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CITY OF PHOENIX REQUEST FOR BIDS

STREET TRANSPORTATION DEPARTMENT

PHOENIX SKY HARBOR INTERNATIONAL AIRPORTTURF REMOVAL AND LANDSCAPE DESIGN PHASE II

DESIGN BID BUILD

PROJECT NO. AV14000026-1

May 22, 2018

Pre-Bid Meeting

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Mr. Emeka Ekpe, Contracts SpecialistPoint of Contact for Submittals and Bid QuestionsOffice of the City Engineeremeka.ekpe@phoenix.gov (602) 273-3488

John Ojeda, Equal Opportunity Compliance Specialist Point of Contact for SBE QuestionsEqual Opportunity Department john.ojeda@phoenix.gov (602) 262-6690

Sam Hanna, Project ManagerAviation Department Design and Construction Services Division

Welcome and Introductions

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Sign-in please

Sign-in sheet and PowerPoint will be posted on Procurement’s website:http://phoenix.gov/streets/procurement/current-opportunities

Click on respective project, then click on:■ Planholder List ■ Addendum / Notifications (if applicable)

It is your responsibility as an RFB holder to determine, prior to submittal, if any Addendums have been issued

Please hold questions until Q&A period

This is the ONLY opportunity to discuss this project with City staff

Meeting Overview

All Firms SHOULD Be Registered in the Vendor Management System PRIOR TO SUBMITTING A PROPOSAL

New Firms – After Registering, the City will send an e-mail with a vendor number approx. 2 days

NEW: The VENDOR NUMBER is to be included on the cover of the Statement Of Qualifications OR Proposal package envelope. Information on how to register with the City is available at: https://www.phoenix.gov/finance/vendorsreg

Vendor Registration

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Project Description and Scope of Work

SBE Program Requirements

Submittal Requirements

Bids Due

Questions?

Agenda

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Project Description The overall project involves the re-imagining and re-design of

approximately 30 acres of landscape at Phoenix Sky Harbor International Airport.

Previously constructed Phase I involved removing turf grass, grading new land forms and installing gabion basket retaining walls west of Terminal 2.

Phase II will complete the grading and gabion work as well as install new landscape, new decomposed granite and renovate the existing drip irrigation system for the entire 30 acres.

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Scope of Work Removal of: Turf Grass, Concrete Header, CMU

Walls, Retaining Walls, Trees, Decomposed Granite, Rip-Rap and other removals.

Provide Earthwork Grading, Earthwork Import, Concrete Cut Off Walls, Gabion Basket Retaining Walls, Gabion Basket Accent Walls, Storm Water Pollution and Prevention, Transporting and Planting Salvaged Landscape Materials from an existing on-site salvage nursery.

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Scope of Work Provide and Plant New Landscaping Materials,

Decomposed Granite Landscape Ground Cover, New Landscape Boulders, New and Renovated Landscape Irrigation Systems, Traffic Control, Concrete Barrier Removal and Replacement, and various Miscellaneous Items of Work as shown on the plans.

Base Bid & Two (2) Bid Alternates

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Base Bid Turf Grass Removal, Land Form Grading and Gabion

Construction Mostly Completed in Phase I. FAA Slope Only- Remove Turf Grass. FAA Slope & West End of Flood Field- Construct New Land

Form Grading & Gabions. Install New Plants & Irrigation Add New Madison Gold DG over Phase I Areas (1-1/2” Depth)

& Phase II Only Areas (2-1/2” Depth) 24th Street & Buckeye- Renovate all Four Corners with New

Grading, Gabions Walls, Plants, Irrigation & DG.

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Base Bid (East of T4) Remove and Haul Away Existing ‘Pink’ Decomposed

Granite and Replace with New Madison Gold Granite; 2-1/2” Depth.

Protect in Place Existing Rip-Rap, Land Form Graphics & Landscape.

Add a New Maintenance Access at Coyote Basin. Fix any Erosion Rilling.

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Alternate 1 (East of T4) Remove and Haul Away Existing ‘Pink’ Decomposed

Granite and Replace with New Madison Gold Granite; 2-1/2” Depth.

Protect in Place Existing Rip-Rap, Land Form Graphics & Landscape.

Fix any Erosion Rilling. ADOT Traffic Control Approval Required.

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Alternate 2 (24th St) Renovate the Western Corners of 24th

Street & Harrison/ N. Sky Harbor Circle/ S. Sky Harbor Circle with New Land Form Grading, Plants, Irrigation & Madison Gold DG; 2-1/2” Depth.

