AUTHORITY CONTROL

What You Need to Know to do it Yourself

Barbara Kriigel & Beth TaylorBarbara Kriigel & Beth Taylor (bkriigel@umich.edu) (bjtaylor@umich.edu)(bkriigel@umich.edu) (bjtaylor@umich.edu)

University of Michigan--DearbornUniversity of Michigan--Dearborn

Agenda

III headings reports including Automated Authority Control Processing [break]

Maintaining subject headings with LC Weekly list

Enhancing database using III reports

University of Michigan--Dearborn

210,000 bibliographic records210,000 bibliographic records 95,000 authority records95,000 authority records 5,000 titles cataloged annually5,000 titles cataloged annually 2.25 FTE professional catalogers2.25 FTE professional catalogers

Mercer University

Do authority work for 20,000 titles a yearDo authority work for 20,000 titles a year Use Marcive for Government DocumentsUse Marcive for Government Documents 1 professional cataloger, 2 cataloging 1 professional cataloger, 2 cataloging

assistantsassistants

USING III AUTHORITY REPORTS

DecisionsDecisions How often to print (or view online)How often to print (or view online)

UMD prints weekly, Mercer prints dailyUMD prints weekly, Mercer prints daily Whether or not to exclude records without a Cat Date Whether or not to exclude records without a Cat Date

in the bib recordin the bib record if full record is downloaded at time of order, do not if full record is downloaded at time of order, do not

exclude Cat Dateexclude Cat Date Whether to limit any reportsWhether to limit any reports What fields to include in duplicate field reportWhat fields to include in duplicate field report

call number, ISBN/ISSN, OCLC #, barcodecall number, ISBN/ISSN, OCLC #, barcode

Headings are Checked When:

Record is downloadedRecord is downloaded Title is changedTitle is changed Heading is added, deleted or modifiedHeading is added, deleted or modified Record is suppressed or unsuppressed by Record is suppressed or unsuppressed by

using BCODE3 field in bib recordusing BCODE3 field in bib record

Generating the Headings Reports

From main menu, select D then HFrom main menu, select D then H

REPORTS ON HEADINGSREPORTS ON HEADINGS

F> Headings used for FIRST timeF> Headings used for FIRST time

I> INVALID headings usedI> INVALID headings used

..

. (other reports). (other reports)

..

A> ALL reportsA> ALL reports

C> CLEAR report fileC> CLEAR report file

Q> QUITQ> QUIT

Excluding Based on Cat Date

Select a report (or ALL)Select a report (or ALL) system provides information and warningsystem provides information and warning

Exclude records without a CAT DATE? (y/n)Exclude records without a CAT DATE? (y/n) system can be set so this question is not asked; system can be set so this question is not asked;

reports will automatically exclude bib records reports will automatically exclude bib records without cat datewithout cat date workflow considerationsworkflow considerations

Limiting by Other Criteria

Limit report to specificLimit report to specific

F> Function done by userF> Function done by user

U> UserU> User

T> Terminal number used by userT> Terminal number used by user

L> Location in bib recL> Location in bib rec

P> Prepare reportP> Prepare report

Q> QUITQ> QUIT

Choose one (F,U,T,L,P,Q)Choose one (F,U,T,L,P,Q)

Headings Used for the First Time

AuthorsAuthors Subjects (including subdivisions)Subjects (including subdivisions) NOT series or uniform titlesNOT series or uniform titles

perform authority work at time of catalogingperform authority work at time of cataloging UMD downloads authority record only if UMD downloads authority record only if

cross references (4xx or 5xx) are presentcross references (4xx or 5xx) are present

Sample Authority RecordA10818753 Last upd:03-04-96 Created:02-15-93 Rev:2A10818753 Last upd:03-04-96 Created:02-15-93 Rev:2

01 ACODE1: 02 ACODE2: 03 ASUPPRESS: 01 ACODE1: 02 ACODE2: 03 ASUPPRESS:

04 001 sh 85038796 04 001 sh 85038796

05 008 860211i anannbab a ana cz n05 008 860211i anannbab a ana cz n

06 053 GR720|cFolklore 06 053 GR720|cFolklore

07 053 GT5890|cManners and customs 07 053 GT5890|cManners and customs

08 053 QL737.C2|cZoology 08 053 QL737.C2|cZoology

09 053 SF421|bSF440.2|cDomestic animals 09 053 SF421|bSF440.2|cDomestic animals

10 150 0 Dogs 10 150 0 Dogs

11 450 0 Dog 11 450 0 Dog

12 550 0 Domestic animals 12 550 0 Domestic animals

13 681 |iExample under|aPets 13 681 |iExample under|aPets

Expanded 008 Field

01 REC STAT (c) 11 Desc cat (n) 21 Ref eval (a) 01 REC STAT (c) 11 Desc cat (n) 21 Ref eval (a)

02 REC TYPE (z) 12 Sub head (a) 22 Undefine ( ) 02 REC TYPE (z) 12 Sub head (a) 22 Undefine ( )

03 BIB LEVL ( ) 13 T of ser (n) 23 Rec updt (a) 03 BIB LEVL ( ) 13 T of ser (n) 23 Rec updt (a)

04 ENC LEVL (n) 14 Num sers (n) 24 Und pnam (n) 04 ENC LEVL (n) 14 Num sers (n) 24 Und pnam (n)

05 CAT FORM ( ) 15 Hdg-main (b) 25 Levl est (a) 05 CAT FORM ( ) 15 Hdg-main (b) 25 Levl est (a)

06 Date ent (860211) 16 Hdg-subj (a) 26 Undefine( )06 Date ent (860211) 16 Hdg-subj (a) 26 Undefine( )

07 Geo subd (i) 17 Hdg-sers (b) 27 Mod recd( ) 07 Geo subd (i) 17 Hdg-sers (b) 27 Mod recd( )

08 Romanizn ( ) 18 T of sub ( ) 28 Cat srce ( ) 08 Romanizn ( ) 18 T of sub ( ) 28 Cat srce ( )

09 Undefine ( ) 19 Undefine ( ) 09 Undefine ( ) 19 Undefine ( )

10 K of rec (a) 20 T of gov ( )10 K of rec (a) 20 T of gov ( )

Key a number (1-28, Delete, Quit) Key a number (1-28, Delete, Quit)

Sample First Time Use (FTU) Author

FIELD: 100 1 |aCole, Bernard ConradFIELD: 100 1 |aCole, Bernard Conrad

INDEXED AS AUTHOR: cole bernard conradINDEXED AS AUTHOR: cole bernard conrad

MESSAGE: ----------FIRST TIME USE---------MESSAGE: ----------FIRST TIME USE---------

PRECEDED BY: cole babettePRECEDED BY: cole babette

FOLLOWED BY: cole brockFOLLOWED BY: cole brock

FROM: b1231545x Cole, Bernard Conrad The FROM: b1231545x Cole, Bernard Conrad The emergence of net-centric computing / Bernard emergence of net-centric computing / Bernard C. ColeC. Cole

CATALOG DATE: 01-19-99CATALOG DATE: 01-19-99FUNCTION: oc AT TERM: 0 INITIALS: jfw ON Tue Jan FUNCTION: oc AT TERM: 0 INITIALS: jfw ON Tue Jan

19 1999 15:35:3019 1999 15:35:30

First Time Authors

Search OPAC for nameSearch OPAC for name look for cross referenceslook for cross references look for other forms of namelook for other forms of name

Groarke, LeoGroarke, Leo

Groarke, Leo, 1953-Groarke, Leo, 1953- remember that preceding and following remember that preceding and following

entries may be from 4xx or 5xx field in an entries may be from 4xx or 5xx field in an authority recordauthority record

