Banquet, Catering & Private Events PLANNING GUIDE

& AGREEMENT

49 Cupp Lane Waynesville, North Carolina 28786

www.laurelridgeevents.com (828) 452-0545 • Fax (828) 452-0548

Thank you for considering Laurel Ridge Country Club for your special event.

Whether you are celebrating the most important day of your life with hundreds

of guests or you are in need of a more intimate gathering, Laurel Ridge Country

Club has the location, the experience, and the dedication to ensure that your

event is perfect in every way, and that every aspect of it will resonate with so-

phistication, elegance and style.

This guide has been carefully prepared with you in mind. Great consideration

has been given to each selection, with the goal of ensuring maximum pre-party

planning. The suggestions you will find in our planning guide are meant to

serve as guidelines only. If you don't see it, please ask!

When you require a distinctive setting for your special event, we hope you will

choose Laurel Ridge Country Club, where our tradition of excellence is not only

a trademark, but a guarantee. Our professional staff looks forward to serving

you and your guests with Laurel Ridge hospitality.

Special Events Coordinator 828.452-0545, ext. 135 events@laurelridgegolf.com

Room Capacities & Rental Fees*

Included in Rental Fees: Room set-up to include round/square guest tables; in-house banquet chairs; gift table; place card table; DJ table; guest book table; cake table; head/sweetheart table; standard linens; china; silverware and glassware.

Additional Fees Required For: Set up/break down of rental chairs and tables; rental of 4- or 6-passenger carts; AV and sound equipment including projector; and, firewood.

* Prices subject to change ** Restrictions apply

Pavilion & Bar

Capacity: Seated Event-200/Cocktail Style-250 Rental Fee: $3,000 (1-100 guests) $3,500 (101-250 guests) Ceremony: $500

Amber’s Arbor

Capacity: 250 Ceremony: $750

Piedmont Room & Bar

Capacity: Seated Event 150/Cocktail Style 250 Rental Fee: $3,750 Ceremony: $750

Mountain Vista Room

Capacity: Seated Event-50 Rental Fee: $200 (1-25 guests)/$300 (26-50 guests)

Cedar Room

Capacity: Seated Event-90/Cocktail Style-130 Rental Fee: $300 (1-50 guests)/$500 (51-90 guests)

Board Room Capacity: 8 Rental Fee: $75

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Hospitality Suite

Rental Fee: $200

Make your selection based on the maximum number of guests expected; Active club members receive 50% discount on all room rental fees**

Book your private event for February and receive a 25% discount on room rental fees!

Policies and Guidelines

Catering and Private Party Policies Reservations are accepted on a first-come basis. Several options are offered for your consideration. Menu selections and packages are listed to help plan your event. Please note that rental charges, taxes, service charges or cake cutting fees are not included in the food or package pricing. Prices are subject to change prior to signing of agreement (excludes “special order” products and services).

Deposits & Holding of Date(s) Our venue is very popular for weddings and private events. Many events are planned years in advance. A non-refundable event deposit plus sales tax must be paid in order to hold the date for your function. A separate refundable security deposit of $500 plus sales tax is required to cover any damages, misuse of Club property, violation of policies or any additional expenses incurred during your event. The security deposit will customarily be refunded within three weeks following the event. As a courtesy to others, dates cannot be held without a deposit. Deposits may be made by cash, credit card or check.

Payment Schedule & Cancellation Fee Policy Time of booking until 120 days prior to the event: 25% of gross charges according to Banquet Event

Order (BEO), including tax and gratuity 90 days prior to event: 50% of gross charges according to BEO, including tax and house charges 60 days prior to event: 75% of gross charges according to BEO, including tax and house charges 30 days prior to event: 100% of gross charges according to BEO, including tax and house charges Day of Event: 100% of All Final Charges Remaining by cash or credit card only

Special consideration will be given if a bride/groom is currently enlisted in military service and the event is postponed due to unexpected deployment. An alternative date will be offered with no penalty or additional charge and monies already paid would be applied to new event BEO.

Server Fees Parties of 69 Guests and Under* Server (Plated) $135 (1 per 23 guests) Server (Buffet) $135 (1 per 33 guests) Bartender $110 (1 per 75 guests) Bus Person $90 (1 per 50 guests) Carving Station $125 per Station (Carvers required on certain packages) *House charges may apply depending on the volume and complexity of event Parties of 70+ Guests 20% house charge added to all food and beverage Carving Station $125 per Station (Carvers required on certain packages)

Guarantees Ten days prior to event, a final guest count guarantee and room set-up is required and orders are placed with vendors. Afterwards, the guest count can be adjusted upward by 5%, but may not go down. You will be charged for at least the final guest count, regardless of any variation in attendance. Any such changes shall not affect the cancellation fee policy. The final guest count can not be less than 75% of your count given on the original BEO. If room set up changes 48 hours or less prior to event, an additional fee will apply.

