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APPENDICES

Appendix ARequest LetterRepublic of the PhilippinesUNIVERSITY OF NORTHERN PHILIPPINESVigan City

19 October 2011

MS. SHERRY ANN RABANGPrincipal/Anastrophe Christian SchoolLiberation BoulevardVigan City

Madam:

Greetings!

The Third Year BS Information Technology students of the University of Northern Philippines are in the process of analyzing system operations and procedures of companies and organizations as part of the requirements of their subject System Analysis and Design (IT 123).

In connection to this, please allow this student to study in your school:

1. Lazo, Janus Cesar R.

The individual has chosen your school as his subject of study and will design a computerized grading system called AUTOMATED GRADING SYSTEM OF ANASTROPHE CHRISTIAN SCHOOL

As part of his study, the student is going to assess how the present system and operations in your school functions by examining the inputting and processing of data. He is going to gather sample forms and documents, conduct interviews with some of your personnel, and to observe the flow of your business or office operations.Your kind approval to this matter will be highly appreciated.

Very truly yours,

SGD. HAROLD L. COSTALESInstructor, System Analysis and Design

Noted:

SGD. MILAGROS R. REMULAR, Ed.D.Dean, College of Communication and Information TechnologyAppendix BEvaluation Sheet

AUTOMATED GRADING SYSTEM OF ANASTROPHE CHRISTIAN SCHOOL

Instruction: After operating the capabilities of the system, evaluate the system features of the proposed system by placing mark on the spaces provided below.Complete the evaluation sheet using this rating scale:Excellent5Very Satisfactory 4Satisfactory 3Fair 2Needs improvement1

System FeaturesRating

A. Reliability54321

1. The system performs the right procedure.

2. It produces accurate result.

3. The system is meeting the right and expected requirements.

4. It prevents failure or improper procedure.

5. The system properly validates entries.

6. The system is protected against unauthorized use through user password.

Sub-Total

B. User-Friendliness

1. The system incorporates system features that are easy to understand and use.

2. The instructions are convenient to navigate within the software.

3. Data entry effort is manageable.

4. The system adapts to increasing user familiarity with the system.

5. It generally functions in a manner that seems natural to user.

6. Anyone can figure out how to use the system without a users manual.

Subtotal

C. Usefulness

1. The system achieves greater speed in processing data.

2. The system gives greater accuracy and improved consistency.

3. It has fast information retrieval.

4. It provides good data security.

5. The system output reports are useful.

6. The system met the expectation of the user.

Sub-Total

D. Completeness

1. The system can process the required and needed reports.

2. The system provides the adequate support for troubleshooting problems.

Sub-Total

E. Aesthetic Effect

1. The programs Interface is attractive and appropriate.

2. Navigational icons are used consistently.

3. The contrast between text and background materials makes the text legible.

4. Graphics elements illustrate or clarify information presented in text.

5. The system is of high design quality.

6. The reports produced by the system are well organized, attractive, and systematic.

Sub-Total

Total

Comments/Suggestions:__________________________________________________________________________________________________________________________________________________________________Thank you so much!

___________________________________________Signature over Printed Name of Evaluator & Position84

Appendix CSample Gathered Forms

87C.1.A Sample Form for Form 138 (Kinder) -FrontC.1.B Sample Form for Form 138 (Kinder) - Back

88C.2 Sample Form for Form 138 (Elementary)

89

Appendix DSample Reports

90D.1.A Sample Report for Form 138 (Kinder) - Front

D.1.B Sample Report for Form 138 (Kinder) - Back

91

D.2.A Sample Report for Form 138 (Elementary) Front

92

D.2.B Sample Report for Form 138 (Elementary) Back

93Appendix EUsers ManualLaunching the SystemOpen the application by double clicking the icon or right clicking it and choosing open.

The splash screen or sometimes called the start up form appears before the Login Form. The splash screen is animated.Log In Form

How to Log inThe user is required to enter a valid account from the system. Enter the required details on the fields provided to log in. Click the button or hit enter to confirm login. If the user wishes to exit the application, the button should therefore be clicked. Note: The system limits the number of errors into three (3) attempts. Thus, after it reaches the limit, the application automatically exits.When the close button is purposely or accidentally clicked, this dialog window shows. It asks the user to confirm the exit. Click the button to confirm and to go back to Login Form. Main FormThis is the Main Form of the system. It displays the current user as well as the current date. The Main Form consists of the following sub-menus: Records, View, Reports, Option and Exit.

