Base2
description
Transcript of Base2
![Page 1: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/1.jpg)
Finalizing a Database
![Page 2: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/2.jpg)
2
OpenOffice Base
How to manipulate a database to• Create queries
• Generate reports
• Print reports
• Convert reports into Web pages
![Page 3: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/3.jpg)
3
OpenOffice Base (continued)
Database report
• Typically a printed document containing data selected from a database
• Can be formatted in various ways
![Page 4: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/4.jpg)
4
How do I create a query in Design View?
Create a query to:• Search database for records that contain particular
data Query contains criteria that specify what you want to find
• Display some, but not all, of the fields in a table
![Page 5: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/5.jpg)
5
How do I create a query in Design View? (continued)
![Page 6: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/6.jpg)
6
How do I create a query in Design View? (continued)
Click Run Query button to display results in top of query window
Specify query criteria to further refine a search
![Page 7: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/7.jpg)
7
How do I create a query in Design View? (continued)
![Page 8: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/8.jpg)
8
How do I create a report using a Wizard?
Specify fields you want to include• Often include totals and subtotals as well as
detailed information
Report Wizard simplifies the process
![Page 9: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/9.jpg)
9
How do I create a report using a Wizard? (continued)
Report Wizard Steps
Step 1 Add individual fields to the report by clicking appropriate buttons
Step 2 Change field names so they aren’t vague
![Page 10: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/10.jpg)
10
How do I create a report using a Wizard? (continued)
![Page 11: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/11.jpg)
11
How do I create a report using a Wizard? (continued)
Report Wizard Steps
Step 3 Add a grouping level to help arrange data
Step 4 Sort record within a group (Ascending button or Descending button)
![Page 12: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/12.jpg)
12
How do I create a report using a Wizard? (continued)
![Page 13: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/13.jpg)
13
How do I create a report using a Wizard? (continued)
Report Wizard Steps
Step 5 Select option in Layout of data section to use a different report layout, such as Outline layout or Align layout
Step 6 Type a report name to identify it later on
![Page 14: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/14.jpg)
14
How do I create a report using a Wizard? (continued)
![Page 15: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/15.jpg)
15
How do I print a report?
Data in a printed report is a “snapshot” that shows status of the database at a particular point in time
It’s a good idea to add the date or time as a report header to help readers determine if data is current
![Page 16: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/16.jpg)
16
How do I print a report? (continued)
![Page 17: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/17.jpg)
17
How do I save a report as a Web page?
Must be in HTML format to be accessible to Web browsers• Select HTML Document (OpenOffice.org Writer)
(.html) in File type pulldown list
Use a Web browser to preview the report as a Web page to make sure that layout and data appears correctly
![Page 18: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/18.jpg)
18
How do I save a report as a Web page? (continued)
![Page 19: Base2](https://reader033.fdocuments.net/reader033/viewer/2022051514/5485079fb4af9f81778b49cd/html5/thumbnails/19.jpg)
19
Summary
Creating a query in Design View
Creating a report using a Wizard
Printing a report
Saving a report as a Web page