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BANK OF BARODA Baroda Zonal Office – 5th floor, Baroda Bhavan, R C Dutt Road, Alkapuri,

Vadodara – 390 007

To, ----------------------------- NOTICE INVITING TENDER -----------------------------

----------------------------- Dear Sirs, TENDERS UNDER TWO BID SYSTEM ARE INVITED FOR EMPANELMENT OF COURIER AGENCIES FOR ALL BRANCHES/ OFFICES UNDER JURISDICTION OF BARODA ZONE FOR CARRYING DAK / PARCELS (TIME SENSITIVE DOCUMENTS) TO OFFICES OF THE BANK AND OTHER PLACES ON ALL INDIA BASIS.

Schedule of Tender :

1. Date of Tender Notice : 09-01-2019 2. Last date of submission of tender bids : 29-01-2019 at 3.00 p.m.

(Technical & Financial Bid in separate sealed covers) 3. Time and Date of opening of Technical Bid : 29-01-2019 at 3.30 p.m. 4. Place of opening Tender : 5th Floor, Baroda Bhavan,

R C Dutt Road, Alkapuri, Zonal Office, Vadodara

Tender Process : Courier Agency with experience of having successfully completed similar jobs i.e. within last 5 years (as on 31-12-2018) may participate in the bidding process subject to fulfillment of other criteria as mentioned in this tender notice. Technical Bid :- In the first stage of evaluation process, only “Technical Bid” (Part 1 of the bids) will be opened and evaluated by the Bank. The Bidders satisfying the technical requirement as determined by the Bank and accepting terms and conditions of these documents shall be short listed. Financial Bid :- Under second stage of evaluation process, the “Financial Bid” (Part-2) of only those bidders who have been short listed in the first stage, will be opened. Mandatory Information (strictly in enclosed prescribed Performa Part-I and Part-II)

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Envelope No.1

Technical Bid

EMD & Tender fee

Other supporting documents & credentials of the tenderer. Must not contain any commercial information. Any Commercial discloser in the Envelop no.-1 will disqualify the tenderer without any further scrutiny.

Particulars Favoring Amount Rs. DD/Banker’s cheque

Earnest Money Deposit (Refundable)

Bank Of Baroda 5,00,000/- Payable at Baroda

Tender Fee (Non Refundable)

Bank Of Baroda 1,000/- Payable at Baroda

The tenderer must also submit the Mandatory Information strictly in enclosed prescribed proforma as enclosed as Part-I. Technical Pre- qualification of the tenderer will be based on the Mandatory Information and supporting documents submitted along with the tender documents & Bank scrutiny of the same and/or inspection/verification of works carried out by the Tenderer. Technical bids not submitted along with the EMD and Tender fees are liable to be summarily rejected. Envelope No.2 The information shall be provided as per Proforma enclosed as Part II. Bids duly sealed as indicated above should be sent separately through registered post or delivered by hand so as to reach by 28-01-2019 at 3.00 p.m. at the following address : General Manager (Zonal Head), Bank of Baroda, Zonal Office, 5th Floor, Baroda Bhavan R C Dutt, Alakapuri VADODARA – 390 007 The Bank reserves its right to accept or reject application of any of the applicant for appointment of courier agency without assigning any reasons whatsoever. PLACE : VADODARA GENERAL MANAGER DATE : 09-01-2019 (Zonal Head)

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Eligibility Criteria.

1. Experience of having successfully completed similar jobs i.e. within last 5 years (as on 31-12-2018) should be one of the following :

a) One similar* completed work each costing not less than Rs.75 lacs.

OR b) Two similar* completed works each costing not less than Rs.35 lacs.

OR c) Three similar* completed works each costing not less than Rs.25 lacs

*similar type of work means Postal & Parcel business only of which at least -1- work should be Public / Govt. undertaking.

2. Average annual turnover of the last three years should not be less than Rs.50 lacs. 3. 5 years’ experience of having handled dak of a large public / private sector undertaking

preferably an agency having branches / offices across the country. Copy of work order to be enclosed along with copy of latest performance certificates of successfully completed contract.

