Backing up your digital life - PC, Mac or Android

Back Up Your "Digital Life“ At Home or in the Cloud

David ShinkfieldMary Kay Podlecki

Computer Learning Center at EwingSeptember 2014

Remember the “Simple Life”One computer, probably a Windows PC, with

limited contentsNowYour data stored at home or in the “Cloud”Several PCs, may be linked together in a

Home networkWindows PCs (XP, 7 or 8) and MacsiPadsAndroid tabletsSmart phones from many makers

Backing up your electronic toysBackground

Why do we back up?How often to back up?

Backing up your Windows PC – Desktop or LaptopWhat to back up? How to make it (almost) automatic

Backing up your Apple product – Mac, iPad or iPhone

Backing up your Android phone or tablet

Reasons to Back Up your computer1. Your digital photos are priceless 2. Your music library took you a lifetime to

compile 3. Your brilliant thoughts—lost forever! 4. Protect your digital filing cabinet 5. You can take your iPad, phone or laptop almost

anywhere (they can get lost or stolen)6. Hard disks don’t last forever7. Viruses, worms, and malware, oh my! 8. Disaster strikes 9. Data recovery is pricey and it doesn’t always

work Thanks to PC Magazine

Our Purpose

To create a copy of our private and

personal information so that we can

recover it regardless of the disaster

that strikes.

Secondly, to return the desktop,

laptop, iPad, tablet or phone to its

working condition as easily as

possible.

What should we back up?

In simple terms – everything, but let’s be more specific

The Rule of Three (thanks to PC World)

It doesn’t get any more basic in backup than the

rule of three.

To lower the risk of data loss, you must have three copies of your important data: the original, a backup of the original, and a

backup of the backup. the secondary and tertiary copies should be

in different locations: Remember that the rule of three is a practical minimum—an extra copy here and there won’t hurt.

Where is this information stored?On your computer, tablet or phone

On an external hard drive. This may be a traditional hard drive or a newer SSD, like a large flash drive

In the Cloud.

Some DefinitionsThe size of individual files – a letter, a picture, a

video – is measured in kilobytes or megabytes1000 Kilobytes (KB) = 1 Megabyte (MB) 1000 Megabytes (MB) = 1 Gigabyte (GB)

Typical hard drive today between 500 and 1000 GB

The next unit up is a Terabyte = 1000 GB

What will we back up to?The best choices today are External Hard DisksThe CloudFor keeping back up copies of a particular file or set of holiday picturesFlash DriveCD or DVD

External Hard DisksCost $60 Capacity 1000GBSpeed FastAdvantage

• Ultra-fast USB 3.0 data transfers

• Massive capacity• 1-year limited warranty• WD quality and reliability

The CloudToday, there are several free choices

Carbonite

Microsoft One Drive

Google Drive

Dropbox

Apple iCloud

Free

-

15 GB

5 GB

2 GB

5 GB

Paid

Unlimited for $55 per year per

computer

100 GB for $1.99 per month




Flash Drive

Cost $8 - $25

Capacity 8GB – 64GB

Speed FastAdvantage

CD or DVD

Cost $0.10 - $3Capacity 650MB –

8GBSpeed Medium

FastAdvantage

Windows 7 or Windows 8

How information is stored in our computer (on our Hard Disk)

Windows 7 or 8 Progra

ms

Your Data

Installed by computer manufacturer and occasionally with a Restore Disk.

Word, Excel, Quicken, Firefox, Picasa etc., etc.Installed with computer when you buy it (and included on the Restore Disk), bought later on a CD or downloaded from the Internet

This is information unique to you – photos of grand-kids, your financial data, your emails and contacts, your music library etc.

• My Documents

• Favorites or Bookmarks

• Email and contacts

Windows 7 or Windows 8Compared to Windows XP, Microsoft has greatly simplified making back ups of your data.Choices providedBack up your data – settings, libraries, files,

pictures etc. that you have createdAn “image file” of everything on your

computerA System Image is a copy of the drives that are

required for Windows to run. An Image can be used to restore your computer if or when it stops working, but you cannot use it to restore specific files.

Using Windows Back Up

In Windows 7, click the Start Button and type Back Up or in Windows 8, on the Start Screen type Back Up

Using Windows Back Up

Create Windows Repair Disk

Use file history for backupsWindows 8 adds a simple backup

system called File HistoryTo use it, simply plug in an external

hard drive and Windows automatically archives files to it

Turn on File History by searching for that phrase within Windows and selecting On

Use file history for backups

Use file history for backups

A different app, available under “Restore your files with File History” in Windows, can be used to recover lost data

Backing up to the CloudTo back up your data to the Cloud, you will need:A sufficiently fast upload internet connection

Sufficient storage at your chosen Cloud storage location

Backing up to the Cloud - CarboniteOnce you've configured Carbonite, it

works great. In addition to the Windows client, the company provides clients for the iPad/iPhone/iPod Touch, Blackberry OS, Mac, and Android phones. There's also Web access so you can download a file from virtually anywhere.