Look at other headings on screen and Look at other headings on screen and identify other potential problemsidentify other potential problems

First Time Authors (cont)

Search name in authority file (OCLC)Search name in authority file (OCLC) Download authority record if 4xx or 5xx are Download authority record if 4xx or 5xx are

presentpresent Correct heading in OPAC if necessaryCorrect heading in OPAC if necessary

First Time Authors (cont) Alternate method:Alternate method:

on III report, check preceding and following entries on III report, check preceding and following entries for new headingfor new heading

search OPAC only if a potential problem existssearch OPAC only if a potential problem exists

Groft, Tammis KaneGroft, Tammis Kane

Preceded by: grofman bernardPreceded by: grofman bernard

Followed by: grogan denis josephFollowed by: grogan denis joseph DECISION: no potential problem, skip OPAC searchDECISION: no potential problem, skip OPAC search

search name in authority file and download authority search name in authority file and download authority record if neededrecord if needed

correct heading in OPAC if necessarycorrect heading in OPAC if necessary

Example from Author FTU List

FIELD: 100 1 |aDoyle, Arthur Conan,|d1859-1930FIELD: 100 1 |aDoyle, Arthur Conan,|d1859-1930

INDEXED AS AUTHOR: doyle arthur conan 1859 INDEXED AS AUTHOR: doyle arthur conan 1859 19301930

PRECEDED BY: doyle anna bethPRECEDED BY: doyle anna beth

FOLLOWED BY: doyle arthur conan sir 1859 1930FOLLOWED BY: doyle arthur conan sir 1859 1930

**Decision: verify form of name and correct new **Decision: verify form of name and correct new headingheading

Example from Author FTU List

FIELD: 100 1 |aDavis, Kenneth CFIELD: 100 1 |aDavis, Kenneth C

INDEXED AS AUTHOR: davis kenneth cINDEXED AS AUTHOR: davis kenneth c

PRECEDED BY: davis kennethPRECEDED BY: davis kenneth

FOLLOWED BY: davis kenneth culpFOLLOWED BY: davis kenneth culp

**Decision: verified all three names**Decision: verified all three names

Example from Author FTU List

FIELD: 710 2 |aGood Thinking, IncFIELD: 710 2 |aGood Thinking, Inc

INDEXED AS AUTHOR: good thinking incINDEXED AS AUTHOR: good thinking inc

PRECEDED BY: good ronald gPRECEDED BY: good ronald g

FOLLOWED BY: good thomas 1943FOLLOWED BY: good thomas 1943

**Decision: no potential problem, verify heading**Decision: no potential problem, verify heading

Sample FTU Subject Entry

FIELD: 650 0|aMirrors in artFIELD: 650 0|aMirrors in art

INDEXED AS SUBJECT: mirrors in artINDEXED AS SUBJECT: mirrors in art

MESSAGE: -------FIRST TIME USE--------MESSAGE: -------FIRST TIME USE--------

PRECEDED BY: mirrors historyPRECEDED BY: mirrors history

FOLLOWED BY: mirrors in literatureFOLLOWED BY: mirrors in literature

FROM: b12311785 Miller, Jonathan, 1934- On FROM: b12311785 Miller, Jonathan, 1934- On reflection / Jonathan Millerreflection / Jonathan Miller

CATALOG DATE: 01-28-99CATALOG DATE: 01-28-99FUNCTION: oc AT TERM: 0 INITIALS bjt ON: Thu Jan 28 FUNCTION: oc AT TERM: 0 INITIALS bjt ON: Thu Jan 28

1999 08:18:481999 08:18:48

First Time Subjects Check preceding and following entries on listCheck preceding and following entries on list

preceding or following entry may be from a cross preceding or following entry may be from a cross reference on another authority recordreference on another authority record

Check for “root” heading in OPACCheck for “root” heading in OPAC FIELD: 650 0|aDinosaur paraphernalia|zUnited FIELD: 650 0|aDinosaur paraphernalia|zUnited

StatesStates

PRECEDED BY: dinophytaPRECEDED BY: dinophyta

FOLLOWED BY: dinosaur provincial parkFOLLOWED BY: dinosaur provincial park

**Decision: need authority record for Dinosaur **Decision: need authority record for Dinosaur paraphernalia since it has a 4xxparaphernalia since it has a 4xx

First Time Subjects (cont)

Search OCLC and download authority Search OCLC and download authority record if 4xx or 5xx fields are presentrecord if 4xx or 5xx fields are present root heading or full subject heading or bothroot heading or full subject heading or both

First Time Subjects (cont) Can the free-floating subdivision be used for this Can the free-floating subdivision be used for this

type of heading?type of heading?

United States--History--Civil War, 1861-United States--History--Civil War, 1861-

1865--Photography1865--Photography

--Photography is authorized for Wars--Photography is authorized for Wars

First Time Subjects (cont)

Is geographical subdivision in correct position?Is geographical subdivision in correct position?

Aged--Abuse of--United StatesAged--Abuse of--United States

Learning disabled--United States-- Learning disabled--United States--

IdentificationIdentification

Example from Subject FTU ListFIELD: 650 0 |aFire|xComputer simulationFIELD: 650 0 |aFire|xComputer simulation

INDEXED AS SUBJECT: fire computer simulationINDEXED AS SUBJECT: fire computer simulation

PRECEDED BY: fire companiesPRECEDED BY: fire companies

FOLLOWED BY: fire departmentsFOLLOWED BY: fire departments

**Decision: search OPAC to see if authority record for **Decision: search OPAC to see if authority record for “Fire” exists. If not, search OCLC and download, if it “Fire” exists. If not, search OCLC and download, if it has xrefshas xrefs

Check to see that |xComputer simulation is okay free-Check to see that |xComputer simulation is okay free-floater and search OCLC to see if authority record floater and search OCLC to see if authority record exists and is needed (has xrefs)exists and is needed (has xrefs)

Example from Subject FTU List

FIELD: 650 0 |aMendicant orders|zEnglandFIELD: 650 0 |aMendicant orders|zEngland

INDEXED AS SUBJECT: mendicant orders INDEXED AS SUBJECT: mendicant orders englandengland

PRECEDED BY: mendicant ordersPRECEDED BY: mendicant orders

FOLLOWED BY: mendiete geronimo de d 1604FOLLOWED BY: mendiete geronimo de d 1604

**Decision: Searched OPAC and found xref: Mendicant **Decision: Searched OPAC and found xref: Mendicant orders SEE Friars. Searched OCLC and verified that orders SEE Friars. Searched OCLC and verified that Friars was correct; Corrected heading on bib record. Friars was correct; Corrected heading on bib record. Heading did NOT appear on Invalid Headings report since Heading did NOT appear on Invalid Headings report since it did not match 4xx EXACTLY (Mendicant orders)it did not match 4xx EXACTLY (Mendicant orders)

Example from Subject FTU ListFIELD: 650 0 |aScience fiction|xSocieties, etcFIELD: 650 0 |aScience fiction|xSocieties, etc

INDEXED AS SUBJECT: science fiction societies INDEXED AS SUBJECT: science fiction societies etcetc

PRECEDED BY: science fiction russian PRECEDED BY: science fiction russian translations into englishtranslations into english

FOLLOWED BY: science fiction techniqueFOLLOWED BY: science fiction technique

**Decision: |xSocieties, etc. is okay free-floater.**Decision: |xSocieties, etc. is okay free-floater.

Searched OCLC and found authority record with Searched OCLC and found authority record with xrefs so it was downloadedxrefs so it was downloaded