4. Should have full fledged own office and staff in all urban and metro centers PAN India. 5. Should furnish a list of delivery cum pick up centers with addresses and phone numbers to

cater needs of almost all our branches. 6. Should be able to deliver dak and parcels to any addressee branches / offices / places within

a period of 24/48 hours. 7. Should have online tracking system with viewing of electronic signature on delivery. 8. Applicant must be registered with Central Board of Excise and Customs under Goods and

Service Tax Act and should have PAN number. 9. Applicant must have own Branch Office / Head Office at Baroda. 10. Should comply with all Central / State Labour Laws / Rules in force.

The firm should have sufficient number of experienced personnel and other resources for the completion of subject work. Applications by those firms who do not submit Performance Certificate from their current / previous employers / clients are liable to be summarily rejected. Terms & conditions:

I. Tender may be downloaded from our website www.bankofbaroda.com/zonal-

regional-offices-tenders.htm

II. Eligible courier agencies who fulfill the above requirements are required to apply in two bid system / Part-I Technical Bid and Part-II Financial Bid. The bidders shall submit part 1 and part 2 of the bids separately in sealed envelopes duly super-scribing “Technical Bid” on one envelope and “Financial Bid” on another envelope. Both the envelopes shall be submitted by the tenderer in another envelope, super-scribed “Tender for empanelment / appointment of courier agency.”

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III. The successful bidder shall enter into a SLA (Service Level Agreement) within 15 days after receiving acceptance letter of the Bank. A Draft Agreement is included in the tender for reference.

IV. The successful applicant’s EMD will convert into security deposit money of Rs.5.00 lacs at the time of entering into the Service Level Agreement with Bank of Baroda, Zonal Office, Baroda.

V. Successful applicant has to execute the agreement form duly stamped accepting all the terms and conditions mentioned therein.

VI. Applicant must sign every page of this bid (including annexures) and also sign all the documents furnished in this bid.

Other terms and conditions of Financial Bid:

1. Letter / parcel shall have to be delivered as per under mentioned time schedule to the address except circumstances beyond control like curfew in the area, act of public enemies, war, strike, other legal impairment in delivery of Dak.

a. Within same city : 24 hours b. Within same state : 24 hours c. Outside state : 48 hours

2. To ensure absolute security, safety and confidentiality about the nature of the document sent

in dak.

3. To deliver Proof of Delivery (POD) of every envelope / parcel sent to the sending office with the bill.

4. The courier shall indemnify the Bank against any losses, damages, charges and expenses as Bank may be put to or incurred due to delay, non-performance, mal performance, non-delivery, shortage or damages to any of the packets or documents whatsoever.

5. The agency should cover itself with insurance policy with sufficient coverage amount of Rs. 10 lakh for any damage / lost in transit any of our important mails. The cost of Insurance to be borne by agency. Agency should submit the policy during SLA execution.

6. TDS applicable as per government norms.

7. Penalty for delay / non delivery as mentioned above in point no.4 will be as under :

i) In case of delay of one day – 50% of the charges paid / payable.

ii) Delay of more than one day – 100% of the charges paid / payable.

iii) Delay of more than two days – 150% of the charges paid / payable.

8. The Bank shall not claim penalty for delay from the courier for loss damage or delay caused by the acts of perils of the air, weather conditions, and mechanical delays, acts of public enemies, war, strikes, commotions and acts of commissions of public authorities with actual or apparent authorities.

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9. All disputes shall be subject to the court having jurisdiction of Vadodara.

10. Introduction

Bank of Baroda has an extensive network of approximately 5300 branches spanning the length and breadth of the country. We have presently 13 Zones and 74 Regional Offices in India. Detailed location and address can be accessed from our website http://www.bankofbaroda.co.in/. Baroda zone has -08- regions with approx. 528 branches and offices. The services will be required to be provided for our following regions in all their offices and branches both existing and opened during the tenancy of this contract.

