Audio / Video Settings · 2020. 10. 26. · 13: EdLink 360 (Data Warehouse) EdLink Ops...

Audio / Video Settings

A copy of this webinar can be found on the EdLink360 Support page

https://leads13.doe.louisiana.gov/lug/EdLink360.htm

To Join the Webinar: https://ldoe.zoom.us/j/95076292137

We will start the recording of this webinar now.

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Please make sure that your phone or computer is muted and that you have turned off your computer’s camera.To do this, hover over the bottom left-hand side of your screen and click “Mute” and “Stop Video”. Once both have been turned off, you should see this visual.

https://leads13.doe.louisiana.gov/lug/SystemSupport/SystemSupport.htm

2020-21 Parallel Data Collectionsfor

Legacy Systems and EdLink 360 Data Warehouse

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Objectives

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At the end of this webinar, you should be able to:• Understand the EdLink solution for improving our data collections process• Understand the 2020-2021 parallel data collections

• Review differences between the legacy systems and EdLink 360 • Review the annual data collection calendar

• Understand the available Legacy system and EdLink 360 resources

In the follow-up EdLink 360 Extract reviews, you should be able to:• Understand the data contained in the EdLink 360 extract files• Understand the overall process for creating extract files• Understand the process for automating the submission of extract files to the

Hoonuit FTP• Understand the various dashboards for reviewing file rejections, record

rejections, error codes and data loaded to the EdLink 360 data warehouse

Agenda

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• EdLink Overview• 2020-2021 Parallel Collections Review Schedule• Crosswalk from Legacy Systems to EdLink 360• Hoonuit Legacy Systems Direct Connections• Data Collection Calendar

• Year Round Collections• Scheduled Collections (Fall, Spring EOY)

• Legacy Systems• EdLink 360 Data Warehouse

2020-2021 Parallel Data CollectionsReview Schedule

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2020-2021 Parallel Data CollectionsTraining and Review Schedule

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Beginning August 20 and through October 22, we will hold weekly webinars to provide details about the 2020-2021 parallel data collections:

• Kickoff Webinar for 2020-2021 Parallel data collections○ Date: Aug. 20 at 1:00pm

• EdLink 360 Extract reviews, check-ins, Office Hours○ Date: Aug. 27, Sep 3, 10, 17, 24, Oct. 1, 8, 15, 22

o Dates: Thursdays (see above)o Time: 1:00pm on Aug. 27, Sep 10, 17, 24, Oct. 8, 15, 22

2:00pm on Sep. 3 and Oct. 1 following the Data Coordinator webinaro Link: https://ldoe.zoom.us/j/95076292137o Name: EdLink 360 Extract Reviews o Dial-In Phone: 1 408 638 0968 o Meeting ID: 950 762 92137

Core Values

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The EdLink Solution

• Outdated and failing systems• Data collected in too many places with

no single source of truth• Simple reporting and research are

difficult• Challenging questions nearly impossible • The school and facility-level staff who

have the most opportunities for positive impact on kids often have the least amount of meaningful data available for decision making.

• Improve business processes and overall usability

• Consolidate data silos into one source of truth

• Connect data and programs to reduce multiple logins

• Build a data warehouse with meaningful visualizations, comprehensive reporting, and program evaluation

Existing system challenges will be resolved by EdLink, a robust data repository with easily accessible data and data visualizations.

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EdLink Data System

EdLink 360 (Data Warehouse) + EdLink Ops (Transactional System)

The EdLink system is made up of two main components.

• EdLink 360 (Data Warehouse) is the system that pulls together K-12 and ECE data from many different sources for reporting and analysis using interactive dashboards.

• EdLink OPS (Transactional System) is the transactional system for user interactions and processing of any transaction-oriented applications such as teacher certifications, early childhood payments, etc.

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Major Systems Being Replaced

EdLink 360 (Data Warehouse) PhaseCurriculum (CUR), Homeless Tracking System (HTS), Longitudinal Reporting Systems/Search (LIQ and LRS), Profile of Education Personnel (PEP), Student Information System (SIS), Calendar (SPC), Teacher Student Data Link (TSDL), Sponsor Site (SPS)

EdLink Ops (Transactional System) PhaseAnnual Financial Reporting (AFR), CLASS, Compass (HCS), Early Childhood (EC), Licensing (BLAS), EC Provider, Worker and Customer Portals (CAFÉ), Child Care Assistance Program (CAP), LA4/Nonpublic School Early Childhood Development System (NSECD), Payment/Reimbursement Systems (TIPS), ProDirect, Sponsor Site (SPS), Teacher Certification Management (TCMS)

