Background Annex

VLIR-UOS, country approach and IUC basics

Brussels, 2 July 2015

Contents1. Intro VLIR-UOS2. Country Policy3. IUC basics

1. Intro VLIR-UOS

Who are we?

VLIR-UOS-film 2013

VLIR - 5 Flemish universities, 16 university colleges

Ghent

University

University of Antwerp

Hasselt University

KU Leuven

Vrije Universiteit Brussel

What’s in a name: VLIR vs. VLIR-UOS

Flemish Interuniversity Council (VLIR) – University Cooperation for Development (UOS)

Foundation created in 1998 under the umbrella of the Flemish Interuniversity Council

Funded by the Belgian minister for Development Cooperation

Annual budget of € 33 million

We support partnerships between universities and university colleges in Flanders and the South looking for innovative responses to global and local challenges

STRENGTHENING

HIGHER EDUCATION

and its globalisation

From KNOWLEDGE to APPLICATION

COOPERATION

PROJECTS

between professors

and researchers

20 partner countries

SCHOLARSHIPS

for students and

professionals in

Flanders and the South

54 countries for scholarships

2. Country Strategy Approach

Country Strategy Approach• Paris and Accra Declaration

• Political Agreement VLIR-UOS and CIUF-CUD with Belgian government of 22 April 2010

Geographical concentration ~ 20 countries Country strategies

Based on country strategies

• Framework for cooperation

• 2012: DR Congo, Cuba, Ecuador, Uganda, Tanzania and Vietnam

• 2013: Ethiopia, South Africa

• 2013-14:Suriname and Burundi

• 2014 - 2015: Peru, Kenya, Bolivia, India, Morocco

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What is a Country Strategy?

• Strategic framework => Country Strategy Document (policy document)

• Captures the niche or matches – the Southern ‘demand’ (local needs and priorities)– with the Flemish ‘supply’ (offer of expertise and

human resources)

DEMAND STRATEGIC NICHE FOR

PROGRAMMING

SUPPLY

From strategy to country programme

Policy initiated

calls

Strategy Selection Programme

Competitive

calls

Opportunities and expectations from country strategies and programmes

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•Clear framework – country strategy paper as context

• Increase of societal impact through coherence with development priorities

•Higher visibility of actions and results

•High level policy dialogue

•Donor coordination, network facilitation (alumni), synergies, harmonisation and alignment

•Promoting Flemish HE

• Link with regional initiatives / spin-offs

INTERVENTION TYPE  LEVEL

NATIONAL

(NETWORK, PLATFORM and

other national-level projects)

   

   

COUNTRY

IUC  

   INSTITUTION

TEAM & SOUTH INITIATIVES

 

 DEPARTMENT/

FACULTY

SCHOLARS INDIVIDUAL

Mix of interventions

3. IUC basics

Institutional University Cooperation (IUC)

IUC Programme : General Objective

Empowering the local university as institution

to better fulfil its role as

development actor in society

=>End goal is to « change lives »

Main features of the IUC Programme

• Long term cooperation geared towards institutional development and strenghtening

• Financing and facilitating cooperationPartnershipMatch between the priorities of the partner university

and the interest and expertise offered by Flemish counterparts

Coherent set of interventions/synergetic projects

• Building capacity:– Academic (MSc/PhD education; research, publishing...)

– Internal service delivery (ICT, Library)– External service delivery (services to society)– Managerial capacity (planning, HRD, international relations etc)

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Institutional University Cooperation

• Currently the major programme within VLIR-UOS cooperation => about 30% of annual budget

• Budget:

– variable depending on local needs and opportunities for cooperation; depending on the number of thematic projects which were recommended/approved;

– Annual budgets of an IUC are differentiated• € 250.000 EUR/year for a mono-thematic programme, • if more themes/projects were included up to €560.000/year

• The IUC Programme started in 1997 with 4 partners• Currently 15 ongoing programmes in Africa, Asia & Latin America

ONGOING IUC/Network PARTNER programmes PROGRAMMES 2015 with annual budget

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JU – Ethiopia 560.000

UCuenca – Ecuador 560.000

MU-K – Kenia 570.000

ADEKUS – Suriname 570.000

UEM – Mozambique 570.000

UL – South Africa 570.000

UNALM – Peru 570.000

UB – Burundi 450.000

UNIKIS – DR Congo 350.000

UCB – DR Congo 350.000

UO – Cuba 570.000

Mzumbe – Tanzania 250.000

NM-AIST – Tanzania 250.000

Hué – Vietnam 350.000

Mountains of the Moon – Uganda 250.000

(post-IUC) NETWORK ICT Cuba 250.000

(post-IUC) NETWORK Biodev Ecuador 250.000

(post-IUC) NETWORK Bioscience Vietnam 250.000

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A successful programme

Spirit of partnership, dialogue and mutual respect

Participation of high level academic leadership is crucial (decision making structures in the university)

Incorporation into local structures and systems (university, regional/national) Ownership

Good communication and efficient and transparent procedures at all levels

Support structure – programme support unitAgreed upon, transparent, management structure =>

management manual and procedures

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Example: Institutional University Cooperation with Universidad de Oriente

(UO) - >CubaCOORDINATION FLEMISH LOCAL

AcademicHichem Sahli (Vrije Universiteit Brussel)

Hipólito Carvajal Fals

OperationalFrançoise De Cupere (ICOS VUB)

Eduardo Beira Fontaine

PROJECT LEADERSHIP FLEMISH LOCALP Transversal: Information and Communication Technology Infrastructure Dieter Roefs (UGent) José Cuza Freyre