Sr. No. Region Sr. No. Region

1 Bharuch Region 5 Navsari Region

2 Baroda City Region 6 Valsad Region

3 Baroda District 7 Surat District Region

4 Godhra Region 8 Surat City Region

11. Courier agency shall depute his messenger daily except Bank holidays, to the buildings i.e.

Zonal Office, 5th floor, Baroda Bhavan, R C Dutt Alkapuri Baroda, to collect Dak / parcel. & above mentioned Regional office & branches

12. Appointment of courier agency shall be for two years from entering agreement. Performance

will be reviewed on annual basis & continued for further period only, if performance is found to be satisfactory.

13. Indemnity : The agency shall indemnify and hold the Bank against any direct losses, liabilities, damages, claims, costs and expenses (including attorney’s fees and expenses), which Bank may incur or suffer as a result of or in connection of any breach by courier agencies of any agreement, contract, obligations duties or conditions contained in SLA.

14. Charges & Payment and Taxes:

The Bank will pay to the Courier charges for the above services at the rate specified in Annexure-1 of this Agreement. The rates as specified will be inclusive of all the other charges, taxes, levies, cess etc., made by the Central, State and the Local / other authorities which shall be borne by the Courier Agency only except Goods and Services Tax. The rate as agreed upon is not subject to upward revision without the prior approval of the Bank. The Courier Agency shall submit their bills / invoices at the respective Branches / Offices with complete details on the monthly basis, which shall ordinarily, be settled within -15- days from the date of receipt, if the same are not subject to dispute by the Bank.

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The rates are quoted by the agency will be inclusive of all taxes. However, any increase or decrease or additional Taxes Levis by the Govt or Statutory authorities during currency of the contract same will be either paid by payable or recoverable as the case may be, on documentary evidence to be provided to bank. It is agreed by and between the parties that the Bank shall not pay any amount / expenses / charges / cess / travelling expenses / boarding expenses / lodging expenses / conveyance Expenses / out of pocket expenses other than what has been agreed upon between the parties, mentioned in Annexure-1 of this Agreement

For any further information on the tender, following officers / persons to be contacted

Mr.Bharat S Chauhan Mr.Neel Kamal Senior Manager (Office Admn.) Senior Manager (P&E) Bank of Baroda, Bank of Baroda, 5th Floor, Baroda Bhavan, 5th Floor, Baroda Bhavan Zonal Office, Zoanl Office, R C Dutt,Alkapuri R C Dutt,Alkapuri Baroda – 390 007. Baroda – 390 007. Tele. No.0265-2316527 Tele No.0265-2316524

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DRAFT AGREEMENT

This Memorandum of Agreement made at Baroda on this ___ day of ____ two-thousand-nineteen.

BY AND BETWEEN

M/s______________________________, a company registered under the Companies Act, 1956 (Act 1 of 1956) having its Head Office, at ____________________________________________ hereinafter referred to as “THE COURIER AGENCY” (which expression shall unless repugnant to the context or meaning thereof mean and include its agents, employees, successors, representatives and permitting assigns) of the one part;

AND BANK OF BARODA, a body corporate constituted under the provisions of Banking Companies (Acquisition and Transfers of Undertakings) Act, 1970 and having its Head Office, Baroda House, Mandvi, Baroda-390 006 and Corporate Office at Baroda Corporate Centre, C-26, G-Block, Bandra-Kurla Complex, Mumbai 400 051 and one of its Zonal Office at Baroda, Gujarat called Baroda Zone, 5th Floor, Baroda Bhavan, R C Dutt Road, Alkapuri, Baroda hereinafter referred to as “THE BANK” (which expression shall, unless it be repugnant to the meaning or contract thereof, be deemed to mean and include its successors and permitted assigns);

WHEREAS

The Bank has issued the Tender Notice dated 09.01.2019 for Empanelment/ appointment of suitable Courier Agency for rate contract for carrying Dak / Parcels on all India basis for Baroda Zone. NOW THEREFORE, in consideration of the mutual covenants and agreements set forth herein and for other good and valuable considerations, the parties hereto agree as follows:

DEFINITIONS AND INTERPRETATIONS In this Agreement, unless inconsistent with the context or otherwise specified, the expressions shall have the following meanings.

