B-COMM® ERP 4 – Microsoft Dynamics AXTime registration, shop floor data collection and access control solutions

2 B-COMM ERP 4 – Microsoft Dynamics AX

SySTeM Overview

Data collection integrated into Microsoft Dynamics AX

As one of the leading manufacturers of time recording, shop floor data collection and access control solutions, Kaba is offering a software solution that is integrated into Microsoft Dynamics AX. The solution includes a specially-developed user dialogue as well as a web-service-based interface to Kaba’s own middleware B-COMM erP 4.

The solution is available for Microsoft Dynamics AX 2009 and 2012 r2.

Microsoft Dynamics AX

B-COMMBookings from time and attendance

and shop fl oor data collection

B-COMM ERP 4 communication

B-COMM ERP 4Application layer

local

database

Mobile devices and terminals

Integrated Kaba interface

Master records Bookings

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What the solution can do for you

The benefits of our solution > B-COMM erP 4 is fully web-based and easy to use. > The interface integrated into Dynamics AX by Kaba makes communication between Dynamics AX and B-COMM erP 4 simple yet stable. > Master data is managed and maintained exclusively in the Dynamics AX system. The erP system remains the leading system. This renders manual or duplicate data maintenance a thing of the past. > B-COMM erP 4 is responsible for the management and communication of the Kaba terminals. This means there is a wide range of hardware available for recording time and shop floor data as well as for access control. > Quick and easy customer-tailored customisation, e.g. response texts, booking dialogues or integration of various badge systems and biometrics. > easy to expand by way of additional terminals and Kaba software modules for time recording and shop floor data collection.

A validation logic that has been tried and tested in more than 1450 B-COMM erP installations is also available in B-COMM erP 4 – Microsoft Dynamics AX, thus enabling fully automatic, error-free operation – in the background of course. This means that additional costs for software maintenance, release changes for third-party software and training sessions for system administrators can be almost completely avoided.As early as the installation stage, our additional software modules come as part of the delivery, and can be activated via a simple licence update.

B-COMM erP 4 – Microsoft Dynamics AX is the Kaba solution for time recording, shop floor data collection and access control for Microsoft Dynamics AX 2009 and 2012 r2.

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Fit for the future

you can expand your system individually with additional Kaba software modules. These modules include functions that do not fall within the scope of Microsoft Dynamics AX, but which companies need over and above those functions used in the course of their everyday operations.

Visitor Management: a warm welcome for visitors visitor Management is a module for visitor and contractor management. it allows you to generate and manage badges and visitor’s passes indepen-dently of Microsoft Dynamics AX. This means that someone who is not a company employee can participate in the existing time registration and/or access control systems in the company without their data ending up in the Microsoft Dynamics AX system.

Clearly structured screens ensure simple, time-saving recording. Once saved, data can be used for further visits. individual reports, e.g. the number of visitors, can be called up at any time.

The Visitor Management module allows: > the relevant employees to pre-register visitors; > visitor data to be recorded as soon as the visitor enters the company premises; > visitor badges to be managed and visitor’s passes to be created; > an overview of those present and absent, registered visitors and > badge management for contractors, i.e. cleaning companies or service providers, to be obtained.

viSiTOr MAnAGeMenT

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Enhanced overview

Kaba software modules do not need to be installed on your computer, but are instead directly executed in your web browser. Data exchange between the terminals and the system used is encoded. This ensures a high level of data protection.

Attendance Board: attendance at a glanceThe colour-coded attendance over-view allows you to see which employ-ees are present or absent at a glance. The module constantly provides you with up-to-date information about the attendance status of your employees. Using this overview, the telephone switchboard can always provide correct information, for example. Heads of department in the production area can also respond immediately to the unexpected absence of an employee.

The Attendance Board forms the basis for the evacuation list (roll call). in the event of an emergency, the system provides the rescue teams with emergency lists containing the names and information about the last known whereabouts of missing persons.

ATTenDAnCe BOArD

Booking Viewer: bookings at a glancein this module, you can see all time and access bookings in the system at a glance, regardless of whether they concern visitors or employees. This allows you to see who most recently booked in at the side entrance access reader or whether a time book-ing has been forgotten.

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WebTerminal: time recording on PCwith our webTerminal module, you can perform time registration using a PC, directly via the web browser. when doing so, coming/leaving/breaks/work-related visits are directly transferred to your Microsoft Dynamics AX system, as if they had been recorded using a stationary terminal. Forgotten bookings can also be made using our subsequent bookings function in the webTerminal. This eradicates the need for an additional manual record in Microsoft Dynamics AX. As standard, the same coloured function keys are available as for the stationary recording terminals. in addition, the webTerminal can be configured as desired. you can use your own symbols and background images.

HR Supervisor: bookings under controlThis module allows supervisors to record, correct and release the Hr bookings of their employees before they are transferred to the Microsoft Dynamics AX system. The bookings are only loaded once the data has been released. This prevents errors from entering the Microsoft Dynamics AX system in the first place, thus avoiding any complex reworking. in addition, supervisors always have a precise overview of the attendance of their employees.

