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Transcript of bb.usembassy.gov · Rhoeo Discolor Pink Tip Callisia Fragrans 50 Cuttings G.C Rhoeo Discolor...
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SECTION 1 CONTINUATION TO SF-1449
RFQ 19BB2118Q0012
REQUIREMENTS
The Contractor shall perform landscaping services, including furnishing all labor, material, equipment and services, for the U.S. Embassy owned residence. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5)
PRICING
VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate line item in the Quote and on Invoices.
Description Quantity Cost
Topsoil (12" deep to all new planted areas) 5255 cu. ft.
Soil-mix (6" deep to all new and existing planted areas) 5255 cu. ft.
Soil-mix for vegetable gardens (2'0" depth) 124 cu. ft.
Lawn repair as needed 1 lot
Precast concrete (non-slip) white paving stones. Contractor to allow for cutting and prep with 50mm (2”) of sand & installation
546 sq. ft.
Prune existing trees and thin out- palms; including appropriate disposal off site of debris
1 lot
Removal of existing vegetation as per plan; including appropriate disposal off site of debris
1 lot
Raised coral stone vegetable gardens as per details (including drainage & filter cloth)
1 lot
Six (6) weeks maintenance period - to include but not limited to: a. All lawns and beds to be kept free of all weeds at all times. b. All lawns and beds to be fertilized. c. All lawns to be sprayed for weeds. d. All rocks to be removed from lawns and beds. e. All lawn areas to be rolled and leveled (with sand/soil mix as needed). f. Monitor all areas for pests and disease – treat as needed. g. Stake all trees and palms.
1 lot
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h. All maintenance equipment to be stored neatly as directed by client or off site at the end of every day. i. All waste and debris to be removed from site at the end of every day. j. All snags to be completed by the time line given in the practical completion otherwise maintenance period will have to be extended. Review existing irrigation system and reinstate if feasible / or install new system Automatic irrigation system to include: a. Drip to all planting beds - (Pressure compensated emitters at 12" and drip lines laid 18" on center) and pop-up spray heads to all grass areas (full coverage) b. Complete automatic system which includes (but not limited to): controller, filter, pressure valves, pressure tank, timer, rain sensor, float valves and a submersible pump. c. All wire (including in boxes) to be tidy and caped. d. Provide detailed as-built drawings showing all of the zones, identify the zones in the boxes and locations of boxes in the garden. Also provide a copy of all equipment manuals. e. During installation run the system at a max of 15mins per zone at 6am, Noon and 3am. f. During the maintenance period, continue to run the system for the first four weeks at the same rate. At week 5 reduce to twice a day at 6am and 6pm. g. Upon issue of Certificate of Completion, reduce the system to once a day at 3am.
1 lot
Labor ____ Hrs.
Fine grading of topsoil and soil mix
Subtotal
Vat
Grand Total
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Plants
Plant Name Quantity Size Pot Size Type Cost
Acalypha Red
Acalypha wilkesiana
28 2’0” 6” L.S
Acalypha Pink
Acalypha
6 1’-6” 6” L.S
Avocado Pear
Persea americana
1 5’0” 8” S.T
Aloe
Aloe
20 1’0” 4” G.C
Asystasia Variegated
Aystasia
30 Tray G.C
Banana
Musa
14 3’0” 8” M.S
Bajan Cherry
Malpighia emarginata
10 3’0” 8” L.S
Begonia Cane Pink
Begonia
12 1’-6” 6” M.S
Bleeding Heart Vine
Clerodendrum
4 1’-6” 6” C.V
Bottle Palm
Hyophorbe Lagenicaulis
5 2’ clear trunk
drum S.P
Bougainvillea Dwarf Red
