Annual performance reviewWORKSHOP

1-4 March 2009Bangkok, Thailand

Loan and Grant Administration

Key Achievements

Disbursement/processing of approximately USD111.10m out of USD 121.85m

- Loans, Loan Component Grants and DSF Grants - Withdrawal Processed 289 - Average processing time 24days IFAD, within Asia Pacific Division

14days.

Procurement - Approximately 60-70 cases - Processing Time 14-25 days (data is varied) Fiduciary Responsibilities - Covering Financial Management, Procurement, Audit and also Loan

Compliances structured and covered as part of Aid Memoir.

Average Processing Time

Loan and Grant Administration

Average Processing Time

0

5

10

15

20

25

567-

BD

609-

BD

644-

BD

681-

BD

681-

BD

725-

BD

SU

PP

L N

L65

9-B

T78

0-B

T48

3-C

N51

7-C

N55

2-C

N60

0-C

N63

4-C

N67

3-C

N70

9 C

N53

9-ID

444-

IN50

6-IN

538-

IN58

5-IN

624-

IN66

2-IN

682-

IN96

7-IN

gra

ntG

B-5

85-I

N55

1-K

H62

3-K

HD

SF

800

5-K

HD

SF

-800

5D

SF

-800

5 K

HD

SF

-800

5-D

SF

-801

1-55

3-K

P58

6-LA

660-

LA49

3-LK

664-

LK66

5-LK

665L

K/7

81LK

712-

LK59

2-M

N56

7-N

P57

6-N

P62

3-K

H64

6-N

P72

7-N

PD

SF

-801

7-N

P47

4-P

H57

7-P

H66

1-P

HG

rant

No.

425-

PK

453-

PK

492-

PK

554-

PK

625-

PK

727-

PK

578-

VN

647-

VN

701-

VN

741-

VN

BD BT CN ID IN KH KPLA LK MN NP PH PK VN

Drop Page Fields Here

Count of Time in PI (Working Days)

Country LOAN NO.

Drop Series Fields Here

WA Volume by Country/ Projects

Loan and Grant Administration

WAs by Country/Project

0

5

10

15

20

25

30

35

567-

BD

609-

BD

644-

BD

681-

BD

681-

BD

725-

BD

SU

PP

L N

L65

9-B

T78

0-B

T48

3-C

N51

7-C

N55

2-C

N60

0-C

N63

4-C

N67

3-C

N70

9 C

N53

9-ID

444-

IN50

6-IN

538-

IN58

5-IN

624-

IN66

2-IN

682-

IN96

7-IN

gra

ntG

B-5

85-I

N55

1-K

H62

3-K

HD

SF

800

5-K

HD

SF

-800

5D

SF

-800

5 K

HD

SF

-800

5-D

SF

-801

1-55

3-K

P58

6-LA

660-

LA49

3-LK

664-

LK66

5-LK

665L

K/7

81LK

712-

LK59

2-M

N56

7-N

P57

6-N

P62

3-K

H64

6-N

P72

7-N

PD

SF

-801

7-N

P47

4-P

H57

7-P

H66

1-P

HG

rant

No.

425-

PK

453-

PK

492-

PK

554-

PK

625-

PK

727-

PK

578-

VN

647-

VN

701-

VN

741-

VN

BD BT CN ID IN KH KPLA LK MN NP PH PK VN

Drop Page Fields Here

Sum of WA Count

Country LOAN NO.

Drop Series Fields Here

Loan and Grant Administration

Issues

- Limited understanding of key provisions of the Loan Agreement, Loan Amendments, Appraisal Report and Procurement Guidelines

- WA volume is rather higher, Non regular submission, missing documentation, lack of clarity of expenditures incurred.

- limited ability to link expenditures to procurement plans and AWPBs

- Category Allocations and Costabs not well defined (to be improved in quality of design and also in the preparation of Loan Agreements)

Loan and Grant Administration

Issues

- Follow up from both IFAD and also Projects on agreed actions and commitments on Fiduciary matters in Project Supervision. What actions have been taken?

- Key requirement of Audit reports and also follow up and resolution of audit observations. Responses received only when requested.

- Procurement Plans and Contract Registers (Logs) not available – Could we make this available online.

- IFADs need to improve turn around time on procurement decision. What can we do to improve this.

- IFAD to start reviewing procurement management as part of supervision under

its fiduciary responsibility. - IFAD and Project to think of solution to list or capture key decision and

recommendation where it could be easily accessed and followed up