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“Agreement” means this Service Agreement with all applicable annexure accepted by the Courier Agnecy. “Effective date” means the date set out at the head of this Agreement. “Bank Personnel” mean employees, officers, servants of the Bank or of its associates and officials or any other person(s) designated / nominated by the Bank. “Service” means the service provided by the Courier Agency to the Bank pursuant to this Agreement. “Working Day” means a day which is not a public holiday or a normal non-working day at the place where the Services are to be delivered. “Receiving Party” means the party that receives the Confidential Information from the disclosing party. “Disclosing Party” means the party that discloses the Confidential Information to the Receiving Party. “Confidential Information” includes all information disclosed by the Bank to the Courier Agency either directly or indirectly, whether in written, oral, electronic or in any other form during the term of this Agreement. Such information shall include, without limitation, (i) Bank’s Documentations (ii) any information relating to a the Bank’s operation, Data, processes, plans, intentions, product information, market opportunities, know-how, designs, information, related to actual and information, business plans, trade secrets, marketing materials and strategies, costing and pricing information, customers and policies and procedure. Standard of Work: The Courier Agency shall provide professional services to the Bank at all the times and hold the bank interest paramount and shall observe the highest standard of ethics while executing the assignment. The Courier Agency shall ensure that it provides all the deliverables within the agreed time frame and in intact condition.

Scope of Work: The delivering Branch / Offices shall enter the letters / documents in their dispatch register, with serial numbers and prepare the envelopes / packets, taking care to prepare one envelop / packet for one destination. The courier’s representative shall acknowledge receiving the number of envelopes / packets under his full signature.

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On all bank working days and other days as may be specifically required by the Bank, the Courier Agency shall at the timing stipulated by the Bank arrange through their accredited representatives having proper Identity Cards (without which he shall not be authorized to collect or deliver the packets) to take delivery of the covers / letters / documents / parcels of the Bank for delivery to the respective addresses and will obtain their acknowledgement on the same. The Courier agency shall through their accredited representatives carrying and delivering the said / letters / documents / packets shall ensure that each delivery shall reach to its destination within the period of -24- hours if situated within same city and anywhere in Gujarat & Mumbai and within -48- hours in case of other centers anywhere in India. Any undelivered consignment / parcels / documents will have to be returned intact to the Bank within a week along with reason for non-delivery, the dates of visits and number of attempts made for delivery of the consignment to the addressee. All consignment / parcels / documents/ letters collected from any branch/office of our Bank, which is to be delivered to those location where courier agency does not have it’s service, must be returned within 24 hours to that respective branch/office. The representatives of the Courier Agency shall obtain the acknowledgement of the addressee on the consignment notice before delivery of the letters / documents / packets to them. The Courier agency shall hand over Proof of Delivery to the Bank within -15- days from the date of delivery. If the Courier Agency is unable to hand over the POD within the stipulated time the Bank shall be at liberty to withhold the payment of that letter(s) / document(s) / packet(s).

Charges & Payment and Taxes: The Bank will pay to the Courier charges for the above services at the rate specified in Annexure-1 of this Agreement. The rates as specified will be inclusive of all the other charges, taxes, levies, cess etc., made by the Central, State and the Local / other authorities which shall be borne by the Courier Agency only except Goods and Services Tax. The rate as agreed upon is not subject to upward revision without the prior approval of the Bank. The Courier Agency shall submit their bills / invoices at the respective Branches / Offices with complete details on the monthly basis, which shall ordinarily, be settled within -15- days from the date of receipt, if the same are not subject to dispute by the Bank. The rates are quoted by the agency will be inclusive of all taxes. However, any increase or decrease or additional Taxes Levis by the Govt or Statutory authorities during currency of the contract same will be either paid by payable or recoverable as the case may be, on documentary evidence to be provided to bank. It is agreed by and between the parties that the Bank shall not pay any amount / expenses / charges / cess / travelling expenses / boarding expenses / lodging expenses / conveyance

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Expenses / out of pocket expenses other than what has been agreed upon between the parties, mentioned in Annexure-1 of this Agreement.