Bougainvillea spp
44 1’-6” 6” M.S
Bougainvillea Dwarf Lilac
Bougainvillea spp
30 1’-6” 6” M.S
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Bougainvillea Dwarf Orange
Bougainvillea spp
20 1’-6” 6” M.S
Bromeliad Bright Orange
Aechmea blanchetiana ‘Orange
8 1’-6” 6” S.S
Bleeding Heart Vine
Clerodendrum
3 1’-6” 6” C.V
Breadfruit Tree
Artocarpus altilis
1 6’0” Drum S.T
Cassia Pink
Cassia
2 6’0” Drum S.T
Cat Whiskers White
Orthosiphon aristatus
60 1’-6” 6” M.S
Cat Whiskers Purple
Orthosiphon aristatus
12 1’-6” 6” M.S
Christmas Candles
Senna alata
8 2’0” 8” M.S
Christmas Palm Double Stem
Veitchia merrillii
5 6’ clear trunk
drum S.P
Clerodendrum Fireworks
Clerodendrum
14 2’0” 8” M.S
Confederate Rose
Hibiscus mutabilis
2 4’0” 8” L.S
Croton Bright Red
Codiaeum
22 1’-6” 6” M.S
Croton Yellow Large Leaf
Codiaeum
8 1’-6” 6” M.S
Croton Yellow Thin Leaf
Codiaeum
8 1’-6” 6” M.S
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Croton Speckled Thin Leaf
Codiaeum
22 1’-6” 6” M.S
Croton Mulit Colour Large
Codiaeum
8 1’-6” 6” M.S
Crinum Lily Giant ‘Burgundy’
Crinum spp
26 2’0” 6” M.S
Crinum Lily ‘Yellow’
Crinum spp
36 2’0” 6” M.S
Crinum Lily Green
Crinum spp
8 2’0” 4” M.S
Cuphea Purple Flower
Cuphea
20 1’0” 4” S.S
Dracaena Bright Pink/Red
Dracaena
32 1’-6” 4” M.S
Eranthemum Silver
Eranthemum
26 1’-6” 4” M.S
Foxtail Palm
Wodyetia bifurcata
14 5’0” clear trunk
Drum S.P
Ginger Varigated
Alpinia zerumbet “Variegata”
40 2’0” 6” L.S
Golden Palm
Dypsis lutescens
9 4’0’ clear trunk
Drum S.P
Heliconia Andromeda
Heliconia psittacorum
25 2’0” 6” L.S
Heliconia ‘Torch Yellow’
Heliconia psittacorum
8 2’0” 6” L.S
Heliconia ‘Caribbean Red’
Heliconia psittacorum
4 2’0” 8” L.S
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Heliconia ‘Lady Di’
Heliconia psittacorum
8 2’0” 6” L.S
Hibiscus Large White
Hibiscus
46 1’-6” 6” L.S
Hibiscus Pink
Hibiscus
8 1’-6” 6” L.S
Hibiscus Double red
Hibiscus
16 1’-6” 6” L.S
Hibiscus Variegated Snow Queen
Hibiscus
4 1’-6” 6” L.S
Ixora Lipstick Pink
Ixora
20 1’-6” 6” M.S
Ixora Dwarf Red
ixora
25 1’0” 6” M.S
Justica Orange
Justica
8 1’-6” 6” M.S
Lantana (pink w yellow center)
Lantana montevidensis
25 0’8” 4” S.S
Lantana (mounding purple)
Lantana montevidensis
25 0’8” 4” S.S
Lantana (mounding red)
Lantana montevidensis
44 0’8” 4” S.S
Lantana (mounding yellow)
Lantana montevidensis
36 0’8” 4” S.S
Jacaranda
Jacaranda
2 6’0” 6” S.T
Japanese Fern Tree
Filicium decipiens
2 6’0” 6” S.T
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King Palm
Archontophoenix
8 6’0” clear trunk
Drum S.P
Lime Tree
Citrus aurantiifolia
1 6’0” Drum S.T
Mango imperial
Mango
1 6’0” Drum S.T
Mahogany tree
Swietenia mahagoni
6 6’0” Drum S.T
Mandevilla Yellow
Mandevilla
46 1’-6” 6” M.S
Madagasgar Vine
Stephanotis floribunda
9 2’0” 6” C.V
Mexican Flame Vine
Pseudogynoxys chenopodioides
10 2’0” 6” C.V
Milkyway Tree
Stemmadenia littoralis
3 6’0” drum S.T
New Zealand Flax
Phormium tenax
15 1’0” 4” G.C
Panda Ficus
Ficus sp.
107 1’-6” 6” M.S
Passion Fruit Vine
Flora edulis
1 2’0” 6” C.V
Periwinkle Pink
Catharanthus reseus
40 4” plugs G.C
Periwinkle White
Catharanthus roseus
40 4” plugs G.C
Philodendron Burle Marx
Philodendron sp.
60 1’0” 6” M.S
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Philodendron Selloum
Philodendron sp.
32 2’0” 6” M.S
Philpdendron Melinonii
Philodendron sp.
15 2’0” 6” M.S
Philpdendron Monstera
Philodendron sp.
5 2’0” 6” M.S
Pilea Creeping Charlie
Pilea nummulariifolia
40 Tray G.C
Pilea
Pilea
20 Tray G.C
Plumbago Blue
Plumbago auriculata
122 1’6” 6” M.S
Petrea Purple
Petrea
1 2’0” 6” M.S
Portulaca Pink
Portulaca
50 Cuttings G.C
Portulaca Large White
Portulaca
30 Cuttings G.C
Portulaca Yellow
Portulaca
40 Cuttings G.C
Poinsettia Red
Poinsettia
6 2’0” 6” L.S.
