BENAZIR BHUTTO SHAHEED GUIDELINES...
Transcript of BENAZIR BHUTTO SHAHEED GUIDELINES...
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BENAZIR BHUTTO SHAHEED YOUTH DEVELOPMENT PROGRAM
AN ORGANIZATION UNDER
BENAZIR BHUTTO SHAHEED
HUMAN RESOURCE RESEARCH AND
DEVELOPMENT BOARD
GUIDELINES (VERSION-VII)
Book
of Annexure
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ANNEXURE –I
Notification of Board Steering Committee of BBSYDP
To be replaced with
notification of B.SC
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ANNEXURE –II
Notification of Board Technical Committee
To be replaced with notification of
B.T.C.
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Terms of References of Provincial Coordination Unit
a. To implement policy, guidance, procedure and leadership etc from Steering
Committee-BBSYDP for implementation of program.
b. To launch training program under BBSYDP through Public and Private Sectors.
c. To monitor the overall implementation of youth development programs under
BBSYDP and maintain an up to date record of all trainings.
d. To receive, release and disburse funds under BBSYDP to all stakeholders engaged as
per approved PFT in training programs through Fund Flow Mechanism approved by BOD
and Finance Department.
e. To facilitate all the departments and TEVTs’ institutions in preparation of proposals.
f. To initiate a centralized media campaign for the program.
g. To maintain a centralized data pool for Provincial Government.
h. To coordinate with Program Management Units on implementation, sharing of data
and two way transfer of knowledge.
i. To maintain a website for the Program carrying data about training programs and
information on employment opportunities etc.
j. To conduct surveys of all existing Public / Private Sector training Institutions (viz –
TNA and Trainers) and analyze for discrimination.
k. To arrange and conduct stakeholder’s seminars for disseminating the idea and getting
a proper buy in.
l. To prepare and present periodical and annual report for Steering Committee,
BBSYDP and the Government of Sindh.
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ANNEXURE – V
Terms of References of Project Management Unit
1. Based on employment prospects in public and private
sector, plan, prepare, implement and monitor the Proposal for
Training (PFT) as per program guidelines.
2. To maintain accounts as per NAM and make payments as
per program guidelines.
3. To prepare the training institutes as per the proposed
training and number of trainees.
4. To invite trainees application as per approved PFT.
5. To conduct test and select trainees. Inform the selected
trainees the place, time and date of reporting for training.
6. To maintain a database of trainings, trainees and training
institutes.
7. To submit reports to the PCU as required and mentioned
in the program guidelines.
8. To maintain program website and provide updated
information regarding ongoing activities/ training programs.
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SALARY PACKAGE OF CONTRUCTURAL STAFF UNDER PMU
Sr. # Post
Salary
Per Month
(Rs.)
1 Deputy Project Director 40,000
2 Assistant Project Director 30,000
3 Accounts Officer 30,000
4 Program Assistant 12,000
5 Data Processing Assistant 10,000
6 Driver 8,500
7 Office Boy 6,000
8 Sanitary Workers 6,000
ALLOWANCES FOR REGULAR STAFF OF PMU DRAWN FROM PUBLIC SECTOR1
The Other Officers / Officials of PMU on Deputation from Department shall be entitled to Project
Allowance at the following rates;
Designation Allowance PM
Project Director of BPS 18/19 Rs: 30,000/-
Deputy Project Director Rs: 25,000/-
Head of the Training Institution Rs: 7,000/-
Officers in BPS – 17 Rs: 20,000/-
Officials BPS 14 – 16 Rs. 5,000/-
Officials BPS 13 and Below Rs. 3,000/-
The PMU staff would not be more than 6-7 in case of PFT is for less than 600 trainees
In case of more than 600 trainees, the PMU staff salary should be within the 5% of the
total administrative cost.
1 Note: Allowances for regular staff of PMU drawn from Public Sector will as per Finance Department Notifications & as per the approved PFT
from Competent Forum (PSC).