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Project Timeline

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Upcoming Actions for EdLink

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EdLink 360 (Data Warehouse) EdLink Ops (Transactional)

Aug 2020 EdLink 360 Kick Off for school systems Aug 2020 - EdLink Ops Kick Off for LDOE teams

Aug 2020 - July 2021 School systems and their vendors will:● program file extracts in their systems, ● send data to EdLink 360, ● validate data in the data quality dashboards and ● participate in monthly office hours are for EdLink

support

May 2020 - May 2021 Phase 1 Entities (Child Care Licensing, School Certification, Financial Reporting, etc.)● Core Team and Scrum teams are formed and

operating ● System Interfaces are operational ● Public facing portals are operational ● Worker portals are operational

Aug - June 2021 School and school system staff engage in dashboard trainings

June 2021 - Dec 2022 Phase 2 Students (CCAP Eligibility and payments, etc.)

Aug 2021 EdLink 360 Goes Live Nov 2022 - Aug 2023 Phase 3 Staff (Teacher Certification and Training, Quality, Workforce, etc.)

August 2023 - EdLink System Complete

Crosswalk from Legacy Systems to EdLink 360 Extract Files

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Legacy Systems Files vs. EdLink 360 Extract Files

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Legacy Systems EdLink 360 (Hoonuit FTP Site)•Legacy systems use record types

• 010 Record identifies the system• Additional record types identify

similar data types• Record types are combined

within a record set

•The record set must be a zip file.

•The zip file is uploaded on demand to the LEADS Portal. Data manager access is provisioned by the Security Coordinators using TAS.

• EdLink 360 uses column headers and individual records• There is a column header record for each field.• All other records contain the data that

corresponds to the column header.• Records are combined within an extract file

•The extract file must have the “.tsv” extension

•Through automation, the extract files are uploaded(daily when available) to the Hoonuit FTP site. Login credentials have been provided to the Security Coordinators.

Detail file creation and loading instructions can be found in the User Guides for the legacy systems and EdLink 360.

https://leads3.doe.louisiana.gov/ptl/

Legacy Systems and Crosswalk to EdLink 360 Extract FilesSchool Calendars

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Legacy System Records EdLink 360 Extract FilesCalendar System (SPC)

• Basic Calendar (10)• Teacher Only Event (20)• Holiday Event (30)• Early Dismissal Event (40)• Emergency Event (50)• Make-Up Day Event (60)

calendars.tsv calendars_ext.tsv

Student Data

Staff Data

Other

Legacy Systems and Crosswalk to EdLink 360 Extract FilesStudent Data

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Legacy System Records EdLink 360 Extract FileStudent Information System (SIS)

• Demographic (010) Address (120)• Section 504 (130)

• students.tsv students_ext.tsv

• Student Enrollment (040) • enrollments.tsv enrollments_ext.tsv

• Student Programs (050) • program_membership.tsv

• Discipline Event (007) • discipline_incidents.tsv• discipline_incidents_ext.tsv

• Student Perpetrator and Instance (091)

• Non-Student Perpetrator and Instance (094)

• discipline_offenses.tsv• discipline_offenses_ext.tsv

• Actions and Intervention (092) • discipline_actions.tsv• discipline_actions_ext.tsv

• Victim (093) • discipline_persons.tsv

Student Data

Staff Data

Other

Legacy Systems and Crosswalk to EdLink 360 Extract FilesStudent Data

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Legacy System Records EdLink 360 Extract FilesStudent Information System (SIS)

• K-3 Assessment (141) • k3_assessments.tsv

• Aggregated Absences (040 Enrollment record)

• attendance.tsv daily absences

Homeless Tracking System (HTS) • Homeless services updates for

students identified as homeless including underage

• homeless_services.tsv

Student Data

Staff Data

Other

Legacy Systems and Crosswalk to EdLink 360 Extract FilesCourse, Class Schedule and Transcript Data

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Legacy System Records EdLink 360 Extract FilesCurriculum (CUR)• Master Class Schedules (10) • course_offerings.tsv

course_offerings_ext.tsv

Student Information System (SIS)• Student Class Schedules (110)

Profile of Educational Personnel (PEP)• Staff Class Schedules (210)• Vacant Staff Class Schedules

(210)• Contract Staff Class Schedules

(210)