Pride of Barbados Orange/Pink
Caesalpinia pulcherrima
21 2’0” 6” M.S
Queen/Lady of the Night
Cestrum nocturnum
8 1’-6” 6” L.S
Rhoeo Discolor Green
Callisia Fragrans
110 Cuttings G.C
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Rhoeo Discolor Pink Tip
Callisia Fragrans
50 Cuttings G.C
Rhoeo Discolor
Callisia Fragrans
80 Cuttings G.C
Snow on the Mountain
Euphorbia Leucocephala
8 2’0” 6” M.S
Saman Tree
Saman
2 8’0” Drum S.T
Spinach
Basella alba
2 1’0” 6” C.V
Sword Fern
Nephrolepis
75 1’0” 4” S.S
Teddy Bear Palm
Dypsis leptocheilos
7 6’ clear trunk
Drum S.P
Ti Plant Pink
Alternatheria
110 Tray G.G
Zebrina
Zebrina
250 Cuttings G.G
Water Lily Day Blooming
Nymphaeaceae
2 2’0” 6” S.S
Water Lily Night Blooming
Nymphaeaceae
2 2’0” 6” S.S
Subtotal
Vat
Grand Total
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CONTINUATION TO SF-1449
RFQ NUMBER 19BB2118Q0012
SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20
PERFORMANCE WORK STATEMENT
Landscape Specifications
1) The landscape contractor shall be responsible for adhering to all requirements stated as outlined herein and on the landscape drawings.
2) The scope of the work for the landscape contractor for this project shall include the provision of all labor, materials and equipment required to complete all tasks associated with the landscape and irrigation installation as shown on the drawings or noted herein. The landscape contractor is responsible for coordinating with the U.S. Embassy or its representative access to power and potable water sources as required.
3) The landscape contractor shall be responsible for ensuring all work (including delivery, storage and disposal of their materials) is performed in compliance with applicable jurisdictional codes and U.S. Embassy or its representative standards, including cleaning the job site daily and keeping an overall neat workplace at the end of the day.
4) The landscape contractor shall assign a qualified project manager and field supervisor to work directly with the U.S. Embassy or its representative and their designated representative and supervise the work at all times through final U.S. Embassy or its representative acceptance. It is the contractor’s responsibility to ensure that project manager has a complete set of documents on-site at all times.
5) The landscape contractor for this project must be able to document a minimum of five (5) years of comparable experience in the installation of plant material for projects of similar scale, intensity and quality. General contractor must submit documentation to the U.S. Embassy or its representative as part of the bid document
6) The landscape contractor shall be responsible for familiarizing themselves with existing site conditions and notifying the U.S. Embassy or its representative in writing of any concerns prior to commencement of work. This evaluation should include, but is not limited to, verification of surface and subsurface utilities, grades, dimensions and soil conditions.
7) The landscape contractor shall be responsible for familiarizing themselves with project plans and scopes of work related to associated trades to be performed by others in order to identify key coordination items including, but not limited to, site access, material
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storage, and scheduling and sequencing of work. The landscape contractor is responsible for coordinating all site issues with the general contractor.
8) The landscape contractor shall be responsible for the protection of all adjacent work, materials and equipment from damage due to their activities. The landscape contractor shall be solely responsible for any damage or injury to person or property that may occur as a result of the execution of their work.
9) The landscape contractor shall be responsible for maintaining the area, materials and equipment within the limits of work in a safe, neat and orderly manner. Excess materials and debris are to be removed from the work area no less than daily or as directed by the general contractor.
10) The landscape contractor shall be responsible for maintaining work activities within the limits of work and performing work at times, and in a manner, as prescribed by the general contractor.
11) Delivery and installation of irrigation and landscape shall not occur on weekends or holidays or other special events.
12) Installed utilities with the U.S. Embassy or its representative in advance of said excavation. It is the responsibility of the landscape contractor to notify the U.S. Embassy or its representative a minimum of 48 hours prior to digging for field verification of all underground utilities and other elements. The contractor must coordinate with the U.S. Embassy or its representative prior to initiating operations or emergency repair plans and any possible service interruption(s) on-site and off. The landscape contractor shall bear the sole responsibility of any damage to subsurface utilities caused by their work. Return of services to off-site areas (if any) must be immediate.
13) The landscape contractor must take precautions to protect all existing site roads, parking lots, curbs and utilities from damage. This applies not only to the area within the limits of work but also along any local access roads or roadways internal to the project.
14) The landscape contractor shall provide all necessary safety measures during construction operations to protect the public according to all applicable codes and recognized U.S. Embassy or its representative practices.
15) The landscape contractor shall coordinate with the U.S. Embassy or its representative to ensure that temporary erosion and sedimentation control measures (silt fence, geo fence and/or other measures) are installed prior to beginning excavation.
16) The landscape contractor shall be responsible for the maintenance of all plant materials and the planting areas until final acceptance by the U.S. Embassy or its representative, including the noted maintenance provisions outlined in the plans and bid documents.