Terms and Termination: The period of the contract is under the scope of work shall be valid for Two years and same shall be subject to renewal for further one/ two years based on the performance review on annual basis. However, the Bank may, for any reasons whatsoever at its absolute discretion repudiate /terminate this Agreement by issuing a notice of -30- days to the registered office of the Courier Agency without assigning any reason. The Courier Agency may also terminate this Agreement earlier by giving 90 days’ previous notice to the Bank at Baroda, Zonal Office, 5th floor, Baroda Bhavan, R C Dutt Road, Alkapuri,Baroda-390007. However, the Courier Agency shall not be relieved from their obligations to deliver all the letters / documents / pockets already entrusted to them before termination in accordance with the directions by the Bank.

Representation and Warranties: The Courier Agency represent and warrant to the Bank that it has obtained and acquired all statutory approvals, registrations, clearances, permissions and approvals which are at present or at any time in future may be required to be obtained by it for running the business, from the appropriate Government Authority and / or any other Statutory / Regulatory Authority(s) for performance of its obligations under the Agreement and further undertake to keep the same valid throughout the term of this Agreement. It shall be the responsibility of the Courier Agency, each of its employee and agent, that, after the receipt of the letters / documents / packets from the Bank, the same shall not be tampered in any manner whatsoever. It is further clarified that the Courier Agency shall ensure that each and every document reaches its destination and is not misplaced / lost / stolen in any manner whatsoever. The Courier shall take all the possible precautions to ensure the safety, secrecy, and confidentiality of the letters, documents and packets and the contents mentioned therein. In case of any loss (pecuniary or otherwise) suffered by the Bank, the Courier Agency shall be liable to make good the same, on such terms and at such value as the Bank may deem fit at its discretion.

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Indemnity: The Courier Agency hereby further declare and undertake that it will during the existence and enforcement of the Agreement, from the date of execution thereof, indemnify and keep indemnified the Bank, its successor, assigns, managers, agents, employees, representatives and servants from and against all the actions, suits amounts costs, charges, expenses, claims demands that the Bank may sustain on account of negligence and failure of the Courier Agency or its agents, servants, representatives, employees resulting from destruction or loss or misplacement of the consignment entrusted to the Courier Agency by / of the Bank. The Courier Agency shall further indemnify the Bank for wilful negligence and / or gross misconduct made by its employees, representatives and agents or any other person associated with the Courier Agency and rendering services to the Bank under this agreement. The agreement shall not preclude the Bank from enforcing any other remedy available to it, which the Bank may deem fit.

Confidentiality: The Courier Agency shall keep the contents of this Agreement and all the other information received by them, in due course from the Bank, confidential and they shall not divulge any such information to any other third party without prior written permission of the Bank. The Courier Agency here by undertakes and assures that it shall indemnify and keep indemnified the Bank against losses and damages that the Bank may suffer on account of any disclosure of any Confidential Information by the employee, agent & representatives of the Courier Agency.

Penalty: The Bank shall impose penalty as follows:

i) In case of delay of one day – 50% of the charges paid / payable.

ii) Delay of more than one day – 100% of the charges paid / payable.

iii) Delay of more than two days – 150% of the charges paid / payable. The parties hereby agree that if the Courier Agency fails to complete the due performance of the contract in accordance with the specification and upon such conditions as agreed under this Agreement, the Bank reserves the right to either cancel or terminate the contract or to accept performance already made by the Company after considering penalty as decided by the Bank. The amount of penalty may be adjusted by the Bank from the payment due to the Courier Agency.

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Damages: The Courier Agency represents that it has fully understood that it shall be liable for damages suffered by the Bank due to wrong delivery / loss in transit / non delivery or any loss of letter / document / packet, as per the discretion of the Bank. The decision regarding the quantum of damage suffered and calculated by the Bank in this regard shall be final and binding upon the Courier Agency. The Courier Agency shall immediately on demand pay to the Bank the amount quantified by the Bank without disputing the same or the Bank can deduct the amount from the payment to be made to the Courier Agency.