Example from Subject FTU ListFIELD: 650 0 |aSlave insurrrections|zUnited States|FIELD: 650 0 |aSlave insurrrections|zUnited States|

xSourcesxSources

INDEXED AS SUBJECT: slave insurrrections united INDEXED AS SUBJECT: slave insurrrections united states sourcesstates sources

PRECEDED BY: slave insurrections virginiaPRECEDED BY: slave insurrections virginia

FOLLOWED BY: slave keepingFOLLOWED BY: slave keeping

**Decision: wondered why …United States was **Decision: wondered why …United States was following …Virginiafollowing …Virginia

and saw typo in new heading. Corrected bib recordand saw typo in new heading. Corrected bib record

Example from Subject FTU ListFIELD: 650 0 |aTravel|zGreat Britain|xHistoryFIELD: 650 0 |aTravel|zGreat Britain|xHistory

INDEXED AS SUBJECT: travel great britain historyINDEXED AS SUBJECT: travel great britain history

PRECEDED BY: travel french united statesPRECEDED BY: travel french united states

FOLLOWED BY: travel guidebooksFOLLOWED BY: travel guidebooks

**Decision: authority record for “Travel” shows it **Decision: authority record for “Travel” shows it can’t be subdivided geographically.can’t be subdivided geographically.

Corrected heading to Great Britain|xDescription and Corrected heading to Great Britain|xDescription and traveltravel

OCLC Searching Tips

Many subject headings with free-floating Many subject headings with free-floating subdivisions have been established by LC subdivisions have been established by LC with cross referenceswith cross references

May need to search multiple OCLC indexesMay need to search multiple OCLC indexes Example: Shakespeare is in both name and Example: Shakespeare is in both name and

subject indexessubject indexes Corporate author, uniform title, personal name, Corporate author, uniform title, personal name,

subject, conferencesubject, conference

OCLC Downloading Tips Interactive DownloadingInteractive Downloading

Authority records for 100, 110, 111 or 130 headings Authority records for 100, 110, 111 or 130 headings automatically index as author or titleautomatically index as author or title When authority record is needed for the subject When authority record is needed for the subject

index, copy authority record to subject indexindex, copy authority record to subject index Delete authority record in original index if not neededDelete authority record in original index if not needed

Watch authority records with mixed tags (150 with 400 Watch authority records with mixed tags (150 with 400 and 500 xrefs)and 500 xrefs)

Batch downloadingBatch downloading Choose correct downloading table in IIIChoose correct downloading table in III No need to copy authority recordsNo need to copy authority records No problem with mixed tagsNo problem with mixed tags

MIXED TAGS

150 0 Holy Cross150 0 Holy Cross

400 00 Jesus Christ|xCross400 00 Jesus Christ|xCross

450 0 Cross450 0 Cross

500 00 Jesus Christ|xCrucifixion500 00 Jesus Christ|xCrucifixion

500 00 Jesus Christ|xRelics500 00 Jesus Christ|xRelics

550 0 Feast of the Cross550 0 Feast of the Cross

Jesus Christ will be indexed as an author rather than a Jesus Christ will be indexed as an author rather than a subject because it is a x00 fieldsubject because it is a x00 field

View with Innopac Tags

In database maintenance, type an asterisk (*) to see In database maintenance, type an asterisk (*) to see Innopac tagsInnopac tags

SUBJ AUTH Holy CrossSUBJ AUTH Holy Cross

NAME S FRM Jesus Christ CrossNAME S FRM Jesus Christ Cross

NAME SA FRM Jesus Christ CrucifixionNAME SA FRM Jesus Christ Crucifixion

NAME SA FRM Jesus Christ RelicsNAME SA FRM Jesus Christ Relics

SUBJ S FRM CrossSUBJ S FRM Cross

SUBJ SA FRM Feast of the Cross SUBJ SA FRM Feast of the Cross

To Correct Mixed Tag Record

View record with MARC tagsView record with MARC tags

I> Insert a field (don’t use full screen edit)I> Insert a field (don’t use full screen edit)

d> subj authd> subj auth

e> subj s frm (4xx) Jesus Christ|xCrosse> subj s frm (4xx) Jesus Christ|xCross

f> subj sa frm (5xx) Jesus Christ|xCrucifixionf> subj sa frm (5xx) Jesus Christ|xCrucifixion

a> name autha> name auth

b> name s frm (4xx)b> name s frm (4xx)

c> name sa frm (5xx)c> name sa frm (5xx)

To Correct Mixed Tag Record (con’t)

Select appropriate III tagSelect appropriate III tag Re-key xref (use correct MARC tag, i.e. Re-key xref (use correct MARC tag, i.e.

400 not 450)400 not 450) Delete original xref (it will display before Delete original xref (it will display before

the new field)the new field) When saved, xref will be in proper indexWhen saved, xref will be in proper index

REPORTS ON HEADINGS

F > Headings used for FIRST TimeF > Headings used for FIRST Time

I > INVALID headings usedI > INVALID headings used

D > DUPLICATE call numbers & other errorsD > DUPLICATE call numbers & other errors

B > BLIND ReferencesB > BLIND References

R > Duplicate authority RECORDSR > Duplicate authority RECORDS

U > Bibliographic UPDATES **U > Bibliographic UPDATES **

N > NEAR matches **N > NEAR matches **

L > BUSY matches **L > BUSY matches **

X > Non-Unique 4XXs **X > Non-Unique 4XXs **

Y > Cross-Thesaurus matches **Y > Cross-Thesaurus matches **

A > ALL reportsA > ALL reports

C > CLEAR report fileC > CLEAR report file

Q > QUITQ > QUIT

Choose one (F,I,D,B,R,U,N,L,X,Y,A,C,Q)Choose one (F,I,D,B,R,U,N,L,X,Y,A,C,Q)

INVALID headings used

Checks incoming 1xx, 6xx & 7xx Checks incoming 1xx, 6xx & 7xx against 4xx headings in Authority fileagainst 4xx headings in Authority file

Must be a direct match, headings with Must be a direct match, headings with subdivisions are not reportedsubdivisions are not reported

You must make the correctionYou must make the correction Search OPAC, verify headingSearch OPAC, verify heading Search OCLC, verify that the correct Search OCLC, verify that the correct

heading is still valid, is so, correct the heading is still valid, is so, correct the headingheading

INVALID headings used 03-23-99

1 > FIELD: 650 0|aHealth care INDEXED AS SUBJECT: health care MESSAGE: --------------- INVALID HEADING --------------- CORRECT HEADING IS: medical care FROM: b11489339 Health care in big cities / edited by Leslie H. W. Paine CATALOG DATE: 02-23-93 FUNCTION: ee AT TERM: 701 INITIALS: bjt ON: Tue Mar 23 1999 07:17:27

____A10733383 Last updated: 03-10-93 Created: 03-10-93 Revision:101 ACODE1: 02 ACODE2: 03 ASUPPRESS: 04 001 sh 85082871 05 008 860211i anannbab b ana nz n 06 150 0 Medical care07 450 0 Delivery of health care08 450 0 Delivery of medical care09 450 0 Health care10 450 0 Health care delivery11 450 0 Health services12 450 0 Medical and health care industry13 450 0 Medical services14 450 0 Personal health services15 550 0 Insurance, Health16 550 0 Public health