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17) Soil preparation is to include the following fertilizer with the understanding that soil mix design may need to be adjusted based on outcome of agronomic testing:
A. Trees, 100% site soil with 5 lb. triple super phosphates per cu. yd.
B. Shrubs, 100% site soil with Osmocote controlled release fertilizer (14-14-14) per Manufacturer’s recommendation or approved equal.
18) The landscape contractor is responsible for confirming the availability of all the specified plant materials within two (2) weeks of project award. All requests for substitution due to lack of availability must be made to the U.S. Embassy or its representative in writing within this period. No substitution shall be permitted without prior written approval from the U.S. Embassy or its representative. The contractor is responsible for exhausting all means possible to obtain the materials as specified prior to requesting substitution. In order to be considered by the U.S. Embassy or its representative as viable alternates, plants must share the same general appearance/form, installation size, mature size, color, and quality and growth habit. Materials must be offered at no additional costs to the U.S. Embassy or its representative.
19) The landscape contractor is responsible for confirming the quantities of each plant material required to adequately cover the area shown on the landscape plans at the prescribed spacing and notifying the U.S. Embassy or its representative immediately of any perceived discrepancies for two (2) days prior to planting.
20) The U.S. Embassy or its representative reserves the right to review and approve all plant materials, including sod, at their source nursery with the landscape contractor prior to delivery to the job site. It is the responsibility of the landscape contractor to coordinate and schedule all nursery trips with the U.S. Embassy or its representative a minimum of two weeks prior to the schedule date for material delivery for shipping.
21) All plant material suppliers, including sod, for this project must be able to document a minimum of five (5) years of experience in the specialization of growing and cultivation of comparable materials as specified for this project. Contractor is responsible for providing documentation to the U.S. Embassy or its representative for approval prior to procuring material.
22) In preparation for the delivery to the site the landscape contractor shall only prune branches or roots after notifying the U.S. Embassy or its representative. Pruning should only be performed as required to assure safe loading, shipping and job site handling. In no case can any tree be topped. Prior to shipping, all trees should be sprayed for insects and fungus as well as a foliate anti-desiccant.
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23) Balled and burlap trees should be dug and prepared for shipment in a manner that will not damage roots, branches, shape and future development after planting. Trees should be root pruned 30 days prior to digging and hardened off at the nursery for a minimum of 30 days prior to shipping. In addition to root ball irrigation the nursery should provide overhead mist irrigation for the duration of this period. The product received on-site should have a firm ball with natural soils. Dried, cracked or broken root balls will not be accepted. Root balls should be sized at a minimum dia. ratio of 12” of root ball for each 1” of tree caliper.
24) The landscape contractor is responsible for the preparation of soils within all planting areas inclusive of providing all imported soil materials, soil amendments, soil conditioners and fertilizers as required.
25) The landscape contractor is responsible for scheduling deliveries of sod so that all deliveries to site will be installed no more than 24 hours from the time it arrives on site. The amount of sod delivered to the site at any one time should not exceed the amount that can be laid under these time constraints.
26) The landscape contractor shall exercise care in the placement of sod. Sod should be laid with staggered rows running parallel to slope contours. In slope situations, begin sod at base of slope and work uphill, all sod should be rolled and fertilized with a granular 16-4-8 fertilizer five days after planting. Newly sodded areas shall be kept moist for the first week after planting after which a watering rate of 2” per week, including rainfall, should be sufficient.
27) All sod shall be rolled and seems shall be sanded after installation. There shall be no gaps
greater than ½” between pieces of sod.
28) The landscape contractor is responsible for eradicating weeds within the limits of all planting areas prior to beginning landscape installation. Perennial weeds and grasses to be removed include, but are not limited to, nut grass, puncture vine, morning glory, dog fennel, torpedo grass, Bermuda grass, Bahia grass, kikuyu grass, crab grass, carpet grass, sedge and other noxious and/or invasive weeds. The site is to be maintained weed free throughout planting operations.
29) The landscape contractor is responsible for pre-tillage to scarify soils in all planting areas to a minimum depth of 4”. Densely compacted areas between 85% and 90% are to be cross ripped to a minimum of 8” depth. In the process of tilling remove unacceptable materials including, but not limited to, foreign debris, construction waste, roots, concrete, asphalt and rocks greater than ½” diameter on average. In areas to receive sod till in fertilizer to a depth of 2” at a rate of 12 pounds per cubic ft.
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30) All landscape beds including sod areas shall be leveled and raked smooth. Before any plantings can begin the site must be inspected and approved by the U.S. Embassy or its representative and their designated representative.