Security Deposit: The Courier Agency has to deposit with the Bank Security Deposit Money of Rs.5,00,000/- at the time of entering into the Agreement in form of TDR favouring Courier Agency A/c Bank of Baroda duly discharged for contract period towards performance security of the terms of contract. It is further agreed that in case of violation of any of the terms and conditions, the security deposit amount is liable to be forfeited.

Vicarious Liability: The Courier Agency shall be the principal employer of all the employees, agents, representatives, etc., engaged by the Courier Agency and shall be vicariously liable for all the acts, deeds, matters or things, whether the same is within the scope of power or outside the scope of power, vested under the contract. No right of any employment with the Bank shall accrue or arise, by virtue of engagement of such employees, agents and representatives by the Courier for any assignment under this Agreement. All remuneration, claims, wages dues etc., of such employees, agents, etc., of the services shall be paid by the Courier Agency alone and the Bank shall not have any direct or indirect liability or obligation, to pay any charges claims or wages of any employee, agent and representative etc. The Courier Agency shall comply with all the statutory requirements.

No employer – employee relationship: The Courier Agency or any of their employees / officers / staff / personnel / representatives / agents / shall not under any circumstances, be deemed to have any employer – employee relationship with the Bank.

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Subcontracting: The Courier Agency shall not subcontract or permit anyone other than its personnel to perform any of the work, service or other performance required by the Bank under the contract without the prior written consent of the Bank. Notwithstanding anything contained here-in-above, the Bank reserves its right to utilize the services of other couriers on such terms and conditions as the Bank may deem fit and the courier agency shall have no right to demand work as a matter of right by virtue of their empanelment with the Bank.

Dispute Resolution: In the event of any dispute or difference between the parties arising out of or relating to this Agreement which is not settled between the parties within 30 days, the matter shall be referred to the Arbitrator appointed by the Bank under the Arbitration and Conciliation Act 1996 & any amendments so far. The Arbitration proceedings shall be held in Baroda and the language shall be English.

Jurisdiction and Applicable Law: The Contract with the Courier Agency shall be governed in accordance with the Laws of India for the time being in force and will be subject to the exclusive jurisdiction of Courts at Baroda. All the disputes arising out of or in connection with the Agreement shall be deemed to have arisen in Baroda. Only the court/s in Baroda shall have the jurisdiction to determine the same.

Notice: Any Notice or other documents to be served upon the Bank under the Agreement may be delivered or sent by post to the address: The General Manager (ZH), Bank of Baroda, Baroda Zone, Zonal Office, 5th floor, Baroda Bhavan, R C Dutt Road, Alkapuri, Baroda-390007. Similarly, any notice or other documents required to be served shall be served upon Courier- M/s.________________________________ ________________________________ ________________________________

No Publicity: The Courier Agency shall not publicise or disclose to any third party, without the consent of the Bank either the price or any other term of this Agreement. They shall also not use the name of the Bank or its logo for its advantage without Bank’s approval.

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Waiver:

Neither party’s failure to exercise any of its rights under this Agreement will constitute or be deemed a waiver or forfeiture of those rights.

Severability: If any term or provision of this Agreement is held to be illegal or unenforceable, the validity or enforceability of the remainder of this Agreement will not be affected.

Additional Documents: The Courier Agency agrees to execute any further documents as may be required by the Bank from time to time. IN WITNESS WHEREOF the parties hereto have executed these present on the day, month and year mentioned above

SIGNED AND DELIVERED For and on behalf of Bank “the Bank” 1. 2. 3.

SIGNED AND DELIVERED For and behalf of “the Courier Agency” 1. 2. 3.

