berthing, un-berthing and interchange;

✓ Organize ship berthing and un-berthing and coordinate with traffic control

department, navigation department, ship agent, captain, navy base, Vung

Tau port authority, border guard and other related parties that shall be

involved.

- When notified by CJMD that Port User has submitted the vessel information for

approval, OS reviews the vessel information with SM base on the berth capacity

and other safety and legal criteria, approves or rejects the vessel







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- If the vessel is rejected, OS / SM shall immediately inform Port User stating the

reason for non-conformity.

- Once the vessel information is approved, Port User will book berth window and

submit cargo & other relevant information such as vessel’s plans ~ GA, Mooring,

Cargo stowage & lashing / unlashing, as well as cargo manifest, DG, special

handling procedure…

- When CJMD notify Port Master of above by email / phone message, OS will

commence working out a tentative berth operations plan for SM’s review.

- OS will submit this tentative plan into CJMD which will notify all stakeholders.

- Port User is required to confirm the allocated berth window within 1 working day

in CJMD, failing which the berth window is open for booking by other Port Users.

- When CJMD notify ETA notices of vessel, OS shall monitor and take action to

amend the berth operations plan where necessary. OS will then submit

amended plan into CJMD which will notify same to all stakeholders. This

process will continue till the vessel arrives and berths at CJ.

- OS shall ensure that Pre-Arrival information & Safety Checklists are sent to the

vessel’s Captain by the Ship agents.

- OS shall finalize the preparation of the unloading plan with all stakeholders with

firm timeline for all activities 1 day before vessel arrives & presented at the Pre-

Arrival briefing hosted by SM.

- OS shall confirm with all stakeholders of their respective responsibilities

following the firm timeline.

- Before vessel arrival, OS shall notify the ship berthing schedule to related

authorities, Navy Base No.2 according to Port Communication Protocol (CJ1-

5W92-000005).

- OS / SS shall ensure that the jetty area both sea and shore are clear of all

vessels and vehicles, obstacles etc and well illuminated when visibility is

impaired. All fenders at CJ are in place and undamaged.

- When the vessel is nearing the berth, OS will position a flag to indicate to the

vessel’s Master and pilot the ideal position where the bridge should be.

- Once the vessel is safely berthed at CJ and the vessel’s accommodation ladder

is rigged, OS, SS, Port User and Stevedore Foreman will meet with vessel’s

captain and Cargo officer for Safety Meeting before cargo operations.







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- After Safety checklists has been signed, certificates verified in order and all

procedures agreed, cargo operations shall commence immediately and duly log

into CJMD.

- Throughout the vessel’s stay at CJ, OS shall carry out regular checks to ensure

operations are going along as per plan. If any delay occurs, then OS will report

to SM and together they will discuss with relevant stakeholders to find a solution

to bring the operations back on schedule. All such delays and action taken shall

be logged into the CJMD.

- Once notified by CJMD that cargo operations is nearing completion, OS shall

commence preparing all relevant stakeholders for vessel’s departure with firm

timeline on each stakeholder’s action plan.

- On completion of cargo discharge, together with Port User’s representative and

vessel’s officer, OS will inspect all vessel’s cargo holds and decks to ensure no

cargo remains on board. After satisfactory inspection, all parties sign a Cargo

Hold Empty Certificate with each party having an original copy. OS shall upload

his copy into CJMD later.

- After pilot on board and all is safe and ready, the vessel then departs the CJ

guided by the harbor pilot / master with all timings log into CJMD later.

5.2.1.3 Safety Supervisor

- The roles and responsibilities of SS are as below:

✓ Supervise deliverables on an ongoing operational basis to ensure that

safety & security standards are communicated & complied with by all Port

Users;

✓ Witness inspection of the unloading equipment and facilities and perform

observation of all activities on the construction jetty to ensure that it is

suitable for safe operation;

✓ Ensure that all safety, security & environmental issues are managed to fulfill

the requirements of all applicable laws and regulations;

✓ Stop any activities when detecting causing unsafety to works, signs of

violation of safety regulations and promptly notify to Company and EPC

Contractors;

✓ Ensure that all damage claims are handled fulfilling the requirements of all

applicable laws and regulations;







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✓ Ensure that emergencies are handled fulfilling the requirements of the

regulations applicable nationally & internationally.

- SS must instruct safety policies and regulations to all sub-contractors’

employees and ensure that they understand and sign acknowledgement

statement before starting work at CJ.

- Before starting working, SS coordinates with OS to conduct a toolbox meeting

with the sub-contractors’ staffs to instruct hazards during the work performance

and take preventive measures.

- Inspect working areas and vehicles, tools and equipment before starting work.

The inspection must be recorded in the safety checklist and signed by the safety

supervisor and the sub-contractors’ representatives.

- SS conducts and signs safety checklists with vessel’s staff & stevedore foreman

before cargo operations can commence.

- SS regularly inspects and monitors cargo handling operations at construction

jetty and custom area. SS shall stop any contractor's work immediately when

detecting hazards which are likely to cause serious accidents.

- For serious HSSE violations, SS shall inform the Shift manager immediately.

- SS coordinate with related parties to investigate any incident when it occurs.

- SS shall make the safety violations report after any safety violations are dealt

with.

- SS shall assist sub-contractors to carry out risk assessment as & when any

occasion requires.

- SS shall perform housekeeping inspection at all times to minimize risk to all

working personnel.

- Final safety inspection of CJ to be carried out after every ship departed and log

into CJMD.

5.2.2 Tugboat service

- Dispatching tugboats assisting vessel's berthing and unberthing must strictly

abide by the regulations on the number and specification (type) of tugboats.

- The tugboat must be ready in place before vessel arrives berth area 30 minutes.