31) The U.S. Embassy or its representative reserves the right to review and approve all plant material at the job site prior to installation to ensure that the delivered state of the materials is in compliance with the material specifications contained herein. In the advent that delivered material does not comply with the project requirements the U.S. Embassy or its representative or its representative reserves the right to reject such materials and require the landscape contractor to remove and replace rejected materials at no additional cost to the U.S. Embassy or its representative. The landscape contractor shall remove rejected plants and materials from the project area and replace with acceptable materials.
32) The landscape contractor shall provide the U.S. Embassy or its representative with record copies of all shipping receipts for all materials, including plants and sod, delivered to the project site. Delivery of all fertilizer and soil amendment materials must be in original, unopened containers bearing manufacturer’s guaranteed chemical analysis, name, trade mark and conformance with applicable laws.
33) The contractor shall store all materials in an area to be determined by the U.S. Embassy or its representative. All excess stored materials must be removed prior to final acceptance from the U.S. Embassy or its representative.
34) The landscape contractor shall be responsible for painting all plant beds and staking all larger plant materials in the field in accordance with the landscape plans for approval by the U.S. Embassy or its representative prior to excavation and installation. The landscape contractor shall provide stakes or flags to indicate locations of individual trees. All shrub and groundcover materials must be laid out in their containers with the appropriate spacing for the U.S. Embassy or its representative review and approval. The U.S. Embassy or its representative reserves the right to make field adjustments to plant layout as part of this review. Failure by the landscape contractor to obtain layout approval from the U.S. Embassy or its representative prior to installation may result in the removal and reinstallation of materials by the contractor at no additional costs to the U.S. Embassy or its representative.
35) All plant material sizes specified are minimum sizes at time of installation. All container and tree caliper sizes are minimum. Container or caliper size may be increased if necessary to provide overall plant size specified. Material height and width specified in
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landscape schedule is based on branches in their normal position. Specified caliper is to be measured at a point 12” above the ground.
36) All plant material must be delivered to the project site and installed in good health, free of pest, pest eggs, fungus and disease. Root systems shall be vigorous and fibrous, filling the container but shall not be root bound or exhibit spiraling roots. Verification of the health and vigor of all plant material is the sole responsibility of the landscape contractor. Root balls shall be massaged or broken up prior to planting.
37) The irrigation system is designed to maintain an established landscape. The contractor shall not rely on it as the new material’s sole source of water. The landscape contractor shall be responsible for providing supplemental irrigation through hand watering or other means (including temporary drip, water wands and soaker hoses supplied by the contractor) to help establish the new and salvaged material. The contractor should continue to monitor the moisture content for all trees and shrubs. Use care to avoid creating large hole water jetting. In addition, the landscape contractor must ensure that the post planting landscape plan of maintenance and upkeep as outlined in the other documents is met.
38) The landscape contractor shall refer to the following references in determining compliance with best practices:
39) Cabling, Bracing and Guying Standards for Shade Trees” as published by the National Arborist Association (NAA).
ANSI A300 1995 Standards as established by the Tree, Shrub and Other Woody Plant Maintenance Standard Practice.
ANSI, Z60.1-American Standard for Nursery Stock.
Standard Plant Names” as established by Hortus III.
U.S. Embassy or its representative reserves the right to defer any and all review responsibilities related to the landscape to the project Landscape Architect or other authorized agent.
40) The contractor is responsible for protecting and maintaining all plant material to remain within the limits of construction as indicated on the plans. Existing trees to remain shall be undisturbed and protected by barricades erected per industry standards. No vehicle
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shall traverse this area nor shall any storage of materials or equipment be permitted within this protected area. The contractor shall bear the sole responsibility of replacement for any damage to protected materials caused by construction activity without additional costs to the U.S. Embassy or its representative.
41) The landscape contractor shall be responsible for establishing and maintaining the stability and plumb condition of all installed plant materials until receiving final acceptance from the U.S. Embassy or its representative. The contractor shall be responsible for replacing any plant material which is damaged due to inadequate guying or staking, at no additional cost to the U.S. Embassy or its representative. The contractor shall remove all staking materials at the end of the warranty period and dispose of properly offsite.
42) The landscape contractor shall grant the U.S. Embassy or its representative the following warranty for a period of one year (365 days) from the date of final acceptance for all trees, shrubs and groundcovers. The warranty period for sod shall be six months (180 days). It is understood that the warranty is to be inclusive of all labor, materials and equipment necessary for the replacement of any plant materials required. Warranty is intended to cover defects and unsatisfactory growth caused by no fault of the U.S. Embassy or its representative. During the warranty period the landscape contractor shall make every reasonable effort to replace any dead, dying or diseased material with a period of 15 working days.
43) Should the landscape contractor be required to replace any damaged, diseased, dying or dead plant material it is understood that the replacement material is to be of the same species, size and quality as that originally specified and approved by U.S. Embassy or its representative. Replacement with alternate materials will be permitted only with prior written approval from U.S. Embassy or its representative. The contractor will be responsible for the removal of all materials and leaving the impacted area clean following any remedial action.