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TECHNICAL BID Basic Information

1 a) Name of the applicant / organization b) Address of the Registered Office

2 Year of establishment

3 Type of the organization (Whether sole proprietorship, Partnership, Private Ltd. or Ltd. Co. etc.) (Enclose certified copies of documents as evidence)

4 Name & Qualification of the Proprietor / Partners / Directors of the Organisation / Firm ( Enclose certified copies of document as evidence)

5 Details of registration – Whether Partnership firm, Company etc. Name of Registering Authority, Date and Registration number (Enclose certified copies of document as evidence)

6 No. of years of experience in the field and details

7 Address of office through which the proposed work of the Bank will be handled and the Name & Designation of officer in charge.

8 (a) Yearly turnover of the organization during last 3 years (year wise) and furnish audited balance sheet and Profit & Loss A/c (Audited) for the last -3- years. (b) Committed turnover in 2015-2016 2016-2017 2017-2018 © Turnover till March 2018

9 PAN No. / TAN No.

10 Details of registration for Goods and Services Tax

11 Detailed description and value of works done and works on hand

12 Details of Key Personnel Permanently employed

13 Whether any Civil Suit / litigation arisen in contracts executed / being executed during the last 10 years. If yes, please furnish the name of the project, employer, Nature of work, Contract value, work order and brief details of litigation. Give name of court, place, and status of pending litigation.

Attach a separate sheet if required.

14 Information relating to whether any litigation is pending before any Arbitrator for adjudication of any litigation or else any litigation was disposed off during the last ten years by an arbitrator. If so, the details of such litigation are required to be submitted.

Attach a separate sheet if required.

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PART - I

FORMAT FOR TECHNICAL BID

Following Documents are required with the Technical Bid :

1 Tender documents duly stamped and signed by the tenderer on all the pages, in token of having accepted all the terms and conditions of the tender.

2 Self-authenticated details of constitution of the Firm, Company etc.

3 Experience certificate(s) with name, address, telephone number(s) of clients and certificate from their present client(s) stating the bidders satisfactory performance.

4 Experience of having successfully completed similar jobs i.e. within last 5 years (as on 31-12-2018) should be one of the following :

a) One similar* completed work each costing not less than Rs.75 lacs.

OR b) Two similar* completed works

each costing not less than Rs.35 lacs.

OR c) Three similar* completed works

each costing not less than Rs.25 lacs

*similar type of work means Postal & Parcel business only of which at least -1- work should be Public / Govt. undertaking.

5 Self-authenticated Documentary evidence certifying average annual turnover of more than Rs.50 lacs in each for last three financial years.

6 Self-authenticated copies of the Balance Sheet and Profit and Loss Account for each of the last three financial years duly certified by a Chartered Accountant.

a. Balance Sheet 2015-16, 2016-17 & 2017-18

b. P&L

7 Self-authenticated copies of the latest Income Tax, Returned filed during last -03- years.

8 Self-authenticated copies of registration with CBEC (TIN number) and PAN Number

a. Registration copy of TIN No. b. Registration copy of PAN No.

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9 Undertaking that the firm/company is not currently blacklisted / suspended by any organization / institution for any reason. In case of company, the affidavit must be signed by authorized person as per resolution of the company and certified copy of resolution should also be enclosed.

Note: If any of the above document is not enclosed with Technical Bid, application will be rejected prima facie. Certification: I certify that all the details furnished above are true and correct to the best of my knowledge and belief. I understand that in case of furnishing of any false information or suppression of any material information, the bid shall be liable for rejection besides initiation of penal proceedings by the Bank, if it deems fit. Signature of Courier Agency / Authorized Person. PLACE : VADODARA DATE : Note : Compliance to all the points mentioned in technical bid shall stand for evaluation of Technical Bid of the Applicant. No rates to be quoted in this bid. If the rates are mentioned by the applicant, then the applicant shall be debarred from tendering process.

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PART - II

FORMAT FOR FINANCIAL BID

1) Name of the Courier Agency :

2) Address of the Registered Office :

3) Proprietor/Partners/Directors Name and address :

4) PAN Number (attach attested Photostat Copy) :

5) Service Tax Registration Number (CBEC) :

6) Own counters at present at all centers :

7) For your reference we are giving average of letters / parcels sent during a month and we expect the number of mail / parcels will be increased/decreased in future & proposed rate for letters / parcel:

Sr no

Weight Approx Quantity (Nos.)

