Automobile Utilization Management

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PROJECT REPORT ON

AUTOMOBILE UTILIZATION


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Index

1. Introduction Of Project

Abstract

Objective of project

Advantage of proposed system

2. System Requirment

Hardware Requirements

Software Requirements

3. Technologies Used

Visual Basic 6.0

Oracle 8i

4. System Analysis

Feasibility Study

Operational feasibility

Technical feasibility


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Economical feasibility

System Requirement Specification

Introduction

Functional Requirement

Non Functional Requirement

System Analysis

Testing

5. System Design

Dataflow Diagram

E-R Diagram

Data Base

6. User Interface

Screen Layout

Reports

7. Limitations of Project

8. Bibliography


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INTRODUCTIONTO


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PROJECT

Introduction of ProjectIntroduction of Project

This is a software which can be used by a automobile center for keeping the records ofThis is a software which can be used by a automobile center for keeping the records of

items which is to be transacted for purchase and sell. It helps to keep a record of all theitems which is to be transacted for purchase and sell. It helps to keep a record of all the

transactions and a password login is created for security.transactions and a password login is created for security.

In proposed system we do not have to maintain everything manually. ThroughtIn proposed system we do not have to maintain everything manually. Throught

this system if any transaction occurs it is corresponding entries is done automaticallythis system if any transaction occurs it is corresponding entries is done automatically

because database management system gives facility of having relationship between thebecause database management system gives facility of having relationship between the

table.table.

In proposed system we do not have to maintain different accounting books.In proposed system we do not have to maintain different accounting books.


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Advantages of proposed SystemAdvantages of proposed System

Easy to generate report for any transaction.Easy to generate report for any transaction.

It is very much faster than manual system.It is very much faster than manual system.

Easy and fastest record finding technique.Easy and fastest record finding technique.

It is very much flexible to work.It is very much flexible to work.

an power required is very less.an power required is very less.

!ata can be stored for a longer period.!ata can be stored for a longer period.

Abstract

In manual system we have to maintain accounting "ooks# bills etc. In

manual system we make four entries for any one transaction in different books. Then we prepare

the cash book. And book advantage and disadvantage of manual system is list below$%

Advantage $%&' There is no requirement of power.

!isadvantage$%&' !ifficult to maintain accounting and Transaction books.

(' !ifficult to generate a report.

)' It is very much time consuming.

*' !ifficult to search a record

+' !ata may not be perfect human error.

Automobile system deals with the purchase and sales of the good and

maintains the stock. It contains various forms and reports with different function. It has the


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menus created for different forms and reports. ,hen you click the menu# It opens the related

forms about the customer# vendor# Items and Transaction.

OBJECTIVES

Easy to generate report for any transaction.

It is very much faster than manual system.

Easy and fastest record finding technique.

It is very much flexible to work.

an power required is very less.

!ata can be stored for a longer record.


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SYSTEMREQUIREMENT

Hardware requirement:-

This software requires following minimum hardware configuration$

-rocessor$ -entium%iii

A$ (+/ "

0ard !isk$ *.)1"

2loppy !isk$ &.** "


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3! !rive

onitor%&+4 3olor onitor

Sotware Requirement:-

icrosoft 5isual "asic /.6

7racle 8i

TECHNO!O"IESUSE#

5isual "asic /.6

7racle 8i

Visua Basic !"#$%


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5isual "asic syntax ideally suited for producing windows application. s ,ord# s

Access and s -ower-oint all share 5isual "asic for application# the exact same language

syntax in 5isual "asic%/.6.

,hat is to 5isual "asic9 :5isual4 part reflects to the method used to create the graphicaluser interface. ather than writing numerous lines of codes to describe the appearance and to

location of interface elements# we simply add pre%built ob;ect into place on screen.

The :"asic4 part refers to the "ASI3 language# a language used by more programmers

then any other language in the history of computing. 5isual "asic has evolved from the original

"ASI3 language and how contains several tools# ob;ects# functions etc. ,e can apply 1


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,hether your goal is to create a small utility for yourself or your work group# a large

enterprise%wide system or even distributed applications spanning the globe via the tools Internet#

5isual "asic has the tools we need.

