December 6, 2012

Authorized Outreach

Trainer Update

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Dr. Myrtle Turner, PhD, MPH, CET

Director of GTOTIEC

myrtle.turner@gtri.gatech.edu

ph: 404.407.8066

cell: 404.861.1648

fax: 404.407.9066

Karen Bartley Training Coordinator/Program Manager karen.bartley@gtri.gatech.edu ph: 404.407.8317 fax: 404.407.9317

Webinar Presenters

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Glenda Brown, MBA Administrative Assistant III

glenda.brown@gtri.gatech.edu

ph: 404.407.8349

fax: 404.407.9349

Webinar Presenters

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If you have questions during the webinar, email them

to Glenda Brown and we will provide answers.

glenda.brown@gtri.gatech.edu

QUESTIONS? 4

Topics to be covered…

Winter Break and Deadline

for Cards Processed in

2012

Review of OSHA

Requirements & Georgia Tech

Policies

New Outreach Requirements

New Card

Request

Website

Update

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NEW CARD

REQUEST

WEBSITE

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Online Card Request Website

The New Online Card Request Website is a

Success!

Currently over 450 trainers have registered and started using the new website.

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• Simple to use and one site to submit a course report and pay for the cards.

• Cards processed quickly and mailed within 4 business days at most.

New in January 2013

Advanced Notification Form

• Advanced Notification Form will be added to the Course Reports dropdown selection

• Available no later than Jan 31, 2013 • Can Create Course Report from Advanced Notice

allowing prior information to auto populate Course Report form

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Coming Soon

Student Replacement Card Request Form

• Student Replacement Card Form to request

replacement cards.

• Payment instructions sent via email. If original

request submitted on the online card request site,

payment will be made there, otherwise will need to

use the old payment website.

• Easier Process and will eliminate the need for

processing requests via email or fax.

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What’s Next – Great News!

Printing Student Names on Cards

• No more misprints or printer jams! Cards will

come with Student Names, Trainer Name and

Course Date pre-printed on cards.

• Critical Names Typed on Course Report Are

Accurate (Spelling using Capital Letters for First

Letter of each Name:

Ex.: Karen Bartley

not: karen bartley or karn barley

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Effective Jan 1,

2013 All Card

Requests must be

submitted via the

online website.

Card request web

address: https://outreachtrainer.

gatech.edu/

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We prefer all requests submitted

online!!!

Website: Register and use the new

online website:

https://outreachtrainer.gatech.edu/

Mailing Address:

Georgia Tech

OSHA Training Institute Education

Center

ATTN: Karen Bartley

GTRI/ELSYS

260 Fourteenth Street, NW, 4th Floor

Atlanta, GA 30332-0837

Fax :

404.407.9603 Remember, requests for student cards

must be submitted within 30 days of

course completion date. 11

Questions?

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Winter Break and

cut off for

processing card

requests in 2012

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From Everyone Here at Georgia Tech

Our office will be closed

Dec 21, 2012 – Jan 1, 2013

for the Winter Break.

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Winter Break

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Deadlines

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Course Reports

• Submitted by 12:00 pm (noon) Dec 20,

2012 - processed and mailed by Dec

20, 2012.

• Submitted after 12:00 pm (noon) Dec

20, 2012 - processed Jan 2, 2013 and

mailed by Jan 3, 2013.

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From Everyone Here at Georgia Tech

We hope each of you will have a wonderful Holiday Season and we look forward to working with you throughout the coming New Year.

Thank you for choosing Georgia

Tech as your Authorized Outreach Education Center.

OSHA &

Georgia Tech Policies and

Contact Information

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Outreach Training Requirements

Conducting Classes

• Primary authorized trainers must teach at

least 50% of the class (unless class is

taught with other authorized trainers) and

maintain a list of guest trainers used, topics

they delivered, and their qualifications.

• Classes are limited to a maximum of 40

students and a minimum of 3 students.

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Outreach Training Requirements

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Monitoring Activities

• Trainers must permit unscheduled

monitoring visits.

• Trainers must provide advance notice of

training to authorizing institution (Georgia

Tech) upon request. Georgia Tech asks for

notice of every training scheduled to be

conducted.

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Topics

• Introduction to OSHA two-hour module is

required

• All 10-hour Construction classes must

include four hours on Focus Four

Hazards

• All 30-hour classes must include two hours

on Managing Safety and Health

Outreach Training Requirements

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Reporting and Recordkeeping

• New Online Card Request Website must

be used to submit course.

• Trainers must maintain records for 5 years,

including:

• Course Report

• Sign-in Sheets

• Photocopy of card

• Detailed Agenda

• Etc.