Protect in Place and Connect to Existing 24th Street Irrigation System.

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Special Instructions Contractor Responsible for Locating Existing Utilities

and Repairing any Damage in a Prompt Manor. No Planting of Nursery Stock between June 1st &

September 15th. No Bucket Planting will be Allowed and Plants must be

Installed Prior to DG Placement. Saguaros recently Salvaged by Sky Train that are

located in the Flood Field will be Installed by this Project. A Crane Permit from the FAA Prior to Date Palm

Relocation. Contractor to Coordinate with Phoenix Aviation.

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Special Instructions Purple Pipe is being Installed for Future Identification

Purposes, Purple Valve Boxes will not be Required. Protect in Place any Irrigation Lines that Supply Water

to Existing Plant Material that is To Remain or Outside the Limits of Work.

Traffic Control Plans must be Submitted and Approved by Phoenix Aviation Prior to any Roadway Restrictions being Implemented.

ADOT Approval will be Required for Traffic Control on the Kokopelli Slope (Far East End of Alternative 2).

Night Work is Encouraged for Areas with Difficult Traffic Management Access.

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Questions

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The City of Phoenix strives to advance the economic growth of local businesses through its Small Business Enterprise (SBE) Program.

The City requires the participation of SBE firms throughout ALL phases of contracts.

Subject to City of Phoenix Code, Chapter 18, Article Vl, pertaining to the participation of Small Business Enterprise (SBE) firms.

SBE Program

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The City of Phoenix SBE Goals Committee has established an SBE participation goal of 10% for this contract.

The successful submitter is required to meet or exceed the Required SBE Goal for ALL work performed on the construction contract.

The Prime Contractor is required to demonstrate good faith efforts to utilize certified SBE firms to achieve this goal during the life of this contract.

SBE Program Requirements

MUST PROVIDE AT SUBMITTAL Contractor’s Statement of Proposed SBE Utilization

Letter’s of Intent to Perform as an SBE Subcontractor / Supplier

Failure to submit complete & accurate forms = NON-RESPONSIVE

SBE Bid Submittal Requirements

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To participate in this opportunity as an SBE, only firms certified by the City of Phoenix in the specified scopes of work shall be considered in calculating SBE participation.

Prime Contractors may NOT self perform work proposed for SBE participation.

Eligible SBEs can be found at:https://phoenix.diversitycompliance.com

Certified SBE Firms

SBE Waiver RequestIf the Bidder is Unable to Meet the Goal

“Good Faith Efforts”

To show proof of having exercised good faith efforts in trying to obtain bids from SBE firms to meet the utilization goals:

Partial Waiver Request Full Waiver Request Supporting Documentation

Details pertaining to the above requirements are listed in the SBE Clause for this contract under the SBE Clause – Section III

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Equal Opportunity Department

For more information please contact:

John Ojeda, Equal Opportunity Compliance Specialist

Point of Contact for SBE QuestionsEqual Opportunity Department

john.ojeda@phoenix.gov (602) 262-6690

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EOD Questions

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Bidders Should Review:

Information for Bidders (IFB) Section:

Bid Submittal ChecklistItems due at time of bid submittal

Post-Bid Submittal ChecklistItems due 3 days after bid opening by 5:00 p.m.

E-mail to: emeka.ekpe@phoenix.gov

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Receipt of Bid after the specified cut-off date and time

Deposit of Bid in the wrong location

Violating the “Contact with City Employees” policy

Grounds for Disqualification

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2:00 P.M. Phoenix time

Tuesday, June 19, 2018

City Hall, 200 W. Washington Street

6th Floor, Submittal Box

Bids Due

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https://www.phoenix.gov/streets/procurement/current-opportunities

Request for Bids

Plans & Specifications

Pre-Bid Attendance List & Powerpoint Presentation

Addenda (if any)

Plan Holders List

Preliminary & Final Bid Results

Can also sign up for Procurement’s Weekly e-Newsletter

Street Transportation DepartmentProcurement Section WEBPAGE

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E-mail your questions to:emeka.ekpe@phoenix.gov

Mr. Emeka Ekpe- Contracts Specialist(602) 273-3488

PROJECT TITLE:PHOENIX SKY HARBOR INTERNATIONAL AIRPORT

TURF REMOVAL AND LANDSCAPE DESIGN PHASE IIDESIGN-BID-BUILD

PROJECT NO. AV14000026-1

OPEN FOR QUESTIONS&

Thank You for Attending!!!

Questions After Today