Orace &i$%

Basic concept of database

A database is coherent collection of data with some inherent meaning# built and populated

with data for a specific purpose.

!atabase stores data that is useful to us. This data is only a part of entire data available in

the world around us.

To be able to successfully design and maintain databases we have to do the following$

&. Identify which part of the world=s data is of interest to us.

(. Identify what specific ob;ects in that part of the world=s data are 7f interest to us.

So from above# we come to know that the ob;ects# their attributes and their

relationship between them are of interest to us are stored in the databases that is designed#

built and populated with data for a specific purpose.

CHARACTERISTICS OF ADATABASE MANAGEMENT SYSTEM:


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It represents complex relationships between data.

>eeps a tight control of data redundancy.

Enforces user%defined rules to ensure the integrity of table data.

0as a centrali?ed data dictionary for the storage of information pertaining to

data and its manipulation.

Ensures data access authori?ation.

0ave automatic# intelligent backup and recovery procedures for data.

0ave different interfaces via which users can manipulate data.

TOOLS OF ORACLE

7racle is kernel package that has a number of tools# these tools allow the

programmer to create database ob;ects# forms and reports# graphs etc. These are as

follows:

SQL*PLUS:-

S@B-


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PL/SQL:-

-CS@ is used to create programs for validation and manipulation of table data.

-CS@ adds to the power interactive S@ and provides the user with all facilities of a

standard# odern !ay programming environment.

ORACLE FORMS:-

This tools is used to create a data entry screen along with suitable menu 7b;ects.

It handles data gathering and data validation in a commercial application .

REPORT WRITER:-

eport ,riter allows programmers to prepare innovative reports using data from

the oracle structure like tables# 5iews etc.

ORACLE GRAPHICS:-

7racle graphics tools is used to prepare graphs using data from oracle structure

like table# views etc. It is part of commercial application.


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SYSTEM

ANALYSISAND

DESIGN

$E%SIBI!ITY STU#Y

A feasibility analysis is undertaken to determine the possibility or probability ofeither improving the existing system or developing a completely new system.

It helps to obtain an overview of the problem and to get rough assessment of

whether feasible solution exists.


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There are three aspects in feasibility study portion of the preliminary

investigation.

&' 7perational feasibility

(' Technical feasibility

)' Economical feasibility

O'erationa feasi(iit) $%

It is a measure of how well a proposed system solves the problems# and takes

advantages of the opportunities identified during scope definition and how it satisfies the

requirements identified in the requirements analysis phase of system development.

7perational feasibility covers two aspects. 7ne is the technical performance

aspect and other is the acceptance within the organi?ation. 7perational feasibility

determines how the proposed system will fit the current operations and what# if any ;ob

restructuring and retraining may be needed to implement the system.

In the system operational feasibility checks# whether the user who is going to use

the system is able to work with the software with which the system id coded and also the

mind of the user going to use system. If the user does not understand or is able to work on

the system further development is waste.

The system is easy to learn and it will require a vary short time to learn the

operation of the system for a person having knowledge in accounting. So that system was

operationally feasible


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Tec*nica feasi(iit) $%

This involves questions such as whether the technology needed for the system

exists# how difficult it will be to build# and whether the firm has enough experience using

that technology. The assessment is based on an outline design of system requirements in

terms of Input# -rocesses# 7utput# 2ields# -rograms# and -rocedures. This can be

quantified in terms of volumes of data# trends# frequency of updating# etc. in order to

estimate whether the new system will perform adequately or not.

The technical feasibility in the proposed system deals with the technology used in

the system. It deals with the hardware and software used in the system whether they are

of latest technology or not. It happens that after a system is prepared a new technology

arises and the user wants the system based on that technology. Thus it is important to

check the system to be technically feasible.

The minimum memory requirement is )(" of A while /*" is better to

have for better performance. As far as software is concerned# 7racle 8i and 5isual "asic

/.6D-rofessional 5ersion' should be installed on the server. There should be printer

attached for printing bills# purchase receipt# sales receipts and other reports.

Econo+ic feasi(iit) $%

Economic analysis is the most frequently used method for evaluating theeffectiveness of a new system. ore commonly known as costCbenefit analysis# the

procedure is to determine the benefits and savings that are expected from a candidate

system and compare them with costs. If benefits outweigh costs# then the decision is

made to design and implement the system.


