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2002 Prentice Hall
Revolution in Writing
From Word Processing to Paperless Publishing
2002 Prentice Hall 2
Topics
The Word Processing Process
The Wordsmith’s Toolbox
The Desktop Publishing Story
Tomorrow’s Word Tools
“I …cannot imagine now that I ever wrote with a typewriter.”
Arthur C. Clarke, author and scientist
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The Word Processing Process
Word processing involves the following steps: Entering text Editing text Formatting & proofreading the document Saving the document on disk Printing the document
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Entering Text
As you enter text using a word processor, your text is displayed on the screen and stored in the computer’s RAM.
Save your work periodically because RAM is not permanent memory.
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Editing Text
Write and refine a document easily by:
navigating to different parts of a document
inserting or deleting text at any point
moving & copying text searching and replacing
words or phrases
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Formatting Text
Formatting refers to how the words look on a page.
WYSIWIG (“What you see is what you get”) What you see on the screen is a close approximation of
what you will see on paper
Types of formatting: Character Line & Paragraph Entire Document
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Character Formatting
Characters are measured by point size with onepoint equal to 1/72 inch.
A
20 pts
A40 pts
80 pts
120 pts
A A200 pts
A
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All About Fonts
A font is a size and style of typeface.
Serif fonts have serifs or fine lines at the ends.
Sans-serif fonts have plainer, cleaner lines.
Arial
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Paragraph Formatting
Formatting for paragraphs involve margin settings, line spacing, indents, tabs and justification.
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Document Formatting
You can impact the appearance of an entire document through the following: Style sheets Headers and footers Multiple columns Automatic editing features Table of Contents and Indexes Conversion to HTML for web
publishing
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The Wordsmith’s Toolbox
Outliners and Idea Processors
Synonym Finders
Digital References
Spelling Checkers
Grammar and Style Checkers
Form Letter Generators
Collaborative Writing Tools
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Outliners and Idea Processors
arranging information into levels
rearranging ideas and levels
hiding and revealing levels of detail as needed
Outliners are effective at performing the following functions:
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Synonym Finders
Computerized thesaurus can provide instantaneous feedback for synonyms and antonyms.
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Digital References
Dictionaries, quotation books, encyclopedias, atlases, almanacs and other references are now available in digital form.
The biggest advantage of the electronic form is speed.
The biggest drawback is that quick copying may tempt writers to plagiarize.
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Spelling Checkers
Spelling checkers compare words in your document with words in a disk-based dictionary.
Words may be flagged; you make the decision to ignore or change the spelling.
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Collaborative Writing Tools
Groupware -software designed to be used by a workgroup
Provides for collaborative writing and editing
Tracks changes and identifies by the originator’s name
Compares document versions and highlights differences in documents
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Grammar and Style Checkers
A grammar and style checker flags possible errors and makes suggestions for correcting.
It spots the following: Spelling Errors of context Common grammatical errors Stylistic foibles
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Form Letter Generators
The Mail Merge feature in word processors generates personalized form letters and mailing labels.
Create a database with names Create a form letter Merge the database with the form letter to create a personalized letter
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The Desktop Publishing Story
The process of producing a book, magazine or other publications includes several steps:
Writing text Editing text Producing drawings, photographs, and other graphics to accompany text Designing a basic format for the publication
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What is Desktop Publishing?
With modern desktop publishing technology, the production process can be accomplished with sophisticated tools that are affordable and easy to use. Typesetting text. Arranging text and graphics on images. Typesetting and printing pages. Binding pages into a finished publication.
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Desktop Publishing Tools
Scanners transform photographs and hand-drawn images into computer-readable documents.
Page-layout software combine the various source documents into a coherent, visually appealing publication QuarkXpress PageMaker Adobe InDesign
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What does the future hold?
Despite predictions, written media isn’t going away.
Yet… Electronic mail messages now out number post office
deliveries of letters. CD-ROM encyclopedias briskly outsell their paper
versions. The Internet provides for self-publishing to millions of
users.
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Tomorrow’s Word Tools
Word processors are growing in sophistication and absorbing the features of page-layout software.
Paperless electronic media will replace desktop publishing.
Groupware for writing and editing
Electronic dictation
Intelligent Word Processors
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Electronic Books and Digital Paper
The electronic book, or ebook is a handheld device that can contain anything from today’s top news stories to lengthy novels.
Digital paper, or epaper is a flexible, portable, paper-like material that can dynamically display black-and-white text and images on its surface.
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Electronic Dictation & Intelligent Word Processors
The bottleneck continues to be in the input side of desktop publishing systems.
For the future: Speech-recognition software systems that can reliably
recognize human speech. Intelligent word processors that anticipate a writer’s
needs, acting as an electronic editor or co-author.
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