Rate per Unit within City (Rs.)

Total Amount within City (Rs)

Rate per unit Within Gujarat state (Rs.)

Total Amount Within Gujarat state (Rs.)

Rate per unit for Mumbai (Rs.)

Total Amount for Mumbai (Rs.)

Rate per unit Any where in India (Rs.)

Total Amount Anywhere in India (Rs.)

(A) (B) (AXB) (C) (AXC) (D) (AXD) (E) (AXE)

1 Upto 100 gms 200

2 101 to 250 gms 150

3 251 to 500 gms 120

4 501 gms to 1 kg 50

Grand Total W X Y Z

Lowest Amount Quoted by Bidder (L-1) = W+X+Y+Z Above 1 kg, rates will be on prorata basis for every additional kg or part thereof e.g. for 1kg and 100 gms.

Extension for further 1 year :

Sr.No. Amounted quoted for initial 2 years

Percentage escalation for 3rd

year

Amt. quoted for 3rd year

Total Amount

Note:- The above rates are inclusive of all taxes but excluding Goods & Services Tax. Actual GST shall be payable. Seal and Signature of the Bidder Place : Date :

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ANNEXURE – I OF FINANCIAL BID

Other terms and conditions of Financial Bid: 1. The rates quoted must be only in the format given in the tender. 2. The rates must be net rates. However, if Goods and Service tax is payable, the same may be

specified. 3. No conditional discount will be considered. 4. The successful bidder will have to give a security deposit of Rs.5.00 lacs in the form to be

decided by the appropriate authority. 5. Letter / parcel shall have to be delivered as per under mentioned time schedule to the address

except under circumstances beyond control like curfew in the area, act of public enemies, war, strike, other legal impairment in delivery of dak.

a. Within Same City 24 hours b. Within same state 24 hours c. Outside state 48 hours

6. Penalty as below shall be payable i. In case of delay of one day 50% of the charges paid / payable

ii. Delay of more than one day 100% of the charges paid / payable

iii. Delay of more than two days 150% of the charges paid / payable

7. To ensure absolute security, safety and confidentiality about the nature of the document/dak sent.

8. To deliver Proof of Delivery (POD) of every envelope / parcel sent to the sending office with the bill.

9. The courier shall indemnify the Bank against any losses, damages, charges and expenses as Bank may be put to or incurred due to delay, non-performance, mal-performance, non-delivery, shortage or damages to any of the packets or documents whatsoever.

10. The Bank shall not claim from the courier for loss, damage or delay caused by the acts of peril of air, weather conditions, and mechanical delays, acts of public enemies, war, strikes, commotions and acts or commissions of public authorities with actual or apparent authorities.

11. All disputes shall be subject to Baroda jurisdiction. 12. The above services will be restricted to our Bank of Baroda Branches/offices in Gujarat State

only. 13. Appointment of Courier Agency shall be for two years from entering into agreement subject to

extension at bank’s discretion & annual review. No increase whatsoever will be considered within the contract period. In the event of any breach of contract, the security deposit will be forfeited.

14. Bank reserves its right to empanel more than one courier agency in case of non-availability of a single courier agency having network in Gujarat /rest of the country.

We undertake to abide by all the terms and conditions.

Signature of Courier Agency / Authorized Person

Signature & Seal

BANK OF BARODA

Zonal Office – 5th floor,Baroda Bhavan, R C Dutt Road, Alkapuri Vadodara – 390 007

Declaration

1. I/We hereby submit the information in your prescribed proforma and understand that any information is found to be false at a later date, contract made between ourselves and Bank of Baroda, will be treated as invalid.

2. I/We agree that decision of Bank of Baroda in selection of tenderers will be final and binding on me / us.

3. All the information furnished in the attached proforma is correct to the best of my / our knowledge.

4. Bank shall have the authority to verify all the information provided by us. 5. All supporting documents shall be provided by us in authenticity of the information furnished.

Signature _____________________ Name & Designation Organization

PLACE : DATE :