What our modules can do for time registration

weBTerMinAl Hr SUPerviSOr

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Integrated access control integrated access control in connec-tion with B-COMM erP 4 is controlled from Microsoft Dynamics AX via the two staff master fields ‘SFDC-Group’ and ‘Access Control Group’. B-COMM erP 4 takes these settings from the staff master data and transfers the access authorisations to the access control systems. each connected access control system thus decides independently whether the person has authorised access or not. it is also possible to include visitors and contractor employees from visitor Management.

Kaba exos 9300: comprehensive access managementif you wish to organise access control outside of Microsoft Dynamics AX, then you have the option of using the access management system Kaba exos 9300. Kaba exos 9300 is an access

management system which takes a holistic approach to security. This gives you the flexibility to coordinate and easily manage access rights from a central location or from several locations. The system offers a range of scalable and smart modules which can be easily adapted to your specific needs, including authorisation management, visitor management, car park management and much more.

Kaba exos Connector: simple data exchangeThis interface provides you with the Microsoft Dynamics AX master data for the validation of access bookings for your Kaba exos access system. A web service is responsible for receiv-ing the master sets and balances. This means that the Kaba exos access system is always in a position to take master sets from B-COMM erP 4 and process them. On the other hand, the

interface takes over the bookings from the terminals, to then validate them via the B-COMM erP 4 solution.

Alarm Management: making instant action possibleAlarm Management allows you to manage and visualise alarms. if faults arise during time registration or access control, this module will alert you. if a time registration terminal is causing problems or if one of the doors has been sabotaged, you will be instantly informed of this via a pop-up or an email, and will be able to take the necessary measures. This allows you to quickly take remedial action.

What our modules can do for access control

AlArM MAnAGeMenT

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Shop floor data collection – secure yourself a

competitive advantage

with the help of shop floor data collection you can constantly screen and optimise your cost structures and production processes. As a company, you always want to know how busy your manufacturing line is, where you are with orders and what the individual orders are costing you. For that you need precise figures. An SFDC system can provide you with exactly that information.it records all relevant order data, which is then promptly made available to the Microsoft Dynamics AX system. This means you can avoid duplicated data record-ing and maintenance. Analyses in the Microsoft Dynamics AX system ensure con-stant transparency.

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B-COMM ERP 4 – Microsoft Dynamics AX: more efficiency with shop floor data collection

B-COMM erP 4 – Microsoft Dynamics AX is a modular sub-system for order data collection. The shop floor data accrued within the company is recorded on the Kaba terminal, validated in B-COMM erP 4, and transferred to Microsoft Dynamics AX. The transfer takes place via a web service interface developed by Kaba and integrated in AX. The system provides convenient and simple dialogues which are tailored to the employee and require very little train-ing time. This reduces recording time and means incorrect entries can be avoided.

Constant synchronisation guarantees a high level of data security, and the data in the erP system is always up to date. Data maintenance and calculation exclusively takes place in Dynamics AX. even the basic version of B-COMM erP 4 supports a number of booking possibilities, for example: > Order setup – start, end > Order processing – start, end, interruption > Order quantity notification – with/without reason > Auto start-stop function

Allocating idle timesin order to make your work easier, we have developed the additional software module «report for standard process» . This allows you to automati-cally record the «unassigned times» of an employee. These are added to an overhead order which is created for the particular employee. you can decide the time from which unassigned times should be calculated. if the employee exceeds the specified relevant period between their arrival and starting a job or between finishing a job and starting their next one, the non-productive time is added to the defined overhead order. This allows idle times to be automatically classi-fied and «filled» with an activity. As a result, you can ensure maximum concordance between the recorded order time and the amount of time that the employee was actually present.

> Up-to-date information about order progress and status at all times

> improvements in the production process and shorter throughput times

> reduction of overhead costs and idle times

> Better adherence to deadlines and an increase in customer satisfaction

ADvAnTAGeS

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visitors

Canteen

room occupancy

Times

workleavingComing

Survey

instruction

At last, you can do more with the terminals than just record time. Be inspired and make use of the new possibilities for optimising communication with employees and processes related to the people in your company.

Much more than just time registration

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Our services – the basis for a good partnership

Our aim is to support you as a long-term partner with our comprehensive range of services: from initial contact, through consultation, right up to the planning and timely realisation of your project.

Organisation consultationwhen designing a complete solution, we provide you with advice in line with your individual requirements.

Project planningwe provide you with the know-how required to implement a comprehen-sive, and perhaps even international project. we’re with you through the whole process, from the on-site inspection and the recommendation of organisational structures, right up to the planning of the steps necessary for project implementation.

Installation and putting into operationOur technicians install your terminals, implement the Microsoft Dynamics AX interface, carry out customising and put the system into operation. your

employees will be informed about and acquainted with the circumstances. Once successful test runs have been performed, the entire system is handed over.

Trainingwe offer you a comprehensive range of training sessions on the technology and use of terminals, the communica-tion software and the modules. natu-rally, we will also draw up an individual training plan for you.

Servicingwe have an extensive servicing organisation available for carrying out maintenance of the installations. Highly-qualified technicians will be available on site within a guaranteed response time. in europe and abroad,

we guarantee customer support via our own companies and service partners in the area. The spare part express service and repairs service minimise downtime.

Hotline serviceOur hotline employees will be happy to respond to any questions you may have about our products and the Microsoft Dynamics AX interface. A rapid and professional response will ensure your system remains stable and highly available.

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