• student_schedules.tsv

• staff_course_offering_link staff_course_offering_link_ext.tsv

• vacant_staff_course_offering_link.tsvvacant_staff_course_offering_link_ext.tsv

• contract_staff_course_offering_link.tsvcontract_staff_course_offering_link_ext.tsv

Student Transcript System (STS)• Demographics (020)• Transcript (030)• IBC Credentials (050)

• sts_demographics.tsv• sts_transcript.tsv• sts_ibc.tsv

Student Data

Staff Data

Other

Legacy Systems and Crosswalk to EdLink 360 Extract FilesStaff Data

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Legacy System Records EdLink 360 Extract FilesProfile of Educational Personnel (PEP)

• Staff Demographics (100)• Staff Site Position (200)• Vacant Staff Demographics (100)• Vacant Staff Site Position (200)• Contract Staff Demographics (100)• Contract Staff Site Position (200)

• staff.tsv and staff_ext.tsv• staff_assignments.tsv and

staff_assignments_ext.tsv• vacant_staff.tsv and

vacant_staff_ext.tsv• vacant_staff_assignments.tsv and

vacant_staff_assignments_ext.tsv• contract_staff.tsv and

contract_staff_ext.tsv• contract_staff_assignments.tsv and

contract_staff_assignments_ext.tsv

Non-Attendance Record (300) • staff_absences.tsv daily

HR Payroll Systems• Payroll (200 Staff Site Position)

• payroll_ldoe.tsv• vacant_payroll_ldoe.tsv

Resident Teacher and Mentor Teacher Link

• mentor_teacher_link.tsv

Student Data

Staff Data

Other

Parallel Data Collections for 2020-2021Data Collection Calendar

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OPEN Year Round

FALL Collections

SPRING Collections

END-OF-YEAR Collections

For assistance, contact [email protected]

Data will continue to be collected based on an annual reporting calendar of when the data is needed for funding, reporting and compliance Some of the systems are open year round while others are only open during specific time frames. The legacy systems will be the source of truth.

mailto:[email protected]

Parallel Data Collections for 2020-2021 Legacy Systems – Direct Connection to EdLink 360

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Legacy System What Data Is Collected Why The Data Is Important

Sponsor Site (SPS) District and school information for public and nonpublic schools

• To link major data collection efforts of all LDOE application systems

• Data used to produce the school directory

Student Transcript System (STS)

Student transcript and IBC data • For evaluating student transcript and IBC data.

• For defining diploma requirements and graduation eligibility

Curriculum System (CUR) Class schedule data • For defining master class schedules

Compass (HCS) Staff observations and evaluations

• Annual Observations and Evaluations

Data will be available in EdLink 360 through direct connections to certain legacy systems.

Parallel Data Collections for 2020-2021Legacy Systems – Open Year Round and Stand-Alone

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Legacy Systems What Data Is Collected Why The Data Is Important

Special Education Reporting (SER)

Special education student data

• Monitoring the timeliness and appropriateness of services

• Federal reporting and compliance• IDEA and MFP funding (snapshots

taken for Oct 1 and Feb 1)

AFR EOY Collection• Annual Financial

Reporting System (AFR)

LEA Financial data • Preparation of the Annual Financial and Statistical Report

• To satisfy various fiscal information requirements of the Legislature, US Census Bureau, National Center for Education Statistics (NCES), and National Education Association (NEA)

Data will continue to be collected in certain legacy systems that are open year round for data collections. These systems will not be replaced in EdLink 360.

Parallel Data Collections for 2020-2021 Legacy Systems – Open Year Round and Stand-Alone (contd.)

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Legacy Systems What Data Is Collected Why The Data Is Important

eScholar Uniq-ID Student demographic and enrollment data

• For maintaining a unique identifier (LASID) for every student in Louisiana

• For identifying active student enrollment

• For validating student non-Pii data when submitting to other LDOE systems

eScholar DirectMatch

Student free lunch eligibility when matched to SNAP/TANF

• For identifying students directly certified to receive free meal benefits

eScholar StaffID Staff demographic data • For identifying and maintaining a unique identifier (StaffID) for staff.

Data will continue to be collected in the eScholar unique identifier systems that are open year round. Data from these systems is needed for reporting to the legacy systems and EdLink 360.

eScholar Uniq-ID SystemStudent Unique Identifier (LASID)

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To help Louisiana secure and protect sensitive data, the LASID will be used to uniquely identify students in the legacy systems and in EdLink 360.