Headings used for FIRST Time 03-23-99

2 > FIELD: 650 0|aHealth care|xUtilization INDEXED AS SUBJECT: health care utilization MESSAGE: --------------- FIRST TIME USE --------------- PRECEDED BY: health care technology FOLLOWED BY: health catchment areas FROM: b10323570 World Health Organization. International Collaborative Study of Medical Care Utilization Health care : an international study : report of the World Health Organization/International Collaborative Study of Medical Care Utilization / edited by Robert Kohn and Kerr L. White ; with a foreword by Robert F. Bridgman CATALOG DATE: 02-23-93 FUNCTION: ee AT TERM: 701 INITIALS: bjt ON: Tue Mar 23 1999 07:17:58

DUPLICATE call numbers & other errors

Alerts of duplicate errorsAlerts of duplicate errors Duplicate call numbersDuplicate call numbers Duplicate OCLC # or ISBN /ISSNDuplicate OCLC # or ISBN /ISSN Duplicate barcodes (patron and item)Duplicate barcodes (patron and item) Or can be set to “none” (catching nothing) Or can be set to “none” (catching nothing)

You make correctionsYou make corrections

DUPLICATE call numbers & other errors 03-25-99

1 > FIELD: 39076001931166 INDEXED AS BARCODE: 39076001931166 MESSAGE: --------------- DUPLICATE USE --------------- FROM: i13091372 Cunningham, Michael R Buddhist treasures from Nara / Michael R. Cunningham ; with essays by John M. Rosenfield and Mimi Hall Yiengpruksawan FUNCTION: oc AT TERM: 0 INITIALS: xyz ON: Wed Mar 24 1999 11:10:46

2 > FIELD: 001 39216356 INDEXED AS OCLC NO: 39216356 MESSAGE: --------------- DUPLICATE USE --------------- FROM: b12327025 Cunningham, Michael R Buddhist treasures from Nara / Michael R. Cunningham ; with essays by John M. Rosenfield and Mimi Hall Yiengpruksawan CATALOG DATE: 03-24-99 FUNCTION: oc AT TERM: 0 INITIALS: xyz ON: Wed Mar 24 1999 11:08:04

You searched for the BARCODE: 39076001931166 2 entries found, entries 1-2 are: CALL # 39076001931166 1 Buddhist treasures from Nara / Michael R. Cunning N7357.N3 C86 1998

2 Buddhist treasures from Nara / Michael R. Cunning N7357.N3 C86 1998 ________________________________________________________

You searched for the OCLC NO: 39216356 2 entries found, entries 1-2 are: CALL # 39216356 1 Buddhist treasures from Nara / Michael R. 2 Buddhist treasures from Nara N7357.N3 C86 1998

BLIND references

Reported onceReported once Author -- title -- subjectAuthor -- title -- subject Manually delete if all headings are out Manually delete if all headings are out

of the database of the database We retain blind reference when we have We retain blind reference when we have

the heading with subdivisions so we can the heading with subdivisions so we can have use of the cross references.have use of the cross references.

BLIND References 03-19-99

2 > FROM: a11036825 SUBJECT 150 0|aDrivers' licenses FUNCTION: oc AT TERM: 0 INITIALS: ON: Thu Mar 18 1999 15:07:26 MESSAGE: --------------- IS A BLIND REFERENCE ---------------

You searched for the SUBJECT: drivers lic 3 SUBJECTS found, with 3 entries; SUBJECTS 1-3 are:

1 Drivers Licenses --> Authority Record ............ 1 entry 2 Drivers Licenses United States ........................ 1 entry 3 Drivers Licenses United States States ...............1 entry

Duplicate authority RECORDS

Alerts of duplicate authority recordsAlerts of duplicate authority records Will alert of “duplicate” author records Will alert of “duplicate” author records

when there is an added |t, |l, |k [Not really a when there is an added |t, |l, |k [Not really a duplicate]duplicate]

You make correctionYou make correction

Duplicate authority RECORDS 03-19-99

1 > FIELD: 150 0|aMicrofinance INDEXED AS SUBJECT: microfinance MESSAGE: --------------- DUPLICATE AUTHORITY --------------- FROM: a11036904

FUNCTION: oc AT TERM: 0 INITIALS: ON: Thu Mar 18 1999 15:11:42

Duplicate authority RECORDS 03-26-99

1 > FIELD: 100 10|aTwain, Mark,|d1835-1910.|tCorrespondence.|kSelections INDEXED AS TITLE: correspondence MESSAGE: --------------- DUPLICATE AUTHORITY --------------- FROM: a11037428 FUNCTION: oc AT TERM: 0 INITIALS: ON: Thu Mar 25 1999 11:02:34

You searched for the AUTHOR: twain mark 13 entries found, entries 1-8 are: Twain Mark 1835 1910 1 --> Authority Record -- Adventures of Huckleberry Finn 2 --> Authority Record -- Autobiography 3 --> Authority Record -- Correspondence 4 --> Authority Record -- Correspondence. Selections 5 --> Authority Record -- Novels. Selections 6 --> Authority Record -- Selections. 1982 7 --> Authority Record -- Selections. 1983 8 --> Authority Record -- Selections. 1984

Automatic Authority Control Processing

Bibliographic UPDATESBibliographic UPDATES New authority record is loaded New authority record is loaded

First time headingsFirst time headings A heading changes (new/revised authority A heading changes (new/revised authority

record overlays old record or is loaded & old record overlays old record or is loaded & old record is deleted)record is deleted)

4xx will be checked against headings in 4xx will be checked against headings in your database your database

Overnight III checks the 4xx fields on new Overnight III checks the 4xx fields on new or updated authority records against the or updated authority records against the database and changes headings on bib database and changes headings on bib records that match the 4xx fieldsrecords that match the 4xx fields

Headings with subdivisions ARE changed Headings with subdivisions ARE changed automaticallyautomatically

BIBLIOGRAPHIC RECORD UPDATED 03-19-99

1 > FIELD: d650 0|aAutomobile drivers' licenses|zUnited States INDEXED AS SUBJECT: automobile drivers licenses united states MESSAGE: --------------- HEADING UPDATED --------------- CHANGED TO: d650 0|aDrivers' licenses|zUnited States BIBLIOGRAPHIC RECORD: .b10627972 AUTHORITY RECORD: .a11036825 CATALOG DATE: 02-23-93 FUNCTION: au AT TERM: 0 INITIALS: ON: Fri Mar 19 1999 05:20:04

2 > FIELD: d650 0|aAutomobile drivers' licenses|zUnited States|xStates INDEXED AS SUBJECT: automobile drivers licenses united states states MESSAGE: --------------- HEADING UPDATED --------------- CHANGED TO: d650 0|aDrivers' licenses|zUnited States|xStates BIBLIOGRAPHIC RECORD: .b12169067 AUTHORITY RECORD: .a11036825 CATALOG DATE: 08-22-96 FUNCTION: au AT TERM: 0 INITIALS: ON: Fri Mar 19 1999 05:20:04

NEAR matches Something is slightly different between the Something is slightly different between the

heading in database & authority recordheading in database & authority record Punctuation Punctuation Case (upper or lower)Case (upper or lower) Tagging or Subfield delimitersTagging or Subfield delimiters DiacriticsDiacritics ““and” vs. &and” vs. &

Reports headings that are not an exact matchReports headings that are not an exact match You make correctionYou make correction

NEARLY MATCHES 03-26-99

1 > FIELD: d610 20|aGoldman, Sachs & Co INDEXED AS SUBJECT: goldman sachs and co MESSAGE: --------------- NEAR MATCH --------------- CORRECT HEADING MAY BE: d110 20|aGoldman, Sachs & Co BIBLIOGRAPHIC RECORD: .b12325740 AUTHORITY RECORD: .a11037635 CATALOG DATE: 03-17-99 FUNCTION: au AT TERM: 0 INITIALS: ON: Fri Mar 26 1999 05:20:03

BUSY matches

Record should have been updatedRecord should have been updated Busy -- “In use by the system”Busy -- “In use by the system” Report tells you what the heading is in your Report tells you what the heading is in your

database currently and what it should be database currently and what it should be changed tochanged to

We haven’t actually seen this report yet! We haven’t actually seen this report yet!