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ANNEXURE –VI
District Placement Plan
Based on District Index of Multiple Deprivations (IMD) – Sindh Province
[Estimated from PSLM Survey 2008-09]
Sr. # District
IMD (%)
[SPDC
Data]
Rank
[Lowest
to
Highest]
Estimated
District
Total
Population
[SPDC Data]
Estimated
Deprived
Population
(Backward
Population)
[SPDC Data]
Deprivation
Weights
(Backward-
ness)
Population
Weights
District
Share (40%
Population
and 60%
Backwardn
ess) in
Percentage
1 Badin 50.88 19 1288261 655467 0.058465812 0.041817176 5.18%
2 Nawabshah 44.55 10 1056834 470820 0.041995819 0.034305016 3.89%
3 Dadu 41.66 5 1027031 427861 0.038163997 0.033337605 3.62%
4 Ghotki 46.18 14 1257170 580561 0.051784408 0.040807957 4.74%
5 Hyderabad 25.11 2 1707760 428819 0.038249448 0.055434187 4.51%
6 Jaccobabad 51.58 20 895106 461696 0.041181984 0.029055297 3.63%
7 Jamshoro 49.74 17 519454 258376 0.023046412 0.016861567 2.06%
8 Shahdadkot 49.16 16 1040711 511614 0.045634529 0.03378166 4.09%
9 Karachi 14.18 1 8490953 1204017 0.107394928 0.275617813 17.47%
10 Kashmore 45.02 13 791841 356487 0.031797637 0.025703297 2.94%
11 Khairpur 42.45 6 1714167 727664 0.064905581 0.055642159 6.12%
12 Larkana 44.99 12 1175868 529023 0.047187363 0.03816888 4.36%
13 Maitari 43.77 8 569969 249475 0.022252468 0.018501293 2.08%
14 Mir Pur Khas 48.09 15 1608478 773517 0.06899554 0.052211476 6.23%
15 Nowshero
Feroze 33.91 3 911535 309102 0.027571029 0.029588585 2.84%
16 Sanghar 43.92 9 1300496 571178 0.05094747 0.042214327 4.75%
17 Shikarpur 44.71 11 1117327 499557 0.044559079 0.036268629 4.12%
18 Sukkur 41.48 4 1033629 428749 0.038243204 0.033551777 3.64%
19 Tando Allah
Yar 43.4 7 541522 235021 0.020963212 0.017577898 1.96%
20 Tando Muda
khan 49.87 18 506248 252466 0.022519257 0.016432898 2.01%
21 Tharparkar 58.74 23 512316 300934 0.026842466 0.016629867 2.28%
22 Thatta 55.56 21 1369319 760794 0.067860684 0.044448333 5.85%
23 Umerkot 58.74 22 370987 217918 0.019437672 0.012042303 1.65%
Total 30806982 11211116 1 1 100.00%
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ANNEXURE –VII
GOVERNMENT OF SINDH
PCU-BBSYDP
PROPOSAL FOR TRAINING (PFT)
(PC-1 FORMAT)
SOCIAL SECTOR
1. Name of the Project
2. Location
3. Authority responsible for:
i. Sponsoring
ii. Execution
iii. Operation and maintenance
iv. Concerned federal ministry
4. Plan Provision
5. Project objectives and its relationship with Sectoral objectives
6. Description, justification and technical parameters
7. Capital cost estimates
8. Annual operating and maintenance cost after completion of the Project
9. Demand and supply analysis
10. Financial Plan and mode of financing
11. Project benefits and analysis
i. Financial
ii. Social benefits with indicators
iii. Employment generation (direct and indirect)
iv. Environmental impact
v. Impact of delays on project cost and viability
12. a) Implementation schedule
b) Result Based Monitoring (RBM) Indicators.
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13. Management structure and manpower requirements including specialized skills during
execution and operational phases.
14. Additional projects/decisions required to maximize socio-economic benefits from the
proposed project.