44) At the end of the warranty period the U.S. Embassy or its representative reserves the right to have the contractor replace any declining material or request an extension of up to ninety (90) days on any specific material.
45) The landscape contractor shall install plant materials using the best horticultural practices:
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a) Protect plant material from damage during delivery, staging and installation.
b) Do not begin installation of shrub and groundcover materials prior to completion of irrigation installation and finish grading.
c) Do not install plant materials in winds in excess of 30 miles per hour.
d) Do not install plant material if deemed site conditions will impede the ability of plant material to thrive without notifying U.S. Embassy or its representative of concerns prior to installation.
e) Perform all work in accordance with all applicable laws, codes and regulations inclusive of all permits and inspections required by federal, state and local jurisdictions.
f) The use of cables and chains for the lifting of trees is prohibited. Trees are to be lifted using nylon straps a minimum of 4” in width. Wrap trunks to protect from scraping and scarring.
g) The ‘choke’ strapping method for lifting trees is prohibited.
h) Do not drop plant material.
i) Limit the amount of plants to be installed per day to those that can adequately be watered in the same day.
j) Carefully remove containerized plants from their cans to avoid breaking the root ball.
k) Containers should only be removed immediately prior to installation and plants should be
immediately watered after placement.
l) Remove burlap and cut steel baskets from at least the top third of the root ball for all B&B material. Remove wire baskets to a minimum depth of 18”.
m) Plant material must be installed at correct elevation in relation to finish grade as indicated on the planting details after settling. Plants set at incorrect elevations will need to be raised or lowered accordingly at no additional cost to the U.S. Embassy or its representative.
n) Set fertilizer tablets on top of root ball for all trees laid out for planting to allow U.S. Embassy or its representative to confirm correct amount.
o) Planting pits for trees and shrubs must be excavated to the dimensions specified on the planting details. Following planting area immediately surrounding plant is to be tamped firm and use water jet technique to remove all air pockets repeating as required.
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p) Apply re-wetting agent to the surface of all plant pits for trees and shrubs per manufacturer’s recommendations.
q) Apply shredded hardwood mulch in even layer to a 3” depth. Do not place mulch without the approval of U.S. Embassy or its representative that weed removal and fine grading requirements have been met. Mulch must be pulled off the base of all plant material.
r) Continuously monitor status of installed materials and make modifications, clean-ups and replacements as required.
46) All proposed trees shall be installed either entirely in or entirely out of planting beds. Planting bed outlines shall not be obstructed and shall be smooth and flowing. If trees are located outside planting beds in grass areas, maintain a minimum three feet 3’ wide offset to allow for mowers to maneuver.
47) The plant quantities shown on the landscape contract documents are for the convenience of the landscape contractor. The landscape contractor is responsible for verifying all quantities and reporting any discrepancies to the U.S. Embassy or its representative for clarification prior to contract award and at commencement of work.
48) The landscape contractor shall verify the extent of grassing work in the field. The contractor shall be responsible for providing grass in the areas shown on the plan in sufficient quantity to provide full coverage. Additional grass required will be adjusted based on a square footage unit price. Areas to be grassed shall be amended per soils report to provide required nutrients and soil pH of between 6.0 and 7.0.
49) The landscape contractor shall be responsible for providing plants, spaced as specified on the plant list. When installing shrubs in planting beds, spacing of material shall take precedence over quantity of materials indicated for planting areas. Notify U.S. Embassy or its representative immediately if such situations arise. Shrub and groundcover spacing is generally indicated on the plant list for all ‘mass plantings’. Accent shrubs and trees that are not part of mass plantings shall be spaced as shown on the plans.
WORKING HOURS
All work shall be performed during Monday – Friday, 8:00 am – 4:00 pm except for the holidays identified in the Addendum in Section 2. Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24 hour advance notice to the COR who will consider any deviation from the hours identified above.
PERSONNEL SECURITY
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After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 14 – 21 days to perform.
For each individual the list shall include:
Full Name
Place and Date of Birth
Current Address
Identification number
Work Permit (non-national)
STANDARD OF CONDUCT
Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).
Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.
Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.
Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.
Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:
Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;
Unauthorized use of Government property, theft, vandalism, or immoral conduct;
Unethical or improper use of official authority or credentials;
Security violations; or, Organizing or participating in gambling in any form.
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INSURANCE
AMOUNT OF INSURANCE. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:
GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)
1. Bodily Injury stated in US Dollars:
Per Occurrence $125,000.00 (BBD $250,000.00)
Cumulative $250,000.00 (BBD $500,000.00)
2. Property Damage stated in US Dollars:
Per Occurrence $125,000.00 (BBD$250,000.00)
Cumulative $250,000.00 (BBD $500,000.00)
The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.
