Time Managementramkumar.iyer@gmail.com

Facts of LifeFacts of Life

Life is fast We are flooded with information from

multiple channels The world has grown more complicated We have more gadgets than we need

Effective versus EfficientEffective versus Efficient

Productivity = Producing Things. Efficiency = Producing in Best Way. Effectiveness = Doing things leading

happiness, peace, pride and satisfaction.

We want to be effective when managing time by doing things we want.

Killers of effectivenessKillers of effectiveness

ProcrastinationProcrastination Cause by fear, lack of confidence or shynessCause by fear, lack of confidence or shyness

MultitaskingMultitasking Trying to do too many things at onceTrying to do too many things at once

Keeping BusyKeeping Busy Filling time with things you would rather not Filling time with things you would rather not

do but just do to keep busydo but just do to keep busy

Time ManagementTime Management

Begins when you realize you have a choice Begins when you realize you have a choice Begins when you are aware of what you want in Begins when you are aware of what you want in

lifelife Your goals, role models, interests, what you Your goals, role models, interests, what you

think about, care about or feel inspired aboutthink about, care about or feel inspired about Begins when you see life in all its dimensionBegins when you see life in all its dimension

Work, Family, Personal Growth, Hobbies, Work, Family, Personal Growth, Hobbies, Society, EntertainmentSociety, Entertainment

Begins when you plan your financesBegins when you plan your finances

Time Management Do’sTime Management Do’s Capture all things on your mind and life prioritiesCapture all things on your mind and life priorities Sort them into 3 or 4 piles like : want to do, doing, will do Sort them into 3 or 4 piles like : want to do, doing, will do

later, need to re-examinelater, need to re-examine Ruthlessly classify every piece of information Ruthlessly classify every piece of information

immediatelyimmediately Standard software like Excel, Outlook or Google Standard software like Excel, Outlook or Google

Calendar are usefulCalendar are useful Conduct weekly, monthly and annual reflectionsConduct weekly, monthly and annual reflections Strictly use social media based on well define needs.Strictly use social media based on well define needs. Say No to things you do not want to do.Say No to things you do not want to do. Examine your unconscious habitsExamine your unconscious habits Change atmosphere or approach for tasks which do not Change atmosphere or approach for tasks which do not

get completed or re-file themget completed or re-file them

Time Management Don'tsTime Management Don'ts

Feeling guilty for things you do not do Feeling guilty for things you do not do does not helpdoes not help

Setting big targets and trying to do them Setting big targets and trying to do them all at once frustrates youall at once frustrates you

Doing things in which you are not Doing things in which you are not motivated induces stressmotivated induces stress

Allowing things to pile up makes you feel Allowing things to pile up makes you feel hopelesshopeless

ThanksThanksReferencesReferences Alan Lakein, Alan Lakein, How to Get Control of Your Time and Your LifeHow to Get Control of Your Time and Your Life Rosemary Tator, Rosemary Tator, More Time for You: A Powerful System to Organize Your WorkMore Time for You: A Powerful System to Organize Your Work and Get Things Done and Get Things Done