• To help Louisiana secure and protect sensitive data, our goal is to assign a unique identifier for every student in pre-kindergarten, kindergarten, elementary, and secondary public and nonpublic schools.• Public schools - completed 2015-16• Early childhood - scheduled for early Spring 2020• Nonpublic schools - talks are underway for implementing during the 2020-21

school year.

• Action items for school systems:• Submit student files to eScholar Uniq-ID for current enrollments• Resolve near matches• Download and consume LASIDs into their local systems • Report the LASID in all student record layouts in the legacy systems (SIS, TSDL,

STS, SER, etc.)• Report the LASID in the LOCAL_STUDENT_KEY field in all student extract files in

EdLink 360 (e.g. student.tsv, enrollments.tsv, etc.).

eScholar DirectMatch SystemStudent Directly Certified for Free Lunch

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The eScholar DirectMatch system will continue to be used to identify students directly certified for free lunch.

• To help Louisiana identify students directly certified for free lunch, student enrollments will be matched against the proxy data (SNAP, TANF, Foster Care, and Medicaid) data received from other sources (Department of Child and Family Services, MERIL, etc.).

• Action items for school systems:• Source student enrollments from the eScholar Uniq-ID system or submit new

student enrollments to DirectMatch• Resolve near matches• Download and consume match files into their local systems • Report student free lunch data in the student legacy system (SIS, TSDL)• Report student free lunch data in the EdLink 360 extract (enrollments_ext.tsv)

eScholar StaffID SystemStaff Unique Identifier(StaffID)

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To help Louisiana secure and protect sensitive data, the StaffID will be used to uniquely identify staff in EdLink 360.

The following types of employees should be submitted to the eScholar Staff ID system for the assignment of a StaffID.• Regular employees (employee status code = 01)• Contracted employees (i.e., contracted teachers, related services personnel, etc.)

(employee status code = 03 or 04)• Post-secondary employees (for which the district collects SSN)• Long term substitute teacher reported to PEP as a regular employee• Resident teacher (employee status code = 07)

Which staff should NOT assigned a StaffID?• Vacant (employee status code = 01; SSN begins with 999)• Post-secondary employees (employee status code=02); SSN begins with 998)• Short-term substitutes

eScholar StaffID SystemStaff Unique Identifier(StaffID) (contd.)

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How Should StaffIDs Be Assigned and Reported?• Review the StaffID documents posted to the EdLink 360 support page .

• Review StaffID User Guide• Review Frequently Asked Questions• Attend StaffID training• Complete the steps described in the StaffID Work Plan to assign StaffIDs

Why are StaffIDs Needed?• For the appropriate staff, a StaffID is required to be reported in all EdLink 360 extract

files (staff.tsv, course_offering_link.tsv, payroll_ldoe.tsv, staff_absences.tsv, etc.).• A StaffID is needed in order to establish security to the EdLink 360 dashboards• Please refer to the EdLink security resources posted on the EdLink 360 support page

• EdLink Security Coordinator Training August 11 2020• EdLink Security for Security Coordinators Slide Deck• EdLInk Security Guide – Security Coordinators v.1• Please contact your Security Coordinator for details about EdLink Security• Security Coordinators should contact [email protected] if they have questions

https://leads13.doe.louisiana.gov/lug/EdLink360/edLink360.htmhttps://leads13.doe.louisiana.gov/lug/EdLink360/edLink360.htmmailto:[email protected]

Social Security Number (SSN)

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The Social Security Number will continue to be reported in record layouts in the legacyProfile Of Educational Personnel (PEP) system and used to uniquely identify staff.

• Regular employees (employee status code = 01)• Contracted employees (i.e., contracted teachers, related services personnel, etc.)

(employee status code = 03 or 04)• Vacant employees (employee status code = 01; SSN begins with 999)• Post-secondary employees (employee status code=02; SSN begins with 998 if not

collected)• Long term substitute teacher reported to PEP as a regular employee (employee

status code = 01)• Resident teacher (employee status code = 07)

The Social Security Number should be reported in the STAFF_SSN field in the EdLink 360 extract files (staff.tsv, course_offering_link.tsv, payroll_ldoe.tsv, staff_absences.tsv, etc.)

