AVN RFP 18-050 Information Technology Project Management ... · Project Management Professional...
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1 Pre-Proposal Conference Aviation Request for Proposal July 5, 2018 – 1:00 P.M. Aviation Department Office Building AVN RFP 18-050 Information Technology Project Management and Consulting Services
Transcript of AVN RFP 18-050 Information Technology Project Management ... · Project Management Professional...
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Pre-Proposal ConferenceAviation Request for Proposal
July 5, 2018 – 1:00 P.M. Aviation Department Office Building
AVN RFP 18-050Information Technology Project Management and
Consulting Services
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Agenda
Introduction
Solicitation Transparency Policy
RFP Timeline Overview
Solicitation Award
Minimum Qualifications
Evaluation Criteria
Submittals
Scope of Services
Questions
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Introductions
Aviation Contracts & Services Janet Erin Lee, Procurement Manager Cadle Collins, Contracts Specialist II*Lead – Procurement Officer
Aviation Technology Division Jamie Ritchie, Interim Deputy Chief Information Officer Laura Farrell, Administrative Assistant II
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Solicitation Transparency Policy
Effective: From date and time RFP is issued (6/22/2018) until contract award by City Council.
All Respondents and their representatives will only discuss matters of this RFP with the Procurement Officer.
Discussion may occur with the Mayor, City Council members, Deputy City Managers, Aviation staff, etc. ONLY at a public meeting !
As long as this RFP is not discussed, Respondents may continue to discuss business that is unrelated to this RFP with City Staff.
PROPOSERS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED! All questions must be directed, in writing, to the Procurement Officer.
Phoenix City Code, Chapter 43, Section 43-36
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Timeline Overview
Submit written questions by Friday, July 13, 201810:00 A.M. local Arizona timeEmail: [email protected] the RFP Number and Title in the Email
Written questions ONLYSome questions may be answered verbally todayWritten answers supersede verbal answersAll questions and responses will be published via an addendum
Q&A addendums available at:https://www.phoenix.gov/solicitations/1569
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Proposal Due Date
Friday, July 27, 2018At 1:00 P.M.
Local Arizona Time
Tabulations, Awards, and Recommendationshttps://www.phoenix.gov/finance/business-opportunities/bid-awards-and-recommendations
(Narrow by Aviation)
Aviation Department Office Building2485 East Buckeye Road Phoenix, Arizona 85034
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Solicitation Award
Solicitation Award
The term of this award is five (5) years.
City reserves the right to multiple awards.
Contractor must be able to provide Information Technology (IT) Project Management Services and Airport Specific Consulting Services.
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Minimum QualificationsEach Offeror must submit documentation to demonstrate the Minimum Qualifications in the RFP.Failure to meet the minimum qualifications will result in a non-responsive Response.
Minimum Qualification Proposer must have five (5) years experience providing IT Project Management Services within the
Aviation and/or airport industry within the last 10 years. Offeror must be in good standing: Compliance with contractual provisions, including payment of financial obligations.
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Evaluation Criteria
Only those Offerors submitting responsive and responsible proposals that meet the minimum qualifications will have their Responses evaluated.
A. Qualifications & Experience of IT Project Management & Consulting Staff
0-450 Points
B. Firm Qualifications & Experience 0-300 Points
C. Fee Schedule Proposal (Offer) 0-250 Points
Total Points 1000 Points
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SubmittalsEach Respondent for Each RFP must submit the following information in a sealed response package: Responses must be received by Aviation’s administrative receptionist at 2485 East Buckeye Road, Phoenix, AZ before the solicitation deadline (Friday July 27, 2018 at 1:00 P.M. – Phoenix Local Time).
One (1) original Proposal Five (5) hard copies of the Proposal One (1) electronic copy of the Proposal on a USB drive or CD
Tab 1: Qualifications & Experience of IT Project Management & Consulting Staff (Section V – Scope of Work)
Tab 2: Firm Qualification & Experience (Section V – Scope of Work) Tab 3: Fee Schedule Proposal (Offer) (Section VI – Submittals) Tab 4: References (Section VI – Submittals) Tab 5: Payment Terms & Payment (Section VI – Submittals) Tab 6: Completed Offer Signed (Section VI – Submittals) Tab 7: Signed Addenda, if Applicable*Refer to the RFP for specifics
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Scope of Work Overview
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Scope Overview
The Aviation Department is seeking Information Technology Project Management and Consulting Services at Phoenix Sky Harbor International Airport.
