Automating your Business Processes Using Oracle Workflow Therron Hofsetz Logical Apps, Inc....
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Transcript of Automating your Business Processes Using Oracle Workflow Therron Hofsetz Logical Apps, Inc....
Automating your Business ProcessesUsing Oracle Workflow
Therron HofsetzLogical Apps, Inc.
Agenda
Oracle WorkFlowWhat is it?
The Hidden Treasure
Item Setup Example
Limitations
AppsFlow
Question and Answer
Oracle WorkFlow – What is it?
Business Process Automation for Oracle eBusiness – A structured method for defining, implementing and automating business processes within the Oracle Applications
Workflow: The Hidden Treasure
Workflow Engine is embedded in the Oracle Database……and it’s FREE!
Core modules are leveraging from the power of workflow more and more in R11i
Workflow is new to many organizations……..very little to no experience with it
Out of the Box workflows provided……..just scratching the surface of what can be done
Workflow: The Hidden Treasure
Ensures that critical business processes (best practices) are: Clearly Defined
Documented
Automatically Implemented
Followed to the Letter
Easily altered to accommodate changing business requirements
Improves visibility and efficiency to core business processes
Bottlenecks can be easily identified and resolved
Identify opportunities for streamlining and improving business processes
Streamlined Six Sigma Qualification
Oracle WorkFlow – Key Concepts
Process ComponentsDetailed process steps
Branching & conditional logic
Notifications & ApprovalsWF notifications and Email notification
Ranked, voting, polling based approvals
MetricsDetails on process steps
Time SensitivityTimeouts w/ Automatic Forwarding & Return Routing
Oracle WorkFlow – Key Concepts
Workflow BuilderDrag and Drop components
Re-use common processes, notifications, approvals
Save processes on the Database or File System
PL/SQLFlexibility and power
APIsProcess integration, parameters, resulting values
Oracle WorkFlow – 11i Examples
Business Process Automation for Oracle eBusiness
Order ManagementOrder, Line and Return Flows
Purchasing & iProcurementRequisition & PO Approval Flows
InventoryMove Item Flow
AccountingAccount Generator
Oracle WorkFlow – 11i Example
Seeded “Line Flow Generic” process
Imagine the Possibilities
If Oracle Application users could easily implement the following types of workflows to gain business process efficiencies:
Item Configuration Process
Vendor or Customer Creation Processes
Month End Close Processes
RMA Process with approval
Notification of Stuck Interface Transactions
AR & AP Transaction Approvals
Imagine the Possibilities – Item Setup
Hundreds of item attributesCritical Impact on Apps functionality
Configuration/Input from many different departments/groups
Many require manual setup
Coordination difficultiesCategories, Cross-References, Price Lists, Costs, BOMs, Routings, Supplier Sourcing Rules, etc.
Item Templates provide only a partial solution
Imagine the Possibilities – Item Setup
RESULT: Incomplete Item SetupItem transacted with no costs
Missing lead times
Missing critical item categories
Missing Price List/Discounts
Incorrect Item Attributes (orderable item not invoiceable)
Item setup in Master Org only
SOLUTION: Item Configuration via Oracle Workflow
Imagine the Possibilities – Item Setup
Clearly Identify the ProcessFunctional Areas that need to be involved
Sequence of critical setup tasks.
Systematically validate key business rules Make items should have a BOM and Routing
FG items should be enabled in Org D1 and D2 only
Timeouts insure that the item setup flow is progressing
Final Review and Approval of the Item Configuration
Notify key users when process is complete
Imagine the Possibilities – Item Setup
Sample Item Setup Flow
00.10.20.30.40.50.60.70.80.9
13-DColumn13-DColumn23-DColumn3
Why Have Oracle Users Not Embraced Workflow?
WorkFlow Builder Appears simple, but requires code under each function
Difficult API’s
PL/SQL Required
Specialized Resources
“Hard Coded” solution
Why Have Oracle Users Not Embraced Workflow?
WorkFlow Builder Appears simple, but requires code under each function
Difficult API’s
PL/SQL Required
Specialized Resources
“Hard Coded” solution
Why Have Oracle Users Not Embraced Workflow?
WorkFlow Builder Appears simple, but requires code under each function
Difficult API’s
PL/SQL Required
Specialized Resources
“Hard Coded” solution
Traditional Oracle eBusiness Solutions
Introduce a manual approval process prior to data entry
Ineffective
Inefficient
Customize Oracle’s standard workflowWorkflow Guru’s are Required
Complex Workflow API’s
Non-Flexible Solution due to hard coding
AppsFlow – A New Approach
Automate Processes via Workflow
Automate Current Manual Processes
Enforce Systematic Approvals
System Wide Notifications
Integrated with Workflow Builder
Capture & Analyze Process Metrics
Rules based, Meta-data Driven
Solutions
Solutions in Minutes, not Days or
Weeks
AppsFlow – A New Approach
AppsFlow – WorkFlow Integration
WorkFlow IntegrationExport to WorkFlow Builder
Stand alone execution
Re-use common process components
AppsFlow – WorkFlow Integration
Drag the Logical Apps Process into the WorkFlow
AppsFlow – WorkFlow Integration
Route the seeded process with the “AppsFlow Process”
Logical Apps Product Architecture
Fully integrated with Oracle Applications
Single Oracle Application sign-on
Independent of upgrades/patches
Oracle Certified
AppsFlow
AppsFlow Benefits
DRAMATICLY DECREASE DEVELOPMENT TIME! Reduce the need for PL/SQL hard coded solutions
Complex API’s are eliminated
Reduce dependence on Workflow gurus
Integrated to Workflow Builder
Process “Rules” are easily managed Activate, changed, & disable
Define your Company’s Unique Approval Groups
Process Rules can be migrated across instances
Rules Subscribe to Oracle’s Business Events