Outreach Training Requirements

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Reporting and Recordkeeping

• Cards must be provided to students within

90 days of class completion.

• To ensure this, trainers must submit their

documentation within 30 days of class

completion.

• Authorizing training organizations must

process requests within 30 days

• (Discrepancies and/or lack of payment will

result in card processing delay.)

Outreach Training Requirements

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Reporting and Recordkeeping

Trainer Responsibilities:

• Trainers must provide cards to students

within 30 days of receipt.

• Trainers must issue student cards directly

to the student.

• Trainers must keep a copy of every card

issued for a minimum of five (5) years.

Outreach Training Requirements

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Requirement and Procedure Documents

All documents can be found on OSHA’s

website or on the Help page of our card

request website.

Outreach Training Requirements

Required: 7 Hours Electives: 2 Hours

2 Hours: Intro to OSHA Must cover at least 2 topics: • Cranes, Derricks, Hoists, Elevators, and Conveyors

• Excavations

• Materials Handling, Storage, Use, and Disposal

• Scaffolds

• Stairways and Ladders

• Tools: Hand and Power

4 Hours: Focus Four: • Fall Protection: 1 Hour 15 Minute Minimum

• Electrocution: 30 Minute Minimum

• Struck By: 30 Minute Minimum

• Caught In/Between: 30 Minute Minimum

Please note that the MINIMUM time requirements for

each section of Focus Four equals 2 hours and 45

minutes, additional time must be added for the total

amount of time spent of Focus Four to equal FOUR (4)

HOURS.

30 Minutes: Personal Protective and

Lifesaving Equipment

Optional: 1 hour. Teach other construction industry

hazards or policies and/or

expand on the mandatory or elective topics. The

minimum length of any topic is

one-half hour.

30 Minutes: Health Hazards in

Construction

10-Hour Construction

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30-Hour Construction Required: 15 Hours

2 Hours: Intro to OSHA

2 Hours: Managing Safety and Health

May include Injury and Illness Prevention Programs, job site inspections, accident prevention

programs, management commitment and employee involvement, worksite analysis, hazard

prevention and control, accident investigations, how to conduct safety meetings, and

supervisory communication.

6 hours: Focus Four:

• Fall Protection: 1 Hour 15 Minute Minimum

• Electrocution: 30 Minute Minimum

• Struck By: 30 Minute Minimum

• Caught In/Between: 30 Minute Minimum

Please note that the MINIMUM time requirements for each section of Focus Four equals 2

hours and 45 minutes, additional time must be added for the total amount of time spent of

Focus Four to equal SIX (6) HOURS. Trainer may spend up to ten hours on Focus Four.

2 Hours: Personal Protective and Lifesaving Equipment

2 Hours: Health Hazards in Construction

1 Hour: Stairways and Ladders 27

30-Hour Construction

(continued)

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Electives: 12 Hours

Must cover at least 6 topics:

• Concrete and Masonry Construction

• Confined Space Entry

• Cranes, Derricks, Hoists, Elevators, and Conveyors

• Ergonomics

• Excavations

• Fire Protection and Prevention

• Materials Handling, Storage, Use, and Disposal

• Motor Vehicles, Mechanized Equipment and Marine Operations; Rollover

Protective Structures and Overhead Protection; and Signs, Signals and

Barricades

• Powered Industrial Vehicles

• Safety and Health Programs

• Scaffolds

• Steel Erection

• Tools - Hand and Power

• Welding and Cutting

Optional: 3 hours. Teach other construction industry hazards or policies and/or

expand on the mandatory or elective topics. The minimum length of any topic is one-

half hour.

10-Hour General Industry Required: 7 Hours Elective: 2 Hours

2 Hours: Intro to OSHA Must present at least two hours of training on the

following topics. At least two topics must be

presented. The minimum length

of any topic is one-half hour.

• Hazardous Materials

• Materials Handling

• Machine Guarding

• Introduction to Industrial Hygiene

• Bloodborne Pathogens

• Ergonomics

• Safety and Health Program

• Fall Protection

1 Hour: Walking and Working Surfaces, including

fall protection

1 Hour: Exit Routes, Emergency Action Plans,

Fire Prevention Plans, and

Fire Protection

Optional: 1 Hour. Teach other general industry

hazards or policies and/or

expand on the mandatory or elective topics. The

minimum length of any topic

is one-half hour.

1 Hour: Electrical

1 Hour: Personal Protective Equipment

1 Hour: Hazard Communication 29

Required: 13 Hours 2 Hours: Intro to OSHA

2 hours: Managing Safety and Health. May include Injury and

Illness Prevention Programs, job site inspections, accident prevention

programs, management commitment and employee involvement,

worksite analysis, hazard prevention and control, accident investigations,

how to conduct safety meetings, and supervisory communication.