For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3, or host country nationals that do not have a DOL waiver.
The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:
any property of the Contractor, its officers, agents, servants, employees, or
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any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.
The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.
Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.
Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.
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SECTION 2 - CONTRACT CLAUSES
FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (JAN 2017), is incorporated by reference (see SF-1449, Block 27A).
(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).
___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).
___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).
_X__ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).
___ (5) [Reserved]
___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).
___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).
___ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).
___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).
___ (10) [Reserved]
___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).
___ (ii) Alternate I (Nov 2011) of 52.219-3.
___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).
___ (ii) Alternate I (Jan 2011) of 52.219-4.
___ (13) [Reserved]
___ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).
___ (ii) Alternate I (Nov 2011).
25
___ (iii) Alternate II (Nov 2011).
___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).
___ (ii) Alternate I (Oct 1995) of 52.219-7.
___ (iii) Alternate II (Mar 2004) of 52.219-7.
___ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).
___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637 (d)(4)).
___ (ii) Alternate I (Nov 2016) of 52.219-9.
___ (iii) Alternate II (Nov 2016) of 52.219-9.
___ (iv) Alternate III (Nov 2016) of 52.219-9.
___ (v) Alternate IV (Nov 2016) of 52.219-9.
___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).
___ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).
___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).
___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).
___ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).
___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).
___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).
___ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).
_X__ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).
___ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).
___ (28) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).
___ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).
___ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).
___ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).
___ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).
26
_X__ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).
___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).
___ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)
___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)
___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)
___ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O.13693).
___ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).
___ (38) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514
___ (ii) Alternate I (Oct 2015) of 52.223-13.
___ (39) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and 13514).
___ (ii) Alternate I (Jun 2014) of 52.223-14.
___ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).
___ (41) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).
___ (ii) Alternate I (Jun 2014) of 52.223-16.
_X__ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).
___ (43) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).
___ (44) 52.223-21, Foams (Jun 2016) (E.O. 13696).
___ (45) (i) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).
___ (ii) Alternate I (Jan 2017) of 52.224-3.
___ (46) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).
___ (47) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L.
27
103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).
___ (ii) Alternate I (May 2014) of 52.225-3.
___ (iii) Alternate II (May 2014) of 52.225-3.
___ (iv) Alternate III (May 2014) of 52.225-3.
___ (48) 52.225-5, Trade Agreements (Oct 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).
_X__ (49) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).
___ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).
___ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).
___ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).
_X__ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).
___ (54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).
_X__ (55) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).
___ (56) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).
___ (57) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).
___ (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).
___ (59) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(12)).
___ (60) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).
___ (ii) Alternate I (Apr 2003) of 52.247-64.
(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:
___ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495)
___ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.).
28
___ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).
___ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C.206 and 41 U.S.C. chapter 67).
___ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).
___ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67).
___ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67).
___ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).
___ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).
___ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).
___ (11) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)).
(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.
(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.
(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.
(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.
(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a
29
subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—
(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).
(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).
(iii) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.
(iv) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.
(v) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).
(vi) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).
(vii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).
(viii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).
(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).
(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.
(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).
(xii) (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).
(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).
(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)
(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)
(xv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).
(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).
(xvii) 52.222-62, Paid sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).
(xviii) (A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).
(B) Alternate I (Jan 2017) of 52.224-3.
30
(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).
(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.
(xxi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.
(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.
(End of Clause)
ADDENDUM TO CONTRACT CLAUSES
FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12
52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at:
http://www.acquisition.gov/far/ or, http://farsite.hill.af.mil/vffara.htm
These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State Acquisition website at
https://www.ecfr.gov/cgi-bin/text-Dx?SID=2e978208d0d2aa44fb9502725ecac4e5&mc=true&tpl=/ecfrbrowse/Title48/48chapter6.tpl to see the links to the FAR. You may also use an internet “search engine” (for example, Google, Yahoo, Excite) to obtain the latest location of the most current FAR.
The following Federal Acquisition Regulations are incorporated by reference:
CLAUSE TITLE AND DATE
52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014)
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52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)
52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2016)
52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF CONTRACT (FEB 2000)
52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT) JUL 2014
52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)
52.229-6 FOREIGN FIXED PRICE CONTRACTS (FEB 2013)
52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)
52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)
Funds are not presently available for performance under this contract beyond September 30 of the current calendar year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract September 30 of the current calendar year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.
The following DOSAR clause(s) is/are provided in full text:
652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD ISSUANCE (MAY 2011)
(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Issuance Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems. The Contractor shall insert this clause in all subcontracts when the subcontractor’s employees will require frequent and continuing access to DOS facilities, or information systems.
(b) The DOS Personal Identification Card Issuance Procedures may be accessed at http://www.state.gov/m/ds/rls/rpt/c21664.htm .
