Ber in sa with oracle primavera delivered successfully
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BER in SA with Oracle Primavera Delivered successfully
to show how Primavera was used in South Australia to deliver the Building Education Revolution (BER)
for school building projects.Tim Readman – Tim Readman Planning Services
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BER in SA • The Nation Building – Economic Stimulus Plan released on
3 February 2009 • The Building the Education Revolution (BER) program • Department for Transport Energy and Infrastructure (DTEI)
Building Management is managing the procurement process on behalf of the State Coordinator-General and the Department of Education and Children’s Services (DECS)
• Master Builders Association
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Implementation of BER SA• Delivery DTEI direct to the builders• No Managing contractors• Minimal administration costs• Builder responsible from design to delivery• Cost Auditors (QS)• Program - tight timeframe• Transparency
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BER in SA DTEI
Judi Carr - Executive Director, Building Management, Derek Cruickshank - Principal Project manager
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Budget for schools• School budget $250,000 to $3m each• Construction Design, demolition, construction Fit
out - 88.5% • Building contingency 7%• FF & E - School Equipment 2.75%• Insurance 0.25%• Planning & report DECS/DETI 1.5%
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Standardisation
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Standard & non Standard
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Flow Chart of procurement
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Contractor School Allocation• Contractors pre qualified• Contractors applied for cluster schools • Builders allocated schools• Contractor/DTEI delivery deadlines• No big profits
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Smallest to largest
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Programme delivery• Responsible for the schedule for every school • Every school a project• Standard project schedule for each design• Schedule adapted for each school• Construction periods generous to suit large to
small contractors
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Standard Schedule per Design
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Key Milestones• Submit bid • Contract Award • Submit design, fixed price and fixed date for practical
completion • Submit final design scope, fixed price & completion date • Refurbishment price agreed • Start work• Date for Practical Completion
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Planners Key Deliverables• Review school project scope• Select the schedule for each project school• Put the key milestones into each contract
document• Print, and load schedule to the folderSimple ? Yes - Flexible - No!600 projects! Must be a better way.
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A better way• Primavera P6 Multiproject solution
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Simple Schedules - MSP look-a-likes
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Each standard & non stand school project
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Detailed construction schedule to determine reasonable ‘construction period’
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Detailed milestones , what would be monitored? Inspection dates?
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Programme development for school projects
• Build a template for every eventuality• Difficult to insert requirements later• Activity Codes• Cash flow – cost curves• Labour allocation• Ruled out methodology manager• Robust structure • Baselines
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Activity codes,, cost allocation for construction/refurbishment
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Cash flows? Labour Resources?
Per School
Per round, and overall
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Project Codes import via SDK
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Project Coding Options
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Sorting into standard & non standard projects
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Develop a separate schedule per school for inclusion in tender documents
• Understand school requirements• Select template school, copy paste template to
school round• Amend project coding• Amend funding amounts• Assess special requirements• PDF to contract documents• Be flexible for change
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Schedule Scopes
Refurbish all classroom spaces Project is 1 of 2 for school. Existing library to current standards. Refurbishment of learning area facilities supported as optimum outcome for school. Refurbishment is supported by DECS as the best option for this school with funding available, DEEWR Guidelines and space available Classrooms refurbishment focuses on bringing this facility up to 21st Century learning standards. DECS will provide schools & architects a standard refurbishment scope of work.
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Demonstration• To P6 school selection• Project level• Activity Screen
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Implementation• Individual schedule to contract documents• Coded Milestones from schedule into contract documents• Programme questions from contractors to meet deadlines• Adjusting or not adjusting contract periods• Federal government deadlines for each round• Upfront expenditure to mobilise
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Monitoring • Progress measurement by cash flow• School Principals verify progress by contractors• Payment made on progress of works• Reduced scope for TRPS, but ability to adapt• Database export o the DTEI data base using
reports CSV
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Open ReportsConfigure to export data
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Export to excel the data. Filter and run
• Group & sort• Filter for milestones
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Data Export CSV into BPIMS by IT
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BPIMs used for delivery integrated Primavera via excel to database
Open website communications to all
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Successful projects http://dtei.sa.gov.au/coordinator_general/completed_project_summaries_2#c
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Success• Key Milestones into contract documents• Project Schedules to each contractor• Adaptable to change• Satisfaction
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BER in SA with Oracle Primavera Delivered successfully
• Questions
Completed Project Summaries - Department for Transport, Energy and Infrastructure (DTEI)