Non-Unique 4XXs Report gives the incoming non-unique Report gives the incoming non-unique

4xx, its authority record number and the 4xx, its authority record number and the authority record number of at least one authority record number of at least one other record with the same 4xxother record with the same 4xx

You verify that all 4xx headings should You verify that all 4xx headings should remain on the authority recordsremain on the authority records

Fastest way--call up 4xx heading in Fastest way--call up 4xx heading in OCLC and make sure your authority OCLC and make sure your authority records are still valid records are still valid

NON-UNIQUE 4XX 03-19-99

01 > FIELD: e450 0|aBandits INDEXED AS SUBJECT: bandits MESSAGE: --------------- NON-UNIQUE 4XX --------------- AUTHORITY RECORD: .a10631951 AUTHORITY RECORD: .a10755792 CATALOG DATE: FUNCTION: au AT TERM: 0 INITIALS: ON: Fri Mar 19 1999 05:20:01

02 > FIELD: e450 0|aBeauty INDEXED AS SUBJECT: beauty MESSAGE: --------------- NON-UNIQUE 4XX --------------- AUTHORITY RECORD: .a10607225 AUTHORITY RECORD: .a11036588 CATALOG DATE: FUNCTION: au AT TERM: 0 INITIALS: ON: Fri Mar 19 1999 05:20:01

BeautyBeauty

1--> See AESTHETICS1--> See AESTHETICS

2--> See ART PHILOSOPHY2--> See ART PHILOSOPHY

3--> See BEAUTY, PERSONAL3--> See BEAUTY, PERSONAL

5 > FIELD: e450 0|aMedical malpractice INDEXED AS SUBJECT: medical malpractice MESSAGE: --------------- NON-UNIQUE 4XX --------------- AUTHORITY RECORD: .a11036874 AUTHORITY RECORD: .a1103693x CATALOG DATE: FUNCTION: au AT TERM: 0 INITIALS: ON: Fri Mar 19 1999 05:20:05

6 > FIELD: e450 0|aMedical malpractice INDEXED AS SUBJECT: medical malpractice MESSAGE: --------------- NON-UNIQUE 4XX --------------- AUTHORITY RECORD: .a1103693x AUTHORITY RECORD: .a11036874 CATALOG DATE: FUNCTION: au AT TERM: 0 INITIALS: ON: Fri Mar 19 1999 05:20:05

You searched for the SUBJECT: medical malpractice 2 SUBJECTS found, with 3 entries; SUBJECTS 1-2 are: 1 Medical Malpractice --> See Related Subjects .......... 2 entries 2 Medical Malpractice Insurance --> See INSURANCE, PHYSIC 1 entry

____________________________________________________________

You searched for the SUBJECT: medical malpractice 2 entries found, entries 1-2 are: Medical Malpractice 1 --> See MEDICAL PERSONNEL MALPRACTICE

2 --> See PHYSICIANS MALPRACTICE

Cross-Thesaurus Matches

III verifies that the authority record and the III verifies that the authority record and the heading on the bibliographic record are heading on the bibliographic record are from the same thesaurusfrom the same thesaurus

If the indicators do not match, no changes If the indicators do not match, no changes take placetake place

Headings are reported for you to checkHeadings are reported for you to check Have III enable this featureHave III enable this feature

ALL Reports

All reports are run with one commandAll reports are run with one command Reports are labeledReports are labeled Reports are in the order of the “Reports Reports are in the order of the “Reports

on Headings” screenon Headings” screen

CLEAR report file

When all reports are run, clear the When all reports are run, clear the file otherwise the next time this file otherwise the next time this report is run the headings from the report is run the headings from the first report will be reported again first report will be reported again with all the new incoming headings with all the new incoming headings generated by the new work done in generated by the new work done in the database.the database.

How Much Time Does This Take???

First Time Headings ReportFirst Time Headings Report UMD generates 2.4 new headings per title catalogedUMD generates 2.4 new headings per title cataloged 2/3 of new headings are subject headings2/3 of new headings are subject headings Catalogers spend 2-3 hours per weekCatalogers spend 2-3 hours per week

ALL Other ReportsALL Other Reports 15 minutes per week15 minutes per week

Using the Library of Congress Subject Headings Weekly ListsUsing the Library of Congress Subject Headings Weekly Lists

LC SUBJECT HEADINGS WEEKLY LISTSLC SUBJECT HEADINGS WEEKLY LISTS Access through InternetAccess through Internet

http://lcweb.loc.gov/catdir/cpso/wls.htmlhttp://lcweb.loc.gov/catdir/cpso/wls.html Menu of available lists is displayed Menu of available lists is displayed

Jan. 1997 - currentJan. 1997 - current Displayed in reverse chronological orderDisplayed in reverse chronological order Lists will be posted for several yearsLists will be posted for several years

Specifying less of the address results in a display Specifying less of the address results in a display of other LC services, information about of other LC services, information about contacting them, etc.contacting them, etc.

LC SUBJECT HEADINGS WEEKLY LISTSLC SUBJECT HEADINGS WEEKLY LISTS

WARNING!! WARNING!! Changes in a list are reflected in OCLC 2-3 Changes in a list are reflected in OCLC 2-3

weeks laterweeks later Changes in a printed list may not be in the Changes in a printed list may not be in the

corresponding tape sent to vendorscorresponding tape sent to vendors Lists may not be available during government Lists may not be available during government

shut-downshut-down Diacritics are not included (check OCLC if Diacritics are not included (check OCLC if

diacritics are suspected)diacritics are suspected)

LC WEEKLY LISTSLC WEEKLY LISTS

Why Do the Work?Why Do the Work? Authority records kept up-to-dateAuthority records kept up-to-date Patrons can search headings more easilyPatrons can search headings more easily Many new cross references are “natural Many new cross references are “natural

language” which help patronslanguage” which help patrons Subject index is UMD’s most used indexSubject index is UMD’s most used index 4xx cross references catch and report old 4xx cross references catch and report old

headings downloaded during current catalogingheadings downloaded during current cataloging

LC WEEKLY LISTSLC WEEKLY LISTS

Who Does the Work?Who Does the Work? Clerical or student workers search the list and Clerical or student workers search the list and

highlight headings which are in UMD OPAChighlight headings which are in UMD OPAC Catalogers perform changes to highlighted Catalogers perform changes to highlighted

headingsheadings How Much Time is Involved?How Much Time is Involved?

Average of 20 minutes to search weekly list and Average of 20 minutes to search weekly list and highlight headings highlight headings

Average of 20-35 minutes to perform changesAverage of 20-35 minutes to perform changes

LC WEEKLY LISTS CONTAINLC WEEKLY LISTS CONTAIN

Changes to Existing Authority RecordsChanges to Existing Authority Records 4xx and 5xx fields added/deleted4xx and 5xx fields added/deleted Changes to note fields (call numbers, scope, Changes to note fields (call numbers, scope,

may subdivide geog., etc.)may subdivide geog., etc.)