(End of clause)
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CONTRACTOR IDENTIFICATION (JULY 2008)
Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.
Contractor personnel must take the following actions to identify themselves as non-federal employees:
1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);
2) Clearly identify themselves and their contractor affiliation in meetings;
3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and
4) Contractor personnel may not utilize Department of State logos or indicia on business cards.
652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE) (AUG 1999)
(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.
(b) Invoice Submission. The Contractor shall submit invoices in an original and 1 copies to the office identified in Block 18b of the SF-1449. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).
U.S. Embassy Bridgetown Attention: Financial Management office
Wildey Business Place Wildey, St. Michael
The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.
(c) Contractor Remittance Address. The Government will make payment to the Contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:
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652.237-72 Observance of Legal Holidays and Administrative Leave (FEB 2015)
(a) The Department of State observes the following days as holidays:
New Year’s Day Martin Luther King’s Birthday Washington’s Birthday Errol Barrow Day Memorial Day Good Friday Easter Monday Heroes Day May Day Independence Day Emancipation Day Kadooment Day Labor Day Columbus Day Veterans Day Thanksgiving Day Independence Day (Barbados) Christmas Day Boxing Day
Any other day designated by Federal law, Executive Order, or Presidential Proclamation.
(b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.
34
(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.
(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:
(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.
(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.
If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.
(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors accounting policy.
(End of clause)
652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)
(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.
(b) The COR for this contract is Facilities Manager.
35
SECTION 3 – INSTRUCTION TO OFFEROR
FAR 52.212-1 Instructions to Offerors -- Commercial Items (JAN 2017) is incorporated by reference (See SF-1449, Block 27A)
ADDENDUM TO 52.212-1
A. SUMMARY OF INSTRUCTIONS. Each offer must consist of the following:
A.1. A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.
The Offeror shall include Defense Base Act (DBA) insurance premium costs covering employees. The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm ] Copy of Insurance Company proposal should be submitted with offer.
A.2. Information demonstrating the offeror’s/quoter’s ability to perform, including:
(1) Name of a Project Manager (or other liaison to the Embassy/Consulate) who understands written and spoken English;
(2) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing;
(3) List of clients over the past 2 years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:
Quality of services provided under the contract;
Compliance with contract terms and conditions;
Effectiveness of management;
Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and
Business integrity / business conduct.
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The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.
(4) Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work;
ADDENDUM TO SOLICITATION PROVISIONS
FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12
52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at: http://www.acquisition.gov/far/ or http://farsite.hill.af.mil/vffara.htm
These addresses are subject to change. If the FAR is not available at the locations indicated above, use of an internet “search engine” (for example, Google, Yahoo, Excite) is suggested to obtain the latest location of the most current FAR provisions.
The following Federal Acquisition Regulation solicitation provision(s) is/are incorporated by reference:
PROVISION TITLE AND DATE
52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2016)
52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING
(JULY 2016)
52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)
52.237-1 SITE VISIT (APR 1984)
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The site visit will be held on Monday, August 20, 2018 at 10:30 am at U.S. Embassy owned residence. Prospective offerors/quoters should contact [email protected] for additional information or to arrange entry to the building.
The following DOSAR provision(s) is/are provided in full text:
652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)
(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:
(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at [email protected].
(2) For all others, the Department of State Advocate for Competition at [email protected].
(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Christopher Hanson , at Tel: 246-227-4000 Fax: 246-227-4048 . For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), Suite 1060, SA-15, Washington, DC 20520.
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(End of provision)
SECTION 4 - EVALUATION FACTORS
The Government intends to award a contract/purchase order resulting from this solicitation to the lowest priced, technically acceptable offeror/quoter who is a responsible contractor. The evaluation process shall include the following:
(a) COMPLIANCE REVIEW. The Government will perform an initial review of proposals/quotations received to determine compliance with the terms of the solicitation. The Government may reject as unacceptable proposals/quotations that do not conform to the solicitation.
(b) TECHNICAL ACCEPTABILITY. Technical acceptability will include a review of past performance and experience as defined in Section 3, along with any technical information provided by the offeror with its proposal/quotation.
(c) PRICE EVALUATION. The lowest price will be determined by multiplying the offered prices times the estimated quantities in “Prices - Continuation of SF-1449, block 23”, and arriving at a grand total, including all options. The Government reserves the right to reject proposals that are unreasonably low or high in price.
(d) RESPONSIBILITY DETERMINATION. The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:
Adequate financial resources or the ability to obtain them;
Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;
Satisfactory record of integrity and business ethics;
Necessary organization, experience, and skills or the ability to obtain them;
Necessary equipment and facilities or the ability to obtain them; and
Otherwise qualified and eligible to receive an award under applicable laws and regulations.