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Implementation of this system will be a lifetime investment# which will ensure

returns to the store of good services and market value throughout the future. So the

system is found economically feasible.

SYSTEM REQUIREMENTS&ECI$IC%TION

Introduction:

A System equirements Specification DSS' is a document where the

requirements of a system that is planned to be developed are listed.

'a(Ba)*+round:-


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This pro;ect provides master data# and after entering the data# whenever required

the same is found automatically and displayed on the program entry is made manually

showing uniqueness of products and company so# they can differentiate every thing. This

provides the facility showing detail of company product by selecting a particular record.

This pro;ect retrieves the data on selecting the name of particular product. This pro;ect

provides the facility which shows the stock transaction ;ust by clicking so we check

that which item has less. There is requirement of some reports like daily selling# items

under minimum stockFetc. during the run time of system if user has input any wrong

data or some error is occurred then system inform hisCher. Security also should be there

so that no other person can any type of changes in selling# stock or transaction because it

is all very confidential matter.

Also# the system should be user friendly and ,indow based so that no speciali?ed

and extensive learning is required. Simple knowledge of the 3omputer is sufficient for

operating the system successfully.

,( %,tra)t:-

In manual system we have to maintain accounting "ooks# bills etc. In manual

system we make four entries for any one transaction in different books. Then we prepare

the cash book. And book advantage is no requirement of power and disadvantage is

!ifficult to maintain accounting and Transaction books and !ifficult to generate a report.

Automobile system deals with the purchase and sales of the good and

maintains the stock. It contains various forms and reports with different function. It has


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the menus created for different forms and reports. ,hen you click the menu# It opens the

related forms about the customer# vendor# Items and Transaction.

Constraints$%

This software must be run in the windows platform.

This software also run on that pc which has vb /.6 oracle 8i programming

and database languages.

-roduct details will be not accepted then may be any data is missing.

Functional requirement:-

To computeri?ed the manual work to increased the efficiency of the

system.

To reduce the paper work.

It=s easy to maintain all date wise report.


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7ne of the another powerful advantage of the computeri?ed software is the it

will allow only authori?ed person to operate the system

It makes billing procedure very faster accurate one can easily come out

through the writing problems.

Non-Functional Requirement:-

The system is portable so if you have windows xp# vb /.6 and oracle 8i

installed in any pc then you can easily run the software.

Go need for any modification to run the software in another system.

SYSTEM %N%!YSIS

The Shubh automobile sales all types of products. This automobile has to

purchase these products from 3ompany and sell them to customer.

Each phase about automobile company activity is as under$

-


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,hen 3ompany supply these product then the record of the purchase invoice

is also be recorded manually.

At the end of each month the 3ompany send a monthly statement# which

contains the total purchase of the month# and this statement is also be recorded.

ST73>$

Each time whenever the owner wants to know about the current stock of any

products then he has to count all the products manually. Go registers are maintained

to store the stock database and hence whenever required the stock information cannot

be obtained.

SAES$

In existing system the manual "ill%book is maintained for billing and the

accounts of all the customers who purchase by their credit are maintained in

separate register book.

Gow whenever the reports about monthly purchase# stock and monthly sales

etc. are needed the work becomes very tough and time consuming.

The new system is proposed to computeri?e all the above activities so the

work becomes easy and accurate.


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Tetin+

System testing is a series of different test whose primary purpose is to fully

exercise computer based system.

,e can say that it will run according to its specifications and in the way users

expect. Special test data are input for processing# and the results examined. A limited

number of users may be allowed to use the system so that analyst can see whether they

try to use it in unforeseen ways. It is desirable to discover any surprises before the

organi?ation implements the system and depends on it.

,e follow "lack "ox testing.