The Contract will be awarded to the highest scored responsive, responsible Offeror(s) who are regularly established in providing:
IT Project Management Services
&
Consulting Services
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Scope of ServicesInformation Technology Project
Management Services
Technology Division
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Scope of Services: IT Project Management Services
The successful Offeror(s) will recruit, screen, and recommend candidatesto provide any or all of the following IT Project Management Services forAviation Technology projects.
Senior IT Project Manager
IT Project Manager
IT Project Coordinator
IT Business Analyst
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Scope of Services: IT Project Management Services
Minimum required qualifications, skills, and experience of IT Project Management positions:
Senior IT Project Manager Bachelor’s degree in Business Administration, Management Information Systems, Computer
Technology, or related field and five (5) years of experience in the IT aviation and/or airport industry Project Management Professional (PMP) certification or five (5) years of project management
experience
IT Project Manager Bachelor’s degree in Management Information Systems, Computer Technology, or related field or
three (3) years of experience in the IT industry Project Management Professional (PMP) certificate or three (3) years of project management
experience Three (3) or more years of project management experience in an IT environment Experience in the aviation and/or airport IT environment preferred
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Scope of Services: IT Project Management Services
Minimum required qualifications, skills, and experience of IT Project Management positions:
IT Project Coordinator Bachelor’s degree in Management Information Systems, Computer Technology, or related field
or three (3) years of experience in the IT industry One (1) or more years of project coordination experience in an IT environment Experience in the aviation and/or airport IT environment preferred
IT Business Analyst Bachelor’s degree in Information Systems, Geography, Engineering, Business, or related field or
five (5) years of experience in the IT industry One (1) or more years of business analysis experience in an IT environment Experience with business modeling and a strong understanding of software development
methodologies Experience in the aviation and/or airport IT environment preferred
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Scope of Services: IT Project Management Services
Examples of Past Projects
800 MHz Gold Elite Console Replacement Automated Fingerprint I.D. System Automated Vehicle I.D. System Aviation Technology Annual Risk Assessment Common Use System Communications Center Expansion Computer Aided Dispatch System Customer Self Service (electronic payments) Desktop Modernization Electronic Messaging Management Dashboard
Network Consolidation Network Security Enhancement Operations Security Portal Parking A/R Replacement Project Parking Count System Passenger Info and Paging System PCI Data Security Standards Compliance Perimeter Intrusion Detection System Sky Harbor Training Portal System Infrastructure Virtualization ProjectWork Order Remote Dispatch
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Scope of Services: IT Project Management Services
Position Title Annual Estimated Hours Hourly Rate Extended Cost
Senior IT Project Manager 2080 $_______/hour $
IT Project Manager 2080 $_______/hour $
IT Project Coordinator 2080 $_______/hour $
IT Business Analyst 2080 $_______/hour $
Grand Total $
Each Offeror must submit proposed hourly rates for the following IT Project Management Positions. Omission of the fee schedule will result in disqualification as non-responsive. Submittals Section VI, page 68.
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Scope of ServicesInformation Technology Airport Specific Consulting Services
Technology Division
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Scope of Services: IT Project Management Services
The successful Offeror(s) must be able to provide qualified personnel toprovide any or all of the following IT Consulting Services for Phoenix SkyHarbor International Airport (PHX) technology projects.
Strategic Plan Development
Commercialization of IT Services
Radio Frequency Architecture
Additional IT Consulting Services
Business Case Development
Cyber and Physical Security
IT Architecture
IT Roadmap
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Scope of Services: IT Consulting Services
Service Hourly Rate
Business Case Management $_______/hour
Cyber and Physical Security $_______/hour
IT Architecture $_______/hour
IT Roadmap or Strategic Plan Development $_______/hour
Radio Frequency Architecture $_______/hour
Commercialization of IT Services $_______/hour
Each Offeror must submit proposed hourly rates for Consulting Services. Consulting Services will be utilized by PHX on an as needed basis. Omission of the fee schedule will result in disqualification as non-responsive. Submittals Section VI, page 68.
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Questions
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Thank You for Attending!