1 Hour: Walking and Working Surfaces, including fall protection

2 Hours: Exit Routes, Emergency Action Plans, Fire Prevention Plans,

and

Fire Protection

2 Hours: Electrical

1 Hour: Personal Protective Equipment

2 Hours: Materials Handling

1 Hour: Hazard Communication

30-Hour General Industry

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Elective: 10 Hours

Must present at least 10 hours of training on the following topics. At least 5 of the

following topics must be presented. The minimum length of any topic is one-half

hour.

• Hazardous Materials (Flammable and Combustible Liquids, Spray

• Finishing, Compressed Gases, Dipping and Coating Operations)

• Permit-Required Confined Spaces

• Lockout / Tagout

• Machine Guarding

• Welding, Cutting, and Brazing

• Introduction to Industrial Hygiene

• Bloodborne Pathogens

• Ergonomics

• Fall Protection

• Safety and Health Programs

• Powered Industrial Vehicles

Optional: 7 Hours. Teach other general industry hazards or policies and/or

expand on the mandatory or elective topics. The minimum length of any topic

is one-half hour.

30-Hour General Industry (continued)

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Do you have any

QUESTIONS? 32

We are truly fortunate that you have chosen Georgia Tech as your

Authorizing Training Institute. All policies are in place to ensure we

continue to serve you as efficiently as possible and we ask that you

adhere to the proceeding policies.

Policies of Georgia Tech OTI Education Center

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Notification Policy

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Notification Policy

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Card Request Policy

DATE: March 8, 2012

TO: Georgia Tech Authorized Outreach Trainers

FROM: Myrtle Turner, Director

Georgia Tech OSHA Training Institute

RE: Outreach Trainer Card Request Policy

1. Purpose

To ensure accuracy and accountability for 10 and 30-hour Authorized Outreach

Trainer card requests. 2. Scope

This policy is for Georgia Tech’s Construction and General Industry Authorized Outreach Trainers who request cards for 10 and/or 30-hour outreach training.

3. Background

Ethical practicies of some Outreach Trainers have come into question. Given that some Outreach trainers practices have been somewhat questionable, more is being required of ALL Outreach Trainers. Georgia Tech is taking a proactive

approach and is reminding its Outreach Trainers to request cards in accordance witht the card request procedures identfied in the current Outreach Training

Program guidelines.

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Card Request Policy 4. Policy

The policy of the Georgia Tech OSHA Training Institute Education Center is to require its Authorized Outreach Trainers to submit requests for 10 and 30 hour

cards in accordance with the curent OUTREACH TRAINING PROGRAM GUIDELINES (http://www.osha.gov/dte/outreach/construction_generalindustry/general_indu

stry.html). The Georgia Tech OTIEC Fact Sheet is attached to this policy. (attached).

5. Procedure

Provide card requests in accordance with the curent OUTREACH TRAINING PROGRAM GUIDELINES described in Item 6 above.

All card requests must include a start date and end date on the program report form in the date section.

6. Effective Date

This policy will be effective for Outreach Trainers upon notification.

• We will review requests for:

• Documentation of Payment (automatic when using the online card request process);

• Statement of Compliance (on file);

• Trainer qualification (valid authorization status);

• Compliance with the guidelines (topics, time, etc.); and

• Completeness of information.

• Discrepancies will be reviewed with the trainer but may

delay the receipt of cards.

• Complete, valid requests will be filled within 30 days of

receipt.

GT OTIEC Fact Sheet

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- Georgia Tech OSHA Authorized Outreach Trainers

shall comply with this card processing and certificate

fee policy.

- Replacement student cards will only be provided to the

authorized Outreach Trainer who conducted the training

for which the card(s) is (are) requested.

NOTE: Replacement student course completion cards will

not be issued if the training took place more than three years

ago. Trainers must provide their name, the student's name,

the training date, and a copy of the initial card request to

receive a replacement card. Only one replacement card may

be issued per student.

» If you have any questions or

concerns and would like to

contact OSHA Directorate of

Training and Education directly:

»outreach@dol.gov

»(847) 759-7735

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One more time…

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This presentation will be provided

to you via an email link as soon as

possible. If you do not receive it by

Dec 15, 2012, contact

karen.bartley@gtri.gatech.edu,

and she’ll send it to you!

Thank you for joining us for this

Webinar. Should you have any

questions that were not

answered during this presentation,

please contact us.

Want this Webinar?

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