"lack box testing attempts to find errors in following

Incorrect or missing function


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Interface errors

Errors in data structure

Initiali?ation and termination errors

DATA FLOW


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DIAGRAM

#I%"R%M


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E-R #I%"R%M

Pur_mastVendor_m Purchase_tr

Ven_co

E_mail

Desc

Ven_nm

P_dateP_code

Qty

P_code Item_c


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#%T%B%SE

Ven_coPH

Addres

ityDesc

m!_c

ity

m!_nm

Addres

DescAmnt

om!_m

Item_c

Desc

m!_cDesc

E_mail

PH

Vehi_nm

Vehi_c

Vehi_mast Item_mast

"_!rice

DescR_le#el

ur_stoc$

P_!rice

Vehi_c

Item_

nm

E_mail

Desc

ity

ust_nm

ust_c

addresPH

ust_mast

"ales_mast

"ales_trans

%ser_mast

"ales_c

"ales_c

Descust_c

"ales_date

Amount

Item_c

Qty Desc

%ser_nm

%serID


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Co+'an) +ast$%

Column Name Data Type Description

Company Code Text Primary KeyC_Name Text Company NameCity Text City

Address Text AddressPH Text Phone Number Email Text Email AddDesc Text Description

Custo+er +ast$%


Customer_Code Text Primary KeyC_Name Text Customer NameCity Text City

Address Text AdderssPH Text Phone NoE_mail Text E_mail Add

Desc Text Description

Item mast:-


!tem_Code Text Primary Key

!tem_Name Text !tem Name"ehicle_Code Text "ehicle !dP_Price Currency Purchase Price#_Price Currency #ales PriceCur_#toc$ Number Current #toc$%_&e'el Number %eorder &e'el


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Desc Text Description

Purc*ase,+ast$%


P_Code Text Primary KeyP_Date Date(Time Purchase Date"ender_Code Text "ender !d CodeDesc Text Description

Purc*ase,Tran$%


P_Code Text )orei*n Key!tem_Code Text )orei*n Key+ty Number +uantity ,or!tem

Amount Number Amount )oritemDesc Text Description

-aes,Mast$%

Column Name Data Type Description#_Code Text Primary Key#_Date Date(Time #ales DateCustomer_Code Text Cust !d CodeDesc Text Description


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"ales_&ran:-


#_Code Text )orei*n Key!tem_code Text )orei*n Key+ty Number +uantity ,or!tem

Amount Number Amount )oritemDesc Text Description

%ser_'ast:-


-ser!D Auto Number Primary Key-ser_Name Text Name o, -ser Pass Text Pass o, -ser -ser_Type Text Type o, -ser

Vehicle_'ast:-


"ehicle_Code Text Primary Key"ehicle_Name Text "ehicle NameCompany_Code Text Company !dDesc Text Address


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Vender_'ast:-


"ender_Code Text Primary Key

"ender_Name Text "ender NameCity Text CityAddress Text AddressPH Text Phone NoE_mail Text E_mail AddDesc Text Description


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SCREENLAYOUT

-'as* -creen


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This is loading form from which our pro;ect will be started. It will display the name of

company name loading process of the pro;ect. This screen says while loading is not complete

you can=t do any processing in your pro;ect. So this form ;ust loads our pro;ect and displays

percentage of loading process.


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LO.IN /ORM

This is ;ust a login form. That validates the username and password from the database. Ifyou want to work with pro;ect you have to log on# otherwise you can=t access the pro;ect. 2or

login ;ust type username in first textbox and password in second textbox and click on ok or ;ust

press enter. If you don=t want to login then ;ust click on 3ancel.

Main /or+


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Above screen is the main form of our application. eans it is the form from where

all the activities of application can perform. ,hen we click on 3ompany aster

command button it opens the company master form. ,hen we click on 5ehicle master it

opens the vehicle master form. All the forms opens as above clicks on command button

of associated form. Status

User Master


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This form displays the details of user. Through this form we can change the

password of the user by entering user name# user type and old password. 7nly Admin

user can open this form and change the password. Either user has not rights to open this

form to change the password.

Co+'an) Master


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This screen displays the information about company. ,e can view# add# delete and

edit the company information. These companies are standard companies which

manufacture the new design cars which likes itsubishi# 2ord etc. ,e can view# add# edit

and delete through the navigation controls. ,e can view the report of current record with

vehicles manufactured by that company or all the records of company. If you want to find

any record ;ust enter company code or company name and click on find button.

Custo+er Master


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This screen displays the information about the 3ustomers who purchases the

parts of the 5ehicles. ,e can view# add# delete and edit the 3ustomer details information.