Parallel Data Collections for 2020-2021 Fall, Spring, EOY Data Collections

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Collection Periods Collection Name Legacy Systems EdLink 360

Fall Collections

August thru early January

Oct 1 MFP/IDEA SPC, SIS, SER

SNAPSHOTSOct 1 CLASS SPC, SIS, CUR, PEPTSDL Fall, K3 TSDL, SIS

Spring Collections

January thru late March

Feb 1 MFP SPC, SIS, SER

SNAPSHOTSTSDL Spring TSDL, STS

STS Mid-Year STS

CVR CVR, SPC, SIS, CUR, PEP

End-Of-Year Collections

April thru December

EOY SPC, SIS, AFR, PEP, STS SNAPSHOTS

During the 2020-2021 school year, data will continue to be collected in the legacy systems during scheduled collection periods (Fall, Spring, EOY). SNAPSHOTS will be taken for EdLink 360

Parallel Data Collections for 2020-2021 TSDL Fall Collections and Extract Submissions

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Legacy Systems Fall Collection

Data Collectedand Usage

EdLink 360 Extracts9/25/20 SNAPSHOT

TSDL Fall • Teacher Student

Data Link (TSDL)

Data collected includes student Fall class schedules for LEAP 2025 assessments.

The data is used for pre-gridding Fall LEAP 2025 assessments.

CalendarsStudentsEnrollmentsCourse Offerings (LEAP 2025)Student class schedules (LEAP 2025)Staff demographics, assignments, Staff class schedules (LEAP 2025)Vacant Staff, demographics,

assignments,Vacant Staff class schedules (LEAP 2025)Contract Staff demographics,

assignments Contract Staff class schedules (LEAP 2025)

Parallel Data Collections for 2020-2021K-3 Fall Collection and Extract Submissions

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Data Collected and Usage


K-3 Assessment• Student Information

System (SIS)

Kindergarten and K-3 student data is collected:• Kindergarten entry

assessment results• K-3 literacy assessment

results.

The data is used for Kindergarten growth analysis and K-3 Literacy analysis

CalendarsStudentsEnrollmentsAssessments

Parallel Data Collections for 2020-2021 Oct 1 IDEA/MFP Fall Collection and Extract Submissions

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Oct 1 IDEA/MFP • School Calendar

System (SPC)• Student Information

System (SIS)• Homeless Tracking

System (HTS)

Data collected includes:• Planned district and school

calendars• Oct 1 enrollment,

attendance, discipline, attendance, lunch status, homeless and other indicators (504, ESSA, etc.)

• Homeless services data

The data is critical for IDEA and MFP funding and ED Calculations.

CalendarsStudentsEnrollmentsHomelessDisciplineProgram MembershipStudent AttendanceStaff DemographicsStaff AssignmentsStaff Course Offering LinkMentor Teacher /Resident Teacher

Legacy Systems Data Collection PeriodsOct 1 CLASS Fall Collection and Extract Submissions

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Data Collected and Usage

EdLink 360 Extracts12/4/20 and 1/8/21

SNAPSHOTSOct 1 CLASS

• School Calendar System (SPC)

• Curriculum System (CUR)

• Student Information System (SIS)

• Profile Of Educational Personnel System (PEP)

Data collected includes:• Planned district and school calendars• Course data• Class schedules for teachers and

students that are offered/planned for the entire school year

• Student and teacher CTE/CDF class schedules.

• Staff salaries and tenureThe data is used for:

• Calculating value added student growth data (VAM)

• Workforce Reporting• CTE-Career Tech Education and

CDF-Career Development Fund counts(funding)

• Class size reporting (Audit data)

CalendarsStudentsEnrollmentsCourse OfferingsDisciplineProgram MembershipAttendanceStaff demographics, assignmentsStaff class schedulesStaff PayrollVacant Staff, demographics, assignments

Vacant Staff class schedules Vacant Staff payrollContract Staff demographics,

assignmentsContract Staff class schedulesMentor Teacher and Resident Teacher

Parallel Data Collections for 2020-2021 TSDL Spring Collection and Extract Submissions

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Legacy Systems Spring Collection



TSDL Spring • Teacher Student Data

Link (TSDL)

Data collected includes spring class schedules for students taking LEAP 2025 assessments.

The data is used for pre-gridding spring LEAP 2025 assessments

CalendarsStudentsEnrollmentsCourse OfferingsClass SchedulesStaff demographics, assignments, class schedulesVacant Staff, demographics,

assignmentsVacant Staff class schedulesContract Staff demographics,

assignmentsContract Staff class schedules

Parallel Data Collections for 2020-2021 Feb 1 MFP Spring Collection and Extract Submissions

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EdLink 360 Extracts 02/26/21 SNAPSHOT

Feb 1 MFP Collection• School Calendar System

(SPC)• Student Information

System (SIS)• Homeless Tracking System

(HTS)

Data collected includes:• Planned district and

school calendars• Oct 1 enrollment,

attendance, discipline, attendance, lunch status, homeless and other indicators (504, ESSA, etc.)