Sales Tax Room rental fees, food and beverage, staff labor and house charges are subject to 7% NC sales tax. If your organization is tax-exempt, your tax-exempt certificate (501(c)(3) paperwork) must be provided in advance.

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Regulations & Concerns All food and beverage must be purchased through Laurel Ridge Country Club with the exception of wedding cakes. Removal of food and beverages from the premises is not permitted. Outside food and beverages (inclusive of alcohol) cannot be brought in from other sources. A minimum of $300 will be added to the final bill if this occurs. In the event of a “special ordered product”, the full amount must be paid in advance.

A budget is recommended for your alcoholic beverage consumption indicating the minimum/maximum amount to spend. There are a number of ways to control the cost of the alcohol consumption at your event. Consider setting parameters such as: having an open bar vs. a bar available only a select amount of time; serving premium vs. house alcohol; serving bottles of wine; limiting the number of drinks per guest; or having a cash bar. Beer, wine and liquor prices are based on market prices and are subject to change.

The Club is responsible for the administration of the sale and service of alcoholic beverages in accordance with NC state liquor laws and cannot serve individuals under the legal drinking age of 21. The Club and staff reserve the right to monitor alcohol consumption and may deny service to any guest who is deemed intoxi-cated. In such instances, the management may ask for assistance in the removal of the guest or call a taxi cab at the guest’s expense. “Last call for alcohol” will be announced 15 minutes prior to the end of your event.

Minimums Peak Saturdays—A special event minimum applies to Saturday bookings during peak months from May through October. This minimum is exclusive of taxes and house charges. Any exceptions must be approved by the General Manager. Contact the Special Events Coordinator for further details. Food Minimum—The minimum per person menu selection applicable for all private events is $22.99, exclusive of taxes and house charges.

Chef Consultations Our Private Event staff will assist with menu selection. If you desire a particular recipe or have special requests, our chefs will make every effort to accommodate your needs. Consultations for up to six people with the Executive Chef are granted after menu options have been discussed if additional guidance is needed. Fees are applicable if tasting options are requested.

Music and Entertainment When scheduling entertainment, please notify the Special Events Coordinator as to the size of the group, playing hours, etc. Due to a town noise ordinance, all music must end no later than 11:00 p.m.

Time Allowances All events are priced for four hours; the only exception is wedding ceremonies that are allotted 30 minutes. Any event lasting longer than four hours will incur a $300 per hour charge for any part of an hour. A minimum of two hours is required between separate events to allow staff time to reset the facility. Please give some thought regarding the amount of time you will need and inform the Special Events Coordinator. If additional set up is required, a lost revenue fee may apply.

Deliveries, Personal Items & Decorations Your florist, cake designer or other vendor may deliver prior to your event after contacting the Special Events Coordinator to ensure access. The Club is not responsible for your items brought on-site and each vendor is responsible for clean-up of their work. Items must be brought in the day of the event and taken down immediately following the event. Decorations may not be attached to walls, floors, windows or ceiling with nails, staples, tape or any other substance. The use of glitter or confetti is strictly prohibited. All club decorations and patio furniture should remain in place unless permission to remove said items is granted by the General Manager in advance. Failure to abide by these policies will result in a $500 restoration fee.

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Golf Carts The Club will provide golf cart(s), when requested, to wedding parties for scenic pictures on our golf course under the oversight of the Special Events Coordinator. The responsible party will be liable for any and all damages to golf carts and for any misuse by persons connected with the event. A golf cart contract agreement and statement of liability must be executed prior to the event in order to utilize club golf cart(s).

Acts of Nature The Club will not be held liable for any event canceled by the Club due to snow, flood, fire or any reason deemed to be beyond the control of the Club or an act of nature or uncontrolled disaster. In the event of snow, the Club is NOT responsible for removal.

Rain Plan If you are planning to have an outside ceremony, a RAIN PLAN must be discussed with the Special Events Coordinator. The Club requires 24-hour notice to implement any rain plan and cannot change event set up on the day of the event.