,e can view# add# edit and delete through the navigation controls. ,e can view the report

of all the records of 3ustomers by clicking on All 3ustomers button. If you want to find

any record ;ust enter 3ustomer 3ode and customer name and click on find button.

Ite+ Master


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This screen displays the information about the parts of the 5ehicles. ,e can view#

add# delete and edit the 5ehicle parts information. ,e can view# add# edit and delete

through the navigation controls. ,e can view the report of all the records of 5ehicle. If

you want to find any record ;ust enter 5ehicle code and click on find button.

Purc*ase Transaction


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This screen displays the information about -urchase transaction details of the

parts of the 5ehicles. ,e can choose items from purchase item frame which contain items

combo. Item purchased in this grid will be updated in item master table. ,e can also

delete the item from gird box if we don=t want to purchase. It also show the report.

-aes Transaction


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This screen displays the information about Sales transaction details of the parts

of the 5ehicles. ,e can choose items from sales item frame which contain items combo.

Item sales in this grid will be updated in item master table. If stock is not available then it

prompt the messagbox. ,e can also delete the item from gird box if we don=t want to

purchase. It also show the report.

Ve*ice Mast


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This screen displays the information about 5ehicles. ,e can view# add# edit and

delete through the navigation controls. ,e can view the report of all the records of

5ehicle. If you want to find any record ;ust enter 5ehicle code or vehicle name and click

on find button.

Vendor Master


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This screen displays the information about the details of vender who sales the parts

of the 5ehicles. ,e can view# add# edit and delete through the navigation controls. ,e can

view the report of all the records of venders by clicking on show button. If you want to

find any record ;ust enter vendor 3ode or 5endor name and click on find button.


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REPORTS


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Co+'an) Re'ort

This report displays all the information of 3ompany which manufactures of

vehicles. This companies like itsubishi# 2ord# aruti etc.


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Custo+er Re'ort

This report displays all the information of the 3ustomers who buys our

items. It displays whole 3ustomer code# 3ustomer name# Address of customer# -hone

number# E%mail address.


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Vendor Re'ort

This report displays all the information of 5endor for sale. This means that The

3ar Hone is dealer from whom we purchase of cars and sales it. So 3ar Hone is a

vendor


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Ve*ice Master

This report displays all the information of 5ehicle which 3ompany manufactures

it. This means that The 3ompany manufactures various models like tata safiry# cb? etc.


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Ite+ Re'ort

This report displays all the information of -arts or Item which you sales in your

shop. This means that The 2ord 3ompany manufacture models like 2ord I>7G# 2ord

7G!I7 etc. whose parts you sales.


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-aes Re'ort

This report displays all the information of the sold items. It also displays the name

of the 3ustomer who bought items and date. And it displays Game of the Item# @uantity

of Item# ate of Item and Total amount of sold Items.


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Purc*ase Re'ort

This report displays all the information of the transaction of purchased items. Itdisplays the quantity of items# the rate of the item and the total amount of all the items

purchased. This report is same as -urchase !etails eport.


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Limittion O! Pro"ect

!ue to manual error report generated will be wrong.!ue to manual error report generated will be wrong.

"ackup is required."ackup is required.

,ithout system it is not possible to use the pro;ect.,ithout system it is not possible to use the pro;ect.


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#i$%io&r'()

5isual "asic /.65isual "asic /.6

%-aul Sherrif%-aul Sherrif

www.cars.co.inwww.cars.co.in

www.automobilesparts.co.inwww.automobilesparts.co.in
http://www.cars.co.in/http://www.cars.co.in/http://www.automobilesparts.co.in/http://www.automobilesparts.co.in/http://www.cars.co.in/http://www.automobilesparts.co.in/


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Pro'osed En*ance+ent$%

!ue to the specific time for the pro;ect# the current pro;ect has limited information and

can be developed and enhanced for the better future use. The various enhancements that can be

made in this software are as below$

,e can add the facilities for help in the software.

,e can add the facilities to provide the global environment for the user by

connecting it to the server.

,e can add the facilities for virus scanning so that the work of user does

not get interrupted.

Automobile Utilization Management

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