P Transversal: Improvement of the Basic and Natural Sciences in the Universidad de Oriente

Matheus Froeyen (KU Leuven)

Pedro Muné-Bandera

P Transversal: Strengthening Foreign Languages Skills for Science and Technology

Lut Baten (KU Leuven)

Jorge Luis Herrera Ochoa

P1: Environmental scientific services for the development of sustainable agriculture and to face the climatic change in the eastern of Cuba

Ann Cuypers (Uhasselt) Liliana Gómez Luna

P2: Research and applications in biomedical images and signal processing

Rudi Decklerck (Vrije Universiteit Brussel)

Manuel Lores Guevara

P3: Biopharmaceutical products from natural sources to biotechnological development Paul Cos (UA)

Suyén Rodríguez Pérez

P4: The social sciences and the humanities facing the challenge of social and cultural local development: enhancement of heritage preservation

Miguel Norbert Ubarri (UA)

Neris Rodriguez Matos

P5: Energy, biofuels and clean technologies for sustainable development

Jan Yperman (Uhasselt)

Angel Luis Brito Sauvanell

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Programme cycle – 5 year strategic planning phases / Annual Activity programmes

Country level Institutional University CooperationProgramme Cycle

Phase In - Pre Partner Programme

Phase 1 – Capacity Building Phase II PP: Consolidation and

valorisation

Phase Out

Year O 1 2 3 4 5 7 8 9 10  11 12Partnerships

2015-16 

                     

IUC Programme / project levelIUC PROGRAMME

PROJECTS

PROJECT LEVEL

Project leaders

Team Members

COORDINATORS ( FL, Local)+

MANAGEMENT STRUCTURE

PROGRAMME LEVEL

Programme Support Unit lead locally by Programme Manager

ICOS supports Flemish coordinator and coordinates operational structure North

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IUC budgets are variable depending on proposed intervention focus

IUC with 1 thematic project(1 project + 1 T + PSU)

70% budget for projects and 30% for PSU

On average 250.000 EUR/Year; on average 90.000 EUR/project and 70.000 EUR for a PSU – administration and coordination costs.

IUC with 2 thematic projects (2proj+1T+ PSU)

75% budget for projects and 25% for PSU

On average 350.000 EUR/Year; on average 90.000 EUR/project and 80.000 EUR for a PSU – administration and coordination costs.

IUC with 3 thematic projects (3proj+1T+PSU)

80% budget for projects and 20% for PSU

On average 450.000 EUR/Year; on average 90.000 EUR/project and 90.000 EUR for a PSU – administration and coordination costs.

IUC - institution-wide-cooperation (5proj + 1T + PSU)

80% budget for projects and 20% for PSU

On average 570.000 EUR/Year; on average 75.000 EUR/project and 120.000 EUR for a PSU – administration and coordination costs.

Notes: All IUC Programmes will include mandatory a Transversal Institutional Strengthening project and an administrative structure (Programme Support Unit and coordination cost structure)Proj: Project: classic thematic project involving 1 or more departments around a collective development agendaT: Transversal Institutional Strengthening Project: Mandatory institutional strengthening project focusing on elements in need of institution-wide strengthening (research/education strengthening, service delivery (ICT/ language) and extension related.PSU: Programme Support Unit and administrative overhead structure

IUC with UCuencaIUC with UNIKIS

South team BrusselsVLIR-UOS Desk officer specific

IUC partnerships and cross cutting themes

Mr. Peter De Lannoy Coordinator

Overall management and follow-up of South Programmes, including IUCFocal point for Latin America and the Caribbean Region – Cuba, Ecuador and PeruPartner Programmes: UCuenca, UNALM, UCLV, UO, NETWORK Cuba & Ecuador

Mr. Christophe Goossens Programme Officer

Focal point for South Africa, Mozambique, Vietnam and IndiaPartner Programmes: UL, UWC, UEM, Hué and Network Vietnam

(Also back-up contact person for UB)Cross Cutting: ICT initiatives expert group, biostatistics project, NSS active projects

Mr. Wannes VerbeeckProgramme Officer

Focal point for Ethiopia, Tanzania , Suriname and BoliviaPartner Programmes: MU, JU, NM-AIST, Mzumbe, Adekus

(Also back-up contact person for UNALM, Network Ecuador and the DRC programme)Cross Cutting: RIP Programme

Herman DielsProgramme Officer

Focal point for Uganda and KenyaPartner Programmes: MMU, Platforms Uganda (2), MU-K-Kenia

TEAM (former Own Initiatives) Programme

Kathleen WuytackProgramme Officer

Focal point for DR Congo , Burundi and MoroccoCongo policy follow-up, in-country donor and ANG meetings

Congo- Transversal Programmes UniversiTIC, AQ and LanguesPartner Programmes with UNIKIS, UCC, UCB and UB

Koen De KosterProgramme Officer

Focal point for M&E First phase: focus on new M&E approach related to country programming and monitoring

South Initiatives in countries without a strategy. Countries: to be seen in view of 2017 and new intake, currently Indonesia, Rwanda, Palestina

Kristof Van Der PerrenAdministrative Assistant

IUC , Country programmes and South Initiatives (SI)Events and website, Process management IUC evaluations, IUC Contract and Mobility Procedures

General administrative support for IUC and South Initiatives

Dominique De BondtAdministrative Assistant

General administrative support for TEAM, PRDC and RIP projects and secretariat of the VLIR-UOS Director and financial department