The data is critical for:• MFP funding and ED

Calculations.• Attendance reporting• Discipline reporting

CalendarsStudentsEnrollmentsHomelessDisciplineProgram MembershipAttendanceMentor Teacher / Resident Teacher

Parallel Data Collections for 2020-2021 STS Mid-Year Spring Collection and Extract Submissions

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Data Collectedand Usage EdLink 360 Extracts

STS Mid-Year Collection• Student Transcript

System (STS)• eScholar FTP

Data collected includes:• Mid-Year transcripts• Student credentials

The data is used for:• For determining

graduation eligibility• Important for

accountability• For determining

admission to post-secondary schools

• Important for TOPS and other financial aid decisions

Transcripts

Industry Based Credentials

Parallel Data Collections for 2020-2021 CVR Spring Collection and Extract Submissions

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EdLink 360 Extracts 11/2/20 - 12/11/20,

2/22/21 and 3/26/21Daily SNAPSHOTS

CVR Collection• Curriculum Verification

and Reporting (CVR)• Curriculum System

(CUR)• Student Information

System (SIS)• Profile of Educational

Personnel System (PEP)

Data collected includes:• Teacher class

schedules• Student class

schedule• Roster corrections

The data is used for:• Curriculum

Verification and Reporting for Value Added Model (VAM)

CalendarsStudentsEnrollmentsCourse OfferingsDisciplineProgram MembershipAttendanceStaff demographics,

assignmentsStaff class schedulesVacant Staff, demographics,

assignmentsVacant Staff class schedules, Contract Staff demographics,

assignmentsContract Staff class schedules

Parallel Data Collections for 2020-2021 SIS End-Of-Year Collections and Extract Submissions

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Legacy Systems EOY Collection



SIS EOY Collection• School Calendar System

(SPC)• Student Information System

(SIS)• Homeless Tracking System

(HTS)

Data collected includes:• Final district and school

calendars• Final student enrollment,

attendance, discipline, lunch status, homeless and other indicators (504, ESSA, etc.)


The data is used for:• Reporting of final/actual

school calendars• Reporting of final student

data

CalendarsStudentsEnrollmentsHomelessDisciplineProgram MembershipAttendanceClass Schedules

Parallel Data Collections for 2020-2021 PEP End-Of-Year Collection and Extract Submissions

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PEP EOY Collection• Profile Of Educational

Personnel (PEP)

Data collected includes:• Final staff data including

salary, tenure and non-attendance data

Data is used for:• Preparation of the

Educator Workforce reports.

CalendarsStaff demographics,

assignments, class schedulesStaff payrollStaff AbsencesVacant Staff, demographics,

assignments, class schedulesContract Staff demographics,

assignments, class schedulesContract PayrollMentor Teacher / Resident Teacher

Parallel Data Collections for 2020-2021 STS End-Of-Year Collection and Extract Submissions

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EdLink 360 Extracts

STS EOY Collection• Student Transcript System

(STS)

Data collected includes:• End-Of-Year transcripts• Student credentials

Data is used for:• For determining graduation

eligibility• Important for accountability• For determining admission to

post-secondary schools• Important for TOPS and other

financial aid decisions

Transcripts

Industry Based Credentials

Parallel Data Collections for 2020-2021 End-Of-Year Collections and Extract Submissions

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Legacy SystemsEOY Collection



Dropout Corrections (SIS EOY Prior Year Reopens)

• Student Information System (SIS)

• Corrections to students who are listed as potential dropouts but who exited as legitimate leavers.

• Potential dropouts that are not corrected may affect a school’s School Performance Score (SPS).

