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BASICS OF REPORT WRITINGBASICS OF REPORT WRITING

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ComponentsComponents

Introduction

Meaning and Definitions

Elements of Effective Business Report Writing

Format and Choice of vocabulary

Coherence

Hints and Tips on Business Report Writing

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Meaning and Definition

C.A. Brown defines a report as acommunication from someone who wantsto use that information.

Report means a statement or descriptionof what has been said, seen done etc. Atreatise containing facts, figures ,information, analysis, opinion, charts,graphs, statistical tables and etc.

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Selection of TitleSelection of Title ClearnessClearness CompletenessCompleteness SimplicitySimplicity Understandable LanguageUnderstandable Language AccuracyAccuracy ReadableReadable SequenceSequence AttractivenessAttractiveness

Elements of Effective Business Report Writing

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Format of Report

Preliminary Section1) Cover

2) Title Page3) Abstract4) Table of contents5) Introduction

6) The body of the Report7) Conclusion8) References/Bibliography

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Format of Report

Supplementary Section

1) List of References

2) Appendix3) Glossary4) Index5) Bibliography

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Choice Of Vocabulary

1. Spelling

2. Writing Style Informal & Formal Styles

Tenses

Jargons

Repetition

3. Elements Paragraph

Sequencing Paragraph

Paragraph Size

Topic Sentences

Sequencing Sentences

4. Punctuation

Capital Letters Commas

Colons & Semi

Apostrophe

Dashes & Brackets

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Hints on Business Report Writing

Design IssueWho is the audience

What does they know

What do you want them to know

Facts

Conclusions (Recommendations)

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Tips on Business Report

Develop the styleDevelop the styleChoose familiar wordsChoose familiar words

Putting action in verbs for directPutting action in verbs for direct

Writing in terms the reader can relateWriting in terms the reader can relate

Drafting and laying out textDrafting and laying out textHow to breakHow to break--up the textup the text

Use of graphicsUse of graphics

Why use graphicsWhy use graphicswhat type of graphics could usewhat type of graphics could use

How to relate graphics to written textHow to relate graphics to written text

Clarify the purposeClarify the purpose

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Cnt.

Give The Reader A MapGive The Reader A MapParagraphParagraph

Bullets and listsBullets and lists

SubheadsSubheads

Clarify The PurposeClarify The Purpose

IntentionIntention

Scope of the reportScope of the report

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Coherence

Stick togetherStick together

Facts should be in its logical placeFacts should be in its logical place

Clear relationship between the factsClear relationship between the facts

Separate fact From opinionSeparate fact From opinion

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Reference

Communication by C. S. Rayudu

Internet

http://www.jamesabela.co.uk/bus/reportwriting.html

http://www.businesscommunicationblog.com/blog/2009/11/0

6/basics-of-report-writing/

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