Conduct of Guests You are responsible for the conduct and actions of your guests. All guests are expected to act responsibly at all times. You assume responsibility for the conduct of all persons in attendance and for any damage done to Club premises during the event. The Club is not responsible for any personal items brought to or left at the Club. The Club does not schedule event-specific security. The Club reserves the right to charge an additional cleaning charge if the condition of the room after the function so warrants. This will also apply if any damages occur before, during or following the event.

Club Responsibilities The Club is responsible for providing the contracted products and services at the agreed-upon dates and times. The contract includes appropriate number of tables, chairs, linen tablecloths and napkins, flatware, china and glassware. Additionally, the Club promises clean and comfortable facilities for your group. The Club always has at least one supervisor on duty during events. The Club is not responsible for failure to complete this contract, or any part thereof, due to accidents or situations beyond its control. In addition, the Club is not responsible for providing decorations, AV equipment, entertainment, supplies or extra labor unless advanced notice is given. Additional fees will apply.

Frequently Asked Questions Can your Chef handle special dietary requirements for guests? If given at least 30 days notice, special

dietary considerations are easily accommodated. Do I have to choose from the menu choices provided? No, we will gladly customize your menu. What is the cost for a child’s meal? Kid-friendly plated meals for 11 and under are $8.99 plus tax and gratuity. Cost of your selected buffet for children is: free for ages 0-5; age 6-11 are half-price. Do you charge a cake cutting fee? Yes, cake cutting is provided at a cost of $1 per person plus sales tax and

gratuity. This fee covers service and clean up. Is firewood available for the fireplace? Yes, at an additional charge. Will the piano be available for use during my event? Yes, the piano is stationary and can not be moved. If

prior approval is requested, the piano can be used. Can guests use sparklers during departure of the bride and groom? Sparklers are permitted outside only. What's the normal bar bill? Each event is different and drinking consumption varies greatly. Based on your

preferences, we will gladly make recommendations within your budget. Can food be taken off premises after the event? No food/beverage can be removed from the Club. Are special wine, beer and liquor requests permitted? Yes, if our vendors carry the requested item, the

cost of the special order will be added to your bill. Do you have a preferred vendor list for pastry chefs, florists, rental companies, etc.? Yes, we provide this list upon request to our brides. Do your facilities include changing rooms? Men’s and ladies’ lockers rooms, including showers, are

available for use by wedding parties at no charge. A Hospitality Suite is offered for an additional fee.

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Veggies & Cheese

Fresh Fruit Served with Yogurt Dip $4.5 per person

Vegetable Crudité with Herb Dressing $4.5 per person

Domestic and Imported Cheese & Crackers $4.5 per person

Grilled Vegetables with Hummus, Pita Chips and Tzatziki Sauce

$6.5 per person

Hot Artichoke Dip & Tri-Colored Tortilla Chips $4.5 per person

Baked Brie in Almonds and Honey $5.5 per person

Assorted Mini Quiches $5 per person

Crispy Asparagus in Phyllo $5 per person

Raspberry & Brie in Phyllo with Nuts $5.5 per person

Seafood

Shrimp Cocktail $8 per person

Smoked Shellfish Display (Market Price)

Crab Cakes with Remoulade Sauce $8.5 per person

Coconut Fried Shrimp with Mango-Pineapple Sauce $8 per person

Bacon-Wrapped Scallops $8 per person

Smoked Salmon Served with Capers, Onions, Chopped Eggs and Herb Toast Points

$9 per person

Chili and Lime Salmon Kabobs $9.5 per person

Beef & Pork

BBQ or Swedish Meatballs $4 per person

Smoked Sausage and Gouda Stuffed Mushrooms $5.5 per person

Country Ham Biscuit with Orange Butter $5 per person

Pork Potstickers $5.5 per person

Mini Beef Wellington $9 per person

Beef Empanadas $5.5 per person

Chipotle Beef Kabobs $8.5 per person

Chicken

Spicy Chicken Wings with Blue Cheese Dressing $6.25 per person

Coconut Chicken Tenders $6.25 per person

Tempura Chicken Tenders $6.25 per person

Asian Chicken Sate’ Skewers $8.75 per person

“Create Your Own”

Mashed Or Sweet Potato Bar with Chef’s Choice of Accompaniments

$5 per person

Bruschetta Bar Grilled Bread with choice of:

Tomatoes, Basil and Parmesan Cheese or Olive Tapenade or Sundried Tomato Pesto

$6 per person

Desserts

Chocolate Covered Strawberries (seasonal) (Market Price)

Petit Fours and Mini Desserts $6 per person

Hors d’oeuvre and Display Menu Butler-Passed or Stationary

We require a minimum of 5 selections when ordering from this menu only, INCLUDING Chef’s station. Per Person prices based on final guest count.

