Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340...

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Banner Training Accounts Payable Processes

Transcript of Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340...

Page 1: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Banner Training

Accounts Payable Processes

Page 2: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Accounts Payable Department

Location Academic Hall Rm 340 Mail Stop 3250 Phone 651-2055 Fax 986-6412 Webpage www6.semo.edu/apdept Hours 8:00 am – 5:00 pm

– Closed for Lunch 12:00 - 1:00

Page 3: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Accounts Payable Staff

Manager– Yvonne Lee 651-2072 [email protected]

Accounts Assistant– Sheri Ponder 651-2534 [email protected]

Handles Vendors I – M All Travel Documents (Cash Advance & Expense Reports)

Accounting Clerks– Donna Essner 651-2073 [email protected]

Handles Vendors A – H

– Ullanda Jackson [email protected]

Handles Vendors N – Z

Page 4: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Business Policies & Procedures

Purchasing Policy & Procedures– Purchasing webpage www6.semo.edu/purchasing

Direct Pay Guidelines– Purchasing or Accounts Payable webpage

Travel Policy & Procedures– Accounts Payable webpage

Page 5: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Training Agenda

Check Distribution Forms Document Transactions Self-Service Queries Banner Lookups Wrap Up

Page 6: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Check Distribution

Types of payments– Printed Check

Mail Pick-up

– Direct Deposit

Schedule of payments– Allow one week for processing

this applies primarily to pick-up checks

– Wednesday & Friday distribution

Page 7: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Forms

Direct Pay Stamp– Distributed by Accounts Payable– Direct Pay Log available on website.

On-Campus Info / Banner– Use Index code for the first 6 digits of Q#

Payment Voucher– Available on website. On-Campus Info / Banner– Save the file to your computer

Travel Cash Advance & Expense Report– Available by contacting the Help Desk x4357

Page 8: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Forms – Direct Pay Stamp

FY: Fiscal Year to be charged Chart: Bank chart to be charged

U University or F Foundation

Index: Index for Fund/Org to be charged – not required if filling in Fund and Organization

Fund: Fund to be charged – not required if Index is used

Page 9: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Forms – Direct Pay Stamp (cont.)

Org: Organization to be charged – not required if Index is used

Acct: Account to be charged Vendor #: Banner ID of vendor

– leave blank if no ID is found on FTIIDEN

Amount: Dollar Amount to charge to FOAPAL

Page 10: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Forms – Payment Voucher

Fill-in form Social Security # / Federal ID # is required Multiple FOAPAL lines Multiple lines for Approval signatures.

Page 11: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Forms - Travel

Cash Advance & Expense Report Fill-in forms Open a new template each time for the

most up-to-date form– Choose Enable Macros when prompted– Use Print button (upper right side of form) for

printing

Page 12: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Document Transactions

Axxxxxxx Check Number !xxxxxxx Direct Deposit check number Ixxxxxxx Invoice Exxxxxxx General Encumbrance EAxxxxxx General Encumbrance Adjustment ELxxxxxx General Encumbrance Liquidation

Page 13: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Other Numbering Sequences

Sxxxxxxxx Banner ID – Vendor Number– Student ID– Employee ID

7xxxxx Expenditure Accounts

Page 14: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Self-Service Queries

Track Payments by Fund/Organization– Expenditure Query

Track Payments by Vendor– View Document

Must have Vendor Number (Banner ID)

Page 15: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Self-Service Queries (cont.)

Open Purchase Orders & Outstanding Cash Advances by Fund/Organization– Open PO & Cash Advance Query

Travel Cash Advance & Related Activity– Cash Advance Activity Query

Page 16: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Banner Lookups

Find a Vendor Number (Banner ID)– FTIIDEN: Entity Name/ID Search

Vendor History– FAIVNDH: Vendor Detail History Form

Document History– FOIDOCH: Document History

Page 17: Banner Training Accounts Payable Processes. Accounts Payable Department LocationAcademic Hall Rm 340 Mail Stop3250 Phone651-2055 Fax986-6412 Webpage.

Wrap Up

Questions

Practice

Don’t forget your Banner Direct Pay Stamp


Accounts payable en

Accounts payable en

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