15. Certified that the project proposal has been prepared on the basis of instructions provided
by the Planning Commission for the preparation of PC-I for Social Sector projects.
Prepared by ___________________________
Name, Designation & Phone #
Checked by ___________________________
Name, Designation & Phone #
Approved by __________________________
Name, Designation & Phone #
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ANNEXURE –VIII
INCEPTION REPORT (to be filled in by Training Partners)
Concept:
This report should focus on the training venues, duration commencement and completion date. The department will summarize venue wise approved training programs showing date of approval.
Project Title: ____________________________________ Reporting Period:
__________________
Prepared by (Designation): ________________________ Date of Submission:
_________________
Detail of Project Activities:
Sr.
#
Name of
Trade
and ID
Duration
of course
Name of
Institute
and ID
Prescribed
Qualification
for Trade
Date of
Start
Trainees Trainers
Available
Trainers
Required
Remar
ks Selected Joined
1 2 2 3 4 5 6 7 8 9 10
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
(Please attach a separate list in case of exceeding nos)
Government of Sindh
Chief Minster’s Secretariat, Sindh
Benazir Bhutto Shaheed Youth Development Program,
(Mega Initiative Addressing Poverty and Unemployment Through Skill Development)
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MONTHLY PROGRESS REPORT IN RESPECT OF TRAININGS
UNDER BBSYDP, CHIEF MINISTER SECRETARIAT, SINDH
(To be compiled by PMU for PCU)
Name of Institute Address ________
Contact No ______
Project Title: __________________________________________ Reporting Month:
_______________
Monthly Progress report from Institute
Sr.
No Name of Course
Duration of
course
Lecture/
Practical
Trainer/
Instructor Expenditure Statement
Remarks
Sch
edu
led
Co
nd
uct
ed
Req
uir
ed
Av
aila
ble
Sti
pen
d
Tra
inin
g
cost
Ad
mn
1 2 3 4 5 6 7 8 9 10 11
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
______________erutangiS
_______________eSaS
________eanS
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BBSYDP TRAINEE FEEDBACK FORM AFTER COMPLETION OF
TRAINING
Government of Sindh
PCU-BBSYDP/BBSHRRDB
Instruction to Fill-in Project Completion Report From PC-IV
Revised 2005
To be furnished immediately after completion of Project regardless of whether or not
the accounts of the Project have been closed.
1. Name of the Project:
2. Implementation period:
Commencement Completion
a) As per PFT:
b) As per actual:
3. Capital cost:
Million Rs.
4. PFT phasing/allocations, releases & expenditure: (Million Rs)
Planned Actual
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Year Phasing as
per PFT Allocations Releases Expenditure
Total :-
5. Trade-wise Trainees Targets and Achievements:
S.
No Trade
PFT
Estimates Actual Achievements
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6. Planned & Actual Expenditure: (Million Rs)
Sr.
No Trade
Budget
PFT Actual Expenditure
7. Quantifiable Benefits of the Project:
a) Financial :-
b) Economic :-
c) Social :-
d) Employment Generated :-
8. Financial / Economic Results Based on Actual Cost:
a) Financial
b) Economic
9. Whether the Project has been implemented as per approved scope of the project. If not
provide details justification of variation.
10. Whether employment has been provided to the graduates as per requirement laid down
in the Guidelines of the Program. If yes please mention in detail.
11. Impact of the Project on Target Group:
12. Lessons Learned In:
13. Suggestions for Planning & Implementation of similar Projects:
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ANNEXURE – IX
PROGRAM MONITORING REPORT (for Official Use Only-Kept Secured and be returned to the PCU after full utilization)
1. Profile of Institute
Name of Institute Address Name & Contact Number of
Focal Person/Principal
Total #of
Trades
Total # of
Trainees
2. Attendance & Stipend (Trainees/Trainers) NB:*Attach list of absent trainees
Sr.