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Chef Carving Stations *Carver Fee Required*

Beef Tenderloin $13 per person

Prime Rib $10 per person

Top Round Roast Beef $8 per person

Sage-Roasted Turkey Breast $6 per person

Rosemary Roasted Leg of Lamb $9 per person

Brown Sugar Bourbon Glazed Ham $6 per person

Yellow Fin Tuna (Market Price)

(Carving Stations served with silver dollar rolls & condiments)

Action Stations *Carver Fee Required*

Chef-Prepared Pasta Station Penne or Bow Tie Pasta with Chef’s Choice of Vegetables and 3

Sauces (Alfredo, Marinara and Garlic/Olive Oil) $7 per person

Pasta Add-Ons Shrimp $3 extra per person Mussels $2 extra per person Chicken $2 extra per person

Asian Stir-Fry Shrimp and Chicken with Asian vegetables, ginger and soy

presented with steamed jasmine rice $8 per person

Shrimp & Grits Shrimp sautéed with bacon, garlic, peppers, onions, and

cream over our stone ground cheese grits

$8 per person

BAR

Prices listed are for standard pours.

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Salads

Spring Salad

Caesar Salad

Spinach Salad with Bacon Dressing

($1 per person up charge)

Desserts

Carrot Cake

NY Cheesecake with Strawberry Topping

Chocolate Fudge Cake

Key Lime Pie

Table Service

Choose one salad, two entrées and one dessert. Upon request, additional vegetarian options will be provided.

Chef’s Choice of fresh vegetables and starch plus hot rolls and butter Iced tea, water and coffee service is included

Entrées

Parmesan-Crusted Salmon $29.99

Lump Crab Cakes with Remoulade Sauce $28.99

Chicken Marsala $26.99

Stuffed Chicken Breast with Spinach and Sundried Tomato $27.99

Pork Tenderloin with Spiced Apple Butter $27.99

6 oz. Filet Mignon with Béarnaise Sauce $39.99

10 oz. New York Strip with Gorgonzola Butter $34.99

10 oz. Roasted Prime Rib of Beef $30.99

4 oz. Filet with (1) crab cake $35.99

Stuffed Chicken with 4oz Filet $33.99

Call

$7

Absolute Vodka

Beefeater Gin

Bacardi Rum

Jose Cuervo Tequila

Canadian Club Whiskey

Jim Beam Bourbon Whiskey

Seagram’s 7 Whiskey

Famous Grouse Scotch Whiskey

Top

$8

Stolichnaya Vodka

Tito’s Vodka

Tanqueray Gin

Bombay Gin

Crown Royal Whiskey

Jack Daniels Whiskey

Mount Gay Rum

Dewar’s Scotch Whiskey

J. W. Red Scotch Whiskey

Premium

$9 & Up*

Makers Mark Bourbon Whiskey

Grey Goose Vodka

Ketel 1 Vodka

Uncle Val’s Gin

Patrón Tequila*

Woodford Reserve Bourbon*

J. W. Black Scotch Whiskey

Glenlivet Whiskey

Buffet Style

Choose 1 or 2 from each category If more than one entrée is chosen, all meals will be priced

according to the highest priced entrée.

Entrées

Crabmeat-Stuffed Flounder with Champagne Dill Beurre Blanc $29.99

Grilled Salmon with a Citrus Sauce $29.99

Fried Calabash Shrimp with Cocktail and Tartar Sauce $26.99

Fried Catfish with Cocktail and Tartar Sauce $23.99

Stuffed Chicken Breast with Spinach & Sundried Tomatoes $27.99

Chicken Francaise $27.99

Fried Chicken $22.99

Pork Tenderloin with Spiced Apple Butter $27.99

Beef Bourguignon $26.99

Roasted Prime Rib of Beef Au Jus $30.99

*Carver Fee Required

Desserts

For weddings, a spinach artichoke dip appetizer will be provided in place of a dessert.