CATALOGING POLICY AND SUPPORT OFFICECATALOGING POLICY AND SUPPORT OFFICE

L.C. SUBJECT HEADINGS WEEKLY LIST 04L.C. SUBJECT HEADINGS WEEKLY LIST 04

January 27, 1999January 27, 1999

Changes to existing headings are indicated by an asterisk. (A) indicatesChanges to existing headings are indicated by an asterisk. (A) indicates

proposals that were approved before the editorial meeting. (C) indicates proposals that were approved before the editorial meeting. (C) indicates

proposals submitted by cooperating libraries.proposals submitted by cooperating libraries.

150 Crops and climate [May Subd Geog] [sp85-34256]150 Crops and climate [May Subd Geog] [sp85-34256]

*450 UF Climatology, Agricultural CANCEL*450 UF Climatology, Agricultural CANCEL

*550 BT Climatology*550 BT Climatology

*150 Silane compounds [May Subd Geog] ADD GEOG [sp90-1656]*150 Silane compounds [May Subd Geog] ADD GEOG [sp90-1656]

*450 UF Hydrosilicons*450 UF Hydrosilicons

*450 UF Silicohydrides*450 UF Silicohydrides

*550 BT Hydrides*550 BT Hydrides

LC WEEKLY LISTS CONTAINLC WEEKLY LISTS CONTAIN Headings Being CancelledHeadings Being Cancelled

If replaced, new heading and cross references are If replaced, new heading and cross references are usuallyusually listed below cancelled heading listed below cancelled heading

**150 Songs--Accompaniment CANCEL150 Songs--Accompaniment CANCEL

150 Songs--Accompaniments [sp85-125041]150 Songs--Accompaniments [sp85-125041]

450 UF Accompaniments for songs450 UF Accompaniments for songs

450 UF Song accompaniments 450 UF Song accompaniments

450 UF Songs--Accompaniment [EARLIER450 UF Songs--Accompaniment [EARLIER

FORM OF HEADING]FORM OF HEADING]

LC WEEKLY LISTS CONTAINLC WEEKLY LISTS CONTAIN New Authorized Subject HeadingsNew Authorized Subject Headings

Heading may already exist in your database as an Heading may already exist in your database as an established heading with free-floating established heading with free-floating subdivision, as a pattern-type heading, etc. but subdivision, as a pattern-type heading, etc. but LC is now assigning cross referencesLC is now assigning cross references

150 Over-the-counter markets--Law and legislation 150 Over-the-counter markets--Law and legislation [May Subd Geog] [99-308][May Subd Geog] [99-308]

550 BT Trade regulation550 BT Trade regulation

LC WEEKLY LISTS CONTAINLC WEEKLY LISTS CONTAIN

Changes to Free-Floating SubdivisionsChanges to Free-Floating Subdivisions Subdivisions may be added, deleted or changed Subdivisions may be added, deleted or changed

for specific categoriesfor specific categories Manually update “Free-Floating Subdivisions” Manually update “Free-Floating Subdivisions”

and “Subject Cataloging Manual” to reflect and “Subject Cataloging Manual” to reflect changeschanges

Changes to USMARC Language Code ListChanges to USMARC Language Code List from Mosquito [cai] to Miskito [cai]from Mosquito [cai] to Miskito [cai]

update III language code listupdate III language code list

CATALOGING POLICY AND SUPPORT OFFICECATALOGING POLICY AND SUPPORT OFFICE

SUMMARY OF DECISIONS, EDITORIAL MEETING NUMBER 8SUMMARY OF DECISIONS, EDITORIAL MEETING NUMBER 8

February 18, 1998February 18, 1998

Subdivisions to be added to lists of free-floating subdivisions:Subdivisions to be added to lists of free-floating subdivisions:

H 1095H 1095

--Remodeling ADD: (May Subd Geog)--Remodeling ADD: (May Subd Geog)

H 1180, Plants & CropsH 1180, Plants & Crops

--Therapeutic use--Side effects (May Subd Geog)--Therapeutic use--Side effects (May Subd Geog)

Subdivisions to be deleted from lists of free-floating subdivisions:Subdivisions to be deleted from lists of free-floating subdivisions:

H 1140, PlacesH 1140, Places

--History--Partition, (date)--History--Partition, (date)

COMMON LC CHANGECOMMON LC CHANGE

Subdivisions Subdivided GeographicallySubdivisions Subdivided Geographically Placement of geographic subdivision can have Placement of geographic subdivision can have

dramatic impact on access and browsability of dramatic impact on access and browsability of headingsheadings

Aged--United States--Abuse of (Old Hdg)Aged--United States--Abuse of (Old Hdg)

Aged--Abuse of--United States (New Hdg)Aged--Abuse of--United States (New Hdg)

Correcting Subdivision Placement Correcting Subdivision Placement

Search subdivision as subject heading in global Search subdivision as subject heading in global update and correct headings OR create a list and update and correct headings OR create a list and correct headingscorrect headings

Manually update “Free-Floating Subdivisions” and Manually update “Free-Floating Subdivisions” and “Subject Cataloging Manual” to indicate MSG “Subject Cataloging Manual” to indicate MSG (May Subd Geog)(May Subd Geog)

Check incoming entries with geographic Check incoming entries with geographic subdivisions on “Headings Used for First Time” subdivisions on “Headings Used for First Time” report for accurate placement. Verify in “Free-report for accurate placement. Verify in “Free-Floating Subdivisions”Floating Subdivisions”

UPDATING HEADINGS (TIPS)UPDATING HEADINGS (TIPS) Automatic Authority Control ProcessingAutomatic Authority Control Processing

Use when many titles are attached to heading Use when many titles are attached to heading and subdivisionsand subdivisions

Use when MARC tag is changingUse when MARC tag is changing

United States|xConstitutional history (old)United States|xConstitutional history (old)

Constitutional history|zUnited States (new)Constitutional history|zUnited States (new) Be sure old heading is listed as 4xx on new Be sure old heading is listed as 4xx on new

authority recordauthority record

UPDATING HEADINGS (TIPS)

Global UpdateGlobal Update Use when many titles are attached to headingUse when many titles are attached to heading Use only when MARC tag stays the sameUse only when MARC tag stays the same Change only bibliographic records, not Change only bibliographic records, not

authority recordsauthority records Use for changing subdivisionsUse for changing subdivisions

UPDATING HEADINGS (TIPS)UPDATING HEADINGS (TIPS)

Catalog Database Maintenance UpdateCatalog Database Maintenance Update Use when there are only a few titles attached to Use when there are only a few titles attached to

headingheading Use to update authority records after verifying Use to update authority records after verifying

change in list or OCLC, especially for change in list or OCLC, especially for cancelled/replaced headings which exist as 5xx cancelled/replaced headings which exist as 5xx cross referencescross references

Use when MARC tag is changing, i.e. 650 to 651Use when MARC tag is changing, i.e. 650 to 651 Use block and paste functions when appropriateUse block and paste functions when appropriate

UPDATING HEADINGS (TIPS)UPDATING HEADINGS (TIPS) Create a List and Update from ListCreate a List and Update from List

Use if change is not one-for-one and requires Use if change is not one-for-one and requires decisiondecision

Heroines (old) Heroines (old)

Heroines in literature (new)Heroines in literature (new)

Women heroes (new)Women heroes (new)

CANCELLED HEADINGS (TIPS)CANCELLED HEADINGS (TIPS) LC occasionally does not list old heading as a 4xx LC occasionally does not list old heading as a 4xx