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- The use of tugboats assisting designed vessel of 19,500 DWT tonnage (L x B =

162m x 38m) must comply with the provisions of the seaport Regulation of Vung

Tau Maritime Port Authority and detailed into Port rules and regulations.

- Notwithstanding above when booking harbor tugs, Shipping agents shall book

minimum 2 harbor tugs while still complying with Harbor Authority regulations as

per LSP’s requirement.

5.2.3 Shipping agent, captains, pilots of towed, assisted ship, and captain of tugboats

- Shipping agents inform / update timely vessel’s “estimated time of arrival’’ (ETA)

Vung Tau Port Authority and CJMD.

- When booking harbor pilot, Shipping agents shall request a pilot who is on the

short-list provided by Pilot Office.

- Captains must contact with Vung Tau pilot by VHF on channel 16 one hour

before vessel arrives pilot station.

- Captains of tugboats must contact Vung Tau pilot and Port master one hour

before vessel arrives pilot station.

- Captains, pilots of towed, assisted vessel, and captain of tugboats have

responsibility to promptly notify the port authority of any delay or insufficient

supply of tugboats with regards to quantity, capacity and types of tugboats as

prescribed.

- Before reaching the location as agreed on the use of towage services, the

captain of the towed vessel and the captain of the tugboat must discuss and

agree on the towing method; location for tying the tow wire or towing position, if

the towed vessel has special positions to be used for tugboat, the tugboat

captain must be notified by the captain of towed vessel.

- In case the towed vessel is piloted by a harbor pilot on board, the captain may

discuss and authorize the pilot to contact the captains of the tugboats.

- Using tow wire must be suitable and meet the technical requirements as

prescribed.

- The priming wire must be ready for use in case the tow wire is not successful.

- Vessels with length of over 100 m must have a wire ready on the bow to be able

to connect with tugboats in emergency situation.







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5.2.4 Mooring Gangs

- Make sure all employees who perform mooring/ unmooring must:

✓ Be 18 years of age or older

✓ Ensuring good health during work performance

✓ Occupational safety training

✓ Having an appropriate certificate for mooring/ unmooring operation

✓ Fully complying with PPE requirements at all times in CJ.

5.2.4.1 Vessel's berthing and mooring operation

- When vessel approaches CJ and within range, OS establishes radio

communication with harbor pilot.

- OS confirms with the pilot which side alongside and the position of the berthing

vessel by flag and the total number of mooring lines.

- OS ensures all mooring gangs standing by to take on vessel’s mooring lines to

shore bollards.

- Vessel’s body must be parallel to the CJ with a minimum distance equal to TWO

beam of the vessel and not less than 50 meters, speed to approach CJ is not

over 0.2 knot ~ 0.1 m/s as agreed by Vung Tau pilot office on 12th May 2020.

- After vessel is securely fast, OS ensures vessel’s gangway is position ideally not

to cause inconvenience and danger to personnel working in the vicinity.

- OS to ensure that cargo unlashing & discharge operations commence without

delay after all formalities and safety checklists / briefing are completed.







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- Mooring arrangements for vessel at berth:

✓ LSP CJ No 2:

✓ LSP CJ No 1:

- The method of mooring operation and mooring steps is as follows:

Turning area







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✓ Connect mooring lines into bollard when the mooring lines are in the same

direction as the order in the following picture:

✓ Connect mooring lines into bollard when the mooring lines are in different

directions as the order in the following picture:

- Mooring gangs and harbor tugs to stand-down upon pilot’s advice and return to

base after completion.

- Mooring gangs assist vessel’s crew to position accommodation ladder in a safe

location on the berth.

- The accommodation ladder must have safety guard rails & net before personnel

use.







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- OS to update mooring operations in CJMD in a timely manner.

- As part of our continuous improvement culture any incident or near miss must

be investigated and recorded in CJMD.

5.2.4.2 Unmooring operation and vessel's unberthing

- Following established unberthing scheduling, Shipping agents give regular

updates on expected cargo completion and documentation time.

- 2 hours before expected cargo & documentation completion, mobilize mooring

gangs and conduct operational briefing by OS.

- OS contacts the captain of the tugboat by VHF to ensure the tugboat is ready to

assist the vessel to leave the berth.

- Move all equipment and obstacles on the wharf (if possible) away from the

vessel side leaving the wharf area clear.

- OS / SS to check water area to make sure no ships / barges are anchored in the

area of the leaving vessel 1 hour before departure.

- Mooring gangs coordinate with vessel's crew to remove the accommodation

ladder after the pilot on board.

- Contact the pilot by VHF to ensure good communication to prepare the vessel’s

unberthing.

- On harbor pilot’s advice, all tugs are made fast to vessel.

- After the tugboat is ready to assist the vessel's unberthing and on pilot’s

instruction, mooring lines are slackened by vessel’s crew and when there is

sufficient slack and safe to do so, mooring gangs proceed to let go lines from

bollard till all lines are clear of all bollards.

- The method of unmooring operation when the unmooring lines are in the

different directions as the order in the following picture:







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- When all clear, mooring gangs stand down and return to base.

5.2.5 Inspection & supervision

- Inspection and supervision are always carried out by OS before and during the

implementation of the work to ensure:

✓ The vessel's berthing and unberthing operations are carried out safely.

✓ Communication is smooth during implementation.

✓ Correct equipment type & quantity are pre-arranged to support the

operation

✓ Workers involved in mooring/ unmooring operation are fully equipped with

PPE.

5.2.6 Report and forms

- After completion of any operation, SM / OS / SS shall log all relevant information

into CJMD.

End of Berthing Unberthing for Port Master

Berthing & Unberthing Manual for Port Master · 2020. 9. 28. · Long Son Petrochemicals Co., Ltd...

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