#
Name of
Trade
Trainer(s)
Allocated
Trainer(s)
Present
Total
Trainees
Enrolled
# of
Trainees
Present in
the last
visit with
date
# of
Trainees
Present
during
current
visit
# of
Trainees
Absent*
# of
Trainees
Received
stipend
# of Trainees
having/issued/
displayed ID
cards
Comments, if any
1
2
3
3. Academic-Course Progress as per Weekly Activity plan Availability of: i. Training Activity Plan : Yes / No ii. Training Manual/Literature: Yes
/ No
Sr.
# Name of Trade
Date of
Commencement
# of Week
Completed Scheduled/ Planned
Activity (as per Tr. plan)
Topic of current
activity
Progress on Training
Course (in %)
Comments, if any
Completed Remaining
1
2
3
4. Facilities {Gradation: “0-5- 0 stands for the worst & 5 stands for the best”}
Sr. # Name of Trade Trainers’
Capacity/
Delivery
Training
Manual/
Book/
Literature
Training Material,
Machines &
Equipment
Learning
Climate
(Building,
Electricity, Fans,
Furniture)
Facilities
(Washroom,
Power backup,
Water,
Cleanliness etc)
Grand
Total of
Rating
(25)
Comments, on grading if any
1
2
3
5. Test/Examination (Mention “W” for Weekly & “M” for Monthly)
S. # Name of Trade Number of
Test/Exam(s)
Planned
Number of
Test/Exam
Conducted
No. of Trainees
Appeared in the
Last Test/Exam
No. of Trainees
Passed in the
Last Test/Exam
Comments, if any
1
2
3
6. Concluding comments on overall assessment/monitoring, if any!
Name & Signature with seal
(Focal Person/Principal) Name & Signature of Monitoring Officer
(PO/DPC) [A copy of the report will be given to the Institute / Organization for record & to take corrective measures( if required). The compliance be reported to the
PMU & PCU within one week]
Government of Sindh
Chief Minster’s Secretariat, Sindh
Benazir Bhutto Shaheed Youth Development Program,
(Mega Initiative Addressing Poverty and Unemployment Through Skill Development)
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ANNEXURE –XI
Name of Institute ______________________________ District ______________________ Address ______________________________________
Contact no. __________________
Form-I Course Completion Report in respect of Trainings under
BBSYDP, PCU Chief Minister’s Secretariat, Sindh
1. Total number of Courses:-----------------------------------------------
2. Total number of trainees allotted:--------------------------------------
3. Total number of trainees enrolled--------------------------------------
4. Date of Commencement of Course------------------------------------
5. Date of Completion of Course-----------------------------------------
6. Date of Submission Report:---------------------------------------------
S. #. Name of Course Duration No. of Trainees
Registered
No. of Trainees Appeared in
Test (also attach list) Passed Failed
No. of trainees who
received certificates
Reasons of
failure /
nonappearance
of trainees
1
2
Government of Sindh
Chief Minster’s Secretariat, Sindh
Benazir Bhutto Shaheed Youth Development Program,
(Mega Initiative Addressing Poverty and Unemployment Through Skill Development)
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Form-II
Employment Status of Graduated Trainees of BBSYDP2 .
CNIC Trainee
name
Status (both in number & %)3 Name and address of
firm if employed
Phone #
of trainee
Remarks
(salary if
employed)
Employed Self Employed Continuing
Training/Educ
ation4
Status
Unknown
Date _______________ Signature __________________
Seal ______________
2 BBSYDP Program Officer verifications will select a minimum of 10% graduates from the Completion Reports and verify for each program/course, the status of graduates via the most appropriate
method (i.e. SMS, telephone, on-site visits to trainees and/employers) within one week of issuance of the completion report. If there are significant unexplained differences (i.e. 3 or more) between
this staff(BBSYDP) verification and the original service provider completion report the providers will be required to update and resubmit the Completion Report, then the employment be verified by
TPV firm, before final payments are made.
3 Full time employment or self-employment means over 30 hours or more a week, part time less than 30 hours a week
4 I.D card of Educational Institute required for continuing education