[Earlier form of heading][Earlier form of heading] Automatic authority control processing will NOT update Automatic authority control processing will NOT update

bib records if old 4xx is not presentbib records if old 4xx is not present

* 150 Washing-machines CANCEL* 150 Washing-machines CANCEL

150 Washing machines [May Sub Geog][sp85-150 Washing machines [May Sub Geog][sp85-145333]145333]

053 TT997053 TT997

550 BT Laundry machinery 550 BT Laundry machinery

CANCELLED HEADINGS (TIPS)CANCELLED HEADINGS (TIPS)

LC sometimes forgets to change cancelled LC sometimes forgets to change cancelled heading which exists as a 5xx on other authority heading which exists as a 5xx on other authority records, leaving an incorrect “see also” linkrecords, leaving an incorrect “see also” link

150 Bottle washing machines150 Bottle washing machines

550 BT Washing-machines550 BT Washing-machines

LC sometimes deletes cancelled 5xx headings LC sometimes deletes cancelled 5xx headings rather than changing them to the new headingrather than changing them to the new heading

150 Voting [May Subd Geog] [85-144418]150 Voting [May Subd Geog] [85-144418]

*550 BT Decision-making CANCEL*550 BT Decision-making CANCEL

RESOURCE TOOLSRESOURCE TOOLS

Free-Floating Subdivisions: An Alphabetical Free-Floating Subdivisions: An Alphabetical IndexIndex ISSN 1052-1445ISSN 1052-1445

Annual LC publication $25.00Annual LC publication $25.00 Subject Cataloging manual: Subject HeadingsSubject Cataloging manual: Subject Headings

5th ed., 1996 $1205th ed., 1996 $120

2 updates per year $602 updates per year $60

LC publicationsLC publications

BEGINNING AFTER VENDOR CLEAN-UPBEGINNING AFTER VENDOR CLEAN-UP

Ask vendor for the number of the latest LC Ask vendor for the number of the latest LC Weekly List used to clean-up the databaseWeekly List used to clean-up the database

Begin work using the next published listBegin work using the next published list

BEGINNING WITHOUT VENDOR HELPBEGINNING WITHOUT VENDOR HELP Try using a combination of Cataloging Service Try using a combination of Cataloging Service

Bulletins and current LC Weekly ListsBulletins and current LC Weekly Lists CSB covers cancelled/replaced headings and CSB covers cancelled/replaced headings and

subdivisionssubdivisions Changes to 4xx, 5xx, scope and note fields would Changes to 4xx, 5xx, scope and note fields would

be lostbe lost Use LC Weekly Lists following the last CSB usedUse LC Weekly Lists following the last CSB used

Convince administrators to fund database clean-up Convince administrators to fund database clean-up by vendorby vendor

ENHANCE YOUR

DATABASE

CATALOGING SERVICE BULLETIN

Subject Cataloging SectionSubject Cataloging Section Reports on Subdivision Simplification ProgressReports on Subdivision Simplification Progress

Revised LC Subject HeadingsRevised LC Subject Headings Final check to ensure LC Weekly List changes are Final check to ensure LC Weekly List changes are

implementedimplemented Search the list in the OPAC and make correctionsSearch the list in the OPAC and make corrections

CATALOGING SERVICE BULLETIN

Subject Headings of Current InterestSubject Headings of Current Interest New Headings reflect eitherNew Headings reflect either

new subject areasnew subject areas acknowledgment of current termsacknowledgment of current terms

Keyword search new heading in III databaseKeyword search new heading in III database Add new headings to appropriate recordsAdd new headings to appropriate recordsCataloging Service Bulletin (ISSN 0160-8029) Quarterly $25.00Cataloging Service Bulletin (ISSN 0160-8029) Quarterly $25.00

ANALYZING SUBJECT SEARCHES

Print list of patron subject searches resulting Print list of patron subject searches resulting with no direct hitswith no direct hits

Analyze searches to determine if additional Analyze searches to determine if additional xrefs are appropriatexrefs are appropriate

Create links between current searching Create links between current searching terms and LC subject headingsterms and LC subject headings

OTHER USES FOR THE LISTCollection developmentCollection development

• Topic not in databaseTopic not in database• Only old materials in databaseOnly old materials in database

Designing help screensDesigning help screens• Identify searching problemsIdentify searching problems• Give clues for correct searches Give clues for correct searches

Fine-tuning bibliographic instructionFine-tuning bibliographic instruction• See searching errorsSee searching errors• Librarians can give clues before Librarians can give clues before

searching beginssearching begins

PATHWAY INTO NO DIRECT HITS LIST M (MANAGEMENT)M (MANAGEMENT) A (ANALYZE patron searches)A (ANALYZE patron searches) [initials and password][initials and password] L (LIMIT) You may limit by terminal typeL (LIMIT) You may limit by terminal type I (INDEXES used and search results)I (INDEXES used and search results) CHOOSE “SUBJECTS”CHOOSE “SUBJECTS” A (actual searches)A (actual searches) N (no hits)N (no hits)

Headings to Check

legitimate-seeming searches legitimate-seeming searches

**passes the “looks good to me” test****passes the “looks good to me” test**

Headings sometimes checked

RECURRING SEARCHESRECURRING SEARCHES Same list / different timesSame list / different times Multiple lists Multiple lists

Same list

auto industry 601 9:05 PM, Mar 12auto industry 601 9:05 PM, Mar 12

auto industry 601 11:52 AM, Mar 9auto industry 601 11:52 AM, Mar 9

auto industry 601 3:34 PM, Mar 14auto industry 601 3:34 PM, Mar 14

Insanity plea 601 2:02 PM, Mar 14Insanity plea 601 2:02 PM, Mar 14

Insanity plea 601 2:04 PM, Mar 14Insanity plea 601 2:04 PM, Mar 14

Headings Not Checked

Searches with misspellings/typosSearches with misspellings/typos Searches in sentence formSearches in sentence form Subject areas not collectedSubject areas not collected Names in direct orderNames in direct order

Headings Not Checked

Searches in Searches in WRONGWRONG Index Index obvious keyword/Boolean searchesobvious keyword/Boolean searches titles (searched in wrong index)titles (searched in wrong index)

Previously analyzed and considered Previously analyzed and considered “unhelpable”“unhelpable”

What to do Re-do searchRe-do search

Heading on screen??Heading on screen?? Cross-reference on screen?? Cross-reference on screen?? Clues on screen??Clues on screen??

Try keyword search to find possible Try keyword search to find possible headingsheadings

Are there 1 or 2 subject headings?Are there 1 or 2 subject headings? Make cross reference on authority recordMake cross reference on authority record

AUTHORITY RECORDA10916581 Last updated: 01-30-97 Created: 05-18-95 Revision: 7 A10916581 Last updated: 01-30-97 Created: 05-18-95 Revision: 7

01 ACODE1: 02 ACODE2: a 03 ASUPPRESS:01 ACODE1: 02 ACODE2: a 03 ASUPPRESS:

04 001 oca0208721304 001 oca02087213

05 008 860211i| anannbab| |n ana ||| cz n05 008 860211i| anannbab| |n ana ||| cz n

06 010 sh 8503705806 010 sh 85037058

07 150 0 Depressions|y192907 150 0 Depressions|y1929

08 450 0 1929 depression08 450 0 1929 depression

09 450 0 Great depression09 450 0 Great depression

10 550 0 Stock market crash, 192910 550 0 Stock market crash, 1929

09 667 UMD DECISION: Added 450 Great depression based on 09 667 UMD DECISION: Added 450 Great depression based on no hits list. 5/18/95 bjk. Added 450 1929 depression based on no no hits list. 5/18/95 bjk. Added 450 1929 depression based on no hits list. 10/31/95 bjkhits list. 10/31/95 bjk