Files over 4GB in size are not automatically selected for backup.

Backing up to the Cloud – Microsoft OneDriveFor Windows 8, you probably have a

Microsoft account. You will need to log into that account to get access to One Drive

The same Microsoft login also will work in Windows 7

For Windows 8, OneDrive is the default place to save files.

How to restore your dataIf you get a virus, and your computer won’t boot, you may need to reinstall Windows.If you have a Windows Repair Disk, you can

boot from the DVD and REPAIR Windows or INSTALL the System Image you created.

If you have a Restore CD from your computer manufacturer, using it will return your computer to the state when it was new. All your data will be destroyed. You will also need to reinstall any programs that you have added.

iMac, MacBook Pro, MacBook Air,

iPad, iPhone, iPod Touch

Backing Up Your Apple Computers and Mobile Devices

iMac, MacBook Pro, MacBook Air

iPad, iPhone, iPod touch

External hard driveAirport Time Capsule (wireless

external drive)(Or, as with PCs, can use on-line

services.)

Mac ComputersWhat Will We Back Up To?

How much room do I need for my back up?

Time Machine needs 2 to 4 times as much space as the data it's backing-up.

Back Up Using Time Machine

Connect external driveTell Time Machine to use

itRelax — it does the rest

Time Machine automatically backs up your entire Mac.

It includes system files, applications, accounts, preferences, email messages, music, photos, movies, and documents.

It remembers how your system looked on any given day—so you can revisit your Mac as it appeared in the past.

It keeps hourly backups for the past 24 hours, daily backups for the past month, and weekly backups until your backup drive is full.

Back Up Using Time Machine

Time Machine Preferences

Excluding Files

Enter Time Machine from the menu.See your windows as they appeared "back in

time."

How to Restore Your Data

How to Restore Your MacHook up Backup Drive, then hold down the

option key at startup to select it as your startup disk.

Backing up iPad and iPhone

Back up to computer using iTunes if:Don’t have iCloud account or don’t

want to use itLots of photos and videos on Camera

RollWant on-site backupsWant a secondary backup for iCloud

Back up to iCloud if:• Prefer automatic backup (when plugged

into power)• Don’t connect to computer very often• Don’t own a Mac or PC

Backing up iPad and iPhone

Backing up to iCloudIn Settings app, go to iCloud, then Storage and Backup

Can Decide What to Back UpIn Settings app, go to iCloud, then Storage and Backup

• Beware! Not all media is included in iCloud backup!

• Does not include: media synced from computer; photos imported from digital camera.

Backing up with iTunes on ComputerPlug into your computer, run iTunes, and select Backup

iPad Class for Additional DetailsDecluttering Your iPad (1 Session)

Has that once empty iPad that initially looked so roomy now run out of storage space? Have you run out of room to back up to the iCloud? What can you do, short of buying a new iPad or paying for more iCloud storage? We’ll spend 2 hours using a half dozen strategies to see what you can do to free up space on your iPad, or cut down on the iCloud space you are using. These can be tough decisions, so be prepared for some tough love!

Prerequisites: iPad Basics course; iPad with the most recent software for that iPad.

Android Tablets and Phones

Back Up Android Tabs and PhonesCarbonite is one option for backing

up your Android tablet or phoneThere is an App for Android that is

less expensive and manages back ups

Android Back Up using Helium

Android Back Up using CarbonCarbon and Helium seem to be used

interchangeablyCarbon can be downloaded from the Google

Play StoreCarbon only will work on Android devices

using Android 4.0 and higher – Ice Cream Sandwich and above

You will need access to a PC to make it work, although once installed, the back up is done wirelessly.

Helium Installation InstructionsInstall Helium on AndroidInstall Helium on your PC

Windows Users must also install Android drivers and restart.

Open Helium Desktop on PCOpen Helium on Android (and follow

any instructions there)Helium should now be enabled!

Android Back Up

Opening Helium shows• All your Apps• Apps selected for

Back up• Whether to back up

App Data only or the complete App

Android Back Up

When Back Up is selected, options are• Internal Storage• External SD Card• Cloud Storage

To restore from Cloud Storage, you will need the paid

version - $4.99

In SummaryFollow the “Rule of Three”the original, on your computera backup of the original, on an external hard drive – a WD Passport for Windows or a Time Machine for Macs

and a backup of the backup, in the Cloud

clcewing.org

Thank youWe hope you enjoyed the talk

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Backing up your digital life - PC, Mac or Android

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