Cobbler à la Mode (Chocolate, Peach or Apple)

Chocolate Fudge Cake

Key Lime Pie

Pecan Blueberry Bread Pudding

All entrees are served with a Garden or Caesar salad, Chef’s choice of one starch and one vegetable plus rolls and butter

Iced tea, water and coffee service is included

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The “Piedmont”

Package 1

Served Buffet Style Minimum 30 Guest Guarantee

Hors D’ouevres Choice of Three

(*Stationary or butler-passed for the first hour)

Fruit*

Imported and Domestic Cheese*

Vegetable Crudité *

Hot Artichoke Dip* Smoked Sausage Stuffed Mushroom Caps

Hot Wings Chicken Sate Skewers

Pork Potstickers Beef Empanadas

Salads

Spring Salad

or

Caesar Salad

Entrées

Choice of Two

Sliced Pork Tenderloin with Spiced Apple Butter

Grilled Salmon with Citrus Sauce

Spinach Stuffed Chicken Topped with an Herb Cream Sauce

Sliced Sirloin with a Béarnaise Sauce

All entrées include Chef’s choice of starch and fresh vegetable, hot rolls and butter.

$48 per person

plus 7% NC sales tax & house charges Iced tea, water, and coffee service is included

The “Laurel”

Package 2

Served Buffet Style Minimum 30 Guest Guarantee

Hors D’oeuvres Choice of Three

(Stationary* or butler-passed for the first hour)

Fresh Fruit*

Imported and Domestic Cheese*

Vegetable Crudité*

Hot Artichoke Dip* Pork Potstickers Beef Empanadas

Mini Maryland Crab Cakes Scallops Wrapped in Bacon Coconut Chicken Tenders

Salads

Spring Mix Salad

or

Caesar Salad

Entrées

Choice of Two

Sliced Caribbean Pork Loin with Mango Salsa

Chicken Cordon Bleu

Parmesan Crusted Salmon

* Roasted Prime Rib of Beef Au Jus *Carver Fee Required

All entrées include Chef’s choice of starch and fresh vegetable, hot rolls and butter.

$52 per person

plus 7% NC sales tax & house charges Iced tea, water, and coffee service is included

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The “Eagle”

Package 3

Served Buffet Style Minimum 30 Guest Guarantee

Hors D’oeuvres

Choice of Three (Stationary* or butler-passed for the first hour)

Fresh Fruit*

Hot Artichoke Dip* Beef Kabobs

Imported and Domestic Cheese* Mini Maryland Crab Cakes

Vegetable Crudité* Chicken Sate’ Skewers

Scallops Wrapped in Bacon Assorted Mini Quiches

Salads

Spring Mix Salad

or Caesar Salad

Entrées

Choice of Two

Leg of Lamb with Mint Jus

Mahi Mahi with a Mango Salsa

Maryland Lump Crab Cakes with a Remoulade Sauce

Chicken Cordon Bleu

Shrimp and Grits

* Roasted Prime Rib of Beef Au Jus

*Carver Fee Required

All entrées include Chef’s choice of starch and fresh vegetable, hot rolls and butter.

$65 per person plus 7% NC sales tax & house charges

Iced tea, water and coffee service is included

The “Hole-in-One”

Package 4

Passed and Station Style Minimum 50 Guest Guarantee

**This package requires 2 carver fees**

Hors D’oeuvres

Choice of Five (Stationary* or Butler-passed for the first hour)

Fresh Fruit*

Imported and Domestic Cheeses* Smoked Sausage Mushroom Caps

Scallops Wrapped in Bacon Crispy Asparagus with Asiago in Phyllo

Chicken Sate Hot Artichoke Dip*

Baked Brie*

Sauté Station** Asian Stir-Fry

Asian Vegetables with Ginger and Soy

or

Sautéed Tri-Colored Cheese Tortellini with Alfredo Sauce, Marinara, Parmesan Cheese and Prosciutto

Carving Station** Choose One

Carved Beef Tenderloin

Turkey

Carved Pork Tenderloin

Selected Fish (Market upcharge)

All meat served with the appropriate condiments

In addition:

Mash or Sweet Potato Bar Grilled Vegetable

Served with hot rolls and butter

$80 per person plus 7% NC sales tax & house charges

Iced tea, water and coffee service is included.

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Laurel Ridge Country Club

Banquet, Catering & Private Event Contractual Agreement

Bride: Groom: Person Responsible for Payment: Event Date: Responsible Party Address: Phone: (h): (w): (c): Room Reserved: Email: Additional Notes: Member: Yes / No Member #:

The undersigned acknowledges having read the policies and procedures included herein and agrees to all as stated by signing this document.

Responsible Party

Date

LRCC Special Events Coordinator

Date

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Special Events Coordinator 49 Cupp Lane

Waynesville, NC 28786 PHONE: 828.452.0545, ext. 135

FAX: 828.452.0548 www.LaurelRidgeEvents.com Events@LaurelRidgeGolf.com

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