SEARCH TERMINAL TIMEabnormal behavior 601 6:27 PM, Mar 7airbags automobiles 603 9:04 PM, Mar 13auto industry 601 9:05 PM, Mar 12auto industry 601 11:52 AM, Mar 9campaign financing 601 12:10 PM, Mar 10cgi programming 830 9:15 AM, Mar 9child abuse laws 601 9:55 PM, Mar 11child abuse laws 601 9:57 PM, Mar 11debt management 601 3:36 PM, Mar 9dress codes 601 5:24 PM, Mar 11electric cars 602 7:46 PM, Mar 7pharmaceutical ethics 603 4:07 PM, Mar 13probability 601 9:30 PM, Mar 9probability 601 4:59 PM, Mar 13

abnormal behavior 4 Abner Lil Fictitious Character --> See LI'L ABNER (FICT ……... 1 entry4 Abner Lil Fictitious Character --> See LI'L ABNER (FICT ……... 1 entry

Your entry Abnormal Behavior would be hereYour entry Abnormal Behavior would be here

5 Abnormal Children --> See Related Subjects .........…………….... 2 entries5 Abnormal Children --> See Related Subjects .........…………….... 2 entries

6 Abnormal Hemoglobin --> See HEMOGLOBINOPATHY .......... 1 entry6 Abnormal Hemoglobin --> See HEMOGLOBINOPATHY .......... 1 entry

7 Abnormal Psychology --> See PSYCHOLOGY, PATHOLOGICAL..1 entry7 Abnormal Psychology --> See PSYCHOLOGY, PATHOLOGICAL..1 entry

Keyword search retrieves multiple headings other Keyword search retrieves multiple headings other than than Psychology, PathologicalPsychology, Pathological

Remains keyword searchRemains keyword search

campaign financing

1 Campaign Contributions --> See CAMPAIGN FUNDS 1entry1 Campaign Contributions --> See CAMPAIGN FUNDS 1entry

2 Campaign Debates United States …………………. 6 entries2 Campaign Debates United States …………………. 6 entries

3 Campaign Expenditures --> See CAMPAIGN FUNDS 1 entry3 Campaign Expenditures --> See CAMPAIGN FUNDS 1 entry

4 Campaign Finance --> See CAMPAIGN FUNDS …….1 entry4 Campaign Finance --> See CAMPAIGN FUNDS …….1 entry

Your entry Campaign Financing would be hereYour entry Campaign Financing would be here

5 Campaign Funds ……………………………………….2 entries5 Campaign Funds ……………………………………….2 entries

On screen -- No further help givenOn screen -- No further help given

dress codes

3 Dresden Painting Germany .............................. 1 entry3 Dresden Painting Germany .............................. 1 entry

4 Dress --> See CLOTHING AND DRESS ...................... 1 entry4 Dress --> See CLOTHING AND DRESS ...................... 1 entry

Your entry Dress Codes would be hereYour entry Dress Codes would be here

5 Dress Design --> See COSTUME DESIGN ................... 1 entry5 Dress Design --> See COSTUME DESIGN ................... 1 entry

6 Dress Designers --> See FASHION DESIGNERS .............1 entry 6 Dress Designers --> See FASHION DESIGNERS .............1 entry

No help on screenNo help on screen

Keyword retrieves NO HITSKeyword retrieves NO HITS

TOPIC NOT IN DATABASE!!!TOPIC NOT IN DATABASE!!!

electric cars

3 Electric Capacitors --> See CAPACITORS ..........…...….. 1 entry3 Electric Capacitors --> See CAPACITORS ..........…...….. 1 entry

4 Electric Capacity --> See Related Subjects .........………. 2 entries4 Electric Capacity --> See Related Subjects .........………. 2 entries

Your entry Electric Cars would be hereYour entry Electric Cars would be here

5 Electric Charge And Distribution --> See Related Subjec 3 entries5 Electric Charge And Distribution --> See Related Subjec 3 entries

6 Electric Charge And Distribution ..................…………….. 1 entry 6 Electric Charge And Distribution ..................…………….. 1 entry

Added 450 xref to Added 450 xref to Automobiles, ElectricAutomobiles, Electric in in June 1993June 1993

LC added as 450 xref in July 199LC added as 450 xref in July 19966

pharmaceutical ethics3 Pharmaceutical Chemistry Congresses ...................................... 2 entries3 Pharmaceutical Chemistry Congresses ...................................... 2 entries

4 Pharmaceutical Chemistry Periodicals ...................................... 1 entry4 Pharmaceutical Chemistry Periodicals ...................................... 1 entry

5 Pharmaceutical Chemistry Technique Congresses .................... 1 entry5 Pharmaceutical Chemistry Technique Congresses .................... 1 entry

6 Pharmaceutical Education --> See PHARMACY STUDY AND . 1 entry6 Pharmaceutical Education --> See PHARMACY STUDY AND . 1 entry

Your entry Pharmaceutical Ethics would be herYour entry Pharmaceutical Ethics would be heree

7 Pharmaceutical Industry ............................................................. 6 entries7 Pharmaceutical Industry ............................................................. 6 entries

Newer Authorized heading -- Newer Authorized heading --

added to older cataloging found in added to older cataloging found in

keyword searchkeyword search

youth smokingYou searched for the SUBJECT: youth smokingYou searched for the SUBJECT: youth smoking

Nearby SUBJECTS are: Nearby SUBJECTS are:

1 Youth Sexual Behavior Cross Cultural Studies .......... 1 entry 1 Youth Sexual Behavior Cross Cultural Studies .......... 1 entry

2 Youth Sexual Behavior Longitudinal Studies ................ 1 entry2 Youth Sexual Behavior Longitudinal Studies ................ 1 entry

3 Youth Sexual Behavior Videocassettes ....................... 1 entry3 Youth Sexual Behavior Videocassettes ....................... 1 entry

Your entry Youth smoking would be Your entry Youth smoking would be herehere

4 Youth Soviet Union ........................................ 1 entry4 Youth Soviet Union ........................................ 1 entry

5 Youth Soviet Union Social Conditions .......................... 1 entry 5 Youth Soviet Union Social Conditions .......................... 1 entry

No help on screenNo help on screen

Keyword search retrieves Youth--Tobacco use Keyword search retrieves Youth--Tobacco use

added as 450 to Youth--Tobacco useadded as 450 to Youth--Tobacco use

Time spent

Check the list -- ~45 min each (2 - 2 1/2 Check the list -- ~45 min each (2 - 2 1/2 hours)hours)

Discuss & make changes -- 1 hr.Discuss & make changes -- 1 hr. Total time 3-4 hours biweekly Total time 3-4 hours biweekly

XReferences added

93/94 12293/94 122 94/95 13794/95 137 95/96 12695/96 126 96/97 17796/97 177 97/98 108 (as of 4/20/98) +97/98 108 (as of 4/20/98) +

379 Gov. Headings379 Gov. Headings 98/99 13498/99 134

QUESTIONS????

Barbara KriigelBarbara Kriigel

bkriigel@umich.edu -- (313) 593-5614bkriigel@umich.edu -- (313) 593-5614

Beth TaylorBeth Taylor

bjtaylor@umich.edu -- (313) 593-5402bjtaylor@umich.edu -- (313) 593-5402

Dana Kemp (Gov. Docs.)Dana Kemp (Gov. Docs.)

kemp_dl@Mercer. EDU --(912) 752-2027kemp_dl@Mercer. EDU --(912) 752-2027

Handouts Handouts

www.umd.umich.edu/lib/iugwww.umd.umich.edu/lib/iug

need PowerPoint or get pdf docneed PowerPoint or get pdf doc