A. RecordsSub-menuDescription/Functionality

StudentsClicking Add Student will advance to the New Student Entry Form and the Edit Student will advance into the Students List wherein a user can select a specific Student Record to Update.

GradesClicking the menu Grades will put the user into the Student Grades Form wherein Grades are viewed and filtered by Grade Level or Section accordingly.

AttendanceClicking this menu will show the Attendance Records.

DevelopmentClicking the submenu for Kinder will put the user into the Development Records for Kinder while clicking for Elementary will put the user into Development Records for Elementary.

Criteria ScoresClicking this menu will show the form for Criteria Scores.

B. ViewSub-menuDescription/Functionality

StudentsClicking this menu will show the Students List.

SubjectsAfter clicking this menu, the list of subjects is shown.

TeachersClick this menu to open the list of Teacher Records.

Student Narrative ReportAfter clicking this menu, the form for Student Narrative Report Records is shown.

Note: Depending on the type of user, some menu items are restricted and might not be shown. Those items are the User Log for the Form View and User Log for the Report View which snapshots are shown below.Sub-menuDescription/Functionality

User Log From Menu View: Clicking this menu will show the User Log of the system. This will be shown for admin accounts.

From Menu Report: This will show the printable state of the User Log and is shown for admin accounts.

C. ReportsSub-menuDescription/Functionality

KinderClicking this menu will advance user to Form 138 for Kinder

ElementaryClicking this menu will advance user to Form 138 for Elementary

D. OptionSub-menuDescription/Functionality

Set Criteria RatingClicking this menu will advance user to Set Criteria Form

Set Subject TeachersClicking this menu will advance user to Subject Teachers Form

E. ExitAfter clicking the Exit menu, a message will pop to ask the user to continue exiting or to cancel it.Steps on how to execute a process:ProcessSteps

Add Student Record1. From the main interface, click Students2. Click Add Student.3. Enter the required fields and click save button.

Update Student Record1. From the main interface, click Students2. Click Edit Student. The Student list will appear.3. Select a student then click edit button.4. Enter the necessary updates then click update button.

Add Attendance1. From the main interface, click Attendance.2. On the attendance form, click add.3. Select a student ID and enter data4. Click save button.

Update Attendance1. From the main interface, click Attendance.2. On the attendance form, browse a student ID and apply the necessary changes. 3. Click update button.

Add Development Record1. From the main interface, click Development for Kinder.2. Select a student ID then input the required details3. Click save button.

Update Development Record1. From the main interface, click Development for Kinder. 2. On the development form for kinder, select a student ID to update then input the necessary updates. 3. Click update button.

Add Development Record1. From the main interface, click Development for Elementary.2. On the development form for Elementary, select a student ID then encode the required fields.3. Click save button.

Update Development Record1. From the main interface, click Development for Elementary. 2. On the development form for Elementary, select a student ID to update then encode the necessary updates. 3. Click update button.

Add Narrative Report1. From the main interface, click Narrative Report.2. On the Narrative Report form, select a student ID then fill the required fields. 3. Click save button.

Update Narrative Report1. From the main interface, click Narrative Report.2. On the Narrative Report form, select a student ID then fill the required fields.3. Click Update button.

Add Subjects1. From the main interface, click Subjects.2. On the Subjects form, click add and enter required fields.3. Click save button.

Update Subjects1. From the main interface, click Subjects.2. On the Subjects form, select a student and click edit then enter changes.3. Click update button.

Add Teacher Record1. From the main interface, click Teachers.2. On the teachers form, click add then input required information.3. Click save button.

Update Teacher Record1. From the main interface, click Teachers.2. On the teachers form, select a record and click edit then input necessary changes.3. Click update button.

Add Criteria Rating1. From the main interface, click Set Criteria Rating.2. On the criteria rating form, select a subject then fill the required fields.3. Click save button.