Partial file uploads to correct the exit data

2020-2021 Parallel Data CollectionsExtract Reviews

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2020-21 Parallel Data CollectionsEdLink 360 Data Warehouse

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1 Schools Calendars

2 Student Demographics Enrollments Attendance

3 ProgramsProgram Membership Homeless Services

4 DisciplineK-3 Assessments

5 Staff DemographicsStaff Assignments

6Courses Course Offerings

7Diplomas

Diploma RequirementsTranscripts & IBCs

8 Staff Absences, Payroll Mentor Teacher & Resident Teacher

Link: https://ldoe.zoom.us/j/95076292137

Student SchedulesStaff Schedules

Student Data

Staff Data

Other

2020-2021 Parallel Data CollectionsExtract 360 Extract Review Schedule

EXTRACTS DATE

Group 1: Schools, Calendars Thursday, Aug 27 @ 1:00pm

Group 2: Student Demographics, Enrollments, Attendance Thursday, Sep 3@ 2:00pm

Group 3: Programs, Program Membership, Homeless, EdLINK DEMO Thursday, Sep 10 @ 1:00pm

Group 4: Discipline, K-3 Assessments Thursday, Sep 17 @ 1:00pm

Group 5: Staff Demographics, Staff Assignments Thursday, Sep 24 @ 1:00pm

Group 6: Courses, Course Offerings, Thursday, Oct 1 @ 2:00pm

Group 7: Diplomas, Diploma Requirements, Transcripts and IBCs Thursday, Oct 8 @ 1:00pm

Group 8: Staff Absences, Payroll, Mentor Teacher and Resident Teacher

Thursday, Oct 15 @ 1:00pm

Office Hours Thursday, Oct 22 @ 1:00pm

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Student Data

Staff Data

Student SchedulesStaff Schedules

Other

Link: https://ldoe.zoom.us/j/95076292137

2020-2021 Parallel Collections Resources

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Legacy Systems User Guides

Legacy system user guides are available for the 2020-2021 Parallel Collections. These guides contain information about creating, loading and verifying data submitted to each of the legacy systems.

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Please refer to the User Guide link on the System Support page.


Legacy System Support Page

• Legacy System resources are posted on the System Support page• Benchmark Calendar • Monthly Webinar Schedule, Slide Decks, User Guides• Data Reporting Guidance• Legacy System Training Modules• Webinar Schedules and Links

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EdLink 360 User Guides

EdLink 360 user guides are available on the EdLink 360 support page. These guides contain information about creating and loading specific types of data to the EdLink 360 data warehouse.

CALENDARS & ATTENDANCE

The Calendars and Attendance User Guide contains information about Calendar data and student absence data

STUDENT

The Student User Guide contains information about student data

STAFF

The Staff User Guide contains information about staff data

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https://leads13.doe.louisiana.gov/lug/edLink360/EdLink360.htm

EdLink 360 Support Page

• EdLink 360 resources are posted on the EdLink 360 support page• User Guides• Extract File layouts• Student TBL Tables• Staff TBL & Reference Tables• Training Links• Frequently Asked Questions• List of Recent Updates

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Reference Tables

• Certain tables from the legacy TBL system are used to identify code sets and descriptions for data used in the legacy systems and in EdLink 360

• These code sets are submitted in the various extract files and the corresponding codes and/or descriptions are displayed on the EdLink 360 dashboards.

• Categories of tables include the following:• Discipline Codes, Events, Actions• Homeless Codes• 504 Codes & Accommodations• Foreign Language Codes• Object Function Codes• Employee Status Codes• Salary Codes• Tenure Status Codes• Education Level Codes

• Calendar Terms & Holidays• Absence Reasons• Entry & Exit Reasons• Diploma Types & Endorsements• Course Types• Assessment Types• Option Codes• Language Codes• Program Codes• Funding Codes

Student TBL Tables and Staff Reference and TBL Tables are posted on the EdLink 360 support page and documented in the EdLink 360 User Guides.

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2020-2021 Parallel Data CollectionsExtract Review Schedule

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2020-2021 Parallel Data CollectionsTraining and Review Schedule

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Beginning August 20 and through October 22, we will hold weekly webinars to provide details about the 2020-2021 parallel data collections:

• Kickoff Webinar for 2020-2021 Parallel data collections○ Date: Aug. 20 at 1:00pm

• EdLink 360 Extract reviews, check-ins, Office Hours○ Date: Aug. 27, Sep 3, 10, 17, 24, Oct. 1, 8, 15, 22

o Dates: Thursdays (see above)o Time: 1:00pm on Aug. 27, Sep 10, 17, 24, Oct. 8, 15, 22

2:00pm on Sep. 3 and Oct. 1 following the Data Coordinator webinaro Link: https://ldoe.zoom.us/j/95076292137o Name: EdLink 360 Extract Reviews o Dial-In Phone: 1 408 638 0968 o Meeting ID: 950 762 92137

eScholar StaffID Training

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eScholar will hold a repeat StaffID Training webinar on August 20. If you attended a previous StaffiD training, you do not need to attend.

