August 2015 DATA: Quarterly Contacts Reporting SAILING DOWN THE LINE TO DATA 101 AGENDA WALKING...

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August 2015DATA: Quarterly Contacts Reporting

SAILING DOWN THE LINE TODATA 101

WELCOME ABOARD !!!!AGENDAWALKING THROUGH THE QUARTERLY CONTACTS REPORTING PROCESSUSING GOOGLE DOCS

WALKING THROUGH THE QUARTERLY CONTACTS REPORTINGPROCESS

THE QUARTERLY CONTACTS SUMMARY REPORT

The Quarterly Contacts Summary Report is a summary of the contacts tracked for each quarter based on the following categories: Calls/EmailsHome VisitsIEP MeetingsMass Emails/Bulk Mail/NewslettersParent Meetings# of Parent Trainings# of Parents Trained# of Parent Trainings Using a P2P Presenter# of Teachers/Administrators Trainings# of Teachers/Administrators Trained# of Other Events# of Attendees at Other Events

Contacts Tracking ExplanationsCalls/ EmailsThese are calls to and from a parent. Each call you take or make is counted. Each email you send and receive is counted. Each text you send and receive is counted.

Home VisitsEach home visit is counted as one.IEP MeetingsEach IEP Meeting is counted as one.Mass Emails / Bulk Mail/ NewsletterInsert the number of mass emails or bulk mail sent out during that month. Example 1: If you send out a mass email to 150 recipients, put down 150. Same for newsletters (# you sent out) Example 2: If you send out 2 mass emails to 150 recipients, put down 300. Parent MeetingsThese are one-on-one meetings/consultations with parents.

Contacts Tracking Explanations Continued# of Parent TrainingsHere you will count the number of trainings you have hosted or presented (your own and with another organization)# of Parent TrainedHere you will include the # of parents who attended the trainings (including your own and with any other organization)# of Parent Trainings using a P2P PresenterHere you will include the number of parent trainings that you hosted using P2P.# of Teacher/Administrator TrainingsHere you include the # of presentations done at Department, school, or county office level meetings.

Contacts Tracking Explanations Continued# of Teachers/ Administrators TrainedHere you will include the number of teachers or administrators present at the presentation.# of Other EventsAny other event or meeting where you wore your "Parent Mentor Hat.

# of Attendees at OtherHere you include the number of people who attended the other events. Example: 3 events with 5 people at each =15

Each quarter consists of three months: 1st Quarter: July/August/September

2nd Quarter: October/November/December

3rd Quarter: January/February/March

4th Quarter: April/May/June

Quarterly contacts are due on the 15th of the month following the quarter that is being reported on.

1st Quarter: report due on October 15

2nd Quarter: report due January 15

3rd Quarter: report due on April 15

4th Quarter: report due on 7/15 or before you leave school

Quarterly Contacts are to be submitted into Google Docs using a Google Docs link.

Report your quarterly contacts at the link that will be sent to you by your Regional Rep via email.Or

log in to the Learning Curve. To log in use the following: User id: partnershipPassword: mentorThen click on Accountability Annual Reports (first link on the right),scroll down toYour Region Name Link toQuarterly ContactReporting.Click on Your Region Name.

You will need to submit the totals for each category for the three months of the quarter that you are reporting data on.

1ST QUARTER QUARTERLY CONTACTS REPORT

For the 1st Quarter Report: July/August/September You will be submitting the totals for each category for these 3 months

You will need to submit the 1st Quarter Quarterly Contacts Report by Thursday, October 15, 2015

INSTRUCTIONS

16STEP 1: ADD the totals for each category for the months of July 2015, August 2015 and September 2015Example: Calls/EmailsJuly - 10; August - 5; September 8Total Calls/Emails: 10 + 5 + 8 = 23

17STEP 2: ENTER the data into the appropriate boxes in the Google Docs Link.

Example:

Calls and individual emails *Each call to and from a parent is counted. Each email you send or receive is counted.

This is a required question

23

18EXAMPLE: WHAT YOU SHOULD SEE INSIDE THE GOOGLE DOCS LINK

FY15 - Middle Georgia Contact ReportingPlease enter the quarterly contacts onto the form below. If there is anything that you need to explain, use the last question to do so. Enter a "0" for any category that you do not have numbers (ex. if you don't do home visits, enter 0) Hopefully this will make contact reporting MUCH easier to report contact ON TIME. If you have any questions, contact your regional rep before the due dates: Oct 15th, Jan 15th, April 15th and July 15th (or before you leave for the summer) Allison Stevenson

19* RequiredTop of FormDistrict, County or School System *

Your Name *

Quarter *1st = July to September 2nd = October - December 3rd = January to March 4th = April to June This is a required question

Calls and individual emails *Each call to and from a parent is counted. Each email you send or receive is counted.

EXAMPLE: WHAT YOU SHOULD SEE INSIDE THE GOOGLE DOCS LINK

20Home visits *Each home visit is counted as one

IEP meetings *Each IEP Meeting that you attend is counted as one.

Parent Meetings *These are one-on-one meetings/consultations with parents.

Mass Emails / Bulk Mail / Newsletter *If you send out one mass email to 150 recipients, put down 150. If you send out 2 mass emails to 150 recipients, then put down 300. Same for newsletters (# you sent out)

# of Parent Trainings *Here you will count the number of trainings you have hosted or presented (your own and with another organization)


21# of Parents Trained *# of parents who attended the trainings (including your own and with any other organization)

# of Parent Trainings using a Parent to Parent presenter *the number of parent trainings that you hosted using P2P.

# of Teacher/Adminstrator Trainings *# of presentations done at Department, school, or county office level meetings

# of teachers or adminstrators trained the number of teachers or adminstrators present at the presentation


22# of OTHER Events*any other event or meeting where you wore your "Parent Mentor Hat

# of attendees at OTHER Events*3 events with 5 people at each = 15

any explanation or information you wish to share about your contacts*(example: Regional Transition council meeting)


23STEP 3: HIT the SUBMIT Button

SUBMIT

You'll see a Thank You message on screen when successfully submitted.

25In the event that you experience technical difficulty, or the submit button is not working, please contact your regional representative before the October 15th due date for an alternative submission method so that you will receive credit for turning in your report by the designated due date.

REGIONAL REPRESENTATIVESMetro RegionEdith AbakareAtlanta Public [email protected]

Middle RegionTerri GoodridgeBibb County [email protected]

Northeast Region Northwest Region Teresa Bruce Renee DavisFranklin County Douglas [email protected] [email protected]

Southeast Region Southwest Region Lori Bonds Joseph Randall Emmanuel County Decatur County [email protected] [email protected]

QUESTIONS OR ASSISTANCE CONTACT

CYNTHIA CRISSDATA COACH

[email protected]

478 783-7487 office229 313-2538 cell

August 2015 DATA: Quarterly Contacts Reporting SAILING DOWN THE LINE TO DATA 101 AGENDA WALKING...

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