Update Criteria Rating1. From the main interface, click Set Criteria Rating.2. On the criteria rating form, select a criteria rating record and click edit.3. Enter the updates and click update button.

Add Subject Teacher1. From the main interface, click Set Subject Teacher.2. On the subject teacher form, click add and enter the required information.3. Click save button.

Update Subject Teacher1. From the main interface, click Set Subject Teacher.2. On the subject teacher form, select a record then click edit and enter the changes.3. Click update button.

Add Criteria Score1. From the main interface, click Criteria Scores.2. On the Criteria Scores form, click add.3. Select a student ID then fill the required fields. 4. Click save button.

Update Criteria Score1. From the main interface, click Criteria Scores.2. On the Criteria Scores form, select a record and click edit.3. Enter the necessary changes and click update button.

Add Account1. From the main interface, click Accounts.2. On the accounts form, click add then enter required fields.3. Click save button.

Update Account1. From the main interface, click Accounts.2. On the accounts form, select an account and click edit then enter the changes.3. Click update button.

Steps on how to print a reportReportSteps

Form 138 Kinder1. From the main interface, click Student then Kinder.2. Search a student using ID or Name.3. Select the student record and click Academic Grades. A print view form will appear.4. Click the print button to finish the process.

Form 138 Elementary1. From the main interface, click Student then Elementary.2. Search a student using ID or Name.3. Select the student record and click Academic Grades. A print view form will appear.4. Click the print button to finish the process.

User Log1. From the main interface, click Reports then User Log. A print view of the User Log will appear.2. Click the print button to finish the process.

Appendix FProject Evaluation and Review Technique ChartActivitiesPredecessorsNo. WeeksTETL

A. Problem Definition-111

B. PlanningA123

C. Data GatheringA233

D. Review Data GatheredB,C477

E. System AnalysisD41111

F. System DesignE31414

G. ProgrammingF142828

H. DocumentationG93737

I. System TestingH23939

J. ModificationI44343

K. System InstallationJ44747

96

Appendix G

TE=2TL=3TE=1TL=1TE=7TL=7ABCDEFGHIJKTE=47TL=47TE=43TL=43TE=39TL=39TE=37TL=37TE=28TL=28TE=14TL=14TE=11TL=11TE=3TL=3Program Evaluation and Review Technique Diagram

Legend:

101Critical PathNon-Critical PathAppendix HGantt Chart

ActivitiesWeeks

1234567891011121314151617181920212223242526272829303132333435363738394041424344454647

A

B

C

D

E

F

G

H

I

J

K

Legend:

FinishedUnfinished

102

CURRICULUM VITAE

JANUS CESAR RUIZAN LAZOSalindeg, Vigan City09056470617jancelazo08@yahoo.comjancequilenderino08@gmail.com

PERSONAL BACKGROUND

Nickname:Jance

Birthday:December 19, 1990

Birthplace:Salindeg, Vigan City

Status:Single

Citizenship:Filipino

Father:Richard G. Lazo

Mother:Lucila R. Lazo

EDUCATIONAL BACKGROUND

Elementary:Salindeg, Pong-ol, Barraca Elementary SchoolSalindeg, Vigan City

Year Graduated:2003

Secondary:University of Northern PhilippinesTamag, Vigan City

Year Graduated:2007

Tertiary:University of Northern PhilippinesTamag, Vigan City

Degree:Bachelor of Science in Information Technology

Year Graduated:2013

SEMINARS/TRAINING ATTENDED

August 12-13, 20112nd PSITE- Region 1 IT Education RegionalCongressLeisure Coast ResortBonuan Binloc, Dagupan City

October 11, 2011Research Project Forum for I.T StudentsUniversity of MakatiMakati City

October 13, 20111st International ICT Conference and ExpositionFontana Convention CenterClark Free Zone, Philippines

January 26, 2012ANDROID: A GLIMPSE to the FUTURE of MOBILITYUniversity of Northern PhilippinesTamag, Vigan City

September 11-12, 201210th Philippine Youth Congress on Information TechnologyUniversity of the PhilippinesDiliman, Quezon City

December-March, 2012On-the-Job TrainingArchdiocese of Nueva SegoviaVigan City