Please register using the link below. After registering you will receive a confirmation email containing information about joining the webinar• Date and Time: August 20 at 2:00pm (CST)

- following the 2020-2021 Parallel Data Collections Kickoff webinar• Registration Link: https://zoom.us/webinar/register/WN_EQIOpyhlTY-9YSy1n3Z0WQ• Webinar Name: Louisiana Staff ID Training

Slide decks, Q & As from previous trainings, and an eScholar StaffID Training Webinarrecording are available on EdLink360.

Please email [email protected] to request access (training cannot be downloaded).

https://zoom.us/webinar/register/WN_EQIOpyhlTY-9YSy1n3Z0WQhttps://drive.google.com/file/d/1IA4vC8V5jojMlbqCV70oBLKtsfbhGUM8/view?usp=sharinghttps://leads13.doe.louisiana.gov/lug/EdLink360/EdLink360.htm

Audio / Video SettingsSlide Number 2ObjectivesAgenda2020-2021 Parallel Data Collections�Review Schedule2020-2021 Parallel Data Collections�Training and Review Schedule Core ValuesThe EdLink Solution EdLink Data System Major Systems Being ReplacedProject Timeline Upcoming Actions for EdLinkCrosswalk from Legacy Systems to EdLink 360 Extract FilesLegacy Systems Files vs. EdLink 360 Extract FilesLegacy Systems and Crosswalk to EdLink 360 Extract Files�School CalendarsLegacy Systems and Crosswalk to EdLink 360 Extract Files�Student DataLegacy Systems and Crosswalk to EdLink 360 Extract Files�Student Data�Legacy Systems and Crosswalk to EdLink 360 Extract Files�Course, Class Schedule and Transcript DataLegacy Systems and Crosswalk to EdLink 360 Extract Files�Staff DataParallel Data Collections for 2020-2021�Data Collection CalendarParallel Data Collections for 2020-2021 �Legacy Systems – Direct Connection to EdLink 360Parallel Data Collections for 2020-2021�Legacy Systems – Open Year Round and Stand-AloneParallel Data Collections for 2020-2021 �Legacy Systems – Open Year Round and Stand-Alone (contd.)eScholar Uniq-ID System�Student Unique Identifier (LASID)eScholar DirectMatch System�Student Directly Certified for Free LuncheScholar StaffID System�Staff Unique Identifier(StaffID)eScholar StaffID System�Staff Unique Identifier(StaffID) (contd.)Social Security Number (SSN)Parallel Data Collections for 2020-2021 �Fall, Spring, EOY Data CollectionsParallel Data Collections for 2020-2021 �TSDL Fall Collections and Extract SubmissionsParallel Data Collections for 2020-2021K-3 Fall Collection and Extract SubmissionsParallel Data Collections for 2020-2021 �Oct 1 IDEA/MFP Fall Collection and Extract SubmissionsLegacy Systems Data Collection PeriodsOct 1 CLASS Fall Collection and Extract SubmissionsParallel Data Collections for 2020-2021 TSDL Spring Collection and Extract SubmissionsParallel Data Collections for 2020-2021 Feb 1 MFP Spring Collection and Extract Submissions Parallel Data Collections for 2020-2021 STS Mid-Year Spring Collection and Extract SubmissionsParallel Data Collections for 2020-2021 CVR Spring Collection and Extract SubmissionsParallel Data Collections for 2020-2021 SIS End-Of-Year Collections and Extract SubmissionsParallel Data Collections for 2020-2021 PEP End-Of-Year Collection and Extract SubmissionsParallel Data Collections for 2020-2021 STS End-Of-Year Collection and Extract SubmissionsParallel Data Collections for 2020-2021 End-Of-Year Collections and Extract Submissions2020-2021 Parallel Data Collections�Extract Reviews2020-21 Parallel Data Collections�EdLink 360 Data Warehouse2020-2021 Parallel Data Collections�Extract 360 Extract Review Schedule2020-2021 �Parallel Collections ResourcesLegacy Systems User GuidesLegacy System Support PageEdLink 360 User GuidesEdLink 360 Support PageReference Tables2020-2021 Parallel Data Collections�Extract Review Schedule2020-2021 Parallel Data Collections�Training and Review ScheduleeScholar StaffID Training

Audio / Video Settings · 2020. 10. 26. · 13: EdLink 360 (Data Warehouse) EdLink Ops...

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Transcript of Audio / Video Settings · 2020. 10. 26. · 13: EdLink